03 March 2005 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD MARCH 21, 2005
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, March 21, 2005 at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered
as their names were called: Alderman Swaim Parker, Moore, Dodd, Spoon and Barker. Deputy City Clerk
Connie Hyatt and City Attorney Candice Settle were also present. This made a total of nine (9) present. A quorum
was declared.
The Invocation was given by Mike Burgess, a local businessman and member of the Planning Commission.
Next the Mayor led the Pledge of Allegiance.
Mayor Riggs said due to the interest of the Ordinance Amending Ordinance No. 2 -1.998 they would go ahead
with it first. On the agenda was to consider an ORDINANCE AMENDING ORDINANCE NO. 2 -1998. The
Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be
placed on its second reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared
the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The
Ordinance was read the second time. Alderman Swaim moved that the rules be further suspended and the
Ordinance placed on the third and fmal reading. The motion was seconded by Alderman Moore. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon'and Barker.
The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for
passage. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion.
Alderman Swaim said after studying the Ordinance and after a few calls from concerned property owners he
thought there was a problem with the Ordinance having no provisions what -so -ever for a property owner that was
in distress. Alderman Swaim said the owners of the existing buildings might not be able to repair their building at
the time of notice, due to income matters. Alderman Swaim said there has to be a remedy for the problem. He
said the Ordinance needed to be rewritten.
John Symonds, the Historic District Chairman said the Ordinance of 1998 does not address the repair or
disarray of Historic District buildings as it is written at this time. He said their intent was to add some type of
direction for the City to check the buildings that need repair. Mr. Symonds said they had a long history of down
town starting in the early 1800's. Dr. Louis Peer started the Historic District and the intent was to maintain the
buildings as close to the historic structure as possible. He said what they were trying to do was allow the owners to
respect, maintain and repair in some type of manner. Mr. Symonds said some of the buildings were deteriorating
to the point that the only action that would become available if they are not repaired would be to demolish them.
He said then the entire Historic structure would be gone. Mr. Symonds said this was something they would like to
see get done and maybe to rewrite the Ordinance and to have a public hearing would be the route to go. He said
they should have some type of ability to at least force the owners to do some type of repair and maintenance to the
buildings before they lose the buildings.
Christie Badeaux, one of the owners of a historic building down town spoke next. She agreed with Mr.
Symonds that the buildings were important and need to be maintained. She said if they pass an ordinance that
forces the property owners to repair the buildings, then the property owners will not do anything and the buildings
will fall down. Ms. Badeaux said if there was something dangerous and there was a safety issue involved then the
problem needs to be fixed. She said that the City of Van Buren should look at the agreements the City of Fort
Smith has with the property owners. Ms. Badeaux said they have grants and assistance and the City of Fort Smith
steps in and provides ways of helping if the owners need financial assistance to fix the problem.
Bill Rogers, a property owner of a historic building down town spoke saying right now was a bad time for the
property owners to think about being forced into doing anything. He said that business down town is not what it
used to be. The economy has not been good lately. Mr. Rogers asked who would determine what needed to be
done to a building. Mayor Riggs said the Code Enforcement Officer or the Building Inspector. The Mayor said
that was not the Building Inspectors main job. Mayor Riggs said they couldn't have enforcement until they get
criteria to go by. The Mayor asked if any of the owners would come back to a public hearing and help fmd a
solution. Mr. Rogers said he thinks they need to protect their buildings and he thought they could find a way to
achieve the goals without costing the owners a lot of money.
Roy Hebard, property owner of a historic building down town said he was hesitant about any type of law being
passed starting out with the word intent. He said that intent could start off nice but ten (10) years later it could be
interpreted in any form the person in charge chose. The Mayor said they don't want to mandate the down town
area all they want to do is fmd a way to help out.
Richard Hodo, a property owner of a historic building down town spoke saying the owners do not need anyone
else telling them what to do. He said they are having a hard time keeping everything going and keeping the people
on the street also keeping the business there. Mr. Hodo said he wondered if it was worth keeping the Historical
District at all. Mr. Hodo asked who was qualified on the Historic District Commission to tell the owners their
building was unsafe. He said they didn't need the Historic Commission trying to get the authority to push the issue
where the Commission can dictate to tell the owners what to do. Mr. Hodo said they want their buildings to look
nice. The Mayor said there were buildings down town that need help. The Mayor asked how they could help.
