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08 August 2021 Regular MINUTES OF THE VAN BUREN,ARKANSAS CITY COUNCIL MEETING AUGUST 23,2021 The City Council of the City of Van Buren,Arkansas met at 5:30 p.m.Monday,August 23,2021 at the V Buren Public Library. The meeting was called to order by Mayor Hurst. On roll call,the following Council m bers answered as their names were called: Council Member Bell,Dodson, Kneeland,Osbum,Petty and W od. City Attorney Jacob Howell and City Clerk Phyllis Thomas were present. This made a total of eight(8) pri sent. A quorum was declared. The invocation was given by Jacob Howell,Van Buren City Attorney. Jacob Howell then led the Pledge of Allegiance. Ne M the following items were on the July 2021 consent agenda: • MINUTES OF THIN REGULAR COUNCIL MEETING ON July 26,2021. • REAPPOINTMENT LETTER RUSTY MEYERS-A&P COMMISSION • STREET CLOSURE-VAN BUREN FOOTBALL BOOSTER CLUB 5K RUN RESOLUTION-CARES ACT FUNDING FOR POLICE DEPARTMENT-RESOLUTION 08-01-2021 • RESOLUTION-FDMD ASSET POLICE DEPARTMENT-RESOLUTION OM2-2021 • ORDINANCE-AMENDED MICROBREWERY-RESTAURANT PRIVATE CLUB PERMIT- ORDINANCE 10-2021 • FINANCIAL STATEMENT • DEPARTMENT REPORTS:POLICE-FIRE-BUILDING DEPARTMENT-PUBLIC WORKS/PLANNING-AMBULANCE. Council Member Bell made a motion to approve the consent agenda Council Member Wood seconded thi motion. Council members voted aye: six The following voted nay: none. RESOLUTION 08-01-2021 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO.09_a I.2021 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS,A RESOLUTION TO BE ENTITLED' A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS TO THE POLICE AND FIRE DEPARTMENT TO BE REIMBURSED TO THE CITY UNDER THE CARES ACC. WHEREAS, the City of Vm Boom Police and Fire Departmem previously applied and was approved for Comm erus Emergency Supplemeufal Funding;and WHEREAS, the Deparmtent of Finance,the agency in charge of dial button of funds made available for Comnav Emergency Supplemental Funding Phase II by the CARES Act,requires that the funds be distributed and proof of distribution for appropriate uses under,the Act poor m reimbursement;and WHEREAS, the Vao Burea Police and Fire Deparenent have incrured expenses that are covered expenses subject 10 reimbursement in the amount of$75,944.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,ARKANSAS,THAT: SECTION 1: That the City Clerk of Vm Buren, Arkansas is authorized and directed to pay maeael for the V.Bu ren Police and Fire Deparmrent op to$75,944.00 in total for appropriate e.pe under the CARES act. IN WITNESS WHEREOF,the City of Vm Buren,Arkansas,by its City Council, did pass,approve,and adopt,by.vote of-for eandQ against,the 1megomg Rce duff. at its regular meeting held on the 23' day of August 2021. 3 do cost Mayor ATTESTED: APPROVED AS TO FORM: PIJL.The"mas oweR City Clark/Treaamer City Attorney i RESOLUTION 08-02-2021 fT1YOFVANBOREN,ARKANSAS RESOLUTION NO.ct -o_A-2011 BE TT ,AC=BY THE CITY COUNCIL,FORTHE CITY OF VAN BURINN,ARKANSAS, A RESOLIIIION'IO BE E.NTIOLED: A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FLIED ASSETS FROM THE CFFY OF VAN B4R KN5 FIXED ASSET INVENTORY, BY SEALED BID, AUCTION OR OTHER METHODS AUTHORIZED UNDER TIEE LAW, AND FOR OTHER PURPOSES. WHEREAS, the City of Vm Bean has mrtam fmcd a on its Feed Asset fuvedory List which ea ob.Wakda aodlar bryod rt,er,and ere vO longer cost effectl sO u m m lon8 be oeeded by the Ci ;ad W} 'REAS, alter m mvedory of fad assets,it ia thmefore tecommeudd by oar Stare Audits the said items or rem be remo O, ,,ea the Citys Fixed Ao,,lnvmtory and disposal of by sealed bid,auction ores otherwue autltmivd under ACA§14-54-302. NOW, 'THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BURIN, ARKANSAS,11DkT. SE ONI: The Maymaod Cay Cla .bcebyaW ..dmremovethefo0owioge aoravetsfmm the Fad Arse[Lrvevmry ad m duposa of same by sealed bid,aucSw or oche such medrods emhaird uvdeWe law: Ileoertm0 t n... 