05 May 2021 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING MAY 24,2021
The City Council of the City of Van Buren,Arkansas met at 5:30 p.m. Monday, May 24,2021 at the
'/air Buren Public Library. The meeting was called to order by Mayor Hurst. On roll call, the following Council
mcmhcig answered as their names were called: Council Member Kneeland, Dodson,Bell, Wood and Osburn.
City Clerk-Treasurer Phyllis Thomas was present. City Attorney Jacob]Lowell and Council Member Petty were
absent. This made a total of seven(7)present. A quorum was declared.
The invocation was given by Council Member Tyler Wood.
Mr. Wood then led the Pledge of Allegiance.
Mayor Burst made a presentation to the Beyerle Family on behalf of the late Greg Beyerle.
Next, the following items were on the May 2021 consent agenda:
• MINU'I'ESOI'TIIIWRI?GUI.ARCOt1NCILMEE1INGONAPRIL26,2021.
I'INANCIAL STA'I'EMEN'I"1'O A PPROPRIATR'I HE SUM OF$1,539,132.67 TO PAY kXPENSES
AND SALARIES FOR APIU1.2021.
DEPARTMENT REPORTS.
Council Member Bell made a motion to approve the consent agenda. Council Member Osborn seconded
the motion. On roll call, the following Council members voted aye: Council Member Kneeland,Dodson, Hell,
Wood and Osburn. 'I'he following voted nay: none.
FINANCIAL STATEMENT APRIL 2021
I
TOTAL EXPENDITURES
APRIL, 2021 .
51,539,132.67 .1
l II
' Ili
I '
1 2/4 . 319 74, �I
142, 1302-33-
121 , 78 .08-
11
62. 902.33+121 , 780.09-
1 :39. 132-E7..
1
Ij
III,
}
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO RENEW
'FILE ANNUAL SOFTWARE SUBSCRIPTION AND SUPPORT NOR THE POLICE DEPARTMENT.
"'he Clerk read the Resolution in its entirety. Mayor Hurst asked if there was any discussion. There was none.
Council Member Bell seconded by Council Member Wood moved that the Resolution be adopted. On the
Clcd2s calling the roll, the following vole resulted: Ayes—Council Member Kneeland,Dodson,Bell, Wood
and Ostium.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which was attested by
the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 05-01-2021
CI I OF VAN BURI;n,MdCANSAS
RFSOdu1'I0NNO.5 -°I-2021
BLY1 ENACTFD BY Hu iTTY CoUNCn,POR 114ECITY OF VAN BUREN,
ARKANSAS,A REqOI U110N'10 BEE 'iIFLED:
A RESOLUTION AUTHORIZING THE MAYOR TO
RFN1iW THE Ab[NUAL SOFrWARP,,SUBSCRaPTION AND
SUPPORT FOIL"1 HE pOLTCE DEPARTiMEN'1'.
WH REAS. (lie poGcc Department has been mmg Oumigo (formerly h boulthom
'Technologies, LLC-) c mc
r ords anagunent software to drug and store police
reports amen 1998;and
WI1E1WAS, in 2007 din Van purer,City Council approved upynading the mtty",its.ths
Somdatd Aition to the f.domr;and
WiRdrEAS, the software subscription and software support payment is due in,thoaaoust
renewal.
NOW, *THEREFORE, BE IF RESOLVED BY THE MY COUNCIL OF VAN
BUREN,ARI(ANSAS,THAT:
SUC Icy1'. The Mayor is authori to moues the sofnvore s,bscriptlon end seawam suyport
Cor the Entarpriuc hdiHon of Itewrds Munagement at a pries of$37,27192.
IN WITNESS WHEIRKOF,the City ol'va,Burmt Arkanva.,by its City Council,
did pass,appmvq and adopt,by a lute of E for and O_against,the foregoing Resolution
at its meeting held on the 24111 day of May 2021.
Jsph N Itut �
ATTESTED: APPROVE:)AS TO FORM:
buy b� rhoma, rurA ((�Y'S/acmb wdl -
City i"Choreas
City Clerk/Trea.smcr City Attomcy
Total Annual Subscription Cost:$37,273.92 USD
*Billing Currency is USD.Please contact your customer Success Manager with any questions.
The invoiceforyour next billing period will arrive within the next two months.
