11 November 2006 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD NOVEMBER 20, 2006
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, November 20, 2006 at City
Hall. The meeting was called to order by Alderman Bill Swaim, President Pro- Tempore Presiding Officer. On
roll call the following Council members answered as their names were called: Alderman Swaim, Parker,
Moore, Spoon, Dodd and Sagely. City Attorney Candice Settle and City Clerk Barbie Curtis were also present.
This made a total of eight (8) present. A quorum was declared.
The invocation was given by Wesley Hillard of Heritage United Methodist Church.
Next Alderman Swaim led the Pledge of Allegiance.
On the agenda next, Aldennan Swaim asked to adopt the minutes of the Council Meeting on October 16,
2006. Alderman Parker made a notion to approve the minutes. Aldennan Dodd seconded the motion. On roll
call the following Council members voted aye: Alderman Swaim, Parker, Moore, Spoon, Dodd and Sagely.
The following voted nay: none
On the agenda next was an update on KEEP VAN BUREN BEAUTIFUL. Rusty Myers is Chairman and
John Pope is Vice Chairman. Mr. Myers spoke and told the Council that the Fall clean -up that took place on
October 28, 2006 went really well. He said between 150 -200 vehicles brought stuff. Mr. Pope then spoke and
said approximately 55 volunteers helped with the clean -up that equaled approximately 575 hours of volunteer
time. Alderman Parker spoke and thanked Mr. Pope for all of his hard work.
On the agenda next was to consider A RESOLUTION APPROVING A ONE HUNDRED DOLLAR
(100.00) CHRISTMAS BONUS TO ALL FULL -TIME, NON ELECTED CITY EMPLOYEES WHO
HAVE ONE (1) YEAR OF SERVICE. The Clerk read the Resolution in its entirety. Aldennan Swaim asked
if there was any discussion. There was none. Aldennan Dodd seconded by Alderman Sagely moved that the
Resolution be adopted. The question was put by Alderman Swaim on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Spoon, Dodd and Sagely. And the
following voted nay: none.
Alderman Swaim thereupon declared the Resolution adopted. The Mayor signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11 -1 -2006
CITY OP VAN BUREN, ARKANSAS
RESOLUTION NO. II 1 -2006
A RESOLUTION APPROVING A ONE HUNDRED DOLLAR (SI00.00)
CHRISTMAS BONUS TO ALL FELL-TIME, NON-ELECTED CITY
DM PI.OYEES WI IO I IAVE ONE 1I) YEAR OF SERVICE.
WHEREAS, The City of Van Buren, Arkansas, has paid a Christmas Bonus to
its salaried employees in the past; and
WHEREAS, the City of Van Buren, Arkansas, wishes to continue this practice
NOW, THEREFORE:, BE IT RESOLVED BY l CI'T'Y COUNCIL OF VAN
BUREN, ARKANSAS:
SECTION 1: 'IIIAT all lull -time, non elected city employes who have one (I)
full year of service, shall be paid a one hundred dollar ($100 00)
bonus for Christina&
PASSED AND APPROVED TIIISd' l)AV OF NOVEMBER, 2006.
MAYOR JOAN
ATTESTED:
cl
CI'T'Y C W;ItKII'REASUR£R
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
A NEW LEASE AGREEMENT WITH THE VAN BUREN BOYS' /GIRLS' CLUB. The Clerk read the
Resolution in its entirety. Alderman Swaim asked if there was any discussion. There was none. Alderman
Spoon seconded by Alderman Moore moved that the Resolution be adopted. The question was put by
Alderman Swaim on the adoption of the emotion and the roll being called, the following voted aye: Alderman
Swains, Parker, Moore, Spoon, Dodd and Sagely. And the following voted nay: none.
Alderman Swaim thereupon declared the Resolution adopted. The Mayor signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11 -2 -2006
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. if 2-2006
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A NEW LEASE AGREEMENT
WITH THE VAN BUREN BOYS' /GIRLS' CLUB.
WHEREAS, the Lease on the Boys' and Girls' Club building has expired; and
WHEREAS, A new Lease Agreement needs to he executed:
NOW, THEREFORE, 13E IT RESOLVED BY THE CITY COUNCIL OF TILE CITY OF VAN
BUREN, ARKANSAS:
THAT,the Mayor is hereby authorized to execute a new Lease Agreement with the Van Buren
Boys' /Girls' Club providing for a 99 year Leasc with options to renew for 2 successive renewal
terns of 99 years each.
PASSED AND APPROVED THIS DAY OF /�e'L, 2006.
e
MAYOR L
ATTESTED:
CITY CLERK TREASURER
On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE
OF FIXED ASSETS. The Clerk read the Resolution in its entirety. Alderman Swaim asked if there was any
discussion. There was none. Alderman Parker seconded by Alderman Dodd moved that the Resolution be
adopted. The question was put by Alderman Swaim on the adoption of the motion and the roll being called, the
following voted aye: Alderman Swaim, Parker, Moore, Spoon. Dodd, and Sagely. And the following voted
nay: none.
Alderman Swain thereupon declared the Resolution adopted. The Mayor signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11 -3 -2006
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. I 1-3 -2006
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF FIXED ASSETS.
