10 October 2010 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING OCTOBER 18, 2010
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, October
18, 2010 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Swaim, Parker,
Moore, Ragsdale, Dodd. and Sagely. City Clerk Treasurer Barbie Curtis and City Attorney
Donald Jenkins were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Reverend Barry Morton of Mount Olive Methodist Church.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on September 20, 2010. Alderman Swaim made a motion to approve the minutes. Alderman
Ragsdale seconded the motion. On roll call, the following Council members voted aye:
Alderman Sagely, Dodd, Ragsdale Moore, Parker, and Swaim. The following voted nay: none.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE CITY
OF VAN BUREN TO APPLY TO THE STATE OF ARKANSAS FOR AN ARKANSAS
COMMUNITY AND ECONOMIC DEVELOPMENT GRANT, AND FOR OTHER
PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was
any discussion. There was none. Alderman Swaim seconded by Alderman Ragsdale moved that
the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Sagely. Dodd, Ragsdale Moore, Parker, and Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 10 -1 -2010
CI IY OF VAN BUREN. ARKANSAS
RESOLUTION NO. i0- 2010
BE IT ENACTED BY THE CUE COUNCIL. FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED'.
A RESOLUTION AUTHORIZING THE CRY OP VAN BUREN
TO APPLY To THE STATE OF ARKANSAS FOR AN
ARKANSAS COMMUNITY AND ECONOItl1C DEVELOPMENT
GR.UT, AND FOR OTHER PURPOSES.
WHEREAS, The City of Van Buren Is applying to the State of Arkansas for an Arkansas
Community and Economic Development Grant; and
WHEIi b:AS, It is necessary that certain conditions be met as pan of the application requirements;
and
WHEREAS, The City of Van Burets has conducted a public hearing as part of the application
process w receive and consider comments ennmm�nmity development and housing
needs, and proposed activities: and
WHEREAS, As a result of the public hearing. the City of Van Buren identified and prioritized the
community development and housing needs; and
WHEREAS, 'Ian City Council authorizes the Mayor of We City of Van Buren m submit an
application to the State of Arkansas, on behalfofthe City of Van Buren, and to
expend funds to construct neighborhood revitalization for the City of Van Buren, if
the grant is awarded and to sign any Agreements and Contracts relative to this
Program
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTIOF I: That the City Council does hereby authorize an Mayor of the Ciry of Van Buren,
Arkansas, to submit an application to inc Sam of Arkansas, on behalf of the City of
Van Bur and if the grant is awarded to expend fords m construct neighborhood
reviahza within and for the City of Van Buren, and as necessary to execute any
Agreements and Contracts relative to this program.
M WIINFSS WHEREOF, the City of Van Buren, Arkansas by its City Council, did pus,
approve, and adopt, by a vote of and 0 against, the! going Resolution at in meeting held on the 18th day
nfOm
Robert D. Freemn
Mayor
AITESTED: APPROVED AS TO FORM:
Barbie Curtis N. Do °Id tndin0sJ
City ClerkLTrcasurer City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING AN ANTI
DISPLACEMENT PLAN AS PART OF THE CITY'S APPLICATION TO THE STATE
OF ARKANSAS FOR AN ARKANSAS COMMUNITY AND ECONOMIC
DEVELOPMENT GRANT; AND FOR OTHER PURPOSES. The Clerk read the Resolution
in its entirety. Mayor Freeman asked if there was any discussion. Alderman Sagely asked if
there were any right now that would be displaced. Mayor Freeman replied no, that this resolution
just has to be in place due to the use of federal funds. Alderman Ragsdale asked if this money
could be used on empty homes that need to be demolished. Mayor Freeman replied no, that this
money was only for drainage improvements. Alderman Swaim seconded by Alderman Sagely
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Sagely, Dodd, Ragsdale Moore, Parker, and Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 10 -2 -2010
CITY OF VAN BURF,N, A ARKANSAS
ItESOLUTIONNO. I d 4- -2010
BE IT ENACTED BY 111E CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOIMING AN ANTI- DISPLACEAIFNT PLAN
AS PART ON THE CITY'S APPLICATION TO THE STATE OF
ARKANSAS FOR AN ARKANSAS COMMUNITY AND
ECONOMIC DEVELOPMENT GRANT; AND FOR OTHER
PURPOSES.
