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ORD NO 43-2022
CITY OF VAN BUREN,ARKANSAS ORDINANCE NO.�-2022 BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS AN ORDINANCE TO BE ENTITLED: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE A CONTRACT FOR, AND PURCHASE OF, APEX OFFICER TRAINING SIMULATOR FROM GOVRED TECHNOLOGY,INC.; FOR THE APPROPRIATION OF FUNDS; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. WHEREAS, the City of Van Buren has been awarded a 2022 DPS Public Safety Equipment Grant Program award in the amount of$67,500.00,and is in need of certain police equipment for the safety of life and protection of property in the City of Van Buren; and WIEREAS, the City Council has determined,pursuant to A.C.A. § 14-58-303(b)(2)(B),that exceptional circumstances exist which render the competitive bidding process impractical ,.and unfeasible. NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The Police Department of the City of Van Buren, Arkansas, has an immediate need to purchase APEX Officer Training Simulator from Govred Technology, Inc., for the total sum of$67,500.00,from the grant awarded by 2022 DPS Public Safety Equipment Grant Program. See Exhibit A. SECTION 2: Pursuant to A.C.A. § 14-58-303(b)(2)(B),the City Council hereby waives the requirement of competitive bidding and directs the Mayor to purchase the above described equipment for the price set forth in Section 1 above. SECTION 3: Due to the immediate need to best serve, protect, and preserve the public health, safety, and welfare of the citizens of the City of Van Buren, an emergency is declared to exist and this ordinance shall take effect from and after its passage and approval. SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van Buren to execute all documents,contracts,and agreements necessary to effectuate this Ordinance. IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass, approve, and adopt,by a vote of�for and D against,the foregoing Ordinance at its regular meeting held on the 19'day of December 2022. oseph PI Hur 11 + ATTESTED: ;PROVED AS T FORM: P y lis Thom City Clerk/Treasurer City Attorney ,r . State of Arkansas Governor Asa Hutchinson DEPARTMENT OF PUBLIC SAFETY 1 State Police Plaza Drive A.J.CHARY Little Rock,Arkansas 72209 SECRETARY Office:(501)682-2260 Public Safety Equipment Grant Program December lst,2022 Department of Public Safety #1 State Police Plaza Drive Little Rock,AR 72209 Dear Van Buren Police Chief Hammond, The Department of Public Safety(DPS)Equipment Grant Committee has reviewed your application requesting funding under the 2022 DPS Public Safety Equipment Grant Program.Based on their recommendations,I am pleased to award you funding for the 2022 DPS Public Safety Grant Program.We believe your funded project will make an impactful difference to increasing transparency and accountability within the communities your agency serves.As part of the DPS Public Safety Equipment Grant Program,you will receive a full funding amount of$67,500.00 to conduct your grant program over the 2022&2023 calendar years with DPS. As part of the grant program requirements,the following must be conducted within the 2022—2023 calendar years: • Sign and return the attached Memorandum of Understanding to the DPS Public Safety equipment Grant Committee fourteen(14)days from the date of the received grant award notification;no later than 4:30pm on Friday,December 30"',2022. • Utilize funding award for the appropriate items listed in your award notification letter; if all funds are not utilized in the calendar year,unused funds must be to be returned to DPS at the completion of the grant program. • Participate and complete any surveys related to the implementation and success of the awarded program as requested by the DPS Research and Planning Division. • Complete and submit a financial report each month via email, due by the 1 Oth of the following month at 4:30pm to the DPS Research and Planning Division, Special Projects Coordinator, Jackie Baker at lackie.baker@asp.arkansas.gov providing an accounting of the activities and expenditures for the previous month.A copy of all receipts must be attached.All expenditures are subject to DPS and Legislative Audit Review.All documents must be retained for a period of three(3)years from the receipt of award. • Submit a final report at the end of the grant period(December 1 Ott',2023,by 4:30pm),or after all expenses have been incurred,providing a final accounting of the activities and expenditures for the project. Congratulations on your 2022 DPS Public Safety Equipment Grant Program award.We look forward to working with your agency to continue to improve community trust within the State of Arkansas.Please feel free to contact the Committee Chair,Lt.Jeff Whitlock,by email at Jeff.whitlock@asp.arkansas.gov or phone at(501) 618-8424 if you have any questions. Sincerely, - f Allen"AJ"Gary Secretary,Arkansas Department of Public Safety(DPS) Director,Arkansas Division of Emergency Management(ADEM) AJ.Gga@dps.arkansas.gov I t Arkansas Department of Public Safety Public Safety Equipment Grant Program Fund 1 State Police Plaza Drive Little Rock,AR 72209 MEMORANDUM OF UNDERSTANDING In accordance with Act 786 of 2021 the Arkansas Department of Public Safety is responsible for awarding funding from the Public Safety Equipment Grant Fund. Pursuant to the foregoing authority, the Arkansas Department of Public Safety has established the Public Safety Equipment Grant Fund Committee to award funding to applicants who, in the Committee's judgment, best facilitate improving trust between Arkansas law enforcement officers and the communities they serve. The purpose of this memorandum of understanding is to outline the requirements for applicants that receive grant funding under the DPS Public Safety Equipment Grant Program. Based on the above, the Arkansas Department of Public Safety ("DPS") and the ( ) (the"Agency") agree as follows: 1. The Agency will maintain records and receipts for items purchased with the grant funds and will furnish copies of all receipts to DPS by the 10th day of the month following the expenditure. 