08 August 2010 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING AUGUST 16, 2010
The City Council of the City of Van Buren. Arkansas met at 7:00 p.m. Monday, August
16, 2010 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Swaim, Parker,
Moore, Ragsdale, Dodd, and Sagely. City Clerk- Treasurer Barbie Curtis and City Attorney
Donald Jenkins were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Reverend Tim Adair of Vista Freewill Baptist Church.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on July 19, 2010. Alderman Swaim made a motion to approve the minutes. Alderman Ragsdale
seconded the motion. On roll call, the following Council members voted aye: Alderman Swaim.
Parker, Moore. Ragsdale, Dodd, and Sagely. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AMEND RESOLUTION
04 -03 -2006 TO AUTHORIZE THE MAYOR TO EXECUTE AN ADDENDUM TO THE
ENGINEERING CONTRACT FOR THE RENA ROAD PROJECT; APPROPRIATING
ADDITIONAL FUNDS; AND FOR OTHER PURPOSES. The Clerk read the Resolution in
its entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman
Swaim seconded by Alderman Parker moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8 -1 -2010
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO- A -_1 -2
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AMEND RESOLUTION 04 -03 -2006
TO AUTHORIZE THE MAYOR TO EXECUTE AN
A DDENDUM'TO THE ENGLXEERFNC CONTRACT FOR
TFIE RENA ROAD PROJECT: APPROPRIATING
ADDITIONAL FUNDS: AND FOR OEHF.R PURPOSES.
WHEREAS. the Ciw of Van Buren, Arkansas pursuant to Resolution No. 4 -3 -2006 entered
into a contract dated April 18, 2006, far Hawkins -Weir Engineer, Inc. to perform
certain engineering services relative to Phase 1 of the Rena Road Improvement
Project; and
WHEREAS, additional engineering services will be necessary to facilitate the right of way
acquisition of the project that will necessitate increasing engineering fees by
815,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS:
Section I: The Nlayor 0 authorized by the Ciry Council for the City of Van Buren to execute
a contract amendment with Hawkins -Weir Engineers, Inc. to modify the original
April 18. 2006, engineering contract.
Section 2: The [Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to expend up to 815,000.00 in additional engineering fees and
expenses for the Rena Road Expansion Project.
Section 3: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents necessary to effectuate this Resolution.
TN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Cuundl. did
pass, approve, and adopt, by a vote of_ for and 0 against the foregoing Resolution at its
meeting held on the 16th day of August, 2010.
I I
Robes 0. Fre
ATTESTED:
6 111 iLz
Barbie Curtis, City Clerk/Treasurer
On the agenda next was to consider A RESOLUTION APPROVING AND
ACCEPTING THE FINAL PLAT OF "LEGACY VALLEY -PHASE ONE" (Lots 1 -21),
WITHIN THE PLANNING JURISDICTION OF THE CITY OF VAN BUREN,
ARKANSAS. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was
any discussion. There was none. Alderman Swaim seconded by Alderman Ragsdale moved that
the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8 -2 -2010
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. -2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF Vials! I3UREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING AND ACCEPTING THE
FINAL PLAT OF "LEGACY VALLEY -PHASE ONE" (Lots
1 -21) WITHIN THE PLANNING JURISDICTION OF THE
CITY OF VAN BUREN, ARKANSAS.
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the laws of the State
of Arkansas, with all powers. authority and duties of a city of the first class, and
under such authority him adopted the Subdivision Regulations for the Ciry of Van
Buren (Ordinance No. 7- 2003); and
WHEREAS, notice of a Public Hearing was duly published and a Public hearing was
conducted as required by law (A.C.A. 14 -56 -422) on Aueust 3 2010; and
WHEREAS, as a result of this hearing, the proposed Final Plat hereto was recommended by a
majority vote of the entire Planning Commission, in accordance with A.C.A.
14 -56 -322.