WHEREAS, The City of Van Buren seeks to replace all occupied and vacant occupiable low and
moderate-income dwelling demolished or converted to a use other than as
low /moderate-income housing as a direct result of activities assisted with funds
provided under the HOUSLYG AND COMMUNr 1'Y DEVELOPMENT ACT OF
1974, as amended, and described in 24 CFR 570.606(6)(1). All replacement houuing
will be provided within three )ears of thc commencement of the demolition or
rehabilitation relating to conversion; and
WI IEREAS, The City of Van [toren will as pan of this program provide relocation assistance as
desscdbed in 570.606(0)(2), to each low /moderate income household displaced by
demolition or by Inc conversion of a low /moderate-income dwelling to another use
as a drece result nfassisted aravides; and
If any such project will involve the demolition ar conversion of low or moderate
dwelling veins, the following will be provided
1. The general location on a map and approximate number of dwelling units by
ere (number of bedrooms) that will be demolished or converted to a use
other than low/moderate-income dwelling units as a direct result ufthe
assisted activity; and
2. A time schedule for commencement and completion of the demolition or
conversion and
T. The general location on a map and approximate Dumber of dwelling units by
ve (number of bedrooms) that will Inc provided as replacement dwelling
units; and
4. The s of funding and a time schedule for the provision of replacement
dwelling unit and
5. The basis for concluding that each replacement dwelling will remainn
low /moderate income dwelling unit for at least 10 )ears from the date of
initial occupancy.
NOW, THEREFORE 09 It RESOLVED BY TIKE CI IN COUNCIL OF VAN /WREN,
ARKANSAS:
SECTION 1: That consistent with the goals and objertiscs of activities assisted under the Act as
mended, the City of Van Buren will make every effort to minimize the displacement
of persons from homes.
IN WITNESS WHEREOF, the City of \'an Burin, Arkansan, by its City Council, did puss,
approve, and adopt, by a vote of i for and 0 against, the foregoing Resolution al its
meeting held on the 18 day of October, 2010.
Itabert D.
Mayor
A I APPROVED AS TO FORM:
Cs ULUM/.f�
Otto CCnaurlitis N. Dop3kd k City Attorney
City Clerk/rmasure
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE CERTAIN VEHICLES FOR THE CITY OF VAN BUREN
POLICE DEPARTMENT, THROUGH THE STATE PURCHAASE CONTRACT; AND
FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman
asked if there was any discussion. Mayor Freeman mentioned that funds are tough, but he thinks
it is necessary to stay on top of rotating our department's equipment. Alderman Swaim seconded
by Alderman Dodd moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Sagely, Dodd, Ragsdale Moore, Parker, and Swaim.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 10 -3 -2010
CITY OF VAN BURENT ARKANSAS
RESOLUTION NO. 10 3 -2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION' r0 BE ENTITLED.
A RESOLUTION AUTHORIZING TIIE MAYOR TO
PURCHASE CERTAIN VEHICLES FOR THE CITY
OF VAN BUREN POLICE DEPARTMENT,
THROUGH THE STATE PURCHASE CONTRACT;
AND FOR am ER PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police vehicles, for the safety of life and
protection of property by the City of Van Buren Police Department; and
WHEREAS, the City of Van Buren, utilizing funds already allocated in the 2010 budget, desires
to purchase three (3) Ford Crown Victoria police pursuit sedans, for the price of
$23,588.00 each, fully equipped. as set forth in attachment "A" hereto; and
\VI IEREAS, the City is authorized to waive the expense and time of bidding by purchasing such
vehicles though the state purchase contract, pursuant to ARK, CODE ANN. 19 -11-
249, and the City has decided that it is in its best interest to purchase the above listed
vehicles via the 2010 Arkansas State Contract, Award No. SP- 10-0001.
NOW, TIIEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, TI IA'r:
SECTION 1: The Police Depanment of the City of Van Buren, Arkansas is in immediate need of
the vehicles setforth above.
SECTION 2: Said vehicles are to be purchased via the 2010 Arkansas State Contract, Award No.
SP -10 -0001, from Landers Ford, for the total sum of $23,588.00 each.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to execute all documents. contracts, and agreements necessary to
effectuate this action.
