12 December 2020 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING DECEMBER 28, 2020
The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday, December 28, 2020 at
the Van Buren Public Library. The meeting was called to order by Mayor Hurst. On roll call,the following
Council members answered as their names were called: Council Member Dodson, Kneeland, Petty and Wood.
City Clerk-Treasurer Phyllis Thomas and City Attorney Candice Settle were present. Council Member Swaim
was absent. This made a total of seven(7)present. A quorum was declared.
The invocation was given by Mayor Hurst. He then led the Pledge of Allegiance.
Mayor Hurst presented City Attorney Candice Settle with a plaque for her service to the city.
The following items were on the December 2020 consent agenda:
• MINUTES OF THE REGULAR COUNCIL MEETING ON NOVEMBER 23,2020.
• RES 12-01-2020-A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO REMOVE
AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY,BY SEALED BID,AUCTION OR OTHER METHODS AUTHORIZED UNDER THE
LAW,AND FOR OTHER PURPOSES.
• RES 12-02-2020-A RESOLUTION APPROVING AN EXTRA FIVE HUNDRED DOLLAR($500.00)
CHRISTMAS BONUS TO ALL FULL-TIME,NON-ELEC 1'hD CITY EMPLOYEES WHO HAVE
BEEN EMPLOYED PRIOR TO DECEMBER 1,2020.
• RES 12-03-2020-A RESOLUTION AUTHORIZING THE MAYOR TO AMEND THE CONTRACT
FOR FLOOD REPAIRS AT THE FIELD OF DREAMS SPORTS COMPLEX.
• APPOINTMENT OF COUNCIL MEMBER KNEELAND TO THE A&P COMMISSION.
• FINANCIAL STATEMENT TO APPROPRIATE THE SUM OF$1,262,056.00 TO PAY EXPENSES
AND SALARIES FOR NOVEMBER 2020.
• DEPARTMENT REPORTS.
Council Member Petty made a motion to approve the consent agenda. Council Member Wood
seconded the motion. On roll call,the following Council members voted aye: Council Member Petty,
Dodson, Wood and Kneeland. The following voted nay: none.
RESOLUTION 12-01-2020
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO./oti- ( -2020
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,
A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE 1'13E MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY, BY SEALED BID, AUCTION
OR O1'lER METHODS AUTHORIZED UNDER 1'HE LAW, AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are
obsolete,and/or beyond repair,and are no longer cost effective,so as to no longer be needed by
the City;and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said
items or item be removed from the City's Fixed Asset Inventory and disposed of by sealed
bid,auction or as otherwise authorized under A.C.A§14-54-302.
NOW, THEREFORE, BE IT RESOLVED BY 1'HE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from
the Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods
authorized under the law:
Department Amount Description Control#
FIRE $2,302.95 ICE-O-MATIC ICE MAKER FD 1—296
SERIAL#D200-25953-2
FIRE $2,561.91 SCOTSMAN AUTOMATIC FDI-326
ICE MACHINE
SERIAL#913360
POLICE $1,702.12 CANON EOS 40 DIGITAL
CAMERA PD-643
SERIAL#920507997
IN WITNES§WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt,by a vote of for and 0 against the foregoing Resolution at its regular meeting held on the 28'day
of December,2020.
o epk P.'Hurst
Mayor
ATTESTED: • ''RO' D AS TO FO •
AA,()1/(i;lilita '410
Pnyi.Thomas Candice A.Settle
City Cleric/Treasurer City Attorney
1
•
RESOLUTION 12-02-2020
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.�01 - a..-2020
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN
BUREN ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING AN EXTRA FIVE HUNDRED
DOLLAR($500.00)CHRISTMAS BONUS TO ALL FULL-TIME,
NON-ELECTED CITY EMPLOYEES WHO HAVE BEEN
EMPLOYED PRIOR TO DECEMBER 1,2020.