WHEREAS, The City of Van Buren has property that is beyond repair and is no longer
needed by the City; and
WHEREAS, After an inventory of Fixed Assets, it is recommended by our State
Auditor that these items be removed from our Fixed Asset Inventoy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: That the Mayor is hereby authorized to remove the following assets from
the Fixed Asset Inventory and dispose of snore by sealed bid:
Department Amount Description Control0
Police 519,671 1998 Ford Crown Victoria PD -391
Police 519,749 2000 Ford Crown Victoria PD -451
Police $21,122 2001 Ford Crown Victoria PD -493
Police $19,749 2000 Ford Crown Victoria PD -452
Police $12,500 1993 Chevrolet Pickup PD -464
Police $19,749 2000 Ford Crown Victoria FD -306
Police 519.671 1998 Ford Crown Victoria FD -307
Police $18,435 1996 Ford Crown Victoria CI -74
Police 519,671 1998 Ford Ford Crown Victoria 0-75
PASSED AND APPROVED THIS �l DAY OF NOVEMBER, 2006.
MAYOR .1 N RIG G `i/
ATTESTED:
CITY CLERK /TREASURER
Next on the agenda was the Financial Statement. Motion was made by Alderman Spoon and seconded by
Alderman Sagely to appropriate the sum of $998,881.21 to pay expenses and salaries for October 2006,
presented by the City Clerk- Treasurer. The Council followed with a unanimous vote.
1 1 1 4 2 0 0 6 0 3 2 4 FM C I T Y O F V A N B U R E N PAGE: 1
TRIAL BALANCE
AS OF: OCTOBER 31ST, 2006
10 General Fund
MONTH TO DATE SEAR TO ➢ATE
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 2,818.68 229,257.46
1020.10 Cash in Bank Sales Tax City 0.00 0.00
1020.17 New Police Dept 0.00 35,000.00
1020.18 Cash in Bank PO Co Tax 19,166.99 81,909.09
1020.19 Cash in Bank FD Co Tax 22,008.01 122,681.61
1020.20 Cash In Bank- Erosion Control 325.00 8,250.00 O M
1020.27 Cash in Bank Levee 650.00 4,844.17
1020.31 Cash in Bank Parks Rec 20,521.41 19,508.60 J 6 7 p
2 2 "6 8
1020.51 Cash in Bank Cemetery 5,255.65 14,627.61 1 y 7 5 6 5
1020.91 Cash in Bank Cap Imp 20,118.62 1,358,575.02 !1
108, }5 7 `SO
1040 Investments 1,225.75 304,943.83
1040.10 Investments Sales Tax city 0.00 0.00 1 V G 1 f S 0 2 o
1040.18 Investments PD Co Tax 0.00 0.00 7 0 1 6 5 i
1040.19 Investments FD Co Tax 0.00 0.00 1 1 0 6 2 8
1040.27 Investments Levee 0.00 0.00
1040.31 Investments Parks 4 Rec 0.00 0.00 5
1040.51 Investments Cemetery 3.86 40,613.50 S y U i J 1 2 1 'k
1040.91 Investments Cap Imp 2,577.02 775,347.20
1040.92 Capital Improvement CD 0.00 0.00
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00 i
1504 Due from Payroll 0.00 0.00
1505 Due FrOm Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 889.48
1540 Due From Library Fund 0,00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union -First Resource 0.00 0.00
2040 LOPFI Payable 0.00
0.00
2050 National Foundation Life Ins. 0.00 35.28 c
2060 AFLAC 0_00 0.00
2080 Conscco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00 0.00
2100 Life Ina. of Georgia Payable 0.00 0.00
2130 Garnishments Payable 1,371.83 1,371.83
2135 R. Allen Trust #502355610 0.00 0.00
2140 United Way Payable 0.00 0.00
2150 Parks Rec. F.O.D. 0.00 250.00
2160 Pre -Paid Legal ServiCeb 0.00 0.00
2170 F.O.P. 0.00 0.00
2171 5.5. Police Benevolent Assoc. 0.00 0.00
2175 Van Buren Fire Fighter5 Union 656.39 656.39
Next Police, Fire, Building Inspector, District Court, and Engineer Reports were presented for tiling.
Next was time for miscellaneous and general discussion. There was a request for the City Council approval
by the Van Buren Tree City USA for new Commission Board Member Michael Brammer. Mr. Brammer will
be finishing out the term of Audra Warrick. The term runs through March 2007. The new Chairman of the
commission will be Martin Duckworth. The teen runs through March 2008. Alderman Dodd seconded by
Alderman Parker made a motion to grant their request. The council followed with a unanimous vote. Next,
Alderman Swaim said that he wanted to appoint a committee to solicit additional professional services for the
new Library Project. On that committee, we want to appoint Eva White, Rusty Myers, and Donna Parker. Fle
wanted to make sure that got recorded in the minutes.
There being no other business, Aldernian Parker seconded by Alderman Spoon made a motion to adjourn.
The Council followed with a unanimous vote. The meeting adjourned at 7:24p.m.
ATTESTED: APPROVED:
CITY CLERK TREASURER MAYO ��-JJ