Christie Badeaux said they could give them helpful information. She said someone is going to have to take the
time to find out what is out there for help and get the information to the owners.
Christie Badeaux said there were too many empty buildings to sell. She said when she shows the buildings and
the people come back they say the buildings do need some repair and there was too many people in charge and that
was not raising the value of the buildings.
Bill Rogers said the Historical District Commission tells them when the outside is not good enough so they all
fix the outside and now they want to go inside and tell them what to fix.
Joe Berry said that every property owner should get a letter of a public hearing ahead of time.
Alderman Swaim made a motion to table the Ordinance until such time as it is rewritten. Alderman Spoon
seconded the motion. The Council followed with a unanimous vote.
Roy Hebard said he would like to see the two (2) hr. parking signs put back up down town because some people
park there all day. The Mayor said for all the owners to think about what they want to do about putting the signs
back up.
On the agenda next was to consider A RESOLUTION ADOPTING NEW GUIDELINES FOR THE
HISTORIC DISTRICT COMMISSION. The Clerk read the Resolution in its entirety. The Mayor asked if
there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the
Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following
voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NTUMBER 3 -1 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 -2005
A RESOLUTION ADOPTING NEW GUIDELINES FOR THE HISTORIC
DISTRICT COMMISSION.
WHEREAS, The current guidelines for the Historic District need to be updated
and revised; and
WHEREAS, Notice has been published and two public hearings have been held;
and
WHEREAS, The Historic Commission has recommended the new guidelines
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS:
SECTION 1: That the attached Historic District Guidelines are approved for use
by the Historic District Commission and shall be made available to
the public upon request.
PASSED AND APPROVED THIS al 6T DAY OF MARCH, 2005.
MAYOR et MN RIGG
ATTESTED:
CITY
pe.�.ar CleJL
On the agenda next, Mayor Riggs asked to adopt the minutes of the Council Meeting on February 28,2005.
Alderman Parker made a motion to approve the minutes. Alderman Swaim seconded the motion. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The following
voted nay: none.
On the agenda next was to consider A RESOLUTION SETTING A PUBLIC HEARING TO CHANGE
THE NAME OF SANDSTONE EAST TO LEGACY BOULEVARD. The Clerk read the Resolution in its
entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman
Spoon moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion
and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker.
And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -2 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3 L -2005
A RESOLUTION SETTING A PUBLIC NEARING TO CHANGE IHE NAME
OF SANDSTONE EAST TO LEGACY BOULEVARD.
WHEREAS, The City desires to change the name of Sandstone East to Legacy
Boulevard; and
WHEREAS, The Council desires all parties who may be affected by the change
to be heard on this matter.
NOW, THEREFORE, BE IT RESOLVED BY I'HL CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS:
SECTION 1: That a Public Hearing is set for April 18, 2005, at 7:00 P.M., at
which time the City Council will take public comment on changing
the name of Sandstone East to Legacy Boulevard.
SECTION 2: That the City Clerk of Van Buren, Arkansas is hereby directed to
give notice by publication once a week for two weeks in some
newspaper published in Crawford County advising the property
owners affected that on said date and time the Council will hear
comments from the public.
PASSED AND APPROVED THIS 41 Sr DAY ()F MARCH, 2005.
MAYO %J OHN li1"
A T1'ESTED:
1 pU +y e+, CIQJ JC
Next on the agenda was A PUBLIC HEARING ON THE VACATING AND ABANDONING A PORTION
OF ELM AVENUE. The Mayor asked if there was any discussion. Larry Yancey explained the portion of Elm
Avenue was located in the Rivercliff Addition and was signed by all the adjacent property owners. He said there
was no opposition.
On the agenda next was to consider an ORDINANCE VACATING AND ABANDONING A PORTION OF
ELM AVENUE IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance in its entirety.
Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The
motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as
there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Ordinance was read the
second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion
carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read
the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six (6) ayes and (0)nays. Four (4) votes being necessary for passage. The Mayor then declared the
Ordinance duly passed and signed same in open Council, duly attested by the Deputy City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 3 -2005
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Next on the agenda was a PUBLIC HEARING VACATING AND ABANDONING A PORTION OF ADA
BELL CIRCLE. The Mayor asked if there was any discussion. Ricky Hill explained they wanted to close a
portion of Ada Bell Circle that wasn't being used for anything except for access to the gas well in the back. He said
the .portion up to the cattle guards. Mr. Hill said they were going to take the lots that hadn't been developed, divide
them into tracts and sell them.
