PC Minutes 7-2-2019City of Van Buren, Arkansas
111 North 12� Street • Van Buren, Arkansas 72956
PLANNING COMMISSION MINUTES
July z, zol9
The Van Buren Planning Commission held its monthly meeting on Tuesday, July 2, 2019 at 5:30
P.M., in the City Council Room of the Municipal Complex.
Members Present — Chairman Andy Dibble, Mark Evans, John Symonds, Lynne Graham, Mark
Evans, Tiffany Webster, Jason Myers and Mason Shirey. Others PresentWallyBailey, Planning
Director, David Martin, City Building Inspector, Wayne Sandusky, Street Department, Candice
Settle, City Attorney, Ragon Clements, Clements Home, Steve Griffith, Julie Murray, Chamber of
Commerce and Rebecca Aird from Brixey Engineering.
The first item on the agenda was to approve the minutes from the May ineeting. A motion was
made by Mason Shkey and seconded by Jason Myers to approve the meeting minutes. The motion
was approved unanimously.
Next item was introduction of the new Planning Director Wally Bailey for the City of Van Buren.
David Martin, City Building Department, introduced Mt. Bailey. The commission and staff are
honored to have Mr. Bailey and were very excited about the experience and quality of work he will
be bringing to the city.
Since Btixey Engineering was late, item#4 on the agenda was heard before #3. This was the review
of the 2"dCorreCtive plat, Legacy Valley VI, for the removal of a drainage easement. Planning
Director Wally Bailey spoke to the commission concerning the corrective plat. Mr. Bailey stated he
spoke with his staff, Mr. Ragan Clements and Chad Brixey concerning the 25' drainage easement
dedicated on the Legacy Valley, Phase 5 final plat filed in November of 2018. With the development
of Legacy Valley Phase 6, Brixey Engineering stated the 25' drainage easement along the south
boundary line was not necessary, along with changing the lot line between lots 157 & 159. Brixey
Engineering stated the drainage easement was never filed of record; however, a final plat was filed in
November 2018 that showed the easement, so that easement has been dedicated. Further
discussions with the Street Department, Brixey and Clements, are in agreement a drainage easement
is necessary behind lot 169. A motion was made by John Symonds and seconded by Lynne Graham
with the condition that Steve Franklin Ragan Clements, and Wayne Sandusky and Chad Brixey meet
together and come to agreement with construction of drainage pipe behind lot#169, with the city
having the final word. The motion was approved unanimously.
Item#3 on the agenda was for the public hearing on Variance#1-2019. Rebecca Aitd, Brixey
Engineering,1923 Beacon Ridge Way. The project will be an addition of multi -family buildings and
they would like to address the units off Sky Bend Drive instead of Park Ridge Drive.. The city
ordinance states the front door must face the street of addressing. Chairman Dibble asked if there
were plans for more units. Ms. Aird responded she did not know. Chairman Dibble stated at some
point with these 98 units, the road needs to be developed. Planning Director Wally Bailey stated the
police, fire and ambulance need to see addressing towards the street.
Commission asked David Martin if the fire department had any issues with the vas ance. Stanley
Clarke, City Fite Marshall would like to have the access road developed to the hydrant, but no issues
with the addressing. A motion was made by Jason Myers and seconded by Lynne Graham to
approve the variance. The motion was approved unanimously.
A motion'was made by Lynne Graham and seconded by John Symonds to adjourn.
Wally Bailey, Planning Director