IN TESTIMONY WHEREOF, the City of Van Buren Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of (T for and fl agai r the foregoing Resolution at its
meeting held on the 18 day of October 2010.
Robert D. Freeman
Mayor
ATTESTED: APPROVED ASTO FORM:
L N
Barbic Curtis, City Clerk/Treasurer N. Donald Jenkins, Jr., City Attorney
State of Arkansas
OFFICE OF STATE PROCUREMENT
1509 West Seventh Street, 3 Floor
Little Rock, Arkansas 72201
501 324 -9316
STATE CONTRACT AWARD
EXTENSION
THIS IS A TERM CONTRACT ISSUED BY THE OFFICE OF STATE PROCUREMENT. THIS IS NOT
AUTHORITY TO SHIP. A SEPARATE PURCHASE ORDER WILL BE ISSUED. THIS CONTRACT
CONSTITUTES ACCEPTANCE OF YOUR BID ALONG WITH ALL TERMS AND CONDITIONS
THEREIN AND SIGNIFIES THE OFFERER'S KNOWLEDGE AND ACCEPTANCE OF ALL TERMS
AND CONDITIONS SET FORTH WITHIN THE INVITATION FOR BID.
BUYER: Lee Costley, CPPB 501 324 -9318 CONTRACT NO.: SP -10 -0001
DESCRIPTION: VEHICLES, 2011 or Newer
CONTRACT PERIOD: October 1, 2010 through September 30, 2011 or early cut -off dates
PRICE INCREASES ON ITEMS 7, 8, 34, 44, 52
DELIVERY REQUIREMENTS: AS SPECIFIED WITHIN
PRICES ARE F.O.B. DESTINATION, INSIDE DELIVERY, UNLESS OTHERWISE SPECIFIED.
INVOICE AND DELIVER TO: AS SPECIFIED ON AGENCIES PURCHASE ORDER
CONTRACT AWARD TO: SEE PAGE 2
STATE OF ARKANSAS OFFICE OF STATE PROCUREMENT
STATE OF ARKANSAS
CONTRACT EXTENSION
AWARD NO: SP -10 -0001 Page 2 of 120
BALE CHEVROLET LANDERS CHEVROLET
ATTN: DAVID BROYLES ATTN: JACK HALFORD
13101 CHENAL PARKWAY P.O. BOX 1649
LITTLE ROCK, AR 72211 BENTON, AR 72018
PHONE: 501 221 -9191, ext 284 PHONE: 501 315 -2500
FAX: 501-221-7418 FAX: 501-316-5298
VENDOR #100095671 VENDOR #100029958
dbroyles(a�balechevrolet.com jhalfordcV penskeautomotive.com
Item(s) Awarded: 5, 18, 24, 25, 26 Item(s) Awarded: 1, 15, 21, 23, 34, 60, 61
27, 28, 30, 31, 38, 40, 43, 45, 52
LANDERS FORD
LANDERS DODGE ATTN: MIKE BEARD
ATTN: RICK LAYTON P.O. BOX 1649
P.O. BOX 1649 BENTON, AR 72015
BENTON, AR 72018 PHONE: 501 326 -6004
PHONE: 501 316 -4400 FAX: 501 326 -6015
FAX: 501 316 -5298 VENDOR #100069180
VENDOR #100032541 mbeard(a penskeautomotive.com
ricklaytont7a penskeautomotive.com Item(s) Awarded: 6, 9, 14, 17, 22, 29, 32
Item(s) Awarded: 7, 8, 10, 11 36, 37, 39, 41, 42, 50, 51, 53, 56, 58, 59
12, 13, 44, 46, 47, 48, 49
STATE OF ARKANSAS
CONTRACT EXTENSION
AWARD NO: SP -10 -0001 Page 8 of 120
ITEM 6: TYPE LAA Four (4) Door Large Police Pursuit Sedan
(Ford Crown Victoria, No Substitutes)
AASIS MATERIAL #10011618
ADDENDUM 9 STANDARD SPECIFICATIONS; PAGES 60 -61
VENDOR: LANDERS FORD
MFG MODEL: FFV FORD CROWN VIC $22,243.00
ENGINE CYLINDER SIZE: 4.6N8
City Highway MPG estimates: 16 City /24 Hwy /20 Combined
ETHANOL FLEXIBLE -FUEL VEHICLE (E85) AVAILABLE STANDARD
Approximate delivery 90 days A.R.O.
