RES NO 04-01-2021 CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.'1 -0/ -2021
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO MAKE
PAYMENTS TO MOTOROLA SOLUTIONS FOR POLICE
DEPARTMENT CAMERA SYSTEMS.
WHEREAS, the Van Buren City Council approved Ordinance 30-2020 to authorize the
purchase of digital in-car video and wearable camera systems to be utilized by the
police department; and
WHEREAS, the police department camera systems are sold by WatchGuard, but the financing
is through Motorola Solutions to be paid in four(4) annual installments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to make four (4) annual installments to Motorola
Solutions for digital in-car video and wearable camera systems in the amount of
$79,392.88,totaling $317,571.50.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of (6 for and v against,the foregoing Resolution
at its meeting held on the 26th day of April 2021.
.� t "'"E.(r.V.L
Joseph P. hi u st
ATTESTED: APPROVED AS TO FORM:
-1.-
Phj4lis Thomas Urr'T�
City Clerk/Treasurer - t I Attorney
4/20/2021 Motorola Credit Corporation
MOTOROLA SOLUTIONS CREDIT COMPANY LLC
500 WEST MONROE ST. 44TH FLOOR MOTOROLA SOLUTONS
CHICAGO, IL 60661
Contract # : 678-0025858-000
ATTN: PHYLLIS THOMAS Date Due 03/01/2021
CITY OF VAN BUREN Invoice Number : 30070
1003 BROADWAY Invoice Date 04/16/2021
VAN BUREN, AR 72956 Current Charges : .00
Total Due • 79, 392.88
FOR QUESTIONS CONCERNING THIS INVOICE CONTACT: SAM GAINER (201-605-7206)
THANK YOU FOR CHOOSING MOTOROLA CREDIT CORP FOR YOUR FINANCING NEEDS
Contract No. 678-0025858-000
Date Description Base Payment Sales/Use Tax Late Charge Contract Total
ANNUAL PYMT-CAMERA
SYSTEMS POLICE
03/01/2021Lease Payment Past Due 79, 392.88 79, 392.88
678-0025858-000 Total 79, 392.88
To ensure proper credit, please include this portion with your payment
Contract # : 678-0025858-000
ATTN: PHYLLIS THOMAS Date Due 03/01/2021
CITY OF VAN BUREN Invoice Number : 30070
1003 BROADWAY
VAN BUREN, AR 72956 Invoice Date 04/16/2021
Current Charges : .00
Total Due 79, 392.88
Remit To:
MOTOROLA SOLUTIONS CREDIT
COMPANY LLC
P.O. BOX 71132
CHICAGO, IL 60694-1132
https:/Mww.ivirtualease.com/file.php?ID=34&year=2021&reptype=INVOICES 3/8
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO.36-2020
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS
AN ORDINANCE TO BE ENTITLED:
I'I AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE A CONTRACT FOR, AND PURCHASE OF,
DIGITAL IN-CAR VIDEO AND WEARABLE CAMERA
SYSTEMS FROM WATCHGUARD; FOR THE
APPROPRIATION OF FUNDS;DECLARING AN EMERGENCY;
AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police equipment for the safety of life and
protection of property in the City of Van Buren;and
WHEREAS, after extensive research and inquiry,the City of Van Buren Police Chief has determined
that the purchase of this equipment from WatchGuard,being the sole source,would be
the most practical,feasible,and cost effective method for the department;and
WHEREAS, the City Council has determined,pursuant to A.C.A.§14-58-303(bX2)(B),that
exceptional circumstances exist which render the competitive bidding process impractical
and unfeasible.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Police Department of the City of Van Buren,Arkansas,has an immediate need to
purchase in-car video and wearable camera systems for the total sum of$317,571.50,
which will be paid out over four(4)years in annual installments of$79,392.88.
SECTION 2: The purchase of said equipment from WatchGuard,for the total sum of$317,571.50,is
necessary to protect the life and safety of Van Buren citizens.
SECTION 3: The City Council, pursuant with A.C.A. § 14-58-303(bx2)(B) hereby waives the
requirement of competitive bidding and directs the Mayor to purchase the above
described equipment for the price set forth in Section 2 above.
SECTION 4: Due to the immediate need to best serve,protect,and preserve the public health,safety,
and welfare of the citizens of the City of Van Buren,an emergency is declared to exist
and this ordinance shall take effect from and after its passage and approval.
SECTION 5: The Mayor and City Clerk are hereby authorized by the City C J for the City of Van
Buren to execute all documents,contracts,and agreements .sary to effectuate this
Ordinance.
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IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of 4 for and_]against,the foregoing Ordinance at its regular meeting
held on the 28th day of December 2020.