WHEREAS, the City of Van Buren,Arkansas paid a one hundred dollar
($100.00)Christmas Bonus to its salaried employees last
month;and
WHEREAS, the City of Van Buren,Arkansas wishes to pay an extra five
hundred dollar($500.00)Christmas Bonus to its salaried
employees.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: All full-time,non-elected city employees who have been employed
prior to December 1,2020,shall be paid an extra five hundred
dollar($500.00)bonus for Christmas.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council, did
pass, approve,and adopt,by a vote of 4 for and0 against,the foregoing Resolution at its
regular meeting held on the 28th day of December,2020.
C
Joseph P. urst
Mayor
ATTESTED: AIfPRO AS. O
Phylliomas Candice A.Settle
City Clerk/Treasurer City Attorney
RESOLUTION 12-03-2020
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. Ic). - 3 -2020
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING 1HE MAYOR TO AMEND
THE CONTRACT FOR FLOOD REPAIRS AT liltFIELD OF
DREAMS SPORTS COMPLEX.
WHEREAS, Crawford Construction Company was approved by this Council to act as the
Construction Manager for the flood repairs at the Field of Dreams pursuant to Ark.Code
Ann.Section 19-11-801 and the Council further authorized the Mayor and City Clerk to
enter into an agreement with Crawford to provide those services;and
WHEREAS, An agreement with Crawford Construction Company was entered into;and
WHEREAS, Crawford Construction Company has submitted change orders to the initial agreement
NOW,THEREFORE,BE IT RESOLVED BY 1'HN,CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to execute change orders not to exceed
$1,509.00 as set forth in Exhibit"A"hereto and to pay all expenses relating to this project
in accordance with the change orders and the agreement
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of for and 0 against,the for-_oing Resolution at its regular
meeting held on the 28th day of December,2020.
p �
Jo -..P. urst,
Ma . (`�
ATTESTED: APPRO T
•
''Ong
Phy ' Thomas Candice A.Settle
City Clerk/Treasurer City Attorney
FINANCIAL STATEMENT NOVEMBER 2020
•
2 - .
TOTAL EXPENDITURES
NOVEMBER, 2020
$ 1,262,056.00
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On the agenda next was to consider AN ORDINANCE TO ABANDON A PORTION OF A
• UTILITY EASEMENT ALONG LOT 34,LEGACY PARK PHASE I,AND LOT 79, OLIVER
S GS HEIGHTS PHASE IV,INSIDE THE CITY OF VAN BUREN, CRAWFORD COUNTY,
SAS. The Clerk read the Ordinance in its entirety. Council Member Wood moved that the rules be
su ended and the Ordinance be placed on its second reading. The motion was seconded by Council Member
•
Dclson. The council followed with a unanimous vote. The Clerk then read the Ordinance the second time.
k Council Member Wood moved that the rules be further suspended and the Ordinance placed on the third
and final reading. The motion was seconded by Council Member Dodson. The council followed with a
unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any
diussion. There were no issues heard from the audience during the public hearing. City Planner Wally Bailey
explained during the first attempt to abandon the easement it was determined there was a water line in the
easement. Mr. Sams employed Hawkins Weir to design a relocation of that water line and that was approved by
thei Arkansas Department of Health and the Van Buren Municipal Utilities.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Council Member
Petty and seconded by Council Member Kneeland to adopt the Ordinance. On the Clerk's calling the roll,the
following vote resulted: Ayes—Council Member Petty, Dodson, Wood and Kneeland.Nays—None. The
Mayor declared the motion carried as there were four(4) ayes and (0)nays. Four(4) votes being necessary for
pa$sage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the
City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 28-2020
CITY OF VANBUREN,ARKANSAS
. - ORDINANCE NO. •2020
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO ABANDON A PORTION OF A UTILITY
EASEMENT ALONG LOT 34,LEGACY PARK PHASE I,AND LOT 79,
OLIVER SPRINGS HEIGHTS PHASE IV,INSIDE THE CfTY OF VAN _
BUREN,CRAWFORD COUNTY,ARKANSAS.
WHEREAS, a petition has been filed with the City Council of Van Buren,Arkansas,by Terry and
Delesia Sams to abandon the utility easement along Lot 34,Levey Park Phase C and Lot
79,Oliver Springs Heights Phase IV,more particularly desrnbed as follows•.
pescriotion of Bastion 15.00 Foot Utility Easement
t See Exhibit"A'atbohed .
