ORD NO 03-2021 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. 03 -2021
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE A CONTRACT FOR, AND PURCHASE OF A
STREET VEHICLE FROM RANDALL FORD; FOR THE
APPROPRIATION OF FUNDS; DECLARING AN EMERGENCY;
AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of a certain street vehicle for the protection of property
by the City of Van Buren Street Department; and
WHEREAS, after extensive research and inquiry,the City of Van Buren Street Department Manager
has determined that the purchase of the vehicle from Randall Ford of Fort Smith at the
2021 state purchase price would be the most practical,feasible, and cost effective method
for the department; and
WHEREAS, the City Council has determined, pursuant to A.C.A. § 14-58-303(b)(2)(B),that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible; and
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Street Department of the City of Van Buren,Arkansas has an immediate need to
purchase a 2021 F-Series 3500 Ford Truck for the total sum of$34,105.20.
SECTION 2: The purchase of said vehicle from Randall Ford, located in Fort Smith,Arkansas, for the
total sum of$34,105.20 as detailed in the attached quotes, are necessary to protect the life
and safety of Van Buren citizens.
SECTION 3: The City Council in accordance with the terms of A.C.A. § 14-58-303(b)(2)(B)hereby
waives the requirement of competitive bidding and directs the Mayor to purchase the
above described vehicle for the price set forth in Section 2 above.
)
SECTION 4: It is further found that due to the immediate need to acquire this vehicle before the quotes
expire an emergency is declared to exist and this ordinance being necessary for the
preservation of the public health, safety, and welfare, it shall take effect from and after its
passage and approval.
SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents,contracts, and agreements necessary to effectuate this
Ordinance.
SECTION 6: The various provisions and parts of this Ordinance are hereby declared to be severable,
and, if any section or part of a section,or any provision or part of a provision herein, is
declared to be unconstitutional, inappropriate, or invalid by any court of competent
jurisdiction, such holding shall not invalidate or affect the remainder of this Ordinance
and to that extent the provisions hereto are declared to be severable.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council, did pass,
approve, and adopt,by a vote of 5 for and O against,the foregoing Ordinance at its regular meeting
held on the 22'day of March 2021.
410 ..
4
•seph '. H. �
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: •
ATTESTED: APP 0 FORM:
ia
Ph lis Thomas Jacob Howell
City Clerk/Treasurer City Attorney
IMS2 screen capturebetchPage 1 of 1
C4GP530 VEHICLE ORDER CONFIRMATION 12/17/20 11: 55:04
_=> Dealer: F23562
2021 F-SERIES SD Page: 1 of 2
Order No: V100 Priority: C2 Ord FIN: QD829 Order Type: 5B Price Level : 115
Odd PEP: 640A Cust/Flt Name: VANBURENSTRT PO Number:
X3H F350 4X4 S/C CC $42115 FRT LICENSE BKT NC
168" WHEELBASE 14000# GVWR PKG
Z1 OXFORD WHITE 425 50 STATE EMISS NC
A VNYL 40/20/40 JOB #1 BUILD
S MEDIUM EARTH GR 52B BRAKE CONTROLLR 270
640A PREF EQUIP PKG 525 CRUISE CONTROL 235
.XL TRIM TELE TT MIR-PWR
572 .AIR CONDITIONER NC
.AMFM/MP3/CLK TOTAL BASE AND OPTIONS 45530
996 6.2L EFI V8 ENG NC TOTAL 45530
44G 10-SPD AUTOMATC NC *THIS IS NOT AN INVOICE*
TDB .LT245 BSW AS 17 NC
X4L 4 . 30 LTD SLIP 350
90L PWR EQUIP GROUP 865 * MORE ORDER INFO NEXT PAGE *
FLEET SPCL ADJ NC F8=Next
F1=Help F2=Return to Order F3/F12=Veh Ord Menu
F4=Submit F5=Add to Library F9=View Trailers
S006 - MORE DATA IS AVAILABLE. QC05875
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IMS2 screen capture Page 1 of 1
CNGP530 VEHICLE ORDER CONFIRMATION 12/17/20 11 : 55: 13
_=> Dealer: F23562
2021 F-SERIES SD Page: 2 of 2
Order No: V100 Priority: C2 Ord FIN : QD829 Order Type: 5B Price Level : 115
Ord PEP: 640A Cust/Fit Name: VANBURENSTRT PO Number:
65Z AFT AXLE TANK NC
794 PRICE CONCESSN
REMARKS TRAILER
SP DLR ACCT ADJ
SP FLT ACCT CR
FUEL CHARGE
B4A NET INV FLT OPT NC
DEST AND DELIV 1695
TOTAL BASE AND OPTIONS 45530
TOTAL 45530
*THIS IS NOT AN INVOICE*
F7=Prev
F1=Help F2=Return to Order F3/F12=Veh Ord Menu
F4=Submit F5=Add to Library F9=View Trailers
S099 - PRESS F4 TO SUBMIT QC05875
httne•//urtuw fmnr1Pa1Prvt.77f1 fnrri cnm/w2h/WRR2AJAX.htm+IMS2 12/17/202(
Jule A. Copple
Froin: John Karstens
Serti : Friday,January 29, 2021 10:55 AM
To: Julie A. Copple
Sulect: FW: 21 my quote revison to 22 my from randall ford ft smith
Julie,
Would this work to go with the quote that Jeff Mckinley has given us?
