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RES NO 10-03-2021 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO. I D- 03 -2021 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS,A RESOLUTION TO BE ENTITLED: A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S RECOMMENDATION FOR THE ANNUAL SIDEWALK PROGRAM AS FUNDED BY THE SIDEWALK CONSTRUCTION AND MAINTENANCE FUND WHEREAS, a Sidewalk Construction and Maintenance Fund was established with Ordinance 5- 1997 for the purpose of collecting funds for sidewalks and establishing procedures for the administration of those funds; and WHEREAS, the purpose of Ordinance 5-1997 is for construction and maintenance of sidewalks for the safe conveyance of pedestrian traffic,primarily,but not limited to,sidewalks around schools and along streets defined as collector and arterial streets on the master street plan; and WHEREAS, the Planning Commission held a public hearing on October 5, 2021,to receive input from the public and prepare a recommendation where sidewalks need to be built, NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The City Council accepts the Planning Commission's recommendation for the sidewalk program as funded by the Sidewalk Construction and Maintenance Fund for the next year. The recommendation and priorities are shown on Exhibit A to this Resolution. IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council, did pass, approve, and adopt, by a vote of Jkfor and 0 against,the foregoing Resolution at its regular meeting held on the 25ffi day of October 2021. i4epfrf. Hurst Mayor ATTESTED: APPR VED AS TO FORM: Phyllis Thomas aco Howell City Clerk/Treasurer City Attorney bitA City of Van Buren, Arkansas Municipal Annex 111 North 12" Street • Van Buren, Arkansas 72956 VAN BUREN CITY COUNCIL MEMORANDUM TO: MAYOR JOE HURST AND CITY COUNCIL FROM: WALLY BAILEY, PLANNING DIRECTOR SUBJECT: SIDEWALK FUND—ORDINANCE 5-1997 DATE: OCTOBER 19,2021 The Planning Commission held a public hearing on October 5,2021, for the purpose of taking public comments and making a recommendation with regard to sidewalk projects funded by the sidewalk construction and maintenance fund which was established by Ordinance 5-1997. The purpose of Ordinance 5-1997 is for construction and maintenance of sidewalks for the safe conveyance of pedestrian traffic,primarily,but not limited to, sidewalks around the schools and along streets defined as collector and arterial streets on the master street plan. After the public hearing the Planning Commission voted unanimously to recommend the requests from the Van Buren School district for priority use of the funds in this account which is approximately $95,000. The recommendations are as follows: 1. Sidewalks on Northridge Drive East to facilitate the Oliver Springs Elementary School. The City has a pending grant application to construction these sidewalks.However, if that grant is not received then this will be the first priority location for sidewalks. 2. Should the grant be received for the sidewalks on Northridge the next sidewalk project request is in the vicinity of Butterfield,King, Blakemore Field and Central Elementary. The sidewalk inventory map shows several areas of sidewalk that are in need of repair or replacement. ' A copy of the sidewalk inventory map with the#1 and 42 areas encircled is attached. I have attached a copy of Ordinance 5-1997, and the memorandum I prepared for the Planning Commission. Let me know if you have any questions. CITY OF VAN BUREN,ARKANSAS ORDINANCE NO. 5"'4997 n � AN ORDINANCE TO ESTABLISH A SIDEWALK CONSTRUCTION AND MAINTENANCE FUND,- ADOPTING SIDEWALK STANDARDS; ADOPTING A MASTER SIDEWALK MAP; PROVIDING FOR PROCEDURES OF PUBLIC HEARINGS AND PUBLIC INPUT FOR THE ANNUAL CONSTRUCTION PROGRAM; AND TO ESTABLISH FOR FUNDING OF THE SIDEWALK PROGRAM. PURPOSE; FOR CONSTRUCTION AND MAINTENANCE OF SIDEWALKS FOR THE SAFE CONVEYANCE OF PEDESTRIAN TRAFFIC,PRIMARILY, BUT NOT LIMITED TO, SIDEWALKS AROUND SCHOOLS AND ALONG STREETS DEFINED AS COLLECTOR AND ARTERIAL STREETS ON THE MASTER STREET PLAN. WHEREAS, The City Council of Van Buren has recognized the need to protect the safety of pedestrians, and, WHEREAS, There is not a city wide program for the construction and maintenance of sidewalks; and WHEREAS, Notice of public hearing has been published in the newspaper as required by law; and WHEREAS, A public hearing was held before the Planning Commission