05 May 2005 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD MAY 16, 2005
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, May 16, 2005 at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as theirnames were called: Alderman Swaim, Parker, Moore, Dodd and Spoon. City Clerk Barbie Curtis and City
Attorney Candice Settle were also present. Alderman Jim Barker resigned after the March 21, 2005 Council
Meeting. This made a total of eight (8) present. A quorum was declared.
The Invocation was given by Paul Gant, local Attorney member of First Baptist Church.
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on April 18, 2005.
Alderman Swaim made a motion to approve the minutes. Alderman Parker seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Moore, Dodd and Spoon. The following voted
nay: none.
Next on the agenda the Mayor opened a PUBLIC HEARING to vacate and abandon a portion of Elm Avenue.
Lam Yancy with Hawkins -Weir Engineers spoke representing the street closing petition. He said Mike
Thompson was the owner of both properties adjoining the right -a -way on Elm street which had never been
improved. Mr. Yancy said Mike Thompson was asking to vacate the right -a -way. 'fhe Mayor asked if there were
any questions. There was none.
On the agenda next was to consider an ORDINANCE VACATING AND ABANDONING A PORTION OF
ELM AVENUE IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance in its entirety.
Alderman Swann requested that the word alley should be street in every instance in the Ordinance and moved that
the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman
Parker. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swann, Parker, Moore, Dodd
and Spoon. The Manor declared the motion carried as there were five (5) ayes and (0) nays. Four (4) votes being
necessary for passage. The Ordinance was read the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Dodd and Spoon. The Mayor declared the motion carried as
there were five (5) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the
Ordnance the third and final tune. The Mayor asked if there was any discussion. There was none.
Alderman Swaim seconded by Alderman Moore moved that the Ordinance be adopted as amended. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Dodd and Spoon. And the following voted nay: none. The Mayor thereupon
declared the Ordinance adopted and signed the Ordinance, which was attested by the City Clerk and impressed
with the seal of the City.
THE ORDINANCE WAS GIVEN THE NUMBER 12 -2005
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On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO PAY SALES
TAX ON TWO TRACTORS AND A MOWER PREVIOUSLY APPROVED FOR PURCHASE. The Clerk
read the Resolution in its entirery. The Mayor asked if there was any discussion. There was none. Alderman
Swaim seconded by Alderman Moore moved that the Resolution be adopted. The question was put by Mayor
Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swann, Parker,
Moore, Dodd and Spoon. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5 -1 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 5- 1 -2005
A RESOLUTION AUTHORIZING THE MAYOR TO PAY SALES TAX ON TWO
TRACTORS AND A MOWER PREVIOUSLY APPROVED FOR PURCHASE.
WHEREAS, The Council previously accepted bids add approved the purchase of two
tractors and a mower for the Street Department pursuant to Resolutions 3-
6- 2005,3 -7 -2005 and 3 -8 -2005.
W IIEREAS, The amounts previously approved failed to include sales tax.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION I: The Mayor is authorized to pay sales tax in the following amounts on the
items purchased:
65 PTO HP Farm Tractor $1,685.00
75 PTO HP Farm Tractor 1,898.00
Flail Mower 909.38
PASSED AND APPROVED THIS Its DAY OF MAY, 2005.
MAYO I2IN RIb
ATTESTED:
CITY CLERK/TREASURER
On the agenda next was to consider A RESOLUTION ACCOUNTING THE BID OF JAMES YOUNG
FOR A 1990 CHEVROLET PICKUP. The Clerk read the Resolution in its entirety. The Mayor asked if there
was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the Resolution
be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the
following voted aye: Alderman Swain, Parker, Moore, Dodd and Spoon. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-2-2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 5- -2005
A RESOLUTION ACCEPTING THE BID OF JAMES YOUNG FOR A 1990
CHEVROLET PICKUP.
WHEREAS, The Council previously approved the advertisement of bids for a 1990
Chevrolet Pickup used by the police department and to remove the item
from fixed assets; and
WHEREAS, Bids have been received and opened as advertised; and
WHEREAS, The Council feels that the bid of James Young is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized sell the 1990 Chevrolet Pickup, VIN#
1GCDC14K72L221168 to lames Young for the amount of $1,203.00.
PASSED AND APPROVED THIS I H DAY OF MAY, 2005.
