06 June 2005 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JUNE 20, 2005
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, June 20, 2005 at City Hall
A Special MEMORIAL SERVICE FOR SPC DUSTIN COLE FISHER was held before the Council Meeting.
The Invocation was given by Reverend Wesley Hilliard, Pastor of Heritage United Methodist Church.
Next Reverend Hilliard let the Pledge of Allegiance.
The National Anthem was sung by Reverend Monty Bounds, Minister of Music at First Baptist Church, Van
Buren.
Mayor John Riggs gave a presentation to the family in honor of their son for the service he had given for our
country.
Senator Ruth Whitaker, Representative Beverly Pyle and Representative Rick Green presented salutations and
flags to each of the family members.
Next was a silent Remembrance by Chris Treece, Trumpeter playing "TAPS
Benediction was by Reverend Wesley Hilliard.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members
answered as their names were called: Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. City Clerk
Barbie Curtis and City Attorney Candice Settle were also present. This made a total of nine (9) present. A quorum
was declared.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on May16, 2005 and the
Special called meeting on May 23, 2005. Alderman Swaim made a motion to approve the minutes. Alderman
Dodd seconded the motion. On roll call the following Council members voted aye: Alderman Swaim, Parker,
Moore, Dodd, Spoon and Sagely. The following voted nay: none.
MEMORIAL SERVICE FOR SPC DUSTIN COLE FISHER
MONDAY, JUNE 20, 2005 7:00 F.M.
COUNCIL ROOM MUNICIPAL COMPLEX
'Invocation and Pledge of Allegiance Rev. Wesley Hilliard, Pastor
`l Heritage United Methodist Church
`National Anthem Rev. Monty Bounds, Minister of
Music, First Baptist Church
'Presentation Mayor John Riggs
skresentations Representative Rick Green
Representative Beverly Pyle
Senator Ruth Whitaker
/Moment of Silent Remembrance Chris Treece, Trumpeter
"TAPS"
//Benediction Rev. Wesley Hilliard
On the agenda next was to consider A RESOLUTION REJECTING BIDS FOR INSURANCE AND
AUTHORIZING THE MAYOR TO CONTRACT WITH THE ARKANSAS MUNICIPAL LEAGUE FOR
PROPERTY INSURANCE. The Clerk read the Resolution in its entirety. The Mayor asked if there was any
discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be
adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the
following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. And the following voted nay:
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -1 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. -2005
A RESOLUTION REJECTING BIDS FOR INSURANCE AND AUTHORIZING
THE MAYOR TO CONTRACT WITH THE ARKANSAS MUNICIPAL LEAGUE
FOR PROPERTY INSURANCE.
WHEREAS, The Mayor has advertised for bids of property insurance; and
WHEREAS, Bids have been received and opened as advertised; and
WHEREAS, The lowest bid received was in the amount of $13,570.00; and
WHEREAS, The Arkansas Municipal League will provide insurance to the City
for $9,026.36; and
WHEREAS, The Arkansas Municipal League is exempted from the competitive
bidding requirement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS.
THAT, All bids received are rejected and the Mayor is authorized to
contract with the Arkansas Municipal League for property
insurance in the amount of $9,026.36.
PASSED AND APPROVED THIS .00) DAY OF JUNE, 2005.
MAYOR
ATTESTED:
CITY CLERK TREASURER
Next Mayor Riggs welcomed the new Alderman Teena Sagely.
On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF ASHLEY PLACE,
LOTS 1 -10, IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The
Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Moore moved
that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. And the
following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -2 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. ,a -2005
A RESOLUTION APPROVING FINAL PLAT OF ASHLEY PLACE, LOTS 1-10,
IN THE CITY OF VAN BUREN, ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF TIIE CITY OF VAN BUREN,
ARKANSAS:
SECTION I: THAT subject to the assurances provided in the Sub Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
Ashley Place, Lots 1 -10, in the City of Van Buren, Arkansas, is
approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS O DAY OF JUNE, 2005.