NOW, THEREFORE, BE Tr RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS:
Section I: Subject to the assurances provided in the Code of General Orders of the City of
Vau Buren Subdivision Regulations Title 15 et sag_, being executed to assure that
all improvements are put in and that all requirements of the Planting Commission
are met, the submitted Final Plat for Legacy Valley Phase One (1) (Lots 1 -21)
within the Planning Jurisdiction of the Ciry of Van Buren, is hereby approved and
accepted; and
Section 2: The Mayor is hereby eudronzed and directed to sign said plat document and the
City Clerk is authorized and directed to attest to same upon acceptance by the
City of the constructed improvements or upon filing of any necessary bonds with
the City Clerk.
IN WITNESS WHEREOF, the City of Van, uren, Arkansas, by its City Council, did
pass, approve, and adopt by a vote of _XL for and V against, the foregoing Resolution at its
meeting held on the 16th day of August, 2010.
Robert D. Fred
AFTESTDD: ,.f1
CiIv l
Barbie Curtis, City Cleric/Treasurer
On the agenda next was to consider AN ORDINANCE FOR COMPLIANCE WITH
ARK. CODE ANN. 14 -42 -107, AUTHORIZING A CONTRACT WITH AN OFFICIAL
OR EMPLOYEE OF THE CITY OF VAN BUREN FOR OFFICE PRODUCTS FOR THE
CITY OF VAN BUREN, DECLARING AN EMERGENCY, AND FOR OTHER
PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the
rules be suspended and the Ordinance be placed on its second reading. The motion was
seconded by Aldefman Sagely. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the
motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for
passage. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Parker. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Sagely, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 13 -2010
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY TIIE CITY COUNCIL
OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
CITY OF VAN BUREN, ARKANSAS
SECTION 1: Bankston Office Supply and /or Swaim Office Products, which is owned by Van
ORDINANCE NO. i3 -2010 Buren city employee Alan Swaim, is hereby authorized m sell office products to
die City of Van Buren.
BE IT ENACTED BY THE GUY COUNCIL, FOR THE CITY OF VAN BURET
ARKANSAS, AN ORDINANCE TO BE ENTITLED. SECTION 2: This ordinance being necessary for the financial continuity of the City of Van
Buren, Arkansas, and necessary in providing for the immediate preservation of N
AN ORDINANCE FOR COMPLIANCE WITH ARK. CODE public peace, health, and safety, an emergency is Declared to exist and this
ANN. 14-42 -107, AUTHORIZING A CONTRACT WITH AN Ordinance shall take effect and be in force after its passage and approval.
OFFICIAL 012 EMPLOYEE OF TIIE CITY OF VAN BUREN FOR
OFFICE PRODUCTS FOR THE CITY OF VAN BUREN, DECLARING IN WITNESS WHEREOF, We City of Van Buren. Arkansas, by its City Council, din
AN EMERGENCY, AND FOR OTHER PURPOSES. pass, approve, and adopt, by a vote of for and n against, the foregoing Ordinance a
its Regular Meeting held on the 16th day u August 2010.
WHEREAS, ACA 14-42- 107 requ an ordinance be enacted specifically permitting the
conducting of any business between an official or employee of the city and the
City of Van Buren; and v
WHEREAS, the City of Van Buren wishes to do business, cm an ongoing basis, with Bankston Robert D. Free or
Office Supply and/or Swaim Office Products, which is owned by Van Buren city
emplo Alan Swaim; and ATTESTED'
WHEREAS, it is the desire of the Administration and the Van Buren City Council that
compliance with ACA. 14-42-107 is satisfied for the conducting of ail city
business; and
WHEREAS, the purpose of this Ordinance is immediately necessary for preservation of the Barbie Curtis, City Clerk/Treasurer
health, safety and welfare of the inhabitants of the City of Van Buren, Arkansas
and an emergency exists which requires that this Ordinance become immediately
effective and in full force and effect.