For Invoicing puIposes, please confirm the following information is accurate:
Billing Name:Jamie Hammond
Billing Email:iha_m_mane a vanhu rencnty org
Billing Phone 4:(4 79)471-5097
If you have any questions,concerns,or changes: please contact Brandon May at 1(800)814-4843 ext.or via email
6ranrign,bray C�o ;q.roi n.It required, please send the Purchase Orders to ar0omnipo.co m,
OFF
.i
2
Julie A. Copple
Froin: Jamie Hammond
Sent: Monday, May 10,20211:45 PM
To: Julie A.Copple
Subject: RE: Renewal Notification from Omnigo Software
That was for cameras,this is for our annual records management software.
From:Judie A. Copple<jcopple@vanburcncIty.org>
Sent: Monday, May 10,20211:41 PM
To:Jamie Hammond dhanunond@vanburencitv.org>
Subject:Re: Renewal Notification from Omnlgo Software
Didn't we approve annual installments on the ordinance?
Sent from my iPhone
On May 10,2021,at 1:01 PM,Jamie Hammond<Jhamrnond vanbure cin tv org>wrote:
Will you add this to this month's agenda?
From: No Reply<ncrep1y_@om1ndFo cono
Sent:Saturday, May 8,202112:01 AM
To:Jamie Hammond<Jhznunond vanlnu'encity_o >; brandon.bra .omnigo.com
Ce: Re rewals onnni
Subject:Renewal Notification from Omnigo Software
VAN BUREN POLICE DEPARTMENT(AR) Quote H:Q-20157
Thank you for your continued use of Omnlgo products.You are a valued customer and we look forward to continuing
ensure safer tomorrows.
Your next term of service is as follows:
Start Date:8/1/2021
End Date:7/31/2022
Billing Currency: USD'
1
On the agendanext was to consider A RESOLUTION EXPRESSING THE WILLINGNESS OF
THE CITY OF VAN BUREN TO UTILIZE FEDERAL-AID TRANSPORTATION ALTERNATIVES
PROGRAM FUNDS.The Clerk road the Resolution it) its entirety. Mayor Hurst asked if there was any
discussion. City planner Wally Bailey explained there is approximately 2,350 linear feet of sidewalks needed on
Northridge Drive on the cast side of Highway 59. 1 his project is estimated to cost$345,950 which does not
include the engineering costs. Council Member Dodson seconded by Council Member Kneeland moved that the
Resolution be adopted. On the Clerk's cal ling ilio roll, the following vote resulted: Ayes—Council Member
Kneeland, Dodson,Bell, Wood and Osborn. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which was attested by
the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 05-02-2021
(TTY OF VAN BUREN,ARI(ANSAS
RESOLU110NN0. 5 -02-2021
BF IT BNACCBI) BY THE CITYC'OLNCIL, FOR THE CITY OF VAN BURl',N,
ARKANSAS,A luESOLT ITIONTO BR RN I ITLHD:
A RUSOLUtION h-VIRESSING TIES WILLINGNESS OP
THE CITY OF VAN IRIREN TO I1TH3ZE UIgnERAI,-AID
TRANSPORTATION ALTERNA'I]V ES 1'ROGI I YITNDS.
WHEREAS, We City of Via Buren understands Federalmid Transportation Altcrnullvox
Program Funds nm available al 80%federal participation and 20%loss]match to
develop or improve the Norttnidge Drive Sidewalk improvements;and
WIIERFAS, the City of Von Boren understands that Fe]cal-aid Funds are awnlahlc for this
project on a reimbursable basis,requ t work to he accomplished and pmofuf
poymeot He,to ncN:d monst y rnrolaisement;and
WHEREAS, this project, using federal Coding, will be open and available for use by the
gencml public and muielsua d by the applte-nt for till fife of the project.
NOW, ITI RREEORE, BLT 1'1 RKSOLVED BY THE CITY COUNCIL OE VAN
BUREN,ARKANSAS, rnAT:
SE, Too 1: The City of Von Boron will paniripat, in accordance with its drsignatad
responsibility,ineloding traintormnec of ads pmjecl.
SECTION2: The Mayor is hereby nuthortzed and directed to ezewte all appropriute
aynecmeuls wd cannot, necessary to expedite the coastradion of the above
stated projea.
SECTION3: The City at Van Ewen City Council pledges its full .mq....B and hereby
auth,naes the Arknuaae Deparnneart of Transportation to irntiate action to
implement this project.
