PC Minutes 10-6-2020City of Van Buren, Arkansas
Municipal Annex
111 North 12' Street • Van Buren, Arkansas 72956
PLANNING COMMISSION MINUTES
Van Buren Public Library
October 6, 2020
The Van Buren Planning Commission held its monthly meeting on Tuesday, October 6, 2020 at
5:30 P.M., in the Van Buren Public Library meeting room, due to the Covid-19 outbreak and CDC
guidelines, we were able to obtain the 6-foot distancing. Planning Commission Secretary Julie
Copple did roll call for the commission. Mason Shirey, Lynne Graham, Mark Evans, Chairman
Andy Dibble, Vice Chairman Philip Bagby, John Symonds, Jason Myers, and Jay White were
present. Tiffany Webster was absent. Also present were City Inspector David Martin and City
Attorney Candice Settle. Others present were Chad Brixey, from Brixey Engineering, Kyle Salyer,
Hawkins Weir, Ricky Hill, Satterfield Surveying.
The first item on the agenda was to approve the minutes from the last meeting. A motion was made
by Jason Myers and seconded by Lynne Graham to approve the meeting minutes. The motion was
approved unanimously.
Chairman Andy Dibble convened Board of Adjustments
Next item on the agenda was public hearing for variance to address ordinance, Chad Cox, 420-422
N 20'h St, Ricky Hill, Satterfield Surveying representing Mr. Cox. Mr. Hill, Satterfield surveying
stated to the commission the variance was requested because the duplexes will not be facing the
street, but inward with the parking lot adjoining the two structures. Chairman Dibble asked David
Martin if the city had any issues with this request. Mr. Martin stated this happens a few times
whenever we have multi -family duplexes being built. A motion to approve was made by Mason
Shitey and seconded by Phillip Bagby. The motion was approved unanimously.
Chairman Dibble Adjourned Board of Adjustments and re -convened Planning Commission
The next item on the agenda was a public hearing for No Parking in the Street Ordinance.
Chairman Dibble stated this has been discussed at of the planning commission meetings and some
public notice of the proposed ordinance by having an article written and placed in the Press Argus
Courier newspaper. The city has not received any negative responses from the newspaper article.
Chairman Dibble state the Planning Director Wally Bailey has the language and streets outlined in
the ordinance presented to the commission. A motion to approve and recommend ordinance to the
City Council was made by John Symonds and seconded by Lynne Graham. The motion was
approved unanimously.
Next item on the agenda was the Northridge Drive Villas, Lots 1-2 and Tract A. Hawkins Weir,
Kyle Sawyer. The property is not in the city limits but is within the city's planning area jurisdiction.
The plat includes a 30' dedication for a future street along the west property line that is shown on
the master street plan as well as easements for access and other utilities. A copy of the development
plan was included and showed townhouses on Lot 1, with mini -storages on Lot 2. A motion to
approve was made by Jason Myers and seconded by Jay White. The motion was approved with
Mason Shiey abstaining.
The next item on the agenda was for Legacy Valley, Phase 8, Preliminary Plat, Brixey Engineering.
Chad Brixey stated to the commission the proposed Legacy Valley Phase 8 preliminary plat has a
dead end/cul-de-sac design built to the city street standards and will not require a variance. The
commission also stated the proposed preliminary plat is subject to all utility and city staff comments.
A motion to approve the plat by Philip Bagby and seconded by Mark Evans. The motion was
approved unanimously.
Next item on the agenda was Legacy Place Phase I Corrective Replat. The purpose of the corrective
replat was for removing a 20' drainage easement that was originally an off -site drainage easement
that was filed with the Legacy Valley Phase 1 plat. The easement was originally there to keep storm
water off lots 1 through 10 of Legacy Valley Phase 1. Brixey Engineering submitted the necessary
information to the commission to be assured the drainage easement is no longer needed to protect
those lots from storm water runoff. A motion to approve the corrective replat by Mason Shirey
and seconded by Jason Myers. The motion was approved with Philip Bagby abstaining.
The next item on the agenda was a public hearing for discussion of amendments to the Permitted
and Conditional Use Legend of the City of Van Buren Zoning Ordinance. Chairman Dibble stated
the Planning Director Wally Bailey has included in the packets the following proposed amendments;
1. Ordinance 9-2003 added the R-5 single family residential district. The land uses approved with the
Ordinance were not added to the Land Use Legend. The land uses are added in the Residential-5
column. 2. Manufactured Homes is a land use added by Ordinance 9-2003. 3. Four land use
categories that are obvious Industrial land uses are listed as conditional uses in the Industrial
Districts. Propose changing them from conditional use to permitted uses. 4. Delete motels, tourist
courts. This is a duplication of other land use category that permit hotels, motor hotels and RV
parks. 5. Add Commercial Communication Towers as per Ordinance 16-1999 that amended the
Zoning Code. 6. Add Hogs, Goats, Sheep, Cattle and Horses per Ordinance 30-2018 that amended
the Land Use Legend. A motion to approve amended ordinance and recommend to City Council by
Jason Myers and seconded by Mark Evans. The motion was approved unanimously.
Next item on agenda was a public hearing for discussion of amendments to the City of Van Buren
Minimum Street Standards, Chairman Dibble stated the Planning Director, Wally Bailey, is
proposing some editorial amendments to the minimum street standards that have some significance.
The Public Works Standard Specifications and the Standard Drawings for Public Works
Construction have been adopted but the documents have no scoping language. Also, the
documents are not referenced in the regulations or standards. A motion to approve the proposed
amended ordinance changes to the city council made by Phillip Bagby and seconded by Mark Evans.
The motion was approved unanimously.
The next item on the agenda was a public hearing for the discussion of amendments to the City of
Van Buren Subdivision Regulations. Chairman Dibble again stated the Planning Director, Wally
Bailey, is proposing amendments to the subdivision regulations, section v, paragraph c,d and e.
referring to storm drainage, curb and gutter, street grading and surfacing. A motion to approve the
proposed amended ordinance changes to the city council made by Lynne Graham and seconded by
Philip Bagby. The motion was approved unanimously. Motion to adjourn by Jason Myers and
secon� My^ Shirey.
Andy Dibble, Chairman Wally Bailey, Planning Director