On the agenda next was to consider AN ORDINANCE AUTHORIZING THE
MAYOR TO CONTRACT AND TO PURCHASE LIGHTING EQUIPMENT FOR
SOFTBALL FIELDS LOCATED AT THE FIELD OF DREAMS THROUGH THE
INTERLOCAL PURCHASING SYSTEM AND THE TEXAS ARKANSAS
PURCHASING SYSTEM "TIPS /TAPS COOPERATIVE PURCHASING PROGRAM;
DECLARING AND EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. 'Alderman Swaim moved that the rules be suspended and the
Ordinance be placed on its second reading. The motion was seconded by Alderman Dodd. On
the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker,
Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there were six
(6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the
Ordinance the second time.
Aldernan Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Parker. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. Alderman Donna Parker asked if
there was an official opinion from the County Judge about how he feels about us doing this with
these fields? Mayor Freeman's conversation with the county judge was that all was well. Alan
Swaim's conversation with the county judge was that he didn't care where they played.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Dodd, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 14 -2010
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL
CITY OF VAN BUREN, ARKANSAS OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
ORDINANCE NO.I -2010 SECTION 1- The City of Van Buren, Arkansas is in immediate need of certain equipment, as
set forth above.
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, SEOTION2t Said equipment is to be purchased via TlPSiAPS, for the sum of $65,000.00 plus
ARKANSAS, AN ORDINANCE TO BE ENTITLED. sales tax, labor, and unloading of equipment as applicable.
AN ORDINANCE AUTHORIZING THE MAYOR TO SECTION3: It la further found that due to the immediate need to acquire this equipment an
CONTRACT AND TO PURCHASE LIGHTING emergency is declared to exit and this ordnance being necessary Or the
EQUIPMENT FOR SOFTBALL FIELDS LOCATED AT preservation of the public health, safety, and welfare, it shall take effect
THE FIELD OF DREAMS 'THROUGH TETE INTERLOCK', immediately from and after its passage and approval.
PURCHASING SYSTEM AND THE TEXAS ARKANSAS SECTION 4: The Mayor and Ciry Clerk are hereby
PURCHASING SYSTEM ("TIPS/TAPS COOPERATIVE
of Van Buren to execute all documentsecovo-a contracts, Cry agreements necessary City iIV
PURCHASING PROGRAM; DECLARING AN effectuate this Ordinance. greemvu n «ssae,a
EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren recognizes the need to 'dc for the recreational SECTIONS: The various provisions and puns of this Ordinance are hereby declared to be
provide severable, and, if any section or part of a section, or any provision or part of a
needs of its residents; and provision herein, is declared to be unconstitutional, inappropriate, or invalid b
WHEREAS, in an effort to meet the recognized recreational needs, the City desires to any of competentjonsdicuon, such holding shall net invalidate or affect
construct new softball Gelds at the Field of Dreams; and remainder of this Ordinance and to that extent the provisions hereto are declared
to be severable.
WHEREAS, the City recognizes the need to light said fields for play after hours of
darkness; and EN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of for and p against, the foregoing Ordinance at
WHEREAS, after a review of the various lighting equipment and resources available, the City its Regular Electing held on the 16th day of August, 2010.
of Van Buren desires to purchase light structures from MIS CO Lighting for the
total price of 565,000.00 plus sales tax, labor, and unloading of equipment as
applicable; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing libl■
such equipment through a cooperative purchasing agreement such as the one >lo• n D. ay.
between the City of Van Buren and TIPS/TAPS, pursuant to ARK. CODE ANN.