Joseph P. urst
Mayor
ATTESTED: VE S T �
PhyMisrlhomas Candic .Settle
City Clerk/Treasurer CI ttomey
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4RE/ V300 Price
WATCH GUARD quote
End of 2020 Special Offer TOTAL PROJECT ESTIMATED AT: t
(Includes current sales tax rate of 9.75%) •
$317,571.50 '
WATCHGUARD REGIONAL SALES MANAGER:Matt Murski
DIRECT:479-879-4549 $0 DOWN, 0% INTEREST, 1ST
E-MAIL:Matt.Murskl®Motorolasolutions.com PAYMENT FEBRUARY 2021
WATCHGUARD INSIDE SALES REP:Matthew Warren FINANCING o
DIRECT:469-525-8666 $79,392.88 x 4 Years /3ga• 6
E-MAIL:Matthew.Warren®MotorolaSolutions.com •
SIERRA WIRELESS SALES REP:Rance Best ISSUED: 12/23/2020 11:57 AM /7(1i �a .88
DIRECT:(405)921-7395 EXPIRATION: 12/31/2020 12:00 PM I'l r
E-MAIL:RBest@sierrawireless.com CUSTOMER: Van Buren Police Department
ATTENTION: Chief Jamie Hammond
PHONE: 479-474-1234 79 ?(}^ OCR
E-MAIL: jhammond@vanburencity.org /•
•
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j In Car Video and Body Cameras Proposal
4RE/V300 Cameras and Options � ,b f0
Part Number Detail QtY Direct Discount Total Price / • b
VIS-300-BWC-001 V300,Body Worn Camera,1080P, 36.00 5995.00 $0.00 $35,820.00
WiFi/Bluetooth with Removable Battery
VIS-300-VTS-KIT Transfer Station II Kit, Incl.Power II AC 2.00 $1,495.00 $0.00 $2,990.00
Cables,Label and Docs
VIS-300-CFIG-001 V300,USB Dock,D300,Desktop Charge/Upload 5,.00 $95.00 $0.00 $4,845.00
Kit Ind.Power and USB Cables
VIS-300-BAT-RMV V300,Battery,Removable and Rechargaf�le, 51.00 $99.00 $0.00 55,049.00
3.8V,4180mAh
V300 and 4RE System Bundle.Includes 4RE
Standard DVR Camera System with integrated
200GB automotive grade hard drive,ZSL
camera,16GB USB removable thumb drive,
rear facing cabin camera,GPS,hardware, F
4RE-STD-GPS•RV2 cabling and your choice of mounting bracket. 15.00 $5,550.00 S0.00 $83,250.00
It will also include the V300 Continuous Use i
Wearable Camera with 12 hours continuous HD
recording,one camera mount,128 GB of -
storage,WI-Fl docking base,Power over •
i Ethernet Smart Switch -
77 ?. WAR-300{AM-NOF Warranty,V300 3 Year,No-Fault 51.00 $450.00 $0.00 522,950.00
WAR-300 CAM-4TH Warfanty,V300,4th Year, (requires No Fault 51.00 $180.00 $0.00 $9,180.00 r Warranty)
WAR.300 UIM-57N Warranty,V300,5th Year, (requires No Fault 51.00 5235.00 $0.00 $11,985.00 Warranty)
•
Evidence Library 5 Web Software and Licensing
i Part Number
Detail QLY Direct Discount Total Price
, KEY-ELSOSRV-001 Evidence Library,Web Server Site License Key 1.00 $1,000.00 $0.00 $1,000.00
SFW-4RE-DEV-FEE 5 Years Evidence Library,4RE Annual Device License @ Support Fee 75.00 $195.00 $0.00 $14,625.00 I SFW-BWC-DEV-FEE 5 Years Evidence Library,VISTA/V300 255.00 $195.00 $0.00 $49,725.00 Annual Device License @ Support Fee
415 E.Exchange Parkway•Allen,TX•75002
Toll Free(800)605-6734•Main(972)423-9777•Fax(972)423-9778
l www.WatchGuardVIdeo.com
Page 1 of 4
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4RE/ V300 Price
WATCHit) GUARD Quote
4RE Hardware Warranties
Part Number._ Detail Qty Direct Discount Total Price
WAR-4RE-CAR-1ST Warranty,4RE,In-Car,1st Year(Months 1.12) 15.00 $0.00 $0.00 $0.00
WAR.4RE-CAR-2ND Warranty,4RE,In-Car,2nd Year(Months 13- 15.00 $100.00 $100.00 $0.00
24)
WAR-4RE-CAR-3RD Warranty,4RE,In-Car,3rd Year(Months 25-36) 15.00 S200.00 $200.00 $0.00
€ WAR-4RE-CAR-4TH Warranty,4RE,In-Car,4th Year(Months 37-48) 15.00 $325.00 5325.00 $0.00
1
WAR-4RE-CAR-STH Warranty,4RE,In-Car,5th Year(Months 49-60) 15.00 $450.00 $450.00 $0.00
Shipping and Handling
Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 $1,180.00 $0.00 $1,180.00
$242,599.00
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I Forward Facing Panoramic Upgrade
i' Dual Forward Facing Panoramic and Rotating Cameras
9 CAPart Number Detail Qty Direct Discount Total Price
M-4RE-PAN-NHD Additional Front Camera,4RE,HD Panoramic 15.00 $200.00 $0.00 $3,000.00
I Shipping and Handling
1 Part Number Detail Qty Direct Discount Total Price
, Freight Shipping/Handling and Processing Charges 1.00 $0.00 $0.00 $0.00
$3,000.00
i .