1N WITNESS WHER4:OE,the ('try of Vat Buren, Arh irea.,by its City Cammil, did
pass,approve, and adopt, by a vole of S_for and Cl against,the foregoing Resolution at its
mgular meeting held on fila 241^day of May 2021.
A11kr_1
Mayor
ATTESTED: A OV L�. TJ FORM:
Tueovell
Papp ; ,rim _
Ph}JlE lhowas JaGi6
City Clerk/Treasurnr City Annoy
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ENTER
IN'T'O A CONTRACT FOR ENCINRERING SERVICES FOR TIIE CITY OF VAN RUREN,
nRKANSAS, AND FOR OTHER PURPOSES. "rhe Clerk read the Resolution in its entirety. Mayor Hurst
ssked if there was any discussion. Larry Yancy with Hawkins Weir explained this project was started in 2019
t ut was delayed by COV ID. He expects it In be an eight month project.. Council Member Bell seconded by
Council Member Kneeland moved that the Resolution be adopted. On the Clerk's calling the roll, the following
Note resulted: Ayes—Council Mcmber Kneeland, Dodson, Be]I, Wood and Osbmv.Nays—None.
The Mayor thereupon declared the RCSOIRholl adopted and signed the Resolution, which was attested by
toe City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN T11E, NUMBER 05-03-2021
CLEY OL VAN BUREN,ARKANSAS
RESOLUTION NO. 6 -03.2021
Hi,11 L WNC'I IF)13Y I111,CITY COUNCIL,FOR THR(31 V OF VAN❑UR IN,
ARKANSAS,A RESOLUI'ION'IC BE ISN'PI'rT.BD:
A RESOLUTION AUTHOR IZING'I FIE MAYOR TO IN'I ER INTO
A CONTRACT FOR ENGINEERING SERVICES FOR TRE CITY
OF VAN InMEN,ARKANSAS,AND FOR 0]TIER PURPOSES.
WFWKEAS, th City of Van Barcn,Arkansasdesiresto mak,street and drninaga improve,nuvs
wid,iu the Cil,et No01t20 Sheet nt,d
WHEREAS, the Nodh 20" Strect Improvements Proiecl r(Iuires prufcssioual engineering,
project mnuugcmcnS end hsspeetion services;and
NOW,TREREIARE,RE IT RESOLVED DY'I'HE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,TIIAT:
SFCTIONI' 9LC Nfxyor is authorized to entern,mawntmor lBxlGbLL"A")with lmvkinsWev
Ragin,xrs, Inc. to provide engincering s rvices for the North 20"' Sheet
hnpmvemenls Y jep. Paymrnl for such engineering sa'viees shall rot enceul
.4122,520.00.
IN Wll NESS WHEREOF,the City of Vit. B.v,A,kansas,by its City Commit,did
P-11, approve, and adapt,by n vote of 1,f,,and O against,the foregoing Rcs,Imion at its
n,1tirmeeth,g held on We 26"'day, Nbtty2021.
In. h1'. Iur..
Ivleyon
ATTR51'BD: APPROVED AS In
Phyl' lis Thomns
City ClerkllYcasurcr City Attorney
Cl fY OF VAN BUREN, ARKANSAS
AMENDMENT NO. I
For
PROFESSIONAL ENGINEERING SERVICES
With
IIAWKINS-WEIR ENGINEERS,INC.
VAN BUREN,ARKANSAS
In accordance with the AGREEMI'MIfor PROI FSSIONAL SLRVICFS for the North 20"' Street and
Maple Street Improvements,Project Nu.2020003,dated.lanuary 24,2020,between the City of Van Buren,
Arka nsos(hetcinnfter called Owner)and f fawkins-Weir Engineers,lac.(hereinafter called Engineer),Owncr
hereby toddle ves Pngineer to proceed with the following services:
SECT ION I —SCOPE OF SERVICES
1.1 Amendment No_ Idofmcs additional engineering ser vices under the Agfeementassociated with the
Owner's project,Not 20i6 Street and Maple Strcel Improvements.Additional Services include Ike following
Isms:
I. Conduct 11ce-Constoction Conference
2. Submittal Revimv
3, periodic Construction Observation
4. Prepare Monthly payment Requests
5. Conduct final Inspection
6. Prepare Contract Closeout Documents
7. Prepare Record Drawings(Based on Contractor's As-Built Drawings)
SECT ION 2—TIME OF SERVICE
2.1 The scope of services as defined above is based on a contract compaction period of 240 calendar
days for the Owner's project, North 20°i Street and Maple Improvements, generally to include periodic
inspection based on an eslimaled 24 hours of[nspcetor it time pa'week over the contract construction period.