On the agenda next was to consider an ORDINANCE VACATING AND ABANDONING A PORTION OF
ADA BELL CIRCLE IN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance in its
entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as
there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Ordinance was read the
second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion
carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read
the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and
seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six (6) ayes and (0)nays. Four (4) votes being necessary for passage. The Mayor then declared the
Ordinance duly passed and signed same in open Council, duly attested by the Deputy City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 4 -2005
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On the agenda next was to consider A RESOLUTION APPROVING FINAL PLAT OF LEGACY PARK
PHASE 1, LOTS 1 -86, IN THE CPfY OF VAN BUREN, ARKANSAS. The Clerk read the Resolution in its
entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman
Dodd moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion
and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker.
And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
TIC RESOLUTION WAS GIVEN THE NUMBER 3 -3 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3 3 -2005
A RESOLUTION APPROVING FINAL PLAT OF LEGACY PARK PHASE I,
LOTS 1 -86, IN THE CITY OF VAN BUREN, ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub Division
Regulations being executed to assure that all improvements are put
in and that all requirements of the Planning Commission are met,
Legacy Park Phase I, Lots 1 -86, in the City of Van Buren,
Arkansas, is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat plan
and the City Clerk is authorized and directed to attest same upon
the filing of the assurities mentioned above.
PASSED AND APPROVED THIS sr DAY OF MARCH, 2005.
MAYO 12- 1101 R IP :5 IG
4
ATTESTED:
vK L-
-S2 pu+ e" @RAI-
On the agenda next was to consider A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1)
SUBURBAN UNDER THE STATE CONTRACT. The Clerk read the Resolution in its entirety. The Mayor
asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Dodd moved that
the Resolution be adopted: The question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following
voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -4 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3- y -2005
A RESOLUTION AUTHORIZING THE I'URCIIASE OF ONE (1) SUBURBAN
UNDER THE STATE CONTRACT.
WIIEREAS, Under authority of A.C.A. 19 -11 -201, and following, and
Resolution 2 -2 -1993, the City of Van Buren, Arkansas is
authorized to purchase certain equipment including cars, under
state procurement contracts and that such purchases are exempted
from the requirements of competitive bidding;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS:
SECTION 1: The Mayor is authorized to enter into a purchasing agreement for
one (I) 2005 Chevrolet 4X4 Suburban LS for the base price of
$25,296.00 with an additional $7,659.00 to be added for a 4X4 and
LS upgrade and a Class 11I Hitch, for a total of $32,955.00 under
the state procurement contract subject to Resolution 2 -2 -1993.
Said purchase shall be paid with federal drug forfeiture funds.
PASSED AND APPROVED THIS dl er DAY OF MARC!!, 2005.
MAY 2JO t "AS
A TTESTED: ■1
l LA4 ft
C -H=Y�1 •-.r r
.11, r 1t 'i Cleo L.
On the agenda next was to consider A RESOLUTION FOR THE SALE OF (1) POLICE DEPARTMENT
VEHICLE THAT WAS PREVIOUSLY REMOVED FROM FIXED ASSETS. The Clerk read the Resolution
in its entirety. The Mayor asked if there was any discussion. There was none. Alderman Swaim seconded by
Alderman Parker moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of
the motion and the roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and
Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -5 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3 -5 2005
A RESOLUTION FOR THE SALE OF (1) POLICE DEPARTMENT VEHICLE
THAT WAS PREVIOUSLY REMOVED FROM FIXED ASSETS.
WHEREAS, The Mayor has advertised for bids for the sale of (1) one city vehicle that
was previously removed from fixed assets upon the recommendation of the
auditors.
WHEREAS, Bids have been received and opened as advertised; and
WHEREAS, The Council feels that the bid as listed below is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS:
THAT, The bid of $400.00 for the 1988 Chevrolet Step Van, V1N#
1 GCFP22J7J3335196 from Burl Lamproe is accepted.
PASSED AND APPROVED THIS on Sr DAY OF MARCH, 2005.
MAY .IOHN
ATTESTED:
e
CIT3 CLERK/TREASURER
C E
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A
TRACTOR FOR THE STREET DEPARTMENT. The Clerk read the Resolution in its entirety. The Mayor
asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Spoon moved that
the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following
voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -6 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. ',II -2005
A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A TRACTOR FOR
THE STREET DEPARTMENT.