Delivery Charge for AR Cooperative Purchasing Program Participants: $1.25 /mile /vehicle
OPTIONS:
AR. 3.55 limited slip axle ratio $125.00
BD. Ballistic Door Panels for driver side only $1295.00
BP. Ballistic Door Panels for driver and passenger $2485.00
DL. Daytime Running Lights $50.00
10. Roof reinforcement for light bar installation $80.00
MO. Delete Spotlight: Spotlight may be deleted for credit (deduct) <$100.00>
00. Spotlight, Additional: to be installed front passenger side $170.00
VI. Delete limited -slip rear axle (deduct) <$75.00>
VM. Vinyl Floor Mats, Front Rear $90.00
WL. Full Size Spare: tire to match others on vehicle. STANDARD
WW. Rear Cloth Seat NO CHARGE
71. Street Appearance Package: Front and Rear Cloth Seats, Chrome grill, side moldings, full size
wheel covers, and change police engine markings. (Also deletes spotlight) $150.00
/'V U GC ri�F i
I O
,,IS
2011 Ford Police Interceptor
•dUE itir REPORTy��} F p 2 m „FO,e 2acl .v7ena say »a7A:la
WF;Zi 5 a t,-„' 5 g i,�"',W 1 �..'.2 tftPl uai, a .,axCu:..ri:eE..v„a 3
WINDOW STICKER f v'r,. "e:;.
Code Model
P7B 2011 Ford Police Interceptor P7B 4dr Sdn w/3.27 Axle
Code Options
STANDARD EMISSIONS $0.00
99V 4.6L SEF, 01-10 FFV V8 ENGINE $0.00
44U 4 -SPEED AUTOMATIC TRANSMISSION W /OD 50.00
720A POLICE PREP PKG SERIES ORDER CODE $0.00
952 L TWO -TONE PAINT #1 3885.00
UA /v Y BLACK 50.00
WT VIBRANT WHITE $0.00
IL MEDIUM LIGHT STONE. CLOTH FRONT BUCKET SEATS 8 VINYL REAR BENCH SEAT 50.00
45C LIMITED -SLIP DIFFERENTIAL $125.
64N DELUXE FULL WHEEL COVERS $45.00
96A INSTALLED FRONT COLOR -KEYED FRONT BODY -SIDE MOLDING C L
t' U ,�L.� 530.00
53M RADIO SUPPRESSION PKG i V !D $95.00
51A DRIVER -SIDE SPOT LAMP ASSEMBLY S'D $190.00
678 REAR DOOR HANDLES 8 LOCKS INOPERABLE $25.
153 FRONT LICENSE PLATE BRACKET 4 'J7 1 l $0.00
21A PWR DRIVER SEAT IN/LUMBAR 5380.00
128 FLOOR CARPETING W/FRONTJREAR FLOORMATS $125.00
525 CRUISE CONTROL $225.00
476 COURTESY LAMP DISABLE $20.00
185 LATERAL BOW REINFORCEMENT $80.00
ill T s 't ai- 'k,".G er T 'r'_6 WW -e F p w '277
SUBTOTAL 4 a� cu 1 bia ��5 i= t a�S..a.>Wti3
Advert/Adjustments $0.00
Destination Charge
TOTAL PRICE
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
POLICE DEPARTMENT TO DISPOSE OF CERTAIN ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY, BY SUCH METHODS AS AUTHORIZED
UNDER THE LAW. The Clerk read the Resolution in its entirety. Mayor Freeman asked if
there was any discussion. Chief Bell pointed out the incorrect control number for the Gemini
Camera. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted
as amended with the correct control number. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Sagely, Dodd, Ragsdale Moore, Parker, and Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 10 -4 -2010
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. t0 4 2010
BE IT ENACTED BY TIDE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE POLICE
DEPARTMENT TO DISPOSE OF CERTAIN ASSETS FROM
THE CITY OF VAN BUREN'S FIXED ASSET INVENTORY,
BY SUCH METHODS AS AUTHORIZED UNDER THE LAW.