;and
WHEREAS, after due notice as required by law,the Council has heard all persons desiring to be heard ,
on the question of abandoning the easement in the bereinabove subdivision,and has
ascertained that the easement hereioabove designated bas therefore been dedicated n the
public use as n public gasemeat;and thin the owners of the property Muting the
easement to be abandoned Have Sled with the City Council,or bore expressed their
consent to abandonment,and the public interest and welfare or not edvereaty effected by
abandoning said easement;and
WHEREAS, the City Council of-Van Buren,acting under the authority of A.CA 14-199-103 and
A.CA 14-301-112,has the authority to abandon easements or segments thereof
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCH.OF THE CITY OF :`-
VANBUREN,ARKANSAS,THAT:
SECTION 1. The City of Vm Buren,Arkansas,hereby releases,and abandons all its rights,together -
with the rights of the public generally,in and to the utility easement specifically
described above.
• SECTION 2• A copy of this Ordinance beating original signatures and duly certified by the City Clerk
.huS be Sled in the Msseelleneons Records of the Circuit Clerk of Crawford Canny,
A Arse ees The Ordinance will not be Sled of record until the water line is moved from
the easement
IN WI MESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,bye vote edifier and against the foregoing Ordinance at its regular meeting
held on the 219 day of December 2020. Joseph .
'/ /n/
Mary
ATTESTED:
RO O RORME
DnryJAM142
PrTellio
A. e 1
City Clair/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE AUTHORIZING QUENTIN WILLARD TO
SUBMIT AN APPLICATION FOR A PRIVATE CLUB PERMIT,PURSUANT TO A.C.A. 3-9-222,
WITH THE ALCOHOLIC BEVERAGE CONTROL DIVISION,AND FOR OTHER PURPOSES.
The Clerk read the Ordinance in its entirety. Council Member Dodson moved that the rules be
suspended and the Ordinance be placed on its second reading. The motion was seconded by Council Member
I{s> eland. The council followed with a unanimous vote. The Clerk then read the Ordinance the second time.
Council Member Dodson moved that the rules be further suspended and the Ordinance placed on the
third and final reading. The motion was seconded by Council Member Kneeland. The council followed with a
unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any
disussion. Mr. Willard expressed to the council his goal with Pointer Brewing Co. is to encourage other Van
Buren natives to invest in their community. Council Member Kneeland asked what percentage of the food to
alcphol sales he expects. Mr. Willard replied due to the permitting it must by over fifty percent food sales and
projects it to be seventy to eighty percent food. The brewery aspect of the company is just an attraction to
downtown. Council Member Petty asked if it was a fair statement to say there really is no legal reason to deny
the;application process. City Attorney Candice Settle stated the main focus of the council should what the
proress and viability it would bring to downtown. Council Member Wood asked what the timeline was for
opining. Mr. Willard stated they have all the equipment and would begin construction as soon as they have the
cit 's approval. Ideally opening May of 2021. City Attorney Settle added the city's function in this is merely
aditinistrative. They still have to be approved by the ABC Board to begin operating. Mr. Willard comm='nted
state law recently changed allowing breweries to operate in dry counties, so if this were to pass the City of Van
Buren would be one of the first cities to have a brewery in a dry county.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Council Member
Wood and seconded by Council Member Dodson to adopt the Ordinance. On the Clerk's calling the roll; the
folwing vote resulted: Ayes—Council Member Petty, Dodson, Wood and Kneeland.Nays—None. The
Mayor declared the motion carried as there were four (4) ayes and (0)nays. Four(4) votes being necessary for
passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the
CitE Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 29-2020
•
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO.a9-2020
BE IT ENAL IED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED: .
AN ORDINANCE AUTHORIZING QUENTIN WILLARD TO
SUBMIT AN APPLICATION FOR A PRIVATE CLUB PERMIT,
PURSUANT TO A.C.A. 3-9-222, WITH THE ALCOHOLIC
BEVERAGE CONTROL DIVISION, AND FOR OTHER
PURPOSES.
