01January 2007MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD JANUARY 22, 2007
WELCOME TO MAYOR BOB FREEMAN!
The gavel was rapped!
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday
January 22, 2007 at City Hall. The meeting was called to order Mayor Bob Freeman. On
roll call the following Council members answered as their names were called: Alderman
Swaim, Parker, Moore, Johnson, Dodd, and Sagely. City Attorney Donald Jenkins and
City Clerk- Treasurer Barbie Curtis were also present. This made a total of nine (9)
present. A quorum was declared.
The invocation was given by Wesley Hillard of Heritage United Methodist Church.
Next Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman opened by saying he is very proud to be Mayor
of this community and appreciates your confidence. It is indeed an honor to be Mayor. It
has been a fast and furious three (3) weeks coming up to tonight. It's a great place, great
staff, and great departments and a lot of potential in front of us and we'll move that way.
So again, my Thanks! For the Council, there is one (I) change we are going to make in
our procedures tonight. We will call the roll for votes on Ordinances and Resolutions and
that will be signaled when I ask the City Clerk to call the roll. She'll call the roll and you
will signify by saying aye or nay. It will be done individually and then tallied up as we
go thru.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council
Meeting on December 18, 2006. Alderman Parker made a motion to approve the
minutes. Alderman Moore seconded the motion. On roll call the following Council
members voted aye: Alderman Swaim, Parker, Moore, Johnson, Dodd, and Sagely. The
following voted nay: none.
On the agenda next was to consider A RESOLUTION SETTING A PUBLIC
HEARING FOR THE PARTIAL CLOSING OF A PORTION OF ARKANSAS
STREET, BETWEEN SHERWOOD AND MT. VISTA BLVD., DURING THE
PERIODS OF 7:00 A.M. UNTIL 8:00 A.M.; 11:00 A.M. UNTIL 1:30 P.M. AND
FROM 2:30 P.M. UNTIL 3:30 P.M., DURING SCHOOL HOURS FOR CITY
HEIGHTS ELEMENTARY. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. There was none. Alderman Swaim seconded
by Alderman Dodd moved that the Resolution be adopted. The question was put by
Mayor Freeman on the adoption of the motion and the roll being called, the followed
voted aye: Alderman Swaim, Parker, Moore, Johnson, Dodd, and Sagely. And the
Mowed voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -1 -2007
BE IT ENACTED BY 11 IE CITY COUNCIL FOR 17IE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO II0 ENTITLED:
A RESOLUTION SETTING A PUBLIC HEARING FOR THE PARTIAL
CLOSING OF A POR'T'ION OF ARKANSAS STREET, BETWEEN
SIIERWOOD AND MT. VISTA BLVD., DURING THE PERIODS OF 7:00
AM. UN'T'IL 8:00 A.M.; 11:00 A.M. UNTIL 1:30 P.M., AND FROM 2:30
P.M. UNTIL 3:30 P.M., DURING SCHOOL HOURS FOR CITY IIEIGHTS
ELEMENTARY.
WHEREAS, the Van Buren School District seeks to close Arkansas Street, between
Sherwood to Mt. Vista Blvd., during the period of 7:00 a.m. until 8:00
a.m.; 11:00 a.m. until 1'.30 p.m.; from 2:30 p.m. until 3:30 p.m., when City
Heights Elementary is open;
WHEREAS, it is in the best interest for the public safety and the safety of the students
to close the roads between Sherwood and MI. Vista. to public access
during said times, and;
WHEREAS, The City Council of Van Buren, Arkansas, acting under the authority of
Arkansas Code Annotated, Section 14 -301 -301 has the authority to take
the action herein.
NOW, TIIEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
Section 1: That the Van Buren School District seeks to close Arkansas Street,
between Sherwood to Mt. Vista Blvd., during the periods of 7:00 a.m.
until 8:00 a.m.; 11:00 a.m. until 1:30 p.m.; and 2:30 p.m. until 3:30 p.m.
Section 2: The closing of Arkansas Street, between Sherwood and Mt. Vista Blvd.,
during these periods would not apply to property owners or persons
residing within the affected area of Arkansas Street,
Section 3: That a Public Hearing is set for February 26, 2007, at 7:00 p.m., at which
time said Petition shall be presented to the City Council, for the Council to
determine whether such property should be closed during the periods of
7 :00 a.m. until 8:00 a.m.; 1 1:00 arm until 1:30 p.m.; and 2:30 p.m. until
3:30 p.m., when City Heights Elementary is open, and that all abutting
property owners and other persons directly interested have consented to
such closure.