WHEREAS, the City of Van Buren Police Department has certain assets on its Fixed Asset
Inventory list which are obsolete, and/or beyond repair, and are no longer cost
effective, so as to no longer be needed by the City; and
WHEREAS, said items should be disposed of in accordance with state law, A.C.A. 14 -58 -306,
and he removed from the City's Fixed Asset Inventory.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following assets from
the Fixed Asset Inventory and to dispose of same by transfer to the governmental
agency listed below:
Receiving Agency Book Value Description oflnvcntory Control
City of Dyer 820,304.110 2003 Ford Crown Victoria PD -550
City of Dyer S 3,895.00 Decatur Gemini Overhead Camera PD -553
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of to for and 0 again the foregoing Resolution at its regular
meeting held on the 18 day of October, 2010.
a
Robert D. Fre ayor
ATTESTED: APPROVE; AS TO FORM:
Barbie Curtis, City Clerk/Treasurer N. Donald Jen'
JrCity Attorney
On the agenda next was to consider A RESOLUTION APPROVING AMOUNTS OF
LIENS TO BE CERTIFIED TO THE CRAWFORD COUNTY TAX COLLECTOR
AGAINST CERTAIN REAL PROPERTIES AS A RESULT OF GRASS CUTTING
EXPENSES AND ABATEMENT OF OTHER NUISANCES BY THE CITY OF VAN
BUREN; AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. There was none. Alderman Swaim seconded
by Alderman Ragsdale moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Sagely, Dodd, Ragsdale Moore, Parker, and Swaim.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 10 -5 -2010
LI I Y Uf VAIN nUHCIV, MNNRHI'i Ma
RESOLUTION NO. J -2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS, 4
RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING AMOUNTS OF LIENS TO BE
CERTIFIED TO THE CRAWFORD COUNTY TAX
COLLECTOR AGAINST CERTAIN REAL PROPERTIES AS A
RESULT OF GRASS CUTTING EXPENSES AND
ABATEMENT OF OTHER NUISANCES BY THE CITY OF
VAN BUREN; AND FOR OTHER PURPOSES.
WHEREAS, in accordance with Ark Code Ann. 4 14 -54 -901, the City of Van Buren ha!
corrected conditions existing on certain lots or other real property within the
City of Van Buren and is entitled to compensation pursuant to Ark Code Ann. f
14 -54 -904; and
WHEREAS, State law also provides for a lien against the subject properties, with the amount
of lien to be determined by the City Council at a hearing held after notice to the
owner thereof by certified mail or publication (see Exhibit "A" attached hereto).
with said amount (plus a ten percent collection penalty) to be thereafter
certified to the Crawford County Tax Collector; and
WHEREAS, a hearing for the purpose of determining such liens has heen set for 7:00 p.m. or
October 18, 2010 in order to allow service of the attached notice of same upon
the listed property owners, by certified mail or publication as is necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS;
SECTION 1. That after notice to property owners. a public hearing was held at 7:00 p.m. on
October 18, 2010, for the purpose of determining the amount of liens, if any, tc
be filed against certain real property as the result of grass cutting and abatement
of other nuisances by the City of Van Buren.
SECTION 2. That after said public hearing the amounts Intel on Exhibit "A" are hereby
certified and are to be forwarded to the Crawford County Ircasurer and
Assessor
SECTION 3. That this Resolution shall be in full force and effect from and after Its passage
and approval.
IN TESTIMONY WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of IN for and 0 against, the foregoing Resolution at its
meeting held on the 18 day of October 2010.
Robert D. Freeman, Mayor
ATT STED:
INS
Barbie Curtis, City Clerk /Treasurer
EXHIBIT "A"
LEGAL NOTICE OF PUBLIC HEARING
TO: To the hereinafter named owners of record and all others who claim an interest in the
hereinafter described properties in Van Buren, AR:
Parcel Number: 700 06565 -000 Parcel Number: 700 05047 -013
Lot: 55 Block: Lot: 149 Block:
Subdivision: Royal Oaks I Subdivision: Oaklawn II
Address: 103 Lura Lane, Van Buren, AR Address: 2003 North 30 Street, Van Buren,
AR
Owner: Clarence Battenfield Owner: Pierre Matthey
Amount: 5151.08 Amount: 5151.08
Notice is hereby given that lien amounts upon the previously described lands will be considered
by the Van Buren City Council at their meeting on October 18, 2010 in the Van Buren City
Council Room, located at 1003 Broadway, Van Buren, AR 72956. The owner has the right to
contest the lien amount before the City Council at the public hearing.