'mt fln CootrolN Police DopmmeN S 2,957.76 L 3 Mobile Vuion PD—719 FBO26740 Police Department S 2,957.76 L3 Moble Vision PD-720 FBO26749 F.U.Department S 2,957,76 L3 Mobil.Vision PD—ml FBO26752 Police Depmtmeof S 5,170.84 L3 Mobile Vuian PD-744 FBE310150 Police Depetmat S 5,170.94 L3 Mobile Vuion PD-745 FRE310151 Police D Pavaueot S 5,24511 L3 Mobile Vision PD-752 FBO12039 P.F.a DepazaeM S S,24521 L3Mob&Vision PD-753 FBE312040 Police Department S 5,24511 L3 Mobda Vuioo PD-754 ME312041 POE"Depeeaod S 5,195.73 L3 Mobile Viem PD-774 FBE313469 Police Depvtmmt S 5,195.72 L31A.W.Vi¢oo PD-775 FBE313470 Polk.Department S 5,195.73 L3 Mobile Vision PD-776 FBE313471 Poli.DTmtm®l $ 5y45.73 L3Mobll-Ve&m PD-777 FRE313535 POE"bapmnuaot S 5,305.98 L3 Mobile V®on PD-782 FBH407760 YoEm DepaYmeut S 5,3e6.97 AaV iaa PD-783 FBH407 IN WETNESS WHEREOF tlw City ofVmBwe4 ArkasaS by City Coma did Pms,apv 'c,and adopt,bYavea ofj�famd O a6adst the finegoiog Rewlutioudits«gdermstm8hddoa the 23'dry ofAugust2021. Q �(`'f/�� / ly � I imR Maya ATTESTED: APPROVED AS TO FORM: Ilaom Ciy©el,(F a CdyAftoeq ORDINANCE 10-2021 CITY OF VAN BUREN,ARKANSAS ORDINANCE NO. ID -2021 BE IT ENACTED BY THE CITY COUNCI.,FOR THE CITY OF VAN BUREN, ARKANSAS,AN ORDINANCE TO BE ENTITLED: AN ORDINANCE TO AMEND ORDINANCE 29.2020 AND 02-2021 CHANGING THE PERMIT NAME FROM PRIVATE CLUB PERMIT TO MICROBREWERY-RESTAURANT PRIVATE CLUB PERMIT. WHEREAS, Mr.Quentin Willard submitted to the Van Buren City Council an application for a permit to operate as a private club to be known as Painter Place;and WHEREAS, Mr. Willard consulted with the Alcoholic Beverage Control Division and was instme ed to change the permit name Sam private club permit to microbrewery- restaumnt private club permit,and WHEREAS The City Council of the City of Van Buren,Arkansas,authorizes Quentin Willard m submit the micrabrewery-restaurant private club permit application,pursuant to A.C.A.3-9-222,to the Alcoholic Beverage Control Division- NOW,THEREFORE,BE TT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The application submitted by Quentin Willard for a permit to operate as a microbrewery-restammut private club in the City of Van Buren,Arkansas,is hereby approved to be submitted to the Alcoholic Beverage Control Division. IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council, did pass, approve,and adopt.by a vote of J�for and O against,the forgoing Ordinance at its, regular meeting held on the 23's day of August 2021. fir° n y— Jose Futst Mayor ATTESTED: AFKRMMD AS TO FORM: acob City ClerkiT'reasurer ty Attorney r_ FINANCIAL STATEMENT JULY 2021 L I. JULY 2021 9I TOTAL EXPENDITURES $1,947,843.00 i kl 223 . 213• ;9+ 122: 494. 5 G0,1+ 1 , 947943• `.+ 0•x 1E02134 .91+ 223213• S8+ 122. 494. 51 + RESOLUTION 08-03-2021 On the agenda next was to consider A RESOLUTION OF THE CITY COUNCIL OF THE CITY VAN BUREN,APPROVING A ROUTE THROUGH THE CITY TO BE DESIGNATED AS A P. RTION OF THE UNITED STATES RHO ROUTE 51; PROVIDING FOR CONFLICTING SOLUTIONS;PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE D LTE. The Clerk read the Resolution in its entirety.Mayor Hurst stated that this is something we have been w rking on with Western Arkansas Planning&Development to try and encourage the bike route to be in Van B ren. We definitely have stated in the past that we want to encourage cycling and this sort of recreation in our c unity. City Planner Wally Bailey stated that ultimately this route will go all the way to New Orleans. other route that is in progress and being studied is the Butterfield Trail route and it will definitely be passing th ugh Van Buren and going through the Rudy area. There are a lot of interesting things for alternative in portation and bike riding in this part of the country that is coming our way. Council Member Osburn seconded by Council Member Petty moved that the Resolution be adopted. 