2. Any modification or changes exceeding 10%to the Agency's approved budget must be authorized by the DPS Committee before expenditures for the changes can be made. Any awarded funds not expended during the period set out in the preceding paragraph and in accordance with the budget or approved changes shall be refunded to DPS by 4:30 p.m.December 31,2023. 3. The awarded funds are subject to audit by DPS and/or the Department of Legislative Audit. Misuse of these funds will result in the Agency being required to reimburse DPS for the funds awarded. Any false, fictitious,or fraudulent-statements or claims may result in criminal, civil, or administrative penalties and may prohibit administrations from receiving future awards.(U.S. Code,Title 18, Section 1001) 4. Agencies will be required to complete any surveys related to the implementation and success of the program. } 5. The following items will NOT be considered for funding and any funds awarded should not be used for these items: ■ Salaries, over time, fringe benefits related to salaries ■ Any Specialty Court ■ Real Estate ■ Vessel or Aircraft ■ Vehicles ■ Firearms ■ Construction Projects ■ Buy Money 6. DPS will terminate this agreement and require repayment of any grant funding in the event of fraud,misuse, or expenditures not related to the approved project. This MOU is in effect from December 1, 2022 through December 31, 2023 and will remain in full force and effect for the duration of the agreement period,not to exceed one year,unless otherwise terminated by DPS. SIGNATURES Date: A.J. Gary Secretary Arkansas Department of Public Safety Date: (Name), Chief Administrator (Agency) i l�J 7. -21 7 t W All A'A -- ----- 7,1 APE A-O " .W Apex Officer TrainingSimulator Interactive Crisis Intervention, De-Escalation, and Use of Force Training Simulator Proposal Prepared For Jamie Hammond Van Buren Police Department 800 Fayetteville Rd, Van Buren, AR 72956 Business Sensitive:This document is confidential information and contains proprietary information belonging to Govred Technology Inc.,and further acknowledges its obligation to comply with the provisions of this notice. (D 2020 Govred Technology,Inc. All Rights Reserved. www.apexofficer.com, 5006 Bond St, Las Vegas, NV 89118 702-901-5344 December 1,2022 Dear Jamie Hammond, Thank you for your interest in the interactive Apex Officer virtual reality training simulator from Govred Technology, Inc.This proposal and attached sole source letter will provide you with the requested system information, specifications, pricing, and details for the system and equipment you've inquired about. The Apex Officer training system is a comprehensive solution designed to allow law enforcement trainers to give presentations and classes, conduct interactive testing and assessment, and provide immersive, hands-on scenario-based exercises with detailed debriefing and after-action reviews. Each Apex Officer system is designed to increase trainee de-escalation knowledge, skills, and confidence in a safe, challenging environment that is highly interactive and engaging. Through our history of providing innovative interactive simulation training solutions,Apex Officer has become,widely regarded as a low-risk, highly reliable contracting and business partner. We have the industry's most dedicated,and customer-committed sales and support team on staff.All Apex Officer customers receive the best technical service in the industry, including free software updates, newly developed and released training content with new exercises and environments to keep trainee interest high and skills sharp. On behalf of the Apex Officer team, I sincerely appreciate the consideration of our proposal for this requirement and the opportunity to serve the men and women of Van Buren Police Department. Respectfully sent on December 1, 2022. Chase Dittmer Founder and CEO I Govred Technology, Inc. Direct:702-901-5344 chase@apexofficer.com www.al2exofficer.com Business Sensitive:This document is confidential and contains proprietary information belonging to Govred Technology Inc.,and further acknowledges its obligation to comply.with the provisions of this notice. ©2020 Govred Technology,Inc. All Rights Reserved. www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 F OFFICER - PRO TRAINING SIMULATOR SUITE Description Qty Price r®-Pro Training Simulator 1 $99,868.00 des: Officer®Content Library • High-Performance VR-Ready Workstation Virtual Reality Head Mounted Display • Virtual Training Accessories • Apex Wireless • Dynamic Scenario Generator • After Action Debriefing • Advanced Officer Analytics • Apex Reporting and Monitoring • Apex Officer Training with Setup Apex Officer Content Library Every Apex Officer training system includes 24/7 access to Apex Officer's proprietary content library.Apex Officer's content library of virtual reality police and law enforcement training scenarios is the most extensive in the industry.With our unique blend of randomization,artificial intelligence, Inc. and voice recognition Apex Officer provides police departments and law