RES NO 10-03-2010 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 3 -2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED.
A RESOLUTION AUTHORIZING THE MAYOR TO
PURCHASE CERTAIN VEHICLES FOR THE CITY
OF VAN BUREN POLICE DEPARTMENT,
THROUGH THE STATE PURCHASE CONTRACT;
AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police vehicles, for the safety of life and
protection of property by the City of Van Buren Police Department; and
WHEREAS, the City of Van Buren, utilizing funds already allocated in the 2010 budget, desires
to purchase three (3) Ford Crown Victoria police pursuit sedans, for the price of
523,588.00 each, fully equipped, as set forth in attachment "A" hereto; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing such
vehicles though the state purchase contract, pursuant to ARK. CODE ANN. 19 -11-
249, and the City has decided that it is in its best interest to purchase the above listed
vehicles via the 2010 Arkansas State Contract, Award No. SP -10 -0001.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN.
ARKANSAS, THAT:
SECTION 1: The Police Department of the City of Van Buren, Arkansas is in immediate need of
the vehicles setforth above.
SECTION 2: Said vehicles are to be purchased via the 2010 Arkansas State Contract, Award No.
SP -10 -0001, from Landers Ford, for the total sum of $23,588.00 each.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this action.
IN TESTIMONY WHEREOF, the City of Van Buren Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of (D for and 0 agai._ the foregoing Resolution at its
meeting held on the 18 day of October 2010.
"Asa.
Robert D. Freeman N
Mayor
ATTESTED: APPROVED AS%TO FORM:
L titre -t_A, cAuttis
Barbie Curtis, City Clerk/Treasurer N. Donald Jenkins, Jr., City Attorney
State of Arkansas
OFFICE OF STATE PROCUREMENT
1509 West Seventh Street, 3` Floor
Little Rock, Arkansas 72201
501- 324 -9316
STATE CONTRACT AWARD
EXTENSION
THIS IS A TERM CONTRACT ISSUED BY THE OFFICE OF STATE PROCUREMENT. THIS IS NOT
AUTHORITY TO SHIP. A SEPARATE PURCHASE ORDER WILL BE ISSUED. THIS CONTRACT
CONSTITUTES ACCEPTANCE OF YOUR BID ALONG WITH ALL TERMS AND CONDITIONS
THEREIN AND SIGNIFIES THE OFFERER'S KNOWLEDGE AND ACCEPTANCE OF ALL TERMS
AND CONDITIONS SET FORTH WITHIN THE INVITATION FOR BID.
BUYER: Lee Costley, CPPB 501 324 -9318 CONTRACT NO.: SP -10 -0001
DESCRIPTION: VEHICLES, 2011 or Newer
CONTRACT PERIOD: October 1, 2010 through September 30, 2011 or early cut -off dates
PRICE INCREASES ON ITEMS 7, 8, 34, 44, 52
DELIVERY REQUIREMENTS: AS SPECIFIED WITHIN
PRICES ARE F.O.B. DESTINATION, INSIDE DELIVERY, UNLESS OTHERWISE SPECIFIED.
INVOICE AND DELIVER TO: AS SPECIFIED ON AGENCIES PURCHASE ORDER
CONTRACT AWARD TO: SEE PAGE 2
STATE OF ARKANSAS OFFICE OF STATE PROCUREMENT
STATE OF ARKANSAS
CONTRACT EXTENSION
AWARD NO: SP -10 -0001 Page 2 of 120
BALE CHEVROLET LANDERS CHEVROLET
ATTN: DAVID BROYLES ATTN: JACK HALFORD
13101 CHENAL PARKWAY P.O. BOX 1649
LITTLE ROCK, AR 72211 BENTON, AR 72018
PHONE: 501 221 -9191, ext 284 PHONE: 501 315 -2500
FAX: 501-221-7418 FAX: 501-316-5298
VENDOR #100095671 VENDOR #100029958
dbroyles jhalford
Item(s) Awarded: 5, 18, 24, 25, 26 Item(s) Awarded: 1, 15, 21, 23, 34, 60, 61
27, 28, 30, 31, 38, 40, 43, 45, 52
LANDERS FORD
LANDERS DODGE ATTN: MIKE BEARD
ATTN: RICK LAYTON P.O. BOX 1649
P.O. BOX 1649 BENTON, AR 72015
BENTON, AR 72018 PHONE: 501 326 -6004
PHONE: 501 316 -4400 FAX: 501 326 -6015
FAX: 501 316 -5298 VENDOR #100069180
VENDOR #100032541 mbeardpenskeautomotive.com
ricklavton (cil penskeautomotive.com Item(s) Awarded: 6, 9, 14, 17, 22, 29, 32
Item(s) Awarded: 7, 8, 10, 11 36, 37, 39, 41, 42, 50, 51, 53, 56, 58, 59
12, 13, 44, 46, 47, 48, 49
STATE OF ARKANSAS
CONTRACT EXTENSION
AWARD NO: SP -10 -0001 Page 8 of 120
ITEM 6: TYPE LAA Four (4) Door Large Police Pursuit Sedan
(Ford Crown Victoria, No Substitutes)
AASIS MATERIAL #10011618
ADDENDUM 9 STANDARD SPECIFICATIONS; PAGES 60 -61
VENDOR: LANDERS FORD
MFG MODEL: FFV FORD CROWN VIC $22,243.00
ENGINE CYLINDER SIZE: 4.6N8
City Highway MPG estimates: 16 City /24 Hwy /20 Combined
ETHANOL FLEXIBLE -FUEL VEHICLE (E85) AVAILABLE STANDARD
Approximate delivery 90 days A.R.O.