on the 4th day of March, 1997; and WHEREAS, The Planning Commission recommended the Sidewalk Construction and Maintenance Program to the City Councit: OW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS: SECTION 1: ESTABLISHMENT OF SIDEWALK PROGRAM. That there is hereby established a separate fund known as the SIDEWALK CONSTRUCTION AND MAINTENANCE FUND. A. Funding will come from the dedication of three(0.03) cents per square foot of the fees collected on all building permits issued. The City Clerk will deposit these fees into the Sidewalk Fund on a monthly basis. The Building Official shalt supply the City Clerk with a monthly report of fees collected. B. The Master Street Map is hereby adopted to serve as the Master Sidewalk Map for planning and development of sidewalks. C. The Planning Commission shall hold a Public Hearing in October i of each year in order to receive input from the public, to plan where sidewalks need to the built, using the master sidewalk map and statement of purpose to develop the annual sidewalk program. Following the public hearing, the Planning Commission shall take those comments and along with the fiscal constraints, recommend a sidewalk program for the coming year to the City Council. D. Construction standards as provided by the City of Van Buren M Building Department, are hereby adopted as the standard for construction of sidewalks in Van Buren, E. The sidewalk funds will not be used as supplemental funds to the widening of an existing street nor the building of a new street. Sidewalks built as a result of a street improvement project shall not use sidewalk construction and maintenance funds. F. Each and every expenditure of funds shall be approved by the City Council prior to the commencement of construction. SECTION 2: SAVING CLAUSE: Nothing in this ordinance hereby adopted shall be construed to affect any suit or proceeding now pending in any court, or any rights acquired, or liability incurred, nor any cause or causes of action accrued or existing,under any act or ordinance repealed hereby. Nor shall any right or remedy of any character be lost, impaired or affected by this ordinance. SECTION 3: SEVERABILITY: The invalidity of any section or provision of this ordinance hereby adopted shall not invalidate other sections or provisions thereof. SECTION 4; INCONSISTENT ORDINANCES REPEALED. Ordinances or parts thereof in force at the time that this ordinance shall take effect and inconsistent herewith, are hereby repealed. �ASSED AND APPROVED THIS 17TH DAY OF MARCH 19 97 YOR �TTESTED: t in R i i CITY CLERK-TREASURER i City of Van Buren, Arkansas Municipal Annex 1 1 1 North 12' Street • Van Buren, Arkansas 72956 PLANNING COMMISSION MEMORANDUM TO: PLANNING COMMISSION FROM: WALLY BAILEY,PLANNING DIRECTOR SUBJECT: SIDEWALK FUND—ORDINANCE NO. 5-1997 DATE: SEPTEMBER 28,2021 CC: The attached Ordinance NO. 05-1997, includes a provision for the City's Planning Commission to hold a public hearing every October to take input and discuss future projects to be funded from the Sidewalk Fund and to make a recommendation to the City Council. (Section 1 C of the Ordinance). As you can see from the purpose statement in the Ordinance,preference is given to sidewalks around schools and along streets defined as collector and arterial on the master street plan. An electronic copy of the master street plan will be forwarded to you and a hard copy will be available at the meeting. We also have a sidewalk inventory map for your use. This map identifies existing sidewalks and the condition of those sidewalks.We realize the map needs to be updated but it's the best we have now. John Karstens and I met with Brian Summerhill,Deputy Superintendent with the Van Buren School District. From the meeting with Brian,we have a couple of recommendations from the schools.First,we need to address sidewalks on Northridge to facilitate the new Oliver Springs Elementary School. We have applied for a separate grant for these sidewalks and if we do receive the grant then the second option/request from the schools is to install and repair sidewalks in the vicinity of the Butterfield,King,Blakemore Field, and Izzard properties.As you can see on the sidewalk inventory map,there are several sidewalks that need repair and missing sidewalks. Additionally,there are handicap ramps that need to be installed. We may have other requests at the public hearing for your consideration.