enforcement agencies with an infinite number of training opportunities and scenarios. High-Performance VR-Ready Wearable Workstation Every Apex Officer simulator comes equipped with the world's most powerful wearable backpack workstation-optimized for free-roam experiences. Experience full training immersion with unprecedented freedom of.movement and the most reliable connectivity that no wireless VR device can provide. Inc. • Intel Core i7 8 Core/16 Thread Processor • Nvidia RTX Graphics Card • 16GB DDR4 RAM • NVMe Solid State Storage • Windows 10 Pro 64-Bit Operating System • Hot-Swappable Batteries www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 Virtual Reality Head Mounted Display(HMD) Apex Officer utilizes a state-of-the-art virtual reality head-mounted display to create the world's most realistic and immersive judgmental training simulator.With our HMD,we're capable of producing active engagements from a 360-degree environment surrounding the trainees.Our systems Inc. utilize multi-directional audio technology and seamless software simulations that simulate different environments and situations that will challenge trainees. Virtual Training Accessories Apex Officer proprietary Virtual Training Accessories are designed to look, weigh,and feel just like their real-life counterpart.We worked hand and hand with multiple engineers in designing the firearms and training equipment used in our simulations. VR-Training Accessories Included: • Apex-VTW-U1 (Universal Device) • Apex-VTW-G1 (Pistol) Inc. • Apex-VTW-T1 (Taser) • Apex-VTW-R1 (Rifle) Every Apex Officer Virtual Training Weapon is equipped with: • Up to 32 low power,ASIC sensors,for 360-degree coverage • Built-in 1000Hz IMU for low latency, high-resolution tracking • Bluetooth and wireless connectivity •• Rechargeable battery Apex Wireless(AM The Apex Wireless system is a proprietary combination of wireless networking systems working in harmony to deliver a fully immersive Inc. wireless virtual reality experience. • 4x Wireless Base Stations • Bluetooth Transmitters and Receivers After Action Debriefing(AAD) Our After-Action Debriefing system provides real-time monitoring, recording,and playback during debriefing sessions of trainees. Includes Inc. software and hardware that integrates into the Apex Officer line of simulators. www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 ;k Advanced Officer Analytics(AOA) Apex Officer's Advanced Officer Analytics system-allows law enforcement agencies to optimize their recent training activities and provides unprecedented learning opportunities for every officer using the simulator.With the AOA, police departments can track the training results Inc. and behaviors of each trainee that uses the simulator.With this data,the departments have an unprecedented insight into the strengths and weaknesses of each trainee,thus,allowing for follow-up training exercises. Apex Reporting and Monitoring Audio and picture-in-picture color video capture trainee's actions in a scenario that can be used for immediate or later debriefing and review.All Inc. footage can be scheduled for permanent deletion at a specified time interval(i.e., 24 hours,72 hours, etc.). Apex Officer Training with Setup Instructor/Operator Master course covering the Apex Officer system, Inc. hardware setup,software updates,troubleshooting,and more for up to six instructors. Apex Officer- Pro TrainingSmulator: $99,868.00 First in Florida Discount-: -$52,368:.00 Total: $47,50.0.00 :OPTIONAL UPGRADES Apex Officer X2- Hardware Upgrade: $40,000.00 First In,Arkansas:Discount: $20,0:00.00 Total: $20,000.00 Total With Optional Upgrades: $67,500.00 Additional Notes: Business Sensitive:This document is confidential information and contains proprietary information belonging to Govred Technology Inc.,and further acknowledges its obligation to comply with the provisions of this notice. ©2020 Govred Technology,Inc. All Rights Reserved. www.apexafficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344 P W ' -See Important Terms and Conditions Below- Standard Terms and Conditions 1. Please make the purchase order(PO) out to GOVRED Technology, Inc. _ 2. Payment Terms: Net 30 from the invoice date. 3. Budgetary Pricing:This document is intended for budgeting purposes only and does not constitute a firm-fixed-price offer or binding agreement. 4. U.S. Delivery Lead Time: a. Standard Production System:30-60 Days ARO b. Custom System Production: 120-180 ARO dependent on the level of customization and component requirements. 5. Warranty: 12 Months from the date of shipment. 6. If this sale is subject to Use Tax,then you are liable for the tax and should make payment direct to your taxing authority. However,we may collect Sales Tax for the following states: CA, FL, HI, IA, KY, MA, MI, NV, NY, UT, WA, and WV. 7. Quote Valid: 30 days. 8. All prices are quoted in US Dollars($USD). 9. Late Payment Penalties: Invoices not paid within 30 days of the invoice date will accrue interest at 2% per week. Purchasing/Contracting Information 1. Company Name: Govred Technology, Inc. 2. Company Address: 5006 Bond St, Las Vegas, NV 89118 3. Order POC: Chase Dittmer 4. Order Email:.orders@apexofficer.com 5. Phone: 702-901-5344 6. Cage Code: 7Z1 H2 7. Tax ID: 82-1742313 8. DUNS: 080742556 Business Sensitive:This document is confidential information and contains proprietary information belonging to Govred Technology Inc.,and further acknowledges its obligation to comply with the provisions of this notice. ©2020 Govred Technology,Inc. All Rights Reserved. www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344