§19-I I-249; and ATTESTED:
WHEREAS, the City has decided that it is in its best interest to purchase the above listed
equipment via TIPS/TAPS, pursuant to the tenets setforth in the contract pricing
worksheet attached hereto as Exhibit "A
Barbie Curtis, City Clerk/Treasurer
On the agenda next was to consider AN ORDINANCE MODIFYING THE
CONTRACT FOR THE REPAIRS TO THE ROOF OF THE VAN BUREN TRAIN
DEPOT; FOR THE APPROPRIATION OF FUNDS; DECLARING AN EMERGENCY;
AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman
Swaim moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Alderman Sagely. On the Clerk's calling the roll, the following
vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The
Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being
necessary for passage. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Ragsdale. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. Mayor Freeman said this is the
last of the repairs from the hail storms, and this was the most difficult because of the unique tiled
roof.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Parker, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor theri declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 15-2010
CITY OF VAN BUREN, ARKANSAS SECTION 1: The City Council in accordance with the terms of ARK. CODE ANN
14- 58- 303(b)(2)(D), hereby waives the requirement of competitive bidding in this
ORDINANCE NO. h -2010 particular case, as such procedure is not deemed feasible or practical. and hereby
authorizes and directs the Mayor to modify the contracts for the above described
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, repairs and improvements.
ARKANSAS, AN ORDINANCE TO BE ENTITLED: SECTION 2: This ordinance being necessary for the financial continuity of the City of Van
AN ORDINANCE MODIFYING TILE. CONTRACT FOR Buren, Arkansas, and necessary in providing for the immediate preservation of the
THE REPAIRS TO TIIE ROOF OF THE VAN BUREN public peace, health, and safety, an emergency is declared to exist and this
TRAIN DEPOT; FOR THE APPROPRIA'T'ION OF FUNDS; Ordinance shall take effect and be in force afier its passage and approval.
DECLARING AN EMERGENCY; AND FOR OTHER
PURPOSES.
SEC ION 3: The Mayor and the City Clerk are hereby duly authorized to modify the initial
contract in the amount of $18,950.00, up to the price set forth in Exhibit "A," for
WHEREAS, the City of Van Buren previously contracted with Kraftsman Building Ser vices an increase in the contract amount of 53,800.00, for a total project cost of
Co. of Beaver, Arkansas to complete repairs to the roof of the Van Buren Train 522,75000, as appropriated herein, to be paid out of capital improvements, and to
Depot. The initial contract was in the amount of 818,950.00, however, an execute all documents, contracts, and agreements necessary to effectuate this
additional 51800.00 was necessary to complete the project pusuant to the Ordinance.
pass, a
attached change order, Exhibit 'A," making the total project cost 522,750.00: and
WHEREAS, based an a review by the Mayor's office. the City of Van Buren has determined IN WITNESS adopt, 0.'HEREOFa tof he Cit of Van an d Burev, Arkartsas, by its Cin Council, did
pprove, and by vot for
that the change order rns in Eire best interest office Ciry wtd will benefit the its Regular olar Meetin g held on the 16th day oCAugust 2010. agairuS Eire foregoing Ordiwtee a
health, safety and welfare of the citizens e Van Buren; and
WHEREAS the Ciry Council has determined, pursuant to ARK. CODE ANN
14- 58- 303(b)(2)(B) that exceptional circumstances exist specifically the
unique and on going nature of the project, which render formal competitive Robert D. Preem
bidding process impractical ader unfeasible. n, ayor
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY ATTESTED'
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
2L0., at
Barbie Curtis, City Clerk/Treasurer
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Parker to appropriate the sum of $1,669,007.58 to pay expenses and
salaries for July 2010, presented by the City Clerk. The Council followed with a unanimous
vote.
