PC Minutes 02-07-2023City of Van Buren, Arkansas
Planning Comnussion
1003 Broadway • Van Buren, Arkansas 72956
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February 7, 2023
1. Call To Order. The Van Buren Planning Commission held its monthly meeting on Tuesday, February
07, 2023, at 5:30 P.M. The meeting was held at the Municipal Complex in the City Council Chambers,
2. Roll Call. The following Commissioners were present: Chairman Andy Dibble, Vice -Chairman Philip
Bagby, Mark Evans, Mason Shirey, and Nathan Wilson. City staff present were Planning Director Wally Bailey,
City Inspector David Martin, and Secretary Jennifer Willoughby. Commissioners absent were Missy Hefner,
Jason Myers, Tiffany Webster, and Jay White. Present for Agenda Item 44: Dana Rosa of Satterfield Land
Surveyors representing Willie Mooney, Jonathan Trantham at 410 N. 141h Street, and Jonathan Roberts at 420 N.
14"' Street. Present for Agenda Item #5: Buck Hitcher of Hitcher Development representing RPM Underwood,
LLC; Justin Underwood of RPM Underwood, LLC; and Addie & Cody Eagle at 2718 North Hills Drive. Present
for Agenda Item #6: Chad Brixey of Brixey Engineering representing WD Builders, LLC; Dele & Maurice Hubbs
at 1719 Oliver Springs Road, Cliff Hubbs at 2205 Oliver Springs Road, Cameron Hubbs at Oliver Springs, Dakota
Thorman at 1402 Northridge Drive East, and Brittany Oakley at 1340 Northridge Drive East. Evan Kohler with
Metro Plex Builders asked the Commission to clarify what the hardship requirements are for a Variance.
3. Approval Of Minutes From January 3, 2023. A motion to approve was made by Vice -Chairman
Philip Bagby and seconded by Commissioner Nathan Wilson. The motion was approved unanimously.
4. Variance #2-2023-413 North 14rh Street —Satterfield Land Surveyors/Willie Mooney;
Requesting Variance From Minimum Lot Width and Minimum Lot Size in R-2 Zone. A motion to deny
was made by Commissioner Mark Evans and seconded by Vice -Chairman Philip Bagby. The motion to deny was
approved unanimously. The item was denied because there was no prior existing hardship to justify a variance.
Members of the public that spoke in opposition of this item were Jonathan Trantham and Jonathan Roberts. Mr.
Dana Rosa spoke in support of the application.
5. Discussion/Study Session: Rezone #1-2023—Parcel #700-08854-000 (Future Pointer Ridge
Subdivision) —Hitcher Developments/RPM Underwood, LLC; Rezone Request from C-2 to PZD. No
action was taken by the Commission.
Members of the public that spoke on this rezone were Addie and Cody Eagle. The applicants, Mr. Buck Hitcher
and Mr. Justin Underwood, also spoke.
See attached Exhibit A Memo from Planning Director Wally Bailey for a brief summary of this PZD prior to the
February 7ch Planning Commission Meeting.
After a lengthy discussion between the Commission, Justin Underwood of RPM Underwood, LLC; and members
of the public many concerns were brought up that need to be addressed before the applicant resubmits their PZD
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booklet. Some items of concern are: a PZD booklet that adequately and completely describes the development,
specific zoning per lot needs to be shown as well as the building footprint per lot, a drainage plan including a
detention area needs to be developed and shown, a scheduled phasing plan needs to be provided, traffic concerns
need to be addressed, need to identify the water and sewer provider, and there needs to be an access outlet built
onto Old Uniontown Road,
Mr. Hitcher commented that they were concerned about extending a road to Old Uniontown Road because
Cedarville Water might have a say in how they developed the property. Mr. Bailey indicated as far as he knew a
meeting with Cedarville Water has not been scheduled.
Mr. Underwood mentioned possibly changing the development phasing to start south and continue north. This
would allow them to have two access points, at Azure Hills and Elfen Glen, which would address the fire code
concern. This would also allow the developer to build homes and start making money before needing to build a
road onto Old Uniontown Road,
6. Legacy Cottages Lot 1—Development Review—Brixey Engineering/WD Builders, LLC; A
motion to deny was made by Vice -Chairman Philip Bagby and seconded by Commissioner Mark Evans. The
motion was denied unanimously.
Members of the public that spoke in opposition of this item were Dele and Maurice Hubbs, C1iffHubbs, Cameron
Hubbs, Dakota Thorman, and Brittany Oakley. Mr. Chad Brixey spoke in support of the application.
After much discussion between the Commission, Chad Brixey of Brixey Engineering, and members of the public
this item was denied. The reasons for denial included concerns about the extra -long 25' private access driveway,
how development will affect the Master Plan, additional traffic on Oliver Springs Road and Northridge Road, the
lack of a drainage plan showing a detention area, the existing flooding problems for surrounding property owners
and the amount of grading to the existing 12 plus acres that has caused many problems that need to be fixed, and
how this new development may continue to cause more flooding.
7. Zoning Code Amendment To The Permitted and Conditional Use Legend Concerning Sales &
Service of RVs, Heavy Equipment, Buses, Large Trucks, Etc. A motion to table this agenda item was made
by Vice -Chairman Philip Bagby and seconded by Commissioner Mason Shirey. The motion was approved
unanimously.
8. O1dINew Business —Discussion About Master Land Use Plan. No discussion held.
9. Adjourn. A motion to adjourn was made by Commissioner Nathan Wilson and seconded by Vice -
Chairman Philip Bagby. The motion was approved unanimously.
ZZ
And Dibble, Chairman
Wally Bailey, Planning Director
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