•
WHEREAS, Quentin Willard has presented to the City of Van Buren,Arkae,aa an application
for a permit to operate as a private club to be known as"Pointer Brewery";and
WHEREAS,the City Council of the City of Van Buren,A*eee.r',approves the proposed
location identified in the private club permit application;and
WHEREAS, the City Council of the City of Van Buren,Arkansas,authorizes Quentin Willard
to submit the private club permit application,pursuant to A.CA 3-9-222,to the
Alcoholic Beverage Control Division.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The application submitted by Quentin Willard for a permit to operate as a private `
club in the City of Van Buren,Arkansas,is hereby approved to be submitted to the
Alcoholic Beverage Control Division.
•
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did •
pass,approve,and adopt,by a vote of L for and_a against,the foregoing Ordinance at its
regular meeting held on the 28th day of December 2020.
Mayor
ATTESTED: . .P'0 r AS 0 FORM:
Ph41ls Threes Candice A.Settle
City Clerk/Treasurer City Attorney
.
On the agenda next was to consider AN ORDINANCE TO WAIVE COMPETITIVE BIDDING
AID AUTHORIZE A CONTRACT FOR,AND PURCHASE OF DIGITAL IN-CAR VIDEO AND
IARABLE CAMERA SYSTEMS FROM WATCHGUARD; FOR THE APPROPRIATION OF
S; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. Council Member Wood moved that the rules be suspended and the Ordinance be
pled on its second reading. The motion was seconded by Council Member Dodson. The council followed
wilh a unanimous vote. The Clerk then read the Ordinance the second time.
Council Member Wood moved that the rules be further suspended and the Ordinance placed on the third
an4 final reading. The motion was seconded by Council Member Dodson. The council followed with a
unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any
dis{i;ussion. Chief Hammond explained this would allow each of our officers to have a body camera and also
update each vehicle's camera as they are very outdated. He stated this is for both public and police safety.
puposes. Council Member Petty asked if any particular funds would be used to pay for this. Mayor Hurst stated
we would be using the Police Depai t nent portion of the County Sales Tax proceeds. He also said this was a
reclmmendation from Governor Hutchison as well as an item that was discussed and recommended with the
Police Department Advisory Council earlier this year. Council Member Kneeland asked what the life
expectancy of these devices would be. Chief Hammond stated four to five years, however they will be under
warranty to abate any issues..
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Council Member
Wood and seconded by Council Member Petty to adopt the Ordinance. On the Clerk's calling the roll,the
following vote resulted: Ayes—Council Member Petty,Dodson, Wood and Kneeland.Nays—None. The
Mayor declared the motion carried as there were four (4) ayes and(0)nays. Four (4)votes being necessary for
pa*age.
Motion was made by Council Member Kneeland and seconded by Council Member Petty, that the
emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes—Council
Member Petty, Dodson, Wood and Kneeland.Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the
City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 30-2020
CITY OF VAN BUREN,ARKANSAS NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
ORDINANCE NO.)-2020
SECTION 1: The Police Department of the City of Van Buren,Arkansas,has an immediate need to
BE Ii NMAN.)BY THE CITY COUNCIL,FOR lilt CITY OF VAN BUREN,ARKANSAS purchase in-car video and wearable camera systems for the total sum of S317,571.50,
AN ORDINA CE TO BE ENTITLED: which will be paid out over four(4)years in annual installments of$79,392.88.
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND SECTION 2: The purchase of said equipment from WatchGuard,for the total sum of$317,571.50,is
AUTHORIZE A CONTRACT FOR, AND PURCHASE OF, necessary to protect the life and safety of Van Buren citizens.
DIGITAL IN-CAR VIDEO AND WEARABLE CAMERA
i SYSTEMS FROM WATCHGUARD; FOR THE SECTION 3: The City Council, pursuant with A.C.A. § 14-58-303(b)(2)(B) hereby waives the
APPROPRIATION OF FUNDS;DECLARING AN EMERGENCY; requirement of competitive bidding and directs the Mayor to purchase the above
AND FOR OTHER PURPOSES. described equipment for the price set forth in Section 2 above.
WHEREAS, 7 the City of Van Buren is in need of certain police equipment for the safety of life and
§protection of property in the City of Van Buren;and SECTION 4: Due to the immediate need to best serve,protect,and preserve the public health,safety,
and welfare of the citizens of the City of Van Buren,an emergency is declared to exist
WHEREAS, s;after extensive research and inquiry,the City of Van Buren Police Chief has determined and this ordinance shall take effect from and after its passage and approvaL
3 that the purchase of this equipment from WatchGuard,being the sole source,would be
the most practical,feasible,and cost effective method for the department;and SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents,contracts,and agreements necessary to effectuate this
WHEREAS, n the City Council has determined,pursuant to A.C.A.§14-58-303(b)(2)(B),that Ordinance.
4 exceptional circumstances exist which render the competitive bidding process impractical
;;and unfeasible. IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of 4 for and j]against,the foregoing Ordinance at its regular meeting
held on the 28a day of December 2020.
Josep P. urst
Mayor
ATTESTED: APPRSVED Ta `.'�•:
Phyld'isi'fhomas Candi .Settle
On the agenda next was to consider A RESOLUTION TO APPOINT A NEW CITY COUNCIL
MEMBER IN THE CITY OF VAN BUREN. The Clerk read the Resolution in its entirety. Mayor Hurst
asked if there was any discussion. There was none. Council Member Wood seconded by Council Member
Kneeland moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted:
Ayes—Council Member Petty, Dodson, Wood and Kneeland. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
CitE Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-04-2020
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.//a -j-2020
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO APPOINT A NEW CITY COUNCIL
MEMBER IN 111i,CITY OF VAN BUREN.
WHEREAS, a vacancy has occurred in Position 2,Ward 2 of the Van Buren City Council held by
Darral Sparkman;and
WHEREAS, pursuant to ARK.CODE ANN.§14-43-411,when a vacancy occurs in any position on
the city council,the Van Buren City Council has the authority to appoint a successor to
serve for the unexpired term;and
WHEREAS, the Van Buren City Council wishes to appoint Ms.Lisa Willis to Position 2,Ward 2 of
the Van Buren City Council to serve until the term expires on December 31,2022;
NOW,THEREFORE,BE IT RESOLVED BY 11:1E,CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION I: Effective January 1,2021,Ms.Lisa Willis is hereby appointed to Position 2,Ward 2 of
the Van Buren City Council for the City of Van Buren,Arkansas.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of 4 for and U against,the foregoing Resolution at its regular meeting
held on the 28`s day of December 2020. p
st
Mayor
ATTESTED: AFRO'4 AS TO ORM:
Ph lhs Thomas ..�F. ettle
City Clerk City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING A PROPOSED BUDGET FOR
' TILE FISCAL YEAR ENDING DECEMBER 31, 2021. The Clerk read the Resolution in its entirety. Mayor
H st asked if there was any discussion. Mayor Hurst said he included some budget comments in their packets
an explained that we are well ahead in our projections for revenue this year which he attributed to a healthy
flo, of sales tax money coming in from internet sales. Council Member Petty asked about the I40/Highway 59
int'rchange project. Mayor Hurst said we are approaching our three million dollars to pay for our contribution
to e project, so with our revenue overage the City is ready to begin. Representatives from the State called and
w t to set up a meeting after the holidays to discuss the project and he expects it to start in 2023. Council
Member Petty asked if it was pushed back. Mayor Hurst explained the original grant we applied for was slated
to Start mid-2022,however we were not awarded that grant. Council Member Wood seconded by Council
Member Kneeland moved that the Resolution be adopted. On the Clerk's calling the roll,the following vote
resulted: Ayes—Council Member Petty, Dodson, Wood and Kneeland.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-05-2020
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.id - s-2020
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE
FISCAL YEAR ENDING DECEMBER 31,2021.
NOW,THEREFORE,BE IT RESOLVED BY 1HE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
•
SECTION 1: The 2021 Proposed Expenditures of$17,117,952.00 (Seventeen Million,
One Hundred Seventeen Thousand,Nine Hundred Fifty-Two Dollars) is `'
hereby appropriated and a copy of said Budget is attached hereto and
made a part hereof.
SECTION 2: The appropriations made herein include additional pay for
Holidays for all agents, servants, and employees of the City of Van
Buren including, but not limited to, uniformed employees, as
provided for by the laws of the State of Arkansas.
IN WITNESS WHEREOF,the City of Van B/ en,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of y for and against the foregoing Resolution at
its regular meeting held on the 28th day of December 2020.
0<6‘.11/4)---
P. urst
a Mayor
1
1 ATTESTED: AP O S TO ORM:
QP-ne2
Ph litThon'r+.s Candice A. ettle I'
City Clerk/Treasurer City Attorney
G,
On the agenda next was to consider A RESOLUTION FOR THE ANNEXATION OF TERRITORY
INTO CITY OF VAN BUREN,ARKANSAS. The Clerk read the Resolution in its entirety. Mayor Hurst
asked if there was any discussion. City Attorney Candice Settle stated due to the annexation being voluntary the >.
ci is not required to extend any services to them, however we are with the exception of fire services. Council
M , ber Petty asked about long term services. City Attorney Settle said there are no requirements in the statute
tha the city has to provide services due to this type of annexation. Council Member Petty seconded by Council
M ber Dodson moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
res ted: Ayes—Council Member Petty, Dodson, Wood and Kneeland.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-06-2020
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.id-_L-2020
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION FOR THE ANNEXATION OF TERRITORY INTO
CITY OF VAN BUREN,ARKANSAS.
WHEREAS, A Petition for annexation was filed with the County Clerk of Crawford
County for certain property contiguous to the City of Van Buren,
Arkansas to be annexed into the City of Van Buren,Arkansas.
WHEREAS, The County Court heard the Petition on November 4,2020 and approved
the petition by Order entered on November 4,2020;and
WHEREAS, The Planning Commission recommended the annexation at its regular
meeting December 1,2020 with the provision that the services to be
provided were included in the Resolution;and
WHEREAS, All requirements of A.C.A.Section 14-40-609 have been met
NOW,THEREFORE,BE TT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
Section 1: That the City recognizes the Case No.2020-24 filed in the Court of Crawford
County,Arkansas,and the Order Granting Petition for Annexation by Majority of
Landowners,attached hereto as Exhibit"A".
Section 2: That the City accepts the territory,identified by legal description in Exhibit"B"
hereto,that is the subject of the above-referenced Order as a part of the City,
effective immediately.
Section 3: That the City will implement limited municipal services January 1,2021 including
police and plapning and development No other services will be provided.
Section 4: It is hereby declared to be the intention of the City Council that the sections,
paragraphs,sentences,clauses,and phrases of this Resolution are severable,and if
any phrase, clause,sentence,paragraph, or section of this Resolution shall be
declared unconstitutional or invalid by the valid judgment or decree of any court of
competent jurisdiction,such unconstitutionality or invalidity shall not affect any of
the remaining phrases, clauses, sentences, paragraphs, or sections of this
Resolution,as the same would have been enacted by the City without incorporation
in this Resolution of any such unconstitutional or invalid phrase,clause,sentence,
paragraph,or section.
IN WITNESS WHEREOF,the City of Van Buren,Arka sas,by its City Council,did pass,
approve,and adopt,by a vote of A for and__a against,the foregoing Resolution at its regular meeting
bold on the 28a day of December,2020.
d2
Jw HAL*Mayor
ATTESTED: AP O
a° ,
P 1 is Thomas Candice A.Settle
Next on the agenda was Miscellaneous and General Discussion. Mrs. Eva White introduced to the
council the new County Library Director, George Fowler, who will be taking her place upon retirement.
Mayor Hurst reported that we had no significant findings during our 2019 audit. He thanked the
departments for their work in keeping the city running smooth.
Next, Micah Lucas presented to the council a design concept for a city flag.
Lastly, Mr. Fowler made a suggestion of making the city more walkable to the council.
There being no further business, motion was made by Council Member Kneeland and seconded by Council
Member Dodson to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 6:25 p.m.
AT STED: APPROVED:
CI CLERK-TREASURER MAYOR