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RES NO 07-03-2022 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. 0 7 - 03 -2022 � l BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS, A RESOLUTION TO BE ENTITLED A RESOLUTION TO AUTHORIZE THE MAYOR TO ENTER INTO A CONTRACT WITH GAME TIME C/O CUNNINGHAM RECREATION FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AT THE GENE BELL PARK LOCATED AT THE NORTHEAST CORNER OF SOUTH 11TH STREET AND CHESTNUT STREET WHEREAS, the City of Van Buren recognizes the need to provide for the recreational needs of its residents; and WHEREAS, the Van Buren Lions Club has met with the City of Van Buren staff to partner towards the development of the property at the Northeast corner of South 11th Street and Chestnut Street as a neighborhood park; and WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing the playground equipment through a cooperative purchasing agreement such as the one between the City of Van Buren and Omnia Partners Public Sector Contact,pursuant to ARK. Code ANN. 19-11-249; and r WHEREAS, the City has decided that it is in its best interest to purchase playground equipment and installation from Game Time c/o Cunningham Recreation via Omnia Partners Public Sector Contact, pursuant to the terms set forth in the contract pricing worksheets attached hereto as Exhibit"A." NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS THAT: SECTION 1: The Mayor is authorized to execute all documents, contracts, and agreements with Game Time c/o Cunningham Recreation in an amount not to exceed$6,8,172.63 for the purchase of the playground equipment described in Exhibit"A". IN WITNESS WHEREOF,the City of Van Buren, Arkansas,by its City Council, did pass, approve, and adopt, by a vote of for and foregoing Resolution at its regular meeting held on the 25th day of July 2022. O V Jos P.Hur Mayo ATTESTED: APPRO AS TO FORM: Ph Thomas Jaco owell GameTime c/o Cunningham Recreation 07/18/2022 PO Box 240981 Quote# ' Charlotte,NC 28224 160939-01-03 800.438.2780 704.525.7356 FAX CUNN RECREATION City of Van Buren Playground (Option 2) - Revised City of Van Buren 'Ship to Zip 72956 Attn:Paul Dunn 1003 Broadway Van Buren,AR 72956 pdunn@vanburencity.org Quantity Part 4 Description �Unit Price Amount 1 RDU GameTime-PrimeTime Modular 5-12 Structure $48,125.00 $48,125.00' (Basic: ) [Deck:Pvc: ) (Accent. ] (Deck:Pvc: 1 (Roto Plastic. ) (2 Color HDPE: ) (HDPE:_ ] [Basic.,--------] (Arch: 1 (Roto Plastic: ) (Roof: ] (Roof 2: 1 - ----------- --• ------ -- --------- .... ---- - - ---- - ------ ------- --------- .._...------------- (2)12024-3 112"Uprt Ass`Y Alum 9' r ----- --•-------- - - (2)12025-3 1/2"Uprt Ass'Y Alum 10' .... ...... ..................... .. ... ......... .... ... ........... .. _ i (3)12068-3 1/2"Uprt Ass'Y Alum 13' (3)12077-3 1/2"Uprt Ass'Y Alum 15' (2)18200-36"Sq Punched Deck PIT 1.3125 -- ----------- -------------------------------------------------------------------------------------------------------------------------- - -------------------- = (1)18201-36"Tri Punched Deck PIT -------------- - --------------------9 - - - -- - .------------------ -------- ----- ----- ----- ...------------------------...----------------------- O .' z 1 18235--Mini-Arch Bridge WBarrier (1)18679-Bongos j (1)18689-Hand Cycler L........... .. ....... .... ......................... _._..............__... .................. .......... _ .... ._......._.............._. (1)19005-Transfer System W/Barrier(2'Rise) --- •-----------------_-----------------------•------------------------ I (1)19171-Leaning Wall(3') ------------------------- - -------------------------------.•-------------------- ------------------------------------------------------------------ (1)19285-Transfer Platform W/Guardrail 3' _ Y (1)19752-Traverse Climber ........................... ................................