Delivery Charge for AR Cooperative Purchasing Program Participants: $1.25 /mile /vehicle
OPTIONS:
AR. 3.55 limited slip axle ratio $125.00
BD. Ballistic Door Panels for driver side only $1295.00
BP. Ballistic Door Panels for driver and passenger $2485.00
DL. Daytime Running Lights $50.00
10. Roof reinforcement for light bar installation $80.00
MO. Delete Spotlight: Spotlight may be deleted for credit (deduct) <$100.00>
00. Spotlight, Additional: to be installed front passenger side $170.00
VI. Delete limited -slip rear axle (deduct) <$75.00>
VM. Vinyl Floor Mats, Front Rear $90.00
WL. Full Size Spare: tire to match others on vehicle. STANDARD
WW. Rear Cloth Seat NO CHARGE
71. Street Appearance Package: Front and Rear Cloth Seats, Chrome grill, side moldings, full size
wheel covers, and change police engine markings. (Also deletes spotlight) $150.00
4
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2011 Ford Police Interceptor
EH r Y .snvrss.- 794, s a aa i r w r EMI"' Wrat$la t -'3`
ICLE REPORT E r" x Ford a0,WA S Vi rPT64dr Slnw 1e
?'�3..L �'JGS.a"`�� 4 t= t'�� �..u, ��i' x f .,rr.�.£Mi*��'fi�`3@^sa�.u.d_'t o....,..r.a�..ha�'- zvma
WINDOW STICKER 4•••= toa?rn',pe�
Code Model
P78 2011 Ford Police Interceptor P78 4dr Sdn w/3.27 Axle
Code Options
STANDARD EMISSIONS 50.00
99V 4.6L SEF( OHC FFV V8 ENGINE $0.00
441) 4 -SPEED AUTOMATIC TRANSMISSION W /OD 50.00
720A yyy' POLICE PREP PKG SERIES ORDER CODE $0.00
952 j>f TWO -TONE PAINT #1 $885.00
UA BLACK $0.00
WT VIBRANT WHITE $0.00
IL MEDIUM LIGHT STONE, CLOTH FRONT BUCKET SEATS VINYL REAR BENCH SEAT $0.00
45C LIMITED -SLIP DIFFERENTIAL 5125.00
64N DELUXE FULL WHEEL COVERS 545.00
96A INSTALLED FRONT COLOR -KEYED FRONT BODY -SIDE MOLDING 1)1/4 (_,v\ 530.00
53M RADIO SUPPRESSION PKG i 67 4D 595.00
Vi
51A DRIVER -SIDE SPOT LAMP ASSEMBLY $190.00
7
676 REAR DOOR HANDLES LOCKS INOPERABLE
L 9 $25.00
153 FRONT LICENSE PLATE BRACKET 4r I $0.00
21A PWR DRIVER SEAT WiLUMBAR AA 5380.00
128 FLOOR CARPETING W/FRONT/REAR FLOORMATS $125.00
525 CRUISE CONTROL $225.00
478 COURTESY LAMP DISABLE $20.00
185 LATERAL BOW REINFORCEMENT 580.00
tq ".f37A'ff- Oa14 -4 3'C^� Y, ^F=°^'^i =MT
SUBT1OTAL' N lotus Ax :i, s ^Ji-= y °h
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Advert/Adjustments $0.00
Destination Charge
TOTAL PRICE