Section 4: That the City Clerk of Van Buren, Arkansas, is hereby directed to give
notice by publication once a week for two weeks in newspaper of general
circulation advising the property owners and persons affected that on said
date and time the Council will hear said Petition.
130 IT FURTIIER RESOLVED, that the Van Buren City Council hereby declares
that the fats herein set out are true and correct.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council,
did unanimously pass the foregoing Resolution at its meeting held on the AWN/day of
January, 2007, by a vote of for and p against.
ATTEST'ED:
Ctuitrii
I3arbie Curtis, City Clerk/Treasurer
CITY OF VAN BUREN, ARKANSAS
RESOLED/10N NO. 1 2007
Roben D. Freeman, Mayor
On the agenda next was to consider A RESOLUTION ADOPTING A REVISED
BUDGET FOR THE YEAR ENDING DECEMBER 31, 2006. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was
none. Alderman Swaim seconded by Alderman Sagely moved that the Resolution be
adopted. The question was put by Mayor Freeman on the adoption of the motion and the
roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Johnson,
Dodd, and Sagely. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -2 -2007
CITY OF VAN BUREN, ARKANSAS
RESOLUTION N0. IT De 2007
A RESOLUTION ADOPTING A REVISED BUDGET FOR THE
YEAR ENDING DECEMBER 31, 2006.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS:
THAT, 2006 Current year's revenues of 515,911,319.37
(Fifteen Million, Nine Hundred Eleven Thousand, Three Hundred
Nineteen Dollars and Thirty -Seven Cents) are appropriated and a
copy of said Budget is attached hereto and made a part hereof;
THAT, Transfers from General Fund to the Municipal Judge
and Court Clerk Retirement Fund in the amount of 510,314.18
(Ten Thousand, Three Hundred Fourteen Dollars and Eighteen
Cents) are approved; and
THAT, Transfers from General Fund to the Street Fund In
the amount of 520,356.84 (Twenty Thousand, Three Hundred
Fifty-Six Dollars and Eighty-Four Cents) are approved; and
THAT, Transfers from General Fund to the Sidewalk Fund
in the amount of 521,447.61 (Twenty-One Thousand, Four
Hundred Forty-Seven Dollars and Sixty-One Cents) are
approved; and
THAT, Transfers from General Fund to the King Opera
House Fund in the amount of 515,000.00 (Fifteen Thousand
Dollars) are approved; and
THAT, 2006 Current year's expenditures of 514,179,287.69
(Fourteen Million, One Hundred Seventy-Nine Thousand, Two
Hundred Eighty-Seven Dollars and Sixty-Nine Cents) Including
expenditures from prior year's balances are appropriated as
follows:
General Fund $10,523,771.68 (which include Capital
Improvements Money in the amount of 1673,591.59 (Six Hundred
Seventy-Three Thousand, Five Hundred Ninety-One Dollars and
Fifty -Nine Cents) (Administration 919,590.91; Fire Department
14,270.80; Street Department 5306,590.04; Water and Sewer
5240,000.00; Library 5103,131.84);
Municipal Judge 6 Court Clerk ReL Fund 518,894.67;
Street Fund $1,299,823.11;
Federal Forfeiture 5368,704.36;
Library Fund 524,29887;
Sidewalk Fund 125.00;
LOPFI Fund 5471,765.24;
Civil Small Claims Fund $4,143.50;
King Opera House Fund $22,617.07;
Library Construction Fund $137,445.42;
Library Sales Tax Fund $1,307.798.75; and
THAT, all expenditures are approved and a copy of the
Revised Budget is attached hereto and made a part hereof.
PASSED AND APPROVED THIS as DAY OF JANUARY,
2007.
ATTESTED:
CITY CLERK TREASURER
Next on the agenda was A RESOLUTION AUTHORIZING THE MAYOR TO
DISPOSE OF CERTAIN FIXED ASSETS BY AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW. The Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Parker moved that the Resolution be adopted. The question was
put by Mayor Freeman on the adoption of the motion and the roll being called, the
following voted aye: Alderman Swaim, Parker, Moore, Johnson, Dodd, and Sagely. And
the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -3 -2007
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 3 2007
BE IT ENACTED BY THE CITY COUNCIL, FOR ']TIE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
SECTION I:
Department
AT'T'ESTED:
A RESOLUTION AUTHORIZING THE MAYOR TO DISPOSE OF
CERTAIN FIXED ASSETS BY AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW.