On the agenda next was to consider AN ORDINANCE LEVYING (RENEWING)
THE MILLAGE TAX FOR THE CITY GENERAL MUNICIPAL PURPOSES AND FOR
THE PUBLIC LIBRARY PURPOSES FOR THE YEAR 2010; DECLARING AN
EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its
entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its
second reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll,
the following vote resulted: Ayes Alderman Sagely, Dodd, Ragsdale Moore, Parker, and
Swaim. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4)
votes being necessary for passage. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sagely. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Sagely, Dodd, Ragsdale Moore,
Parker, and Swaim. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. Mayor Freeman noted there was
no change in the millage.
The Mayor then put the question. "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Sagely, Dodd, Ragsdale Moore,
Parker, and Swaim. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Parker and seconded by Alderman Swaim, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Sagely, Dodd, Ragsdale Moore, Parker, and Swaim. Nays none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 17 -2010
ORDINANCE NUMBER 17 -2010 CONTINUED
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. /1 2010
BE IT ENACTED BY THE CITY COUNCIL, FOR TIIF, CITY OF VAN BUREN,
ARKANSAS AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE LEVYING (RENEWING) THE MTLLAGE
TAX FOR TIIE CITY GENERAL MUNICIPAL PURPOSES
AND FOR TIIE PUBLIC LIBRARY PURPOSES FOR 'I'f1E
YEAR 2010; DECLARING AN EMERGENCY; AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the laws of the State of
Arkansas, with all powers, authority and duties of a city ofthe First Class; and
WHEREAS, the purpose of this Ordinance is immediately necessary for preservation of the health,
safety and welfare ofthe inhabitants ofthc City of Van Buren, Arkansas, and an
emergency exists which requires that this Ordinance become immediately effective
and in full force and effect; and
WHEREAS, the City of Van Buren, Arkansas, must have funds for its municipal operations, and
can only obtain Abe requisite funding to continue its current level of services to its
citizens by renewing the levy of a 2 mill tax on real and personal property, for
ncc general municipal purpose of the City, and by renewing the levy of a 1.4 mill tax
on real and personal property tax for the Van Buren library maintenance
purposes.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BYTHE CITY COUNCIL OF
THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: The rate of all real and personal property in Van Buren, Arkansas, for the year 2010,
for general municipal purposes under the authority of Section 4, Article XII, of the
Constitution of 1874, of the State of Arkansas, be, and the same is hereby affixed at
2 mills on the dollar of the assessed valuation of all real property subject to taxation
in the City of Van Buren, Arkansas, for the year 2010, for general municipal
purposes.
SECTION 2: The rate of all real and personal property in The City of Van Buren, Arkansas, for the
year of 2010, for the maintenance of a City Public Library, under the authority of a
vote of the people ofthe City of Van Buren, Arkansas, and the City General
Elections held on the 7th day of April, 1942, (I mill) and the 8th day of November,
1994, (A mill), be, and the same is hereby affixed at 1.4 mills on the dollar of the
assessed valuation of all real and personal property subject to taxation in the City of
Van Buren, Arkansas, for the year 2010, for the library maintenance purposes,
subject to the provisions of Act No. 848 of 1981; the same being 'adjustment or
rollback of tax rates due to increase in aggregate valuation of taxable property."
SECTION 7: A Certified Copy of this Ordinance shall be filed in the office of the County Clerk
of Crawford County, Arkansas, in order that the Quorum Court of Crawford County,
Arkansas, may include the same in the general levy of the year 2010 and cause the
same to be extended upon the tax books and collected as required by law.
SECTION 4: This Ordinance being immediately necessary to obtain revenue to pay expenses of the
City Government for the City of Van Buren, Arkansas, and necessary in providing
for the immediate preservation of the public peace, health, and safety, an emergency
is declared to exist and this Ordinance shall be, take effect, and he in force after its
passage and publication.