COnSM]Ctlon obs avatimi services under this eonfiacl amendment are based on construction work being
continuous throughout the construction period. lingineer will proceed with providing the services set forth
herein immediately upon execution of this Amendment No. I by all parties.
Page I of 2
SUCTION 3—C'OMPENSATIO N
3.1 Cello.'shall compensate Fnginax for providinglhe services setfoeth 11e1cin in accordance with(lie
terns oft lie Agreement. Total paymcel for Iha Scope of5ervices descfibed herein shall lotexceed Se_venly
"I'wo Thousand One Hundred and 00/100 Dollais 1$72,100, 0)wilhool written approval of Ownel'. ''hese
Additional Sca mcs adjust the Agrocmmlit's not to exceed fee to$122,520.00.
AUTHORIZATION HY:
CITY OF VAN BUREN,ARKANSAS
i
Jah�Iws
Mayor S
Date:
ACCEPTED BV:
HAWKINS-WEIR ENGINP:E.RS,INC.
BY:
J. Kyle Salyer, P.C.,P.S.
Principal, Vice President
Date:
Page 2 aft
IIAWKINS-WEIR ENGINEERS LNC.
AGILEI'lIM ENT FOR PROFESSIONAL SERVICES
'➢TY OIs VAN BUREN HWEI Project Number: 2020003
.003 BROAIIWAY Authorizedby: MAYOR JOSEPH HURST
7ANBUREN,AR72956 Project Manager: LARRYYANCEY,P.H.
PHONE: 479-4741541 Date: JANUARV22,2020
Destaiptienuf Wm4c NOR'I'IT 2(ru S'1'REETAND MAjy,b:SI R RET IMPROVEMENTSPRIIJEC'I'
CeNE12AL: HAWKMS-WEIR I!NGINIrFIiS, INC. (IIWFH shill perlonm the professional services indicated on Ihis Agreement 'Banc savioes
shall include serving ns lire Clients pmfcssinnal coginccrting and/Or surveying representative providing conmllalion and advice zs requested by Ihis
A rol,,nmi(_
SCUPS OF SHRVICRS: Services to be provided by HWEI shall he as deecribesl ou this Agreement and noted aduchrn.nia cold other services shill
ncd be implied unless so stipulated by a written ag'ecnrent nchnmvled;Nd by liient:wd HIVCI.
ACCESS. fl c Client ball provide To Lip .sr lugual-r-s to all properties Til lie and pt mqurimd bo pato Il ,services requested.
IHFORIV✓s'DON PROVII)IiI) HY CLIENT: the[lien shall provide all crileda anA hill infonualion such us surveys,legal Aeswipiions,subsurface
cxpimations,hydrographic surveys, laboratory lids, Mod plain data, environmental asmswncnb',onvimnmental impact stnmmenty, uttlly or 011ier
easeencws, loolin,and decd restrictions ns may be available to ilne Client which pertain m lire work to be Terfonocd. IIWEI may rely on tach
infonlwtion supplied by the Client in perf tningservices heryloohr.
111-lith IS: ClientshallConish all approvals manning,for all gu,,In ironal uulhorities or other ealittes havingjurisliaiun.
R_loNF, OF DODUMIiNB: All doounlmob including drawings, eporifkations and reports prepurcd by or furnished by UWIA ry115oant to this
Agreement are insmuncnls of service with regard to the wudc bring performed and IIWFI shall retain ea ownership and property interest Ihecin.
Client may make and retain cupio,fur induration and ode'lo, in connection with the rise and oocupsury of the project by client and Olhcn,
hmvmvq such documents arc not intended o,represented to be leased by Client Or others en extension. of tire pnolerl ar any other protest Any
rause of daeument,within written aiNitauntiou by HYM shall hr Lot Client's sole risk and Client sdmll hold H WEI hnnnbss and without liability.