_...._................._.............._..._......_.........._..........................-............ ...._ .....................................................-............_.............................._..................................._-......... . (1)19756-Umbra Triangle Roof . .............. ............. ...... ........_ ... . (1)19757-Umbra Square Roof (7)19762-Umbra Roof Plug j (1)19771-Chain Pod Climber 5766" ----- ------------ - --- --- ---- (1)19790-Dbl Swerve Zip 4'-6"/5' .. . .......:..:_..... .`......... .(1)19791 -Dbl Rumble&Roll 2,-6 I3 _._._....._..._...__. .._........_.............._ ...._...-•----------_......_..._.................................. ..._........ , t......... ..... .... ......... ........... (1)32076--Trinet(Med)W/Pt Connection (1)G12077-3 1/2"Uprt Ass'Y Galv 15' ------------------------—-----------------------•------------- ---- -- 1 178749 GameTime-Owner's Kit $66.00 $66.00} I-----------------------------------------------------------------------------------...- ----------------------•----.._ --_ 1 10740 GameTime-Single Post Swing F/S,5"Od $1,250.00 $1,250.00 I jeasic: ] Page 1 of 4 GameTime c/o Cunningham Recreation 07/18/2022 PO Box 240981 Quote# Charlotte,NC 28224 160939-01-03 800.438.2780 +.•+ • 0111+.3 - FLAYS 704.525.7356 FAX CUNNIN!GHAM RECREATION City of Van Buren Playground (Option 2) - Revised r DescriptionQuantity Part;# Unit Price Amount 1 8552 GameTime-3 1/2"Zero-G Chair(5-12)-Galy Chain $586.00 $586.00 (Roto Plastic: 1 1 8910 GameTime-Belt Seat 3 1/2"0d(8910) $288.00 $288.00 1 INSTALL MISC-Installation of the above: $15,865.00 $15,865.00 Contract:OMNIA #2017001134 Sub Total $66,180.00 Discount ($11,643.48) Material Surcharge $7,023.55 Freight $2,183.77 Tax $4,428.79 Total $68,172.63 Comments *Site must be clear,level,free of obstructions,and accessible. Site should permit installation equipment access.Purchaser shall be responsible for unknown conditions such as buried utilities,tree stumps,bedrock or any concealed materials or conditions that may result in additional costs. 'Customer responsible for borders and safety surfacing(or priced upon request). r t I t i 7 Page 2 of 4 f GameTime c/o Cunningham Recreation 07118/20" PO Box 240981 Quote# A Charlotte,NC 28224 160939-01-03 800.438.2780 'L4lol}n GLIB❑ • PLAYi 704.525.7356 FAX Ct.lr+lhl RECREATION City of Van Buren Playground (Option 2) - Revised GAMETIME -TERMS&CONDITIONS: • PRICING:Due to volitile economic demand,pricing is valid for 30 days.Pricing is subject to change.Request updated pricing when purchasing from quotes more than 30 days old. • TERMS OF SALE:For equipment&material purchases,Net 30 days from date of invoice for governmental agencies and those with approved credit.All others,full payment for equipment,taxes and_freight up front.Balance for services&materials du&upon completion or as otherwise negotiated upon credit application review.Pre-payment may be required for equipment orders totaling less than$5,000. Payment by VISA,MasterCard,or AMEX is accepted(If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check,ACH or Wire without any additional fees.).Checks should be made payable to Playcore Wisconsin,Inc.d/b/a GameTime unless otherwise directed. • CREDIT APPLICATION:Required for all non-governmental agencies and those entities who have not purchased from,GameTime within the previous twelve calendar months. • FINANCE CHARGE:A 1.5%monthly finance charge(or maximum permitted by law)will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT:Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer(EFT) are eligible for a 3%cash-with-order(CWO)discount. • ORDERS:All orders shall be in writing by purchase order,signed quotation or similar documentation.Purchase orders must be made.out to Playcore Wisconsin,Inc.d/b/a GameTime. • FREIGHT CHARGES:Shipments shall be F.O.B.destination.Freight charges prepaid and added separately. • SHIPMENT:Standard Lead time is 12-14 weeks(some items may take longer)after receipt and acceptance of purchase order,credit application,color selections and approved drawings or submittals. • PACKAGING:All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS:Customer shall coordinate,receive,unload,inspect and provide written acceptance of shipment.Any damage to packaging or equipment must be noted when signing delivery ticket.If damages are noted,receiver must submit a claim to Cunningham Recreation within 15 Days.Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS:Returns are only available on shipments delivered within the last 60 days.A 25%(min.)restocking fee will be deducted from any credit due.Customer is responsible for all packaging&shipping charges.Credit is based on condition of items upon return.All returns must be in unused and merchantable condifion.GameTime reserves the right to deduct costs associated with restoring ireturned goods to merchantable condition.Uprights&custom products cannot be returned. • TAXES:Sales tax is shown as a separate line item when included.A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. INSTALLATION CONDITIONS: • ACCESS:Site should be clear,level and allow for unrestricted access of trucks and machinery. • STORAGE:Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site,the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation. • FOOTER EXCAVATION:Installation pricing is based on footer excavation through earth/soil only.Customer shall be responsible for unknown conditions such as buried utilities(public&private),tree stumps,rock,or any concealed materials or conditions that may result in additional labor or materials cost. • UTILITIES:Installer will contact Miss Utility to locate all public utilities prior to layout and excavation of any footer holes.,Owner is responsible for locating any private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted.Price includes ONLY what is stated in this quotation.If additional site work or specialized equipment is required,pricing is subject to change. 1 Page 3 of 4 GameTime c/o Cunningham Recreation 07/18/2022 PO Box 240981 I Quote# Charlotte,NC 28224 i 160939-01-03 800.438.2780 ! zu a on csunu FLAY; 704.525.7356 FAX I• CUNNI RECREATION City of Van Buren Playground (Option 2) - Revised ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Accepted By(printed): Title: Telephone: Fax: P.O.Number: Date: Purchase Amount:$68,172.63 SALES TAX EXEMPTION CERTIFICATE#: (PLEASE PROVIDE A COPY OF CERTIFICATE) .Salesperson's Signature Customer Signature BILLING INFORMATION: Bill to: Contact: Address: Address: City,State: Zip: Tel: Fax: E-mail: r SHIPPING INFORMATION: Ship to: Contact: Address: Address: City,State: Zip: Tel: Fax: E-mail: Page 4 of 4 RUMBLE 4 ROLL fz CIIQRa ZP sm l CYCLER uum ROOF ROOF (1 s• s• canar POe tamer Rea s ctnmw P= rEnm+e Rut. Cacti e�vaso,ruas� DOUBLE swan 56'-5' ZIP a= PR EIIE'C rCOWRLIptJ (tmaRR) Rase S"Wais POST Sm MO-F9 O1 lePRM.6'W31 1 l C4y.Udlm OINm p� =speclfled ANT:So resilient surfacing ao City of Van Buren This play Minimum Area Required: pWcetl in fhe use zones of allDrawn By: New Playground equipment is t,as sped8ed for each type ofBrewmmended ScaIe:NTS nt,and al depths to meet the Date: Van Buren,AR (or children ageseigh s as spec tied by the U.S. 6/17/2022 158 Play Core Drive SE This drawing can beRepresenla8ve r Product Safety Commission,Fort Payne,AL 35967 5-12 scaled only when inDrawing Name: Cunnin ham Recreation andard F 1487 and Canadiang en 11'x 17"formatndard CAN/CSA-Z614 160939-01 F �' .3.k }��.zY .i.�an.:: .,r*�..t.#�.'��.._.�:;..,; t�.:.�.:..�v�.;3*.�., Y ;,.._� ..b �,��•5.._`av'"'t. • . urn. 1`\+Yt f r.?, l'a3{ o f1nR Y et1 rb 1 ?k, at fitit;� t s r rr�, yL mv f. , #�) � iiy� :.wY,1,},�I VNr .`^� t'{'- •��. ti•/�'. 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