Sierra Wireless Hardware and Software
1 Cellular Upload From the Vehicle Kits
I Part Number Detail Qty Direct Discount Total Price
Sierra Wireless AirLink MP70+Win-LIT-A Pro
WSWA-1104073 15.00 $899.00 $0.00 $13,485.00
-NA-DC Cable
Sierra Wireless AirLink 6In1 SharkFtn Antenna-
WSWA•6001197 2xLTE,GNSS,3xWlFI,2.4/5GHz,Bolt Mount, 15.00 $365.00 $0.00 $5,475.00
4m,Black
5 Years AirLink Support for AMM Hosted-For
i WSWA-9010320 ALEOS devices.Includes AMM Cloud 15.00 $600.00 $0.00 $9,000.00
_- management and technical support.
WSWA-2000579 Sierra Wireless AirLink AC Adaptor-12 VDC- 1.00 $20.00 $0.00 $20.00
10'-ES/GX/LS/MP/RV/Ul •
• Shipping and Handling
Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 $0.00 $0.00 $0.00
i
1 527,980.00
415 E.Exchange Parkway•Allen,TX•75002
Toll Free(800)605-6734•Main(972)423-9777•Fax(972)423-9778
www.W atchG u a rdVideo.corn
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WATCH GUARD 4RE/ V300 Price
Quote
5 Year Redactive Enterprise Software and Licensing
Additional Software and Licensing
Part Number Detail Qty Direct Discount Total Price
WAR-WGR•MNT-ADD Software Maintenance,RWACTIVE(sm),.1 2.00 $995.00 $0.00 $1,990.00
Extended Additional Year
Software,REDACTIVE(sm),Enterprise User
KEY-WGV-RED-E01 1.00 $5,995.00 $0.00 $5,995.00
___ License,Rev 3.0
J REDACTIVE(sm),Software Support a
WAR-WGR-MNT-3YR Maintenance,3-Year Bundle 1.00 $2,795.00 $0.00 $2,795.00
Shipping and Handling
Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 S0.00 $0.00 $0.00
$10,750.00
Vehicle Installation of In Car Systems
WatchGuard Video Technical Services •
iii Part Number Detail Qty Direct Discount Total Price
SVC-4RE-INS-100 Vehicle Installation from Omega 15.00 51,000.00 $1,000.00 $0.00
Shipping and Handling
Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 50.00 $0.00 $0.00
$0.00
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1 On Site Deployment and Training
WatchGuard Video Technical Services --
1 Part Number Detail Qty Direct Discount Total Price
i Tier 1 Onsite Installation.Includes Project
Coordination,One Pre-Deployment IT Call,
Provisioning of ELC and Azure AD,Install OS
i and SQL(if Purchased from WatchGuard),
Limited EL Client Installations,Limited
SVC-4RE-ONS-400 Configuring of 4RE Units,Limited MDC App 1.00 $5,000.00 $0.00 $5,000.00
Installations,Interview Room Configuration,
Limited Configuration of Body Worn Cameras,
Full Testing of WatchGaurd Systems,
Installation of Evidence Library,Training of
Officer and Admin Staff,Limited Vehicle
Install inspections,Vendor Management,
I Support Handaff,Limited Cellular Router and
1 WiFI Network Configuration
55,000.00
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415 E.Exchange Parkway•Allen,TX•75002
Toll Free(800)605-6734•Main(972)423-9777•Fax(972)423-9778
www.WatchGuardVicleo.com
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I WATCH ) GUARD 4RE/ V300 Price
Quote
Total Estimated Tax,may vary from State to State $28,212.50
v
• Configuration Discounts $31,125.00
Additional Quote Discount $0.00
MOTE: This is only an estimate for 4RE&VISTA related hardware,software and WG Technical Services. Actual costs related to a
`t turn-key operation requires more detailed discussion and analysis,which will define actual back-office costs and any costs
tassociated with configuration,support and installation. Please contact your sales representative for more details.
! Title and risk of loss for the Equipment will pass to Customer upon shipment by Motorola,notwithstanding any other terms and
conditions.
1i
To accept this quotation,sign,date and return with Purchase Order: DATE:
)
415 E.Exchange Parkway•Allen,TX•75002
Toll Free(800)605-6734•Main(972)423-9777•Fax(972)423-9778
www.WatchGuardVIdeo.com
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