C�MFFNSA'f[UN F012 581LVICP.S HWEI shall be compensated for services rendonal under Ihis Agreement as follows:
HOURINNOO InD EXCEED(NTE)$50,420.00,INCLUDING AN V API'MCATILE RLIMEURSARLE EXPENSES
OTHER CONDITIONS:
• All lets:red expanses paid by HWEI on behalf of IM.Client shall he roimburswl by the Cliad tO IRVFT hosed on arrant cost(Lo.,filing fees,
ad,,,d'e r.a co i,,usfi g fess,review fees,ospreys mail or creator,professiraal scrvicesby others).
• HWRI shall be rcinebunvvl by the client for all navel expenses ine...line meads mrd ledging at actual cost for travel from the HWLL Office
HWEI shtl be or unhorsed for all Iravel expenses including milrago e.rapute! at ilio current IRS ,bradand mileogo Intel to and fmno HWET
offices,vehicle ramal fees,and coach rate common Caldor fares,plus ell parking and boll flay expended On Iravel on the behalf Of tireClient
• Client only terminale the ser vices nVIWEl al any lime upon written nuediatimnmHWFI. IIWBI shallbepaid for all servicesrendcr.lmthe
tune of Ermiaaticn.
• Euless Otherwiso aCreed upon by 1IWL'1 and Clicrt, if Client fails to make lull payment dim TIWRI for servicar anA oxpurscs wllhiu 30 days
r(Ier usipt of I MIT's rivers.Of Services, the amounts duo HWEI may be ian,r"d at the note of 0.5%per Tricath or the masirimm rate of
Interest allowed by law Of titan this Aber is onterd into, whichever Tate is les,from said 36111 day. In addition, I1WELuay,after
giving 7 days written notice to Client,so,and scrviccs undo,this Agroemen air [nmy pmccod wish funnel wllcotiou procedures. Client shall
on'the Cost.fcollostion procedures.Should Iiligmian be necessary,Aukunsas will be the,Damof litigation and Arkansas lues shall gov on,
• COentundcrsumds and admowledges trial TWIT Shall lmvc a lien upon the land,building,,cicldol,or improvement upon said land for yowlers
rendered to rhout as provided in Arkansas Code Annealed Ill 44-105.
• To the maximum extent permitted by lrw,tire Cling......in limit HWEI',liability Eathc Client's damapos be areasimunwf the net
ompcnsado"eseeived by HWEI,not including reimbursable expeinsand subeonsaltant fee,,fin all service rendered on fire projeal. This
limitation steal I apply rogmdluxs of the rouse of action Or legal theory pled or asserted.
MIGHT&Nothing in this AgreenmW shall be co rstmed is give any rights or benefits in this Agmemnd to unyl a r other than Client and HWEI,and
duties and respmutbilibi.. undertaker poisoner to this Agrecmrnt will be too the sale and cxoliNwA beach of Client and HWFT and not for the
benefit of any other Truly.
A'IT ACT HdMN 1'8:LL PROPOSAL.SCOPE 01 SERVICE4:IIWEI CURRFISI'BILLING RAS S I RI1CTIME
A(CEPTED THIS � Y_DAY OF 1202 OR Ll
VrxOsl Amhod'[slion ReedvW ml'rnemdwith services
01Y OP VAN HUREN,ARKANSAS JANUAR V 22,2020
O)IGAVI7AT(0N,COMPANY,ORINUI VIUUAI ACCEPTING DATE
RI SPON111)111'111 1OPAYMI{N"'i'Olt LRVICE9 RENDERFD
In e I glnecus,Inc.
% P060X648 * VANHURF.N,ARKANSAS 72,957 1 PHONE(499)474-17$7 * MX(499)474-8931 +-
+ 211 NATURAL.R[S0URCES DlUV1t v LIT11.V ROCK,ARKANSAS 92205 , lerc) IS(901)374 4846 '
* 438EAS'IMILISAP ROAD * SUII'R102 4 PAYlif IEVIITE,ARKANSAS7D03 * NIDNB(499)4552206 *
• 461 DARRICON AVTNTJF + Stll'Fl; Ill * N)RTson I'N ARKANRAe V901 ' PIIpNF l4791]49A6ay *
Next on the agenda was Miscellaneous and General Discussion. There was none.
There being no further business, motion was made by Council Member Osburn and seconded by
Council Member Dodson to adjourn. The Council followed with a unanimous vote. The meeting adjourned at
- :SO P.m.
ATTESTED: APPROED:
:Pw�-
CTT CLERIC-TREASURER MAYO