ORD NO 01-2022 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. 01 -2022
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN, ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE A CONTRACT FOR, AND PURCHASE OF
COMPUTER EQUIPMENT FROM K AND S COMPUTING; FOR
THE APPROPRIATION OF FUNDS; DECLARING AN
EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police department computer equipment for the
safety of life and protection of property in the City of Van Buren;and
WHEREAS, after extensive research and inquiry, the City of Van Buren Police Chief has determined
that the purchase of this equipment from K and S Computing would be the most practical,
feasible,and cost effective method for the department;and
WHEREAS, the City Council has determined,pursuant to A.C.A. § 14-58-303(bx2)(B),that
exceptional circumstances exist which render the competitive bidding process impractical
and unfeasible.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Police Department of the City of Van Buren, Arkansas, has an immediate need to
purchase computer equipment for the total sum of$24,745.13.
SECTION 2: The purchase of said equipment from K and S Computing, for the total sum of
$24,745.13, is necessary to protect the life and safety of Van Buren citizens.
SECTION 3: The City Council, pursuant with A.C.A. § 14-58-303(bx2XB) hereby waives the
requirement of competitive bidding and directs the Mayor to purchase the above
described equipment for the price set forth in Section 2 above.
SSECTION 4: Due to the immediate need to best serve, protect, and preserve the public health, safety,
and welfare of the citizens of the City of Van Buren, an emergency is declared to exist
and this ordinance shall take effect from and after its passage and approval.
SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents,contracts, and agreements necessary to effectuate this
Ordinance.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of 4 for and b against,the foregoing Ordinance at its regular meeting
held on the 24'day of January 2022.
oseph .I
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ATTESTED: ROVED A
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Ph llis Thomas acob Howell
City Clerk/Treasurer City Attorney
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Quote Prepared For
VBPD l''J11ndov S 7 Replacements Wo Outdoor Readable Scree-n
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Simi
I12,S Computing Quote
K&S Computing
Scope of Work
This quote is for hardware and/or software that is required for completing the following scope of work:
• Replacement of remaining Windows 7 Workstations&Laptops
• Includes 15 Standard Business Workstations
1. TROOPROOM3-13C
2. PD459
3. PDREPORTS
4. FRONTDESK1
5. CPLOFFICE-PC
6. TROOPSGT2-PC
7. TROOPSGT3-PC
8. TROOPSGTI
9. FRONTDESK-PC
10. CIDS-PC
11. VBPD-LTBROWN
12. CID4-PC
13. REPORT6-PC
14. DISPEVAL-PC
15. L3BU-PC
• Includes 1 Standard Business Laptop
1. TRAINING-PC
• Includes 4 Mobile Rugged Laptops that should replace 4 of the 6 listed below
1. VBPD19-PC
2. VBPD14-PC
3. VBPD17-PC
4. VANBUREN01
5. VANBUREN38
6. VANBUREN11
Ple4se Note:
• See below for the dimensions of all quoted computers.The Small Form Factor workstation is slimmer than many of the existing
computers at the PD,but it includes all of our standard features and specs.
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K&S Computinq-Quote#1659 02 2 f
v,,,S Computing Quote
Dimensions & Weight
Small Form Factor.
1.Width:3.65'(93 mm)
2_Depth:11.53"(292 mm)
3.Height:11.42'(290 mm)
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Dimensions & Weight
1.Height:0.71'(18 06mm)12.Width:14 2'(361mm)13,Depth:9.5 (240.9mm)I Starting weight:3 951b(1 79kg)
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i K&S Computing-Quote 0 1659 v12 3
IDS Computing Quote
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Dimensions & Weight
1.Height:1.29'(32.88mm)12.Width:13 66"(347mm)13.Depth:9 63'(244.5mm)1 Weight:Starting 4 9lbs(2.22kg)with a single 3 cell battery and no handle
K&5 Computinq-Quote k 165902 4/7
K�S Computing Quote
K&S Computing Quote# 1659 02
PO Box 180214
Fort Smith,AR 72918 Date 2022/01/13
United States
Expires 2022/02/11
Contact Matt Stewart
Prepared for City of Van Buren-Police Department
Frank Petray
800 Fayetteville Road II
Van Buren,AR 72956ACCEPT QUOTE
United States
T:479.474.1234
E:Fpetray@vanburencity.org
VBPD Windows 7 Replacements w/o outdoor Readable
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Onia-Time Fees
Item&Description Quantity Unit Price Total
Del Custom Workstation 15 $785.00 $11,775.00
Small Form Factor Workstation*As of 1/10122,Dell's Estimated Ship Date:January 11,
202$t.
Core B Processor,
8GiB RAM,
Windows 10 Professional,
-DV4D-RW Drive,
-USA Wired Keyboard and Mouse,
-Supports Dual Video,
3*ars ProSupport Next Business Day Warranty.
Dell;Custom Laptop 1 $995.00 $995.00
Latitude Laptop*As of 1110/22,Dell's Estimated Ship Date:January 20,2022*
15,6"Non-Touch HD Screen,
ze 13 Processor,
- RAM,
Wi,dows 10 Professional,
-Ba klit Keyboard w/10-Key Number Pad
-Wi i+Bluetooth,
3 Yoars ProSupport Plus Next Business Day Warranty with Accidental Damage
Service.
IIS Computing Quote
It f &Description Quantity Unit Price Total
De Custom Laptop 4 $1,990.00 $7,960.00
La tude Rugged Laptop*As of 1/10/22,Dell's Estimated Ship Date:February 17,2022*
-14"Anti-Glare Embedded Non-Touch Screen,
-Core i5 Processor,
-8GB RAM,
-Windows 10 Professional,
256GB SSD,
-Sealed Internal RGB Backlit Keyboard(NOT rubberized),
Single 3-Cell 51 Whr Battery,
WIFi(NO Bluetooth or Mobile Broadband),
-3 Years ProSupport Plus Next Business Day Warranty with Accidental Damage
Service.
SSD M.2 NVMe 500GB 16 $120.00 $1,920.00
50OGB Solid State Hard Drive(SSD)for Small Form Factor Workstations and 15.6"
Laptop
Pleme contact us if you have any questions. One-Time Subtotal $22,650.00
State Sales Tax(6.5%) $1,472.25
County/City(2.75%) $622.88
Total One-Time $24,745.13 USD
ACCEPT QUOTE
Qupte Attachments
VBPD�_ Win7.xisx (13 KB)
Comments
Quote Comments:This quote is for hardware/software only and does not include installation services.Any workstations,laptops,or
servfrs quoted are non-returnable.Please confirm that the quoted items meet your required specifications.
Spe4al Order Item:This quote includes special order items.Pricing and quantities are subject to availability and are not guaranteed.
Qu4stions? Contact me
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k&S Ccroputing-Qucte=1659 v12 !i
K�S Computing Quote
IDS Computing
Matt Stewart
Account Manager I K&S Computing
Office:479.668.46911 Sales:855.205.3517
Email:Matt@KSComoutine.blz
Address:218 N Greenwood Ave,J,Fort Smith,AR 72901
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ATTENTION:Please call the Help Desk at 479.459.4131 or email at Help@KSComputlnH.biz for more
Imrnedlate assistance with new or existing Issues
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K&S Computing
218 N Greenwood Ave
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Fort Smith,AR 72904
United States
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K&S Coiipubng-Quote#1659 02 7, -