ORD NO 16-2023 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO.&-2023
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF A FIRE DEPARTMENT
VEHICLE FROM ORR CHEVROLET OF FORT SMITH; FOR
THE APPROPRIATION OF FUNDS; DECLARING AN
EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of a certain fire department vehicle for the safety of life
and protection of property by the City of Van Buren Fire Department; and
WHEREAS, after extensive research and inquiry, the City of Van Buren Fire Chief has determined
that the purchase of this vehicle from Orr Chevrolet of Fort Smith would be the most
practical,feasible,and cost-effective method for the department; and
WHEREAS, the City Council has determined,pursuant to A.C.A. § 14-58-303(b)(2)(B),that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible; and
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Fire Department of the City of Van Buren,Arkansas,has an immediate need to
purchase a 2023 Chevrolet Silverado 150OHD from Orr Chevrolet,located in Fort Smith,
Arkansas,for the total sum of$52,148.00.
SECTION 2: Pursuant to A.C.A. § 14-58-303(b)(2)(B)the City Council hereby waives the requirement
of competitive bidding and directs the Mayor to purchase the above-described vehicle for
the price set forth in Section 1 above.
SECTION 3: Due to the immediate need to best serve,protect,and preserve the public health, safety,
and welfare of the citizens of the City of Van Buren,an emergency is declared to exist
and this ordinance shall take effect from and after its passage and approval.
SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents, contracts, and agreements necessary to effectuate this
Ordinance.
IN WITNESS WHEREOF,the City f Van Buren,Arkansas,by its City Council,did pass,
approve, and adopt,by a vote of UL for and against,the foregoing Ordinance at its regular meeting
held on the 24'day of April 2023.
Q
J P. urst
ATTESTED: APP RM:
� ILxrvo�
Shawnna R6yno4ds owell
City Clerk/Treasurer City Attorney
City of Van Buren, Arkansa
Municipal
1003 Broadway • Van Buren, Arkansas 72956
FIXED ASSET FORM
This form is used to register or dispose of fixed asset or to make changes to an existing fixed asset.
IF City Council approval is needed,please include this form with purchase request,
Resolution 00-00 2023Fixedasset,is hereby defined as an asset of durable nature,which is expected to be
used for a period greater than three years,and total cost(including tax,freight,installation)of$3,000.00 or more
and includes land,land improvement,buildings,equipment,furniture,tools,vehicles etc.but does not include
computer software.
DATE 04.24.2023
AQUIRE DISPOSE DONATION
(Circle One)
TRANSFERRED FROM TO
(IfApplicable)
DEPARTMENT Van Buren Fire Department
FIXED ASSET NUMBER
(Verify with City Clerk's Oj ce)
AMOUNT OF PURCHASE, SALE, OR FAIR MARKET VALUE
$521148.00
RESOLUTION/ORDINANCE NO (If Applicable) O rd i n a n ce 16-2 023
SERIAL or VIN NUMBER 1 G C U D D E DXPZ223435
DESCRIPTION (Attach Documentation) Purchase of 2023 Cheverlet
Silverado 1500 HD
DEPT APPROVAL MAYOR APPROVAL `a�
l
j�h?
�lt
10ki r
PURCHASE ORDER
RETAIL ORDER FOR: Ef NEW 0 USED ❑DEMO Deal No:
PLEASE ENTER STOCK# MAKE Date: 0411812023
My ORDER FOR 223435 Chevrolet SUGGESTED RETAIL PRICE
YEAR SERIES MODEL 5'I,515.00
2023 S4lverado 1500 DISCOUNT
LICEN # V1N# 6,995.00
1GCUDDEDXPZ223435 REBATE(S)
COLOR TtuM
Summit White LTw11LT4x4Cr ADDS:
DELIVERY DATE ODOMEI ER READ[NC�
_ 10 EmergencyEquipment 1,54$.00
TOTALACCUMMAIIED
R F (IF OVER 100,oco)p ANAL� 13
TRADE-IN RECORD
STOCK# MAKE MODEL.
LICENSE# VIN#
OD METER READING TRUE MIIXAGE UNKNOWN❑
ACTUAL MILEAGE 13
TOTALACCUMULATED VALIDATION NUMBER
'OF OVER 100,000)p SALE PRICE FAYOFFTO: 52,148.00
ADDRESS' TRADE ALLOWANCE
CmasrATEW. DIFFERENCE 52,148.00
sTOCK9 Y MAKE SERVICE&HANDLING FEE i
a0
LICENSE# VINo TITLE FEE
ODOMETER READING DEALER PREP FEE
TRUEMILEAGEUNKNOWN 13
ACTUAL MILEAGE 13
TOTALACCUMULATED VALIDATIQNNUMBER
(IF OVER 10D,000)❑
PAYOFF TO:
ADDRESS:
CLIYISTA
i - FAuCREDr>FR - SALES TAX
LOSURE
Th?ssppUwZinnfoae�lte,wp�6aTsu �OGACDtSC as `weathe f T-:-
., az+. - 's'�.€3C'-` d�e,�gCiP @�e�orcotis'Id�e'raitoii tc ¢�.
x r SUBTOTAL
J cetLy�t(iaf'tbe lniorineflon s to a"nd z a ei�Lau o$ze•ai�9gv`estiga y; 52,148.00
_;:��+L'P���t���??Y�-,�,td�he�Fa)EacepfdnfomwGonaa6oui_m}j�ced�"'����-�.",�...
APPLICANT SIGNATUREX
FURCHASER
City of Van Buren Fire Department TRADE PAYOFF
SOC.SEC.# DATE OF BIRTH
STREET WARRANTY
2009 PEVEHOUSE RD ISELLING PRICE EN 52 94$.00
sraTE 2n-
VAN BUREN AR
RESO 72956 CASH DOWN
ORK#
SALESFERsaN (479)471-5031 TOTALAMOUNT DUE
EMPL# 62,148.00
Ed Flaherty 132 nL cLAL n o r: a
ACCEPTED BY. C0D0 'EdR D � 1G=5ERVICESJIPATED
OOGUMEtit3•AND P �,T007iET.0051 A`OOCUAfENrARYf
Y NOT