Thanks,
JOHN KARSTENS
C.ITYOF VAN BUREN
STREET DEPT MGR.
111 N. 12' St.
jkarstensC vanburencity.or4
Ph One(479)474 364z
Fror :Jeff McKinley<jmckinley@randallford.com>
SenFriday,January 29, 2021 10:51 AM
To: hn Karstens<JKarstens@vanburencity.org>
Subct:21 my quote revison to 22 my from randall ford ft smith
Plea$e be advised,
Duo to CV19, MY21 production has been cut short because of a back log of MY20's that carried over deeper into 2020
tharis normal.This has created a ripple effect going forward that now we are waiting on Ford to open the bid/order
bank for MY22 which won't be until February 22nd. Randall Ford has long wanted the City of Van Buren's business to
"Keel it Local"versus the City driving to Morrilton or further to get their vehicles. (We have always and will with the
City,*deliver all ordered vehicles to the City,with a full tank of gas and a 30 day paper plate,with all paperwork work
done on site of the department delivered to.)We would like to offer, if the bid we presented to the Street department
for a21 model,that we will honor that price on a 22 model, and will not increase our bid price no matter the MY22 price
increase,for this one bid. (At the time of this email,the MY22 bid/order bank is not open to quote)
Tharik you for this consideration.
Jeff rt.
McKinley
FleetManager- Master Certified
Dealership Community Affairs
RancIl Ford, Inc.
"America's 4th Oldest Ford Dealer"
(479)424-3076
http://www.randallford.com
1
2021 Vehicle Specifications & Options .Pricing
11E1111 20
Dealer Name 'STEVE>LANDERS CHRYSLER DODGE JEEP R
T PE PED 1011.1950
Vehicle Make/Model, 2021 RAM 2500 CREW CAS 4X4
314 Ton Crew Cab Model Code; DJ7L92
4X4 Wheel.Drive City MPG Estimate: NIA
Highway MPG Estimate:.NiA
CO-OP Purchasing One Way Delivery Charge Per Mile: $1.60
Back to Table of Contents VEHICLE BID:PRICE ...
$20 864'00
CreW:Cab•Pickup Truck Crew Cab
Gross Vehicle Weight Rating 8,600lbs,
3/4 Ton 3/4 Ton Pickup
Wheelbase/CA Mfg.Std List Size 1.69"WB _ 56 8:t,CA
Bed...
Long Wide 3.etl
f ,ii. - - •
En Size 350hp.List HP,Liters'&Cylinders 6 7L V8 410 HP
Fuel T e
YP Gasoline
N, 1 it oft 71^7;p 7 :2', '€it: - _ _ -_.
Aut, •aticTransmission Automatic List Type Speeds etc: 8 SPEEDAUTOMATIC
4X4 4X4.w1th Auto'Locking;Hubs
ii1 ential Type/Ratlo Mfg:Std List Ratio&:Type ..
373 '.. :::
Aire_ ator Mfg Sid.
arIMIIIIIIIIIIIIIIIMMI Mfg,Std
•
Fuel a
.Pwily(Gals) Mfg Std List Amount.ln Gallons: 32.: "
•neStd Color.(non-premium)from
Paint Manufacturers,Full Chart of Std.Paint
Burn era Mfg Std Front,$tep.Type Rear
Licerihe Plate Brackets Front and Rear Brackets •
Win.'Weld Washer
Windshield Washer,&Multi Speed Wipers
Coo
4 FuittaoQrs"
Mirrors Two Outside,;Right& One Interior..
rim ditioning AC Factory'Installed
Radix Audio Systen with AM/FM Stereo •
Tilt S'eying Tilt Steering 1Nhsel
EX:.9 Power:Steering
Mfg 'Std.
nd Mors
� Mfg $td List Ganges/indicators • Olt_fiACH YEMP "
Seats Mfg:Sta,Cotors Must Bland Wlth interior'&`
Exterior•Coior
Brakes Antl-Lock Brake System(ABS)-List Disc/Drums 4 WHEEL DISC&ABS;
Restraint;System All Pass Required ,
Air Bags;Front,,Both Sides. :. Required
t
•
•
17 EM 20 VEHICLE OPTIONS Dealer Name:STEVE LANDERS CHRY:
PE PED
3,, Ton Crew Cab
414 Wheel,Drive.
ack to Table of Contents:.