01 the Clerk's calling the roll,the following vote resulted: Ayes—Council Member Kneeland, Osbum, Petty, d,Bell and Dodson. Nays—None. The Mayor thereupon declared the Resolution adopted and signed the Resolution,which was attested by th City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 08-03-2021 RESOLUTION 08-03-2021 ' CITY OF VAN BUREN,ARKANSAS RESOLUTION NO.L8--U-2021 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS,A RESOLUTION TO BE ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VAN BUREN,APPROVING A ROUTE THROUGH THE CITY TO BE DESIGNATED AS APPORTION OF THE UNITED STATES BIB ROUTE 51; PROVIDING FOR CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABI.ITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, long range bicycle tourism is a growing industry in North America,contributing $47 billion a year to the economics of communities that provide routes for such tourists;and WHEREAS, the American Association of State Highway and Transportation Officials (AASHTO)has designated a corridor crossing Arkansas to be developed as United States Bike Route 51(USBR 51);and WHEREAS, to Adventure Cycling Association with the cooperation of the Arkansas Department of Transportation, have proposed a specific mute to be designated as USBR 51;and WHEREAS, the proposed route for USER 51 comes through the City of Van Bunn and can therefore provide benefit to the City;and WHEREAS, staff has reviewed the proposed rout and found it to be a suitable route,and desire that the route be designated so that it can be mapped and signed, thereby promoting bicycle tourism in our area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,ARKANSAS,THAT: SECTION l: the City Couniil ofthe City of Van Boren hereby approves the proposed rout for USBR 51 with the terminus in the City ofAhna. SECTION 2: the City Cottcil ofthe City of Van Burea requests that ARDOT officially desigvete the route for the developmam ofthe USBR SI proposed AASHTO end requests a fine e#eadion of[1SBR 51 through Van Buren, and Fort Smith, Arkmsas. SECTION 3: the City Council ofthe City.fVanBuren authorizestheposting ofsigus,by other, within the City of Van Buren right-of--way be permit along the proposed mute t properly desigmte the alignment SECTION 4: Repealer. All prior resolutions, if any, which conflict with this Resolution me hereby repealed. SECTION 5. Severability.H my section,subsection,sentence,clause,phrase or portion of this resolution,or application hereof,is for any reason held invalid or mc.nstitutional by my Court,such on or application shall be deemed a se car,distinctand iarlepevdevt portion oq and such holding shall not affect the validity f the remaining portions or application hereof SECTION 6. Effective Date. This Resolution shall become effective immediately upon it adopt.. IN WITNESS WHEREOF,to Ci of Van Buren,Arkansas,by its City Council, did pass,approve,and adopt,by a vote of for and O against,the foregoing Resolution at its regular meeting held an the 23r°day of August 2021. e — /3 .C " 7a .Hurst Mayor ATTEfS'r7TTED::' APPROVED AS TO FORM: Ph 'e ILomas .well City Clerk/Deasmer City Attorney On the agenda next was to consider AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AUTHORIZE A CONTRACT FOR,AND PURCHASE OF POLICE VEHICLE FROM Sl TERIOR CHEVROLET; FOR THE APPROPRIATION OF FUNDS; DECLARING AN E RGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Council ber Bell moved that the rules be suspended and the Ordinance be placed on its second reading. The motion