B
CITY T Y O F V O N B 'J R E N
-11-2010 09:29 AM PAGE: 1
AS OF: JV20 31ST, 2010
10 General Fund
000117'.4 TO DATE YEAR TD OATS
ACCSX ACCOUNT NAME
DEBITS CREDITS DEBITS CREDITS
ASSETS O n
C.00 200.00 t
1000 Petty Cash l o t_ 5 8 1. 15 8
1020 Cash in Bank ]4,]37.34 266,478.47
1020.04 Veterans' Memorial 934 0.00 75,250.00 1 7 37 5 2 i
D
L
1020.05 2009 Byrne Recovery Grant
0.00 29,044.02 r3 3 0 6 1 4%
T02050-ByrnrG_an: 9-BO' ^n.00 L i
1020.07 2007 Byrne Grant 0.00 0.00 V 1
12,852.38 3 2 4 6 1 0
3020.00 Cash in Bank -Ins 2008 Storm 12,000.00
1020.09 District Cout Grant- Mediation 2,800.00 2,825.00 1 6 2 6 b 2 9
1020.10 Cass in Bank ROC 3,575.00 6,304.25 11 1 i 6 0]. 2 1
1020.11 Cash in Rank -MdB8 0.00 0,00 1 r b L 2
1020.13 Cash In Bank -ACT 833 2,555.20 49,038.25
1020.14 Court Automation District 1,101.50 50,310.12 J r0
1020.:5 coon in Bank -AC; 1319 0.00 0.00 5 b 0 C 3
1020.16 AR Dept of Rural Services 5,157,12 2,304.70
1020.17 New Police Dept 0.00 35,000.00 I I
1020.38 Cash in Bank PO Co Tax 22,1:3.57 88,659.9] 1
1020.19 Cash in Bank FD Co Tax 24,226.05 240,918.19 fff
1020.20 Cash In Bank Erosion Control ]5.00 5,525.00
1020.27 Cash in Bank Levee 2,050.00 8,269-17
1020.28 Marina Repairs 0.00 0.00
1020.31 Cash in Bank Parks s Rec 106.00 45,298'99 I"
1020.32 GIF -Parks Recreatlon 0.00 0.00
1020.33 Cash in Bank -Yard Waste 6,147.34 16,450.95
1020.51 Cash in Bank Cemetery 465.32 15,980.5]
1020.91 Cash in Bank Cap Imp 143,636.76 908,488.31
1040 Investments 0.00 950,000.00
1040.10 Investments sales Tax City 0.00 0.00
1040.1E Investments PO Co Tax 0.00 0.00
1040.19 Investments FO Co Tax D -DD 0,00
1040.27 Investments Levee 0.00 0'00 I 4
1040.31 Investments Parks Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 48,752.59
1040.91 Investments Cap Imp 906.92 1,819,612.15
:050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00 I
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 5'31 9.10
1540 Due From Library Fund 0.30 0.00 t
LIABILITIES AND FOND BALANCE
2000 Accounts Payable 0.00 0.00 I
2030 municipal Health Ins. Payable 0.00 0.00 I
2030 Colonial Life Payable 0.00 0.00 I 1
2035 Credit Union-First Resource
0.00 0.00
2040 LOPFi Payable 0.00 0.00 i
I;
I 1E
11 1
Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. Ms. Doris Tanner, a
resident of Van Buren, spoke before the council about the holes on Maple Street and Linda
Court. She wanted to know if there was any way to repair those. Mayor Freeman told her they
would look at it and see what could be done. She also asked if the fire stations were closed on the
weekends. She visited two different ones on Saturday to acquire a burn permit and no one
answered. Don Baltz, with the Fire Department, said that they have had an increased call
volume, as well as their meal times at noon. She had a concern about the ditch on 24 Street
being able to hold the water volume. Mayor Freeman said they would monitor it. Also, while at
the library she wanted to know if a person could stay on a computer longer than an hour if the
computers are not full of users. Ms. Danalene Porter, with the Van Buren Library, said they will
sometimes allow it only if there are no users waiting. She also asked for clarification for the No
Online -Game rule. Mayor Freeman said she could contact the library personnel after the council
meeting.
Alderman Donna Parker made a comment on the Fire Department and the First
Responders that responded to a family emergency. She said they were all very courteous and
professional and asked for that to be passed along to them.
There being no further business, motion was made by Alderman Parker and
seconded by Alderman Swaim to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 7:40 p.m.
ATTESTED: AP RO ED:
Se
Q� /d_0 ��2/
CITY CLERK TREASURER MAYOR