- t , �` tat 1 t -E t;, • i :
,a
B:• QH Short Bed::(deduct)
410...0.00
Gatioline Engine`Upgrads.:: CC Liat Horsepower Liters&Cylinders • N/A-
Fieet'fuel
FFV Add Flex.l uer
NIA ... .
Engine Block Heater HB Add Block Heater ADE $183:00.
Diesel Engine CA 350 hp Diesel Engine Factory Installed 6,7L 16 .370 HP $0,400,00
Bio Diesel .BD 350 hp Bio Diesel with:OEM Warranty N/A
PTO PTO Power Take Off NIA.
Alternative Fuel:CNG:system shall include all
components necessary to power vehicle wIt CNG.
CNO system CNO. N/A
-,.iuI r > F l:
SkitlPlate KO Add Skid Plate ADO :' $183 00.
Limped Slip Differential LS Llmtted Slip D,fferential USA . $609.00 ..: if
Da eIBUnrilng Lights ' DL Add Paytime'Running Lights STD
ator HA Heavy Duty Alternator List Amps BM :220 AMP $142.00
Bat=des -.
DB:: Dual Batteries MUST ALSO SELECT CA N/C
P, rOutlet
,EP Add 12 Voll:Povler Outlet JKV
$243 t30
q i.. r ._;_,: r,
De .Tinted Windows TO Add Deep Tinted Glat:e:.. ,.... • ". TG
$24li 00.
pots:Windows&Door Locks XX Power windows&Door Lecke
STD
K• cc Entry: .RE
•
Keyless Entry STD
gr � : t
` -rem um Au?to System with AM/F Stared&MP3
ROcl.f Upgrade RU Capability • JAM APPLE CAR PLAY 8 4"..DISPLAY$832.00..
Crui PQ. .Cfulse Control;Factory Installed
STD
Vin Floor VF RubberNinyl:Fkiortng STO
Clo Seats; CS Cloth Seats
CS $
Fr . Buckets`
339 00 yr'
FB Fruht Budief Seats with;Console .
N!A
All rain Tires AT All remain Tires'. TCP 18'.:TIRE&WHEEL UPGRADE $844 00
Spa;... WL Mounted Full Size Spare . STD.
Towing a;e u ng it " ng".erness,
Tow XO ing. Upgraded Radiator Trafsmissioh Cooler
STD
El Brake Controller. BC Add Electric Brake Controller
Trail ing Mirrors TM Manual Telescoping Trailer Mirrors GRG. $230.00.
Town Differential BO Differential tor'Extra Towing Capability DMF $1.83,00,'
2021 Vehicle Specifications & Options Pricing
Mfg Std -'Last Size LT245 70R 17E
Et re .. . Mfg Sid ::List FULL SIZE
3 Years or 36,000 miles,whichever
Bumper to Bumper Warranty comas first
D e Train •
Warranty List Warranty 5 YRARS'OR 100,000 MILES
REEDEN
Jeep Ram►•
eEs s', TRUCK CENTER
BID:2021.3500 CREW CAB CHASSIS 4X4(172.4 IN WB.60 IN CA)
BID MOUNT$32,285.00
*PRICE INCLUDES TRAILER BRAKE CONTROLLER
DEq y PEN ERGRASS
COMMERCIAL/FLEET:SALES MANAGER
F
I
{
Prepared for: Mr. KANE NEELY,CITY OF VAN BUREN
Office:479-353-0125
2020 F-350 Chassis 4x4 SD Super Cab 168" WB DRW XL (X3H)
Price Level: 15
•
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Client Proposal
{ Prepared by:
Gary Dunn
Office:918-967-4321
Date: 12/18/2020
G7 — Dunn Ford Company 1203 W.Main,Stigler,Oklahoma,744622327
(,/ efY Office:918-967-4321
1
4
Prepared for: Mr. KANE NEELY
CITY OF VAN BUREN _
Prepared by:Gary Dunn
12/18/2020 Dunn Ford Company 1203 W.Main Stigler Oklahoma 1744622327
2020 F-350 Chassis 4x4 SD Super Cab 168"WB DRW XL (X3H)
Price Level: 15
As Configured Vehicle
Code Description MSRP
Base Vehicle
X3H Base Vehicle Price(X3H) $41,590.00
Packages
640A Order Code 640A N/C
includes:
-Engine:6.2L 2-Valve SOHC EFI NA V8(Flex-Fuel)
-Transmission:TorgShift 10-Speed Automatic
Includes selectable drive modes:normal,tow/haul,eco and deep sand/snow.