seconded by Council Member Dodson. The Council followed with a unanimous vote. The Clerk then read Ordinance the second time. Council Member Wood moved that the rules be further suspended and the Ordinance placed on the third at I final reading. The motion was seconded by Council Member Dodson. The Council followed with a ous vote. The Clerk then read the Ordinance the third and final time. Mayor Hurst stated to Chief Hammond that we are continuing our purchase plan that we started a couple yt us ago. Chief Hammond stated that the city had planned on purchasing three new vehicles for the Van Buren P ice Department,this is will be the city's third new vehicle. Motion was made by Council Member Bell and seconded by Council Member Kneeland to adopt the 0. ce as amended. On the Clerk's calling the roll,the following vote resulted: AYES—Council Member eeland, Osbum, Petty Wood,Bell and Dodson. NAYS—None. The Mayor declared the motion carved as there were six(6)AYES and zero(0)NAYS. Six (6)votes being necessary for passage. Motion was made by Council Member Bell and seconded by Council Member Dodson that the Ei tergency Clause be adopted. On the Clerk's calling the roll,the following vote resulted: AYES—Council M mber Kneeland, Osburn,Petty,Wood,Bell and Dodson NAYS—None. The Mayor then declared the Ordinance passed and signed same in open Council,duly attested by the Ci y Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 11-2021 ORDINANCE 11-2021 CITY OF VAN BUREMARKANSAS ORDINANCENO. 11 -2M1 BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS AN ORDINANCE TO BE ENTITLED: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE A CONTRACT FOR AND PURCHASE OF POLICE VEHICLE FROM SUPERIOR CHEVROLET;FOR THE APPROPRIATION OF FUNDS;DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. WHEREAS, the City a Van Buren needs a certain police vehicle for the safely of life and protection of property by the City of Van Buren Police DeperEnenk and t WHEREAS, after artessive research and inquiry,the City of Van Buren Police Chief has dercrmined that the purchase of the vehicle Bum Superior Chevrolet of Siloam Springs would be the most practical,feasible,and cost-effective melded for the depentmsot;and WHEREAS, the City Council has determined,Panama in A.C.A.§ 14-58-303(bX2)(B),that uceptiawl cvcumstmca oust which render the compmnve bidding process moot be practical or forcible;and NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CFIY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The Police DeparGocnt ofthe City of Vm Boren,Arknow,hes an immediam neM to purchase a 2021 Chevrolet Taboo,for the total sum of$36,975 00. SECTION 2: The purchase of said vehicle from Superior Chevrolet located in Siloam Springs, Adaeraa,for the total sum of$36,975.00 is detailed is the extended quote,and is necessary to protect the fife and safety of Vm Buren mtizens. SECTION 3: The City Council in accardance with the teas of A.CA.§1458-303(1,)(2)(B)hereby waives the requvemant of competitive bidding and dram the Mayor to purchase the above deaabed vehicle far the price set farth N Section 2 above. SECTION 4: It is further found that due to the mmediate need to acquire this vehicle before the quote eVim an emergency is declared to exist and this otdiaew,being normary for the preservation of the public health,safety,and welfare,it shall take effect from and after its passage and approval. SECTION 5: The Mayor and City Clark we hereby authorised by the City Council for the City of Van Burro 0 execute all documeots,corrosion,and awarroms aecesse,to effectuate this Ordinance. SECTION 6: The variom provisions and pats of this Ordires ice are hereby declared in be severable, and,if any cation or part ofa section,or any Provision or part of a provision