WHEREAS, The Mayor has advertised for bids for a tractor; and
WHEREAS, Bids have been received and opened as advertised; and
WHEREAS, The Council feels that the bid of A G Turf is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized to contract with A G Turf to purchase a 65 PTO
HP Fann Tractor in an amount not to exceed $27,250.00, and the City
Clerk is authorized to pay same.
PASSED AND APPROVED THIS al 6T DAY OF MARCH, 2005.
MAYO OHN Tl
ATTESTED:
CITY CLERK/TREA4SURkR-
Cleo
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A
TRACTOR FOR THE STREET DEPARTMENT. The Clerk read the Resolution in its entirety. The Mayor
asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that
the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following
voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -7 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3-7 -2005
A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A TRACTOR FOR
TIIE STREET DEPARTMENT.
WHEREAS, The Mayor has advertised for bids for a tractor; and
WHEREAS, Bids have been received and opened as advertised; and
WHEREAS, The Council feels that the bid of A G Turf is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized to contract with A G Turf to purchase a 75 PTO
HP Farm Tractor in an amount not to exceed $30,800.00, and the City
Clerk is authorized to pay same.
PASSED AND APPROVED THIS&/ sT DAY OF MARCH, 2005.
MAYOR J I HN t 9
ATTESTED:
A
cat, Cleo lu
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A
MOWER FOR THE STREET DEPARTMENT. The Clerk read the Resolution in its entirety. The Mayor
asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that
the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following
voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -8 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3 a -2005
A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A MOWER FOR
THE STREET DEPAR'T'MENT.
WHEREAS, The Mayor has advertised for bids for a mower; and
WIIEREAS, Bids have been received and opened as advertised; and
WIIEREAS, The Council feels that the bid of A G Turf is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized to contract with A G Turf to purchase a Side
Mounted Hydraulic Driven Standard Flail Mower in an amount not to
exceed $14,323.00, and the City Clerk is authorized to pay same.
PASSED AND APPROVED THIS 4/ Sr DAY OF MARCH, 2005.
cal
MAYOR �i IiN !yt S
A'T'TESTED:
r AWA-LIL C:14
c4,, Cie.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A
LOADERBACKHOE FOR THE STREET DEPARTMENT. The Clerk read the Resolution in its entirety.
The Mayor asked if there was any discussion. Alderman Parker asked why they did not take the low bid on the
Loader.Backhoe. Don Mullens Public Facilities Director said the bidder for low bid was a Warrior and did not
meet the specifications. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted
aye: Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
Deputy City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -9 -2005
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. y' q -2005
A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE A
LOADER/BACKHOE FOR THE STREET DEPARTMENT.
WHEREAS, The Mayor has advertised for bids for a loader/backhoe; and
WHEREAS, Bids have been received and opened as advertised; and
WIIEREAS, The Council feels that the bid of Scott Construction Co., is the best bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: The Mayor is authorized to contract with Scott Construction Co., to
purchase a Ioader/backhoe in an amount not to exceed $61,794.00, and the
City Clerk is authorized to pay same.
PASSED AND APPROVED THIS .2/ ST DAY OF MARCH, 2005.
MAYOR HN RI
ATTESTED:
IA. O
p.. 7 Cry e,le&L.
On the agenda next was to consider AN ORDINANCE AUTHORIZING THE MAYOR TO UPGRADE
.4112-PACKS AND TO PURCHASE NEW AIR -PACKS FOR THE FIRE DEPARTMENT, WAIVING
BIDDING REQUIREMENTS AND DECLARING AN EMERGENCY. The Clerk read the Ordinance in its
entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as
there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Ordinance was read the
second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final
reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion
carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read
the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and
seconded by Alderman Moore to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Dodd, Spoon and Barker. The Mayor declared the motion carried as there
were six (6) ayes and (0) nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Spoon, that the emergency clause be
adopted. On the Clerk's calling the roll the following vote resulted: Ayes: Alderman Swaim, Parker, Moore,
Dodd, Spoon and Barker. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4)
votes being necessary for passage. The Mayor then declared the Ordinance duly passed and signed same in open
Council, duly attested by the Deputy City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 5 -2005
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Next on the agenda was a request from the Old Town Merchants Association to close the streets down town for
the annual events. Alderman Parker seconded by Alderman Swaim made a motion to grant their request. The
Council members followed with a unanimous vote.