IN WITNESS VVIIEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of 6 for and Cl against, the foregoing Ordinance at its regular meeting
held on the 18th day of October 2010.
a
Robert D
Mayor
ATTESTED:
GLPk ui -rim
Barbie Curtis, City Clerk/Treasurer
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Ragsdale to appropriate the sum of $1,280,909.66 to pay expenses
and salaries for September 2010, presented by the City Clerk. The Council followed with a
unanimous vote.
10-13 -2010 0 2 3 7 PM C I T Y O F VAN B U R E N PTUE: 1
TRIAL BALANCE
AS 0F: S6'PTEMO20. 30T4, 2010
10 General Fund
MONTH To DATE YEA4 TD oATE
ACCT8 ACCOUNT NAME DEWY0 CREDITS DEBITS CREDITS
I
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 77,645.15 123,257.12
1020.04 Veterans' Memorial -AC; 934 0.00 15,250.00 04*
1020.05 2009 Byrne Recovery Grant 12,530.45 16,269.49
1020.06 2009 Byrne Grant 0.00 120.00 9 6 3, 9 5 6. 9 8 4
1020.03 2007 Byrne Grant 0.00 0.00 1 7 3 0 9 1
1020.08 Cash in Bank Ins 2006 Storm 12,652.3E 0.00 1 0 6 3 6 7 1 1 4
1020.09 District Cout Grant-Mediation 0.00 25.00
1020.10 cash in Bent xBC 0.00 6,284.25 1 3 1 4 6 C j 4'
1020.11 Cash in Bank -M':BB 0.00 0.00 64,955-66+
1020.13 Cash In Bank -ACT 833 0.00 64,713.03 5 1 3 1 4 9
1020.14 Court Automation-District 361.18 58,086.12 5 3 5 0 6 9
1020.16 cash in Bank -ACT 1314 0.00 0.00 1 ,9 8 3 3 F
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00 35,000.00 0 0 8
1020.18 Cash In Bark PD Co Tax 0,314.41 95,016.42 1 2 8 0 9 0 9 6 6 't
1020.19 Cash in Bank F0 co Tax 5,315.41 244,077.73
1020.20 Cash In Bank Erosion Control 100.00 5,850.00 O
1020.27 Casn in Bank Levee 0.00 8,269.17 r
1020.28 Marina Repairs 0.00 0.00
1020.31 Cash in Bank Parks 6 Rec 20.59 46,633.40
1020.32 CIF -Parks c Recreation 0.00 0.00
1020.33 Cash in Bank -Yard Waste 1,246.37 27,337.71
1020.51 Cash in Bank Cemetery 28.16 14,932,26 i.
1020.91 Cash in Bank Cap Imp 45,253.06 1,108,164.31
1040 Investments 0.00 550,000.00 a
1040.10 Investments sales Tax City 0.00 0.00 8
1040.18 Investments PD Co Tax 0.00 0.00
1040.19 investments FD Co Fax 0.00 0.00 F
1040.27 investments Levee 0.00 0.00 f
1040.31 Investments Parks Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 48,752.59
1040.91 Investments Cap Imp 0.00 1,814,672.75
1050 Fixed Assets 0.00 0.00
r
1051 Accumulated Depreciation 0.00 0.00
1504 Pie from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fend 0.44 6.16
1540 Cue From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00 0.00 i
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union -First AesOorce 0.00 0.00
2040 LO BFI Payable 0.00 0.00
I t
9
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R
Y
4
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Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. Mayor Freeman had a
couple of items to mention. First off, he had our new Shine Award on display and wanted to
thank everyone involved in making that happen. Secondly, the City is in the process of installing
poles for new stop signs in downtown, and we are also going to be installing new crosswalks
starting this week. Lastly, the Mayor's office received a call Friday stating that we were given
the Volunteer Community of the Year Award. Thanks to Vivian and Jennifer for all the work on
that and to all the volunteers. Alderman Donna Parker mentioned that Saturday was Clean Up
Day. John Pope talked about the Shine Award and also mentioned that Sunday is Tales of the
Crypt.
There being no further business, motion was made by Alderman Parker and
seconded by Alderman Ragsdale to adjourn. The Council followed with a unanimous
vote. The meeting adjourned at 7:31 p.m.
ATTESTED: A' PR I VED:
CITY CLERK TREASURER MAYOR