WHEREAS, The City of Van Buren has certain assets which are obsolete, and /or
beyond repair, and /or no longer cost effective, so as to no longer be
needed by the City; and
WHEREAS, After an inventory of Fixed Assets, it is therefore recommended by
our State Auditor that said items or item be removed from the City's
Fixed Asset Inventory.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS:
I'olice Department 51,1 16.65
Barbic Curtis, City Clerk/Treasurer
That the Mayor is hereby authorized to remove the following asset or
assets from the Fixed Asset Inventory and to dispose of same by
auction or other such methods authorized under the law:
Amount Description of inventory Control
AAC278L00846 Super Circuits
4- Camera Security System
Acquired 04 -28 -2000
Robert D. Fre- man, N
PD -470
PASSED AND APPROVED THIS ea OF JANUARY, 2007, by a vote of
(j for and 0 against.
On the agenda next was A RESOLUTION APPROVING AND ACCEPTING
THE FINAL PLAT OF "SPARKS NORTHSIDE COMMERCIAL PARK" (LOTS
1 -3) WITHIN THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was discussion. There was
none. Alderman Swaim seconded by Alderman Moore moved that the Resolution be
adopted. The question was put by Mayor Freeman on the adoption of the motion and the
roll being called, the following voted aye: Alderman Swaim, Parker, Moore, Johnson,
Dodd, and Sagely. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -4 -2007
BE IT ENACTED BY THE CITY COUNCIL, FOR THE cIY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING AND ACCEPTING THE FINAL PLAT
OF "SPARKS NORTHSIDE COMMERICAL PARK" (Lots 1 -3)
WITHIN THE CITY OF VAN BUREN, ARKANSAS.
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the
laws of' the State of Arkansas, with all powers, authority and duties of a city of the first
class; and
WHEREAS, the City of \'an Buren has adopted the Subdivision Regulations for
the City of Van Buren (Ordinance No. 7 -03);
WHEREFORE BE IT RESOLVED, that the Van Buren City Council, on behalf
of the City of Van Buren, that:
Section I. Subject to the assurances provided in the Code of General Orders
of the City of Van Buren Subdivision Regulations Title 15 et seq.,
being executed to assure that all improvements are put in and that
all requirements of the Planning Commission are met, the
submitted plat for the Sparks Northside Commercial Park (Lots 1
3) within the City of Van Buren, Arkansas, is approved; and
Section 2. The Mayor is hereby authorized and directed to sign said plat
document and the City Clerk is authorized and directed to attest to
saute, upon acceptance of the constructed improvements by the
City, or, upon filing of the appropriate bonds with the City Clerk.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of -O the foregoing Resolution at its meeting
held on he 22 day of January, 2007.
ATTESTED:
I3arbie Curtis, City Clerk/Treasurer
CI'T'Y OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 _4 -2007
'PR \I���
Robert Freeman, N4 -or
On the agenda next was to consider A RESOLUTION APPROVING AND
ACCEPTING THE FINAL PLAT OF "GRACE POINTE" WITHIN THE
PLANNING JURISDICTION OF THE CITY OF VAN BUREN, ARKANSAS.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. There was none. Alderman Swaim seconded by Alderman Parker moved
that the Resolution be adopted. The question was put by Mayor Freeman on the adoption
of the motion and the roll being called, the following voted aye: Alderman Swaim,
Parker, Moore, Johnson, Dodd, and Sagely. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -5 -2007
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO I3E ENTITLED:
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the
laws of the State of Arkansas, with all powers, authority and duties of a city of the first
class; and
WHEREAS, the City of Van I3uren has adopted the Subdivision Regulations for
the City of Van Buren (Ordinance No. 07 -03);
WHEREFORE BE IT RESOLVED, that the Van Buren City Council, on behalf
of the City of Van Buren, that:
Section I.
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. I -.5 -2007
A RESOLUTION APPROVING AND ACCEPTING THE FINAL PLAT
OF "GRACE POINTE" WITHIN THE PLANNING JURISDICTION OF
THE CITY OF VAN BUREN, ARKANSAS_
Subject to the assurances provided in the Code of General Orders
of the City of Van Buren Subdivision Regulations Title 15 et .seq.,
being executed to assure that all improvements are put in, and that
all requirements of the Planning Commission are met, the
submitted plat for Grace Pointe within the Planning Jurisdiction of
the City of Van Buren, