PC Minutes 12-06-2022I .
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111 North 12"' Street • Van Buren, Arkansas 72956
PLANNING COMMISSION MINUTES
December 06, 2022
1. Call To Order. The Van Buren Planning Commissipn held its monthly meeting on
Tuesday, December 6, 2022, at 5:30 P.M. The meeting was held at the Municipal Complex in the City
Council Chambers.
2. Roll Call. The following Commissioners were present: Chairman Andy Dibble, Vice -
Chairman Philip Bagby, Mark Evans, Missy Hefner, Jason Myers, Mason Shirey, Jay White, and
Nathan Wilson. City staff present were Planning Director Wally Bailey, City Inspector David Martin,
and Secretaty Jennifer Willoughby, Commissioner Tiffany Webster was absent. Present for Agenda
Item #4: Larry Gordon and Britt Brooks of Van Buren First Assembly of God Church,
3. Approval Of Minutes From November 1, 2022. Commissioner Myers recommended a
change regarding the vote on the temporary chairman. He indicated that he voted against the motion.
A motion to approve was made by Commissioner Jay White and seconded by Vice -Chairman Philip
Bagby to approve the amended minutes. The motion was approved unanimously.
4. Rezone #7-2022-1014 Fayetteville Road (Lot 1A)—Van Buren First Assembly of
God Church; Rezone Request From C-2 and R4 To R-3. A motion to approve recommendation
to City Council was made by Vice -Chairman Philip Bagby and seconded by Commissioner Mason
Shirey. The motion was approved unanimously.
The existing zoning map shows this property zoned as Residential-3 from Ordinance 27-2005.
However, the legal description in that ordinance did not include this property. This property has been
recognized as R-3 zoning for several years because of the zoning map error. After discussing this with
the Church representatives they agreed they want the property to have R-3 zoning classification. This
rezoning application is the Planning Departments effort to work with the church to have the official
record correctly match the city's zoning map.
5. Set Date For July 2023 Planning Commission Meeting. A motion to approve moving
the July 2023 Planning Commission meeting to the second Tuesday of the month Only 11) instead of
holding it on the 4' of July Holiday was made by Vice -Chairman Philip Bagby and seconded by
Commissioner Jason Myers. The motion was approved unanimously.
6. Old/New Business.
Discussion About Non -Conforming Lots. Planning Director Wally Bailey stated
to the Commission that he has had numerous discussions with potential customers
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about their building options or lack thereof on non -conforming lots. Mr. Bailey would
like to know the Commissions thoughts on how to proceed with decisions on these
lots in the future and whether there is a need to allow a reduced setbacks on non-
conforming lots. Mr. Bailey suggested some ideas for the reduced setbacks such as
only allowing the reduction on 50-foot lots, limited to corner lots, limited to single
family structures, and limited to lots that were platted prior to the zoning regulations
being adopted. The consensus of the discussion was to continue to hear these on a
case -by -case basis while we developed a permanent regulation to allow a setback
exception for the non-confonning lots. Mr. Bailey said he would try to have something
ready by the January meeting.
7. Adjourn. A motion to adjourn was made by Comm ssioner Nathan Wilson and seconded
by Commissioner Mark Evans. The motion was approved unanimously.
Wally Bailey, Planning Director
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