RES NO 07-03-2021 CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.OSI - 63-2021
BE IT ENACTED BY "fHE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION DESIGNATING WESTERN ARKANSAS
PLANNING AND DEVELOPMENT DISTRICT AS PROJECT
ADMINISTRATOR FOR THE ACEDP GRANT: VAN BUREN
BOYS AND GIRLS CLUB RENOVATION ACEDP PROJECT
#795-00038.
WHEREAS, the State of Arkansas has awarded the City of Van Buren an Arkansas Convnunity and
Economic Development Grant and
WHEREAS, the City of Van Boron recognizes the need for assistance in administering the ACEDP
giant in compliance with the Arkansas Economic Development Commission's regulation
and Federal, State, and Local laws;
WHEREAS, the City of Van Buren has a long-standing relationship with the Western Arkansas
Planning and Development District and feels confident that it will administer above-
referenced project competently;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECT]ON I: The Mayor is authorized to designate the Western Arkansas Planning and Development
District, Inc., as the project administrator Cor the ACEDP grant, subject to Arkansas
Economic Development Commission's approval, and enter into a contract for ACEDP
Administrative Services with such agency for project administrative services if grant is
awarded.
IN WITNESS WHEREOF, the City of Van Buren_ Arkansas, by its City Council. did pass,
approve, and adopt, by a vote of e} for and against, the foregoing Resolution at its regular meeting
held on the 26i' day of July 2021. fin/
joselfk P. urst
May
ATTESTED: /A/PPPPRROV S TO FORM:
P is Thomas o i I lowell
City Clerk/Treasurer City Attorney
O Michael Preston
ARKANSAS se a°o1C— e
E.emi. oi,enam ,re
INC AM1onmr&w.omia Dembpmem Comullic.
June 25,2021
1h Honorable Joe Hurst,Mayor
City of Van Buren
1003 Broadway
Van Buren,AR 72956
RE: 2020 CDBG CV Application: Van Buren Boys&Girls Club Renovation
ACEDP Grant#795-00038
Dear Mayor Hurst,
Thank you for submitting an application to the Arkansas Economic Development Commission(AEDC)through the CDBG-CV
set-aside of the Arkansas Community and Economic Development program(ACEDP),funded through the U.S. Department
of Housing and Urban Development(HUD)States Program for Small Cities Community Development Block Grant Program
(CDBG).
Based upon our review of your application, I am pleased to inform you that your project has been recommended to receive
$148,380 in CDBG funds. Additional funds will be added for activity delivery costs,including contracted grant
administration.
Brenda Rowell,of the Grants Division,has been assigned as the AEDC Grants Manager to work with you and your grant
administrator toward the successful completion of your project. Please do not proceed with any equipment purchase or
construction activities until you have submitted a complete environmental review record and have received an
environmental clearance letter from our office. You tray request permission to incur costs for administrative or design
services and environmental activities by sending an incur cost request.
Should you have any questions,you may contact Brenda at(501)682-7324 or email her at browell arkansasedc corn. We
will proceed with preparing the grant documents,and a ceremonial presentation will be scheduled at a future dote.
Congratulations on obtaining grant funds for your project and we look forward to working with you.
'ncerely,
OU
can Noble
Grants Division Manager
cc Dacca McKenna,Grant Administrator,WAPDD
The Honorable Terry Rice,State Senator
The Honorable Gary Deffenbaugh,State Representative
The Honorable John Boo Bran,U.S.Senator
The Honorable Tom Cotton,U.S.Senator
The Honorable Steve Womack,U.S.Representative
Arkc.a.,Department or Caome¢e
Arkomov Economic Dwelopmeni Commial-
1 Commerce Way,Suite 601 •Lure Rock,Aft 22101
ARKANSASEDC.COM
Cost Estimate
Renovations Architecture Plus, Inc.
Van Buren Boys and Girls Club 907 S. 21st Street
Van Buren,AR Fort Smith,AR 72901
Tel:479-783-8395
March 8,2021
Scope:
Renovation of± 1270 5F of existing space. Work to include (but not limited to):A.Covered Canopy, B. New Lighting
and Electrical, C. Interior Paiting,D. Renovation of Two(2)Restrooms, E. VCT Flooring, F. CMU Infill,G. Painting
Item Name Unit Qua
General Conditions 12705F $10.00/sf 1 $12,700.00
Concrete Cut and Patch LumpSum $1,000.00
Masonry Infill at Overhead Door 240 SF 10.00/SF $2,400.00
Insulation 1270 SF $10.00/SF $12,700.00
Doors,Hardware,and Frames 5Openings $1000/opening $5,000.00
Paint 1270 SF $8.00/SF $10,160.00
Lighting and Misc Electrical 1270 SF $40.00/SF $50,800.00
Ceilings 1270 SF $10.00/sf $12,700.00
Plumbing Lump Sum $20,000.00
Canopy 200 SF $10.00/sf $2,000.00
VCr Flooring 700 SF $6.00/0 $7,620.00
New HVAC 6ton 4000ton $24,000.00
Sub-Total $148,380.00
A/E Fee 6% $8,902.80
TOTAL $157,282.80
l09 YY}Nac hmrr t 3
BOYS&GIRLS CLUB
March 9, 2021 OF VAN BUREN
Jean Noble
Director. Grants Division 1403 City Park Rd
P.O. Box 443
Arkansas Fconomic Development Commission Tel 479-474-9401
1 Commerce Was. Suite 600 Fax 479-474-9401
Little Rock. AR 72202 www vbelub ora
Dear hos. Noll
The purpose of this letter is to lfit the Bogs & Gids Club of Van
Borons commitment of58.903 in funds as ntatchinu lintds for Van ofisora
Bred Mand Board Crisis
Buil-s grant application for it Community Development Block Grant
through the Arkansas Pconomic Development Commission led the London Bonilla Vice chair
renovation of 1270 square feet ofe.eistiug space at the Van Buren Bots Steve Dufresne,Treasurer
&Girls Club.
Stephanie Jonas,Secretary
Due to COVID resviCIions_ateAe had to decrertse the number of Board of Directors
Kyle Cather
students That can attend oto'a(ters'chool programs. As a youth serving Drew Cone
organization to deteiallied it was the 6-12 yeaold age group that Lisa Huckemury-Fon
Ashley Garrts
-'needed us the most-during this initial into frolic. When we began our Luka Gani
a IteI so hoof program un August 24.2020. ate opened one aIoLie Garrett Houck
Joseph Lyon
classroom spaces to kens but Bre limited to 20 parlicipants, due to Randy McClaren
bu ilding'class sire capacity. With the added space we cotdd sere more oaveMcCune
l Perry
teens during times \,hell I'estl'ictions at la place or Load ,students Jim Pavy
of erall when restrictions arc l i f ted lundsay Beedoid
Henry Train e
Thank you for cons'i dolog nor Ill iyCCI for funding.
Si
C dy Farren
wmncerely. 4 Exee Director
ato
dirybector vbd
Cindy Falclol
Bsccumc Director
The Boys b Gids Club of Von Buren is eeemptfrom federol Income tax under Section
501(c)(3)of the Intemol Revenue Code and contribHbons ore tax deductible to the )"'extentellowed by low, 71 0321915GREAT FUTURES START HERE. CommunityPartner
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ARCHITECTURE PLUS, INC. (:D:l
907 South 21st Street Fort Smith, Arkoneas 479/783-8395BOYS AND GIRLS CLUB-VAN BUREN LOCATIONVAN BUREN,ARKANSAS
PROJECT: 21-13.01 DATE: 03-11-2021 1 of 1
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