•GVWR:14,000 lb Payload Package
-Tires:LT245/75Rx 17E BSW PLUS A/S
-Wheels:17"Argent Painted Steel
Nub covers/center ornaments not included.
-ND Vinyl 40/20/40 Split Bench Seat
Includes center armrest,cupholder,storage and driver's side manual lumbar,
-Radio:AM/FM Stereo/MP3 Player
Includes 6 speakers.
-SYNC Communications&Entertainment System
Includes enhanced voice recognition,911 Assist,4.2"LCD center stack screen,AppLink, 1
smart-charging USB-C port and steering wheel audio controls.
-FordPass Connect 4G Wi-Fi Modem
Includes 4G LTE WI-Fi hotspot that connects up to 10 devices(includes a complimentary trial
subscription of 3 months or 3 gigabytes-whichever comes first,wireless service plan required after
trial subscription ends.Visit att.cont/foni to start complimentary trial and sign up fora wireless
service plan).Remote start with specific time scheduling,lock and unlock,locate parked vehicle
and check vehicle status services are included for 1 year from the vehicle sale date as recorded by
the dealer.Note:Ford Telematics and data services prep Included for fleet only:FordPass Connect
4G WI-Fi modem provides data to support telematics and date services including but not limited to
vehicle location,speed,idle time,fuel,vehicle diagnostics and maintenance alerts.Device enables
telematics services through Ford or authorized providers.Activate at www.tieetford.com or call
833-FCS-FORD or 833-327-3673.
Powertrain
996 Engine:6.2L 2-Valve SOHC EFI NA included
V8(Flex-Fuel)
44G Transmission:TorgShift 10-Speed Included
Automatic
Includes selectable drive modes:normal,tow/haul,eco and deep sand/snow,
X4L Limited Slip w/4.30 Axle Ratio $350.00
STDGV GVWR: 14,000 lb Payload Package Included
!Wheels &Tires
TDB Tires: LT245/75Rx17E BSW PLUS Included
A/S
64K Wheels: 17"Argent Painted Steel Included
Hub covers/center ornaments not included.
Prices and content availability as shown are subject to change and should be treated as estimates only.Actual base vehicle,package and option pricing
may vary from this estimate because of special local pricing,availability or pricing adjustments not reflected in the dealer's computer system.See
salesperson for the most current informat on.
2
Prepared for: Mr. KANE NEELY 4010
CITY OF VAN BUREN r
Prepared by: Gary Dunn
i 12/18/2020 Dunn Ford Company I 203 W.Main Stigler Oklahoma 1744622327
2020 F-350 Chassis 4x4 SD Super Cab 168"WB DRW XL (X3H)
Price Level: 15
As Configured Vehicle (cont'd)
Code Description MSRP
Emissions
425 50-State Emissions System STD
Interior Colors
AS_01 Medium Earth Gray N/C
I
Primary Colors
Z1_01 Oxford White
N/C
SUBTOTAL $43,360.00
Destination Charge $1,595.00
TOTAL $44,955.00
I
I
Prices and content availability as shown are subject to change and should be treated as estimates only.Actual base vehicle,package and option pricing
may vary from this estimate because of special local pricing,availability or pricing adjustments not reflected in the dealer's computer system.See
salesperson for the most current information.
4
Prepared for: Mr. KANE NEELY (�`
CITY OF VAN BUREN _ _
Prepared by: Gary Dunn
12/18/2020 Dunn Ford Company 1203 W.Main Stigler Oklahoma 1744622327
2020 F-350 Chassis 4x4 SD Super Cab 168" WB DRW XL (X3H)
Price Level: 15
Pricing Summary - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $41,590.00
Options& Colors $1,770.00
Upfitting $0.00
Destination Charge $1 595.00
Subtotal
$44,955.00
Pre-Tax Adjustments
Code Description
35179M AR GPC 35179M $0.00
ARKANSAS GOVERNMENT PRICE CONCESSION 1035179M
DEALER DISCOUNT DEALER DISCOUNT -$10,220.80
Total
$34,734.20
Customer Signature Acceptance Date
I
Prices and content availability as shown are subject to change and should be treated as estimates only,Actual base vehicle,package and option pricing
may vary from this estimate because of special local pricing,availability or pricing adjustments not reflected in the dealer's computer system.See
salesperson for the most current information.
5
16 EEDEN
TIRT�T, l
JeepFRAM
WAN, TRUCK CENTER
BID:2021 3500 CREW CAB CHASSIS 4X4(172.4 IN WB 60 IN CA)
BID MOUNT$32,285.00
*PRICE INCLUDES TRAILER BRAKE CONTROLLER
DEAN F ERGRASS
COMMERCIAL/FLEET SALES MANAGER
umi E sty �`'