hereon,is declared in be mcoest icE..I,inappropriate,or mvadd by any wait of competent uniss ictioo,such holding shall not invalidate or affect the remainder Of this Ordinance and to that extent the provisicas hereto are declared to be sevemhis IN WITNESS WHEREOF,the City of Vm Bums Ark.,by us City Council,did pea, approve,and adopt by a vote of-k1 for and O agaimt,the foregoing Ordlsance at ib mgulm mcetiag held On the Z lra&Y of August 2021, los m May ATTESTED: TO FORM: P Thamm larob City Clerk/iYessmer City Attorney On the agenda next was to consider AN ORDINANCE TO WAIVE COMPETITIVE BIDDING Al D AUTHORIZE CONCRETE PURCHASES FOR IN-HOUSE STREET REPAIR PROJECTS, DI CLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its en nety. Council Member Osbum moved that the rules be suspended and the Ordinance be placed on its second ret ling. The motion was seconded by Council Member Bell. The Council followed with a unanimous vote. 4Clerk then read the Ordinance the second time. Council Member Osburn moved that the Hiles be further suspended and the Ordinance placed on the and final reading. The motion was seconded by Council Member Kneeland. The Council followed with a un ous vote. The Clerk then read the Ordinance the third and final time. Mayor Hurst stated that essentially we are amending a previous ordinance. We should have included this at the beginning of the year, with our in-house street projects for asphalt. Mayor Hurst also stated that we are actually able to do more street projects in which we will be spending around$250,000.00 total. Council Member Petty stated that he wanted clarification on the amount being spent that it is $250,000.00 total and not $250,000.00 to each APAC Central, Inc., Mid-Continent Concrete and Eagle Redi-Mix all of Van Buren, Mayor Hurst confirmed it is a total of$250,000.00. Motion was made by Council Member Bell and seconded by Council Member Petty to adopt the Or ce as amended. On the Clerk's calling the roll,the following vote resulted: AYES—Council Member Kit eland, Osborn,Petty Wood, Bell and Dodson. NAYS—None. The Mayor declared the motion carried as there were six (6)AYES and zero(0)NAYS. Six(6)votes being necessary for passage. Motion was made by Council Member Bell and seconded by Council Member Osborn that the E rgency Clause be adopted. On the Clerk's calling the roll,the following vote resulted: AYES—Council Me nber Kneeland,Osbum,Petty,Wood,Bell and Dodson NAYS—None. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the Cip Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 12-2021 ORDINANCE 12-2021 CITY Of VAN BUREN,ARKANSAS ORDINANCENO.Ik,2021 BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN, ARKANSAS AN ORDINANCE TO BE ENTITLED: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE CONCRETE PURCHASES FOR IN- HOUSE STREET REPAIR PROJECTS, DECLARING AN EMERGENCY;AND FOR OTHER PURPOSES. WHEREAS, the City of Van Boom des ce to common repairing science.within the City of Van Been;and WHEREAS, the Van Buren City Council approved funds in the 2021 budget for in-house street repairprojects;and WHEREAS, pursuant to AC.A. § 14-58-303(b)(2XB), the Van Buren City Council ban determined that exceptional ciremnstmu^.s exist which render the competitive bidding process to not be practical or feasible;and WHEREAS, the City of Van Buren desires to purchase co nonce from the following companies located in the fallowing local compamee: APAC Central Inn, Mid-Continent Concrete and Eagle Redi-Mix,in the amount not to exceed$250,000.00 for said projeeb. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The Street Department of the City of Van Buren.Arkansas has an immediate need to purchase concrete for m-bouse an ut apah projects. SECTION 2: The City Council,in accordence with the terms of AC A § 14-58-303(b)(2)(B). hereby waives the raquhemmt of competitive bidding and directs the Mayor and City Clerk to purdwe wrearme for in-house street repair projects, SECTION 3' Due to the immediate med to purchase concwte for is-house sceet repair projects an emergmoy is declared to exist, and this mdimnce being necessary for the preservation of the public health,safety,and welfare,it shell take effect Goa and after its passage and approval. SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van Buren to pay all invoices,not to exceed 5250,000,to APAC Centel Ine, Mid-Continent Concrete and Eagle Redi-Mix of Van Bunn from Capital Improvement and Street Funds relatng to these projects, and to execute all documents necessary to effectuate this Ordinance. IN WITNESS WHEREOF,the City of Van Berm,Arkmsm,by City Council,did pass,approve,and adopt,by a vm of-,6-for and L against,the foregoing Ordinance at its regular meeting held on the 23i°day of August 2021. Cz jos7b P. ulut ATTESTED: APPR TO FORM: Pb 1 Thomas Iamb u city clerkrrreaamer Attorney On the agenda next was to consider AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND UTHORIZE A CONTRACT FOR,AND PURCHASE OF A STREET DEPARTMENT VEHICLE FROM BRUCKNER'S TRUCK AND EQUIPMENT; FOR THE APPROPRIATION OF FUNDS, GLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its tirety. Council Member Petty moved that the rules be suspended and the Ordinance be placed on its second r g.The motion was seconded by Council Member Dodson. The Council followed with a unanimous vote. The Clerk then ready the Ordinance the second time. Council Member Bell moved that the rules be er suspended and the Ordinance placed on the third and final reading. The motion was seconded by C cil Member Kneeland. The Council followed with a unanimous vote. The Clerk then read the Ordinance th third and final time. Mayor Hurst stated the city has not purchased a new dump truck since 2007. John Karsten, Van Buren Street Department Supervisor, stated that our dump trucks that we have right now are getting old and require a lot of repairs and maintenance, and would like to start replacing them with better equipment. The dump trucks are used for street maintenance and yard waste pickup. Motion was made by Council Member Bell and seconded by Council Member Dodson to adopt the Ordinance as amended. On the Clerk's calling the roll, the following vote resulted: AYES—Council Member Kn eland, Osborn,Petty Wood,Bell and Dodson. NAYS—None. The Mayor declared the motion carried as there were six (6)AYES and zero (0)NAYS. Six (6)votes being necessary for passage. Motion was made by Council Member Dodson and seconded by Council Member Petty that the E gency Clause be adopted. On the Clerk's calling the roll,the following vote resulted: AYES—Council Me nber Kneeland, Osborn, Petty, Wood,Bell and Dodson NAYS—None. The Mayor then declared the Ordinance passed and signed same in open Council,duly attested by the Cil Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 13-2021 ORDINANCE 13-2021 CITY OF VAN RUREN,ARKANSAS ORDINANCE NO.La-2MI BE IT ENACTED BY THE CITY COUNCB„FOR THE CITY OF VAN BUREN,ARKANSAS AN ORDINANCE TO BE ENTITLED: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE A CONTRACT FOR, AND PURCHASE OF A STREET DEPARTMENT VEHICLE FROM BRUCKNER'S TRUCK AND EQUIPMENT: FOR THE APPROPRIATION OF FUNDS, DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. WHEREAS, the City of Van Buren has determined that the camera 2007 dump tuck in service, currently requires tom much is be way of repebs and maintenance, and is at cart effective to perform the duties required for mamtalnivg the street and transporting yerd waste br the City of Vm Buren;and WHEREAS, aRer extortive ressamh and inquiry the City of Van