Next on the agenda next was time for Boards and Commissions. The Van Buren Municipal Utilities
Commission recommended William M. McBrayer to be reappointed to serve another term on the Commission
ending in 2013. Alderman Swaim seconded by Alderman Parker made a motion to accept their recommendation.
The Council members followed with a unanimous vote.
Next was a recommendation from the Van Buren Advertising and Promotion Commission to appoint Judy
Dais to fill the remaining term of Judy Steward who resigned from the Commission. The term will expire
September 20, 2008. Alderman Swaim seconded by Alderman Dodd made a motion to accept the
recommendation. The Council members followed with a unanimous vote.
i
Next was a recommendation from.the Civil Service Commission to re- elected Gene Bell to another six (6) year
term expiring the 1S Monday of April 2011. Alderman Swain seconded by Aldennan Spoon made a motion to
accept their reconunendation. The Council members followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by
Alderman Parker to appropriate the sum $989,049.43 to pay expenses and salaries for February 2005, presented
by the Deputy City Clerk Treasurer. The Council followed with a unanimous vote.
330 8 291 68 T Y vex a u a x 08.20 0
1 vaa05 a0.o 105. 3 5 0 i E
55 56 7Eie1
9. 03307
3.089.28 as or. Fmwu00 7em, 2ooz
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12.0 i t ,o DATE y05R T. .ATE
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AxTF A 2 .025 O k: DEBITS CREDITS DEBITS 6am771
007
ASSETS 989.049 43'
1000 Petty Cash 0.00 200.00
1020 Cam in Bank 54,345.16 142.474.53
1020.10 Cash In Bank Sales Tax City 0.00 0,00
1020.18 Cash in Bank PO Co Tax 7 119,490.82
1020.19 Case in Bank ID CO Tax 21,681.94 138,360.00
1020.27 Cash 1n B ank L evee 0.00 1,094.17
1020.31 Caal. in Bank Parke G Rem 10.00 71,804.42
1020 151 Cash in Bank Cemetery 200.66 2,459.44
1020.91 Cash in Bank Cap Imp 22,860.40 179,390.71
1040 Investments 0.00 0.00
1040.10 investments Sales Tax City 0.00 0.00
1040.19 Imeataents i0 Co Tax 0.00 0.00
40.19 investments FD Co Tax 0.00 0.00
2040.27 Investments Levee 0.00 0.00
1040.31 Investments parks 6 Rec 0,00 0.00
1040.51 investments Cemetery 1.17 48,539.49
2040.91 Inveetment8 Cap Imp 0.00 911,109.61
1040.92 Capital /sprw®enc CO 0.00 0.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Rae from Payroll 0.00 0.00
1505 Ole Fri Other Fwd0 0.00 0.00
1570 Rae from street rune 0.00 9.00
1540 Dub Fran Llbrary Fund 0.00 0.00
LIMILIT005 AND MN BALANCE
2000 Accounts Payable 0.00 0 -00
2010 municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union-Fl1st 0000urce 0.00 0.00
2040 Payable 0.00 0.00
2o50 Na tional FowdetiOn Life ms. 0.00 35.28
2000 Cweco Payable 0.00 0.00
2090 New York Life ins. Payable 0.00 0.00
2100 Life ma. of Georgia Payable 0.00 0.06
7110 Garnishments Payable 0.00 0.00
2135 W. Allen Trust 8502355610 0.00 0.00
2140 United Way Payable 0.00 0 -00
2150 0,06. 4 Re, 0.0. 3. 5.00 185.00
2160 Pre-Paid Legal Services 0.00 0.00
2170 F.0 -P. 0.00 0.00
2175 San Buren Fire Fighters Union 0.00 0.00
3176 van Duren Firmen Contribution 0.00 0.00
2177 Police oular0 0narn 0.00 0.00
2200 sage Pa y able 0.00 0•00
Federal Tax WS 0.00. 24.12
Next Police Fire, Building Inspector, District Court and Engineer Reports were presented for filing.
There being no further business Alderman Barker seconded by Alderman Spoon made a motion to adjourn. The
Council followed with a unanimous vote. The meeting adjourned at 8:OOp.m:
APPROVED:
ATTESTED:
e,,;..,\
MAYOR'
CITY CLERK TREASURER