MAYOR JOHN 5
ATTESTED:
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION ADOPTING THE HAZARD) MITIGATION PLAN
FOR THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its entirety. The Mayor
asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Spoon moved that
the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. And the following
voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -4 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. I' 4 2005
A RESOLUTION ADOPTING THE HAZARD NI ITIGATION I'LAN FOR THE
CITY OF VAN BUREN, ARKANSAS.
WHEREAS, Certain areas of the City of Van Buren, Arkansas, are subject to
periodic flooding and other natural and man-caused hazards with
the potential to cause damages to people's properties within the
area; and
WHEREAS, The City of Van Buren desires to prepare and mitigate for such
circumstances; and
WHEREAS, Under the Disaster Mitigation Act of 2000, the United States
Federal Emergency Management Agency (FEMA) required that
local jurisdictions have in place a FEMA— approved Hazard
Mitigation Action Plan as a condition of receipt of certain future
Federal mitigation funding after November 1, 2004; and
WHEREAS, To assist cities and counties in meeting this requirement, the City
of Van Buren, Arkansas, with the assistance of Western Arkansas
Planning and Development District, has initiated development of a
county wide, multi jurisdiction Hazard Mitigation Plan the county
and all jurisdictions in the county, specifically the cities and
school districts;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS:
SECTION 1: THAT, the City of Van Buren, Arkansas, hereby adopts those
portions of the Plan relating to and protecting its jurisdictional
area against all hazards, 2005 -2010; and
SECTION 2: Appoints the Emergency Management Director to assure that the
Hazard Mitigation Plan be reviewed at least annually and that
any needed adjustment to the hazard Mitigation Plan be
developed and presented to the governing board for consideration;
and
SECTION 3: Agrees to take such other official action as may be reasonably
necessary to carry out the objectives of the Hazard Mitigation
Plan.
PASSED AND APPROVED THIS DAY OF JUNE, 2005.
G 1k w MAYOR J HN RI
ATTESTED:
C1 CLERK/TREASURER
On the agenda next was to consider an ORDINANCE LEVYING A TAX FOR THE CITY GENERAL
MUNICIPAL PURPOSES FOR THE YEAR 2005 AND FOR THE PUBLIC LIBRARY. The Clerk read the
Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its
second reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. The Mayor declared the motion
carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Ordinance was
read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Sagely. The Mayor declared the motion
carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read
the Ordinance the third and final time. The Mayor asked if there was any discussion. Alderman Parker said she
wanted to point out that this was an annual ordinance done every year.
Alderman Swaim seconded by Alderman Dodd moved that the Ordinance be adopted. The question was put by
Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim,
Parker, Moore, Dodd, Spoon and Sagely. And the following voted nay: none.
Motion was made by Alderman Parker and seconded by Alderman Moore that the emergency clause be
adopted. On the Clerk's calling of the roll the following vote resulted: Ayes: Alderman Swaim, Parker, Moore,
Dodd, Spoon and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4)
votes being, necessary for passage. The Mayor thereupon declared the Ordinance duly passed and signed same in
open Council, duly attested by the Deputy City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 13 -2005
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Next was time for the recommendations to the Boards and Commissions. The Planning Commission
recommended Bob Freeman, Philip Bagby, and Sue Moore for another term as Commissioners. Alderman Parker
seconded by Alderman Moore made a motion to accept their recommendations. The Council members followed
with a unanimous vote.
Next was a recommendation by the Van Buren Housing Authority for Mr. Ken Kilgore to serve on the Board of
Commissioners for a five (5) year term ending May 17, 2010. Motion was made by Alderman Swaim seconded by
Alderman Moore to accept their recommendation. The Council members followed with a unanimous vote.
Next was a recommendation by the Historical District Commission recommending John Symonds to serve
another three (3) year term ending 2008, Ms. Vickie Davis to replace Larry Weir with the teen ending 2008, Mr. i
Roy Hebard to fill the un- expired term of Martin Duckworth ending 2006 and Mr. Paul Gipson to fill the un-
expired term of Ralph Irwin ending in 2007. Motion was made by Alderman Swaim and seconded by Alderman
Moore to accept their recommendations. The Council members followed with a unanimous vote.