Bum Street Department Manager has determined do the purchase of the vehicle from Broviom,'a Truck and Equipment of Fort Smith would be the most piratical, fasble, and ooetaffective method for the 3 clammed;cad WHEREAS, the City Council has detem»red, pursuant m ACA. § 1458-303(1,)(2)(B), that exceptional c(rcumatmces exist which reviler the competitive bidding proceu to at be prechcal or feasible,and NOW,THEREFOR$BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The Streit Oepartmad ofthe City of Van Bure0.Arkmare bus m immediate used m purchase a 2021 Mack Dump Truck,for the total som of$103,383 32. SECION 2: The purchase of said vehicle from Bruekcer's Truck and Equipment,located in Fart 9aV Smith,Arkanses,for the had sum of$103,383.32 is detailed m Me mombed quote,and is vewssary meditatively perform the dudes rac drd for communing the steers,of the city. SECTION 3: The City Commit or accordance with be terms of A.C.A.§I 58-303(b)(2)(B)hereby waives the requirement of competitive bidding and dvacte the Mayor m purchase the above described vehicle for the price set forth in Sections 2 above. SECTION 4: It u further muvd that due to the immediate need to arqur,this vehicle before the quote expires an emergency is declared to exist ad this oidi..a babg massurry for me preservapoa of Me public health,safety,ad welfare,'d shall mks effect from and after its pueage and approval. SECHON 5. The Mayor and City Clerk ate hereby authorized by the City Council for the City of Van Buren to execute all documents,umbods,ad apeements¢ecearmy Weffecaam this Ordinevice. SECTION 6: The various pmvuior v and park of Nu Ordimvice are hereby declared to W sevembhe, and if my section orpa ofa xctio4 or try provision m pot of a provision herein,is derclaredmbeuoconetiMimml,impprapriaWorinvalidbymycourtofco pamat jurisdichm such holding shag not invalidate m affectthe remainder ofthis Ordinance and to that armt the provisions hereto are declared to be severable. IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass, approve,sad adopt,by a vile of_ip_for and Q against,Me frregowg Or&.0 its regular meeting held on the 23" day of August 2021. P. Josak h F urn Mayor ATTESTED: APP oTO FORM: l�A..lP. 4knrn� l l7lomas City e 1 City ClerWf'reasmer City Attorney Next on the agenda was Miscellaneous and General Discussion John Pope from Keep Van Buren Beautiful wanted to promote the Arkansas Litter Hotline, 1- 6-811-1222,which you can call at any time if you see someone littering. This hotline is located in Little Ro k and will notify the Arkansas State Police of the complaint. A letter will be mailed to the person who lift red stating when and where they were when they littered and will advise them of fines that they could be su ect to. Mr. Pope is also going around to surrounding communities on a mission to Keep Arkansas Beautiful as rell. Mayor Hurst informed council members about the city's receipt of$2.4 million through the American Rescue Plan,which is a federal fund. This is half of the total amount of$4.8 million. The city will receive the other half of the funds in the year of 2022. The federal government requires these funds to be kept in a separate b account because co-mingling of funds is not allowed. The city must obligate these funds by 12/31/24,and the noney must be spent by 12/31/26. Council Member Bell made a motion to approve the new bank account for the American Rescue Plan fim s, and was seconded by Council Member Wood. The Mayor declared the motion carried with a vote of six (6) YES and zero(0)NAYS. Kneeland and seconded by There being no further business, motion was made by Council Member Council Member Dodson to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 6:07p.m. 41, ATTESTED: APPROVED• aK CI-frCLERK-TREASURER MAYOg_-.