MAY JOHN 'CI S
ATTESTED:
CITY CLERK/TREASURER
On the agenda next was to consider closing certain streets for the 2005 Mercy Celeutity Classic Cycling
Ctiterii.m on San rdav and Sunday September 24 and 25 Alderman Swaim seconded by Alderman Parker
moved that they close the street tile.saie. The Council followed With a unanimous vote.
Nett on the a w as th Fi statement. Motion wa s ma by Alderman Dodd a nd se by
Aidetnnan Spoon to appropriate the sum of 5950,326.49 to pay expenses and salaries for April 2005, presented by
the Citv Clerk Treasurer. The Council followed with a unanimous vote.
8 15,278.35+_
1 3 4 9 6 G C I T Y O F v A N B D R E ry PAGE, 1
12 1 B 4 6 9,9:+ TRIAL BALANCE
9519iZ+ AS OF APRIL 307x, 2005
i 2.365..30+
i 7, p75•26i, 1 "MONTH TO DATE +++YEOR TO DASE
1.459.06,+ KCCOmn NAMe DEBITS CREDITS DEBITS CREDITS
950,326'495+ r
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 97,780.04 200,669.94
1020.10 Cash in Bank Sales Tax City 0.00 0.00
1020.18 Cash in Bank PD Co Tax 30,613.05 23,599.73
1020.19 Cash in Bank FD Co Tax 685.38
130,854.95
1020.20 cash In Bank Erosion Control 75.00
5.00
1020.27 Cash in Bank Levee 0.00
894.3]
1020.31 cash in Bank Parks 4 Rec 181.46
j 15,282.02
1020.51 Cash in Bank Cemetery 802.99 9,886.06
1020.91 Cash in Bank Cap Imp
28,327.52 145,692.00
1040 Investments 0.00 0
1040.10 Investments Sales Tax City 0.00 0.00 I
I
1040.18 Investments PO co Tax 0.00
0.00 1 11
1040.19 Investments FD co Tax 0.00
0.00
1040.27 Investments Levee 0.00 0.00 i{
1090.31 Investments Barks s Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 48,542.75
1040.91 Investments Cap Imp 1,733.57 :I
919,200.00
1090.92 Capital Improvement CD 0.00
1050 Fixed Assets -0,00
0.00 0.00
1051 Accumulated Depreciation 0.00 0.00 II
1504 Due from Payroll 0.00 0.00 F
1505 Due From Other Funds 0.00 is
0.00
1520 Due from Street Fund 0.00 j
0.00
1540 Due From Library Fund 0.00
0.00 i,
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00
0.00
2035 Credit Union -First Resource 3,411.00 3,411.00
2040 LOPFI Payable 0.00 0.00
2050 National Foundation Life Ins. 0.00 35.28
2080 Conseco Payable 0.00
0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ins. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 845.16 G 845.16
2135 R. Allen Trust 6502355610 0.00
0.00
2140 united way Payable 0.00 0.00
2150 Parks 6 Fen. F.O.D. 5.00 195,00
2160 Pre -Paid Legal Services 0.00 0.00
21]0 F.O.P. 0.00 0.00
2175 Van Buren Fire Fighters Union 517.96 517.96
2176 Van Buren Firemen Contribution 0.00
0,00
2177 Police Officers union 350.00 350.00
2200 wage Payable 0.00 0.00
Next Police. Fire, Building Inspector, District Court and Engineer Reports were presented for filing.
Next was time for interviews for the vacancy of Alderman Barker's position on the City Council. The Mayor
asked the ladies to speak to the Council one at a time while the other two (2) were out of the Council room.
Rhonda McCune, Sandy Self and Teena Sagely each spoke to the Council for five (5) minutes. They each told the
Council why they would like to be a member of the Council and what they would like to see done in the City of
Van Buren. The Mayor said they could only choose one and they were all capable candidates. The Mayor asked
for a motion to go into an executive session. Motion was made by Alderman Parker and seconded by Alderman
Swain to go into executive session. The Council followed with a unanimous vote. The Council members left the
room.
Next Alderman Swaim seconded by Alderman Spoon made a motion to go back into the regular Council
meeting. The Mayor announced to everyone that it was the consensus of the City Council to appoint Teena Sagely
to fill the vacancy of Alderman Barker's position on the City Council.
There being no further business Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 7:45p.m.
APPROVED:
ATTESTED:
\6 wiz_ j MAYOR
CITY CLERK TREASURER