1
Next was a recommendation from the Parks and Recreation Commission for Debbie Moore to serve another
five (5) year term. Motion was made by Alderman Swaim and seconded by Alderman Spoon to accept the
recommendation. The Council members followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Moore and seconded by
Alderman Swaim to appropriate the sum of $1, 001,474.87 to pay expenses and salaries for May 2005, presented
by the City Clerk Treasurer. The Council followed with a unanimous vote.
773,384.46+
6-03-2005 0 1 3 8 PN 1 3 4 9 6 6 C I T Y O F V A N 8 0 0 0 5 0 0
PAGE: 1
21 I.311'95• TRIAL BALANCE
4 7 2 8 8 6 AS OF: MAy 31ST, 2005
10 General Fwd 2.787 -33+
6.79] 75+
1.356 86+ MONTH TO DATE YEAR TO DATE
ACCT% 007 DEBITS CREDITS DEBITS CREDITS
1,001,474.87: +I
ASSETS
i
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 89,108.81
117,020.00 f
1020.10 Cash in Bank Sales Tax City 0.00
0.00
1020,18 Cash in Bank PD Co Tax 4,324.08
923.81
1020.19 Cash in Bank FD Co Tax 4,324.08
135,1]9.03
1020.20 Cash In Bank- Erosion Control 500.00 575.00
1020.27 Cash in Bank Levee 0.00 l'
1,094.1] it
1020.31 Cash in Bank Parks 6 Rec 2,248.00
1],5]0.02
1020.51 Cash in Bank Cemetery 162.90 5,048.96 yy
1020.91 Cash in Bank Cap Imp 120,203.93 265,895,93 ;I
1040 Investments 0.00 0
1090.10 Invesl000lS Sales 1'45 City 0.00 ;0 I�
1040.18 Investments PD Co Tax 0.00 0.00
1040.19 Investments FD Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 1
0.00
1040.31 Investments Parks 4 ROC 0.00 0.00
1040.51 Investments Cemetery 3.50 48,549.86 I
1040.91 Investments Cap Imp 0.00 914,204.49
1040.92 Capital Improvement <D 0.00 0.00 VV
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00
0 0.00
1504 Due from Payroll 0.00
0,00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00 I.
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND 60000 BALANCE
2000 Accounts Payable 0.00 0.00
2010 Municipal Health Ins. Payable 0,00 0,00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union -First Aesaurce 3,411,00 0.00
2040 LOPFI Payable 0,00 0,00 i��
2050 National Foundation Life Ins. 0.00
35.28
2080 Conseco Payable 0.00 0.
2090 New York Life Ina, Payable 0.00 0,00 00
2100 Life ins. of Georgia Payable 0.00
0.00
2130 Garnishments Payable 845,16 0.00
2135 R. Allen Trust 8502355610 0.00
0.00
2140 United Way Payable 0.00
0.00
2150 Parks 4 Rec. F.O.D. 5.00 200.00
2160 Pre -Paid Legal Services 0.00 0,00 I
21]0 F.U.P. 0.00 0.00
2175 Van Buren Fire Fighters Union 517,96 0.00
2176 Van Buren Firemen Contribution 0.00 0,00
2177 Police Officers Union 350.00 0.00
2200 wage Payable 0.00 0,00
Next Police, Fire, Building Inspector, District Court and Engineer Reports were presented for filing.
Alderman Swaim questioned Building Inspector David Martin about the Building Inspectors report. He said it was
not legible and did not show the building permit amounts. Inspector David Martin and Mayor Riggs told
Alderman Swaim they were in the process of implementing the Incode software into the Building Department and
were currently striving to correct the month end report.
There being no further business Alderman Parker seconded by Alderman Moore made a motion to adjoum. The
Council followed with a unanimous vote. The meeting adjourned at 7:50 p.m.
APPROVED:
ATTESTED: k,cia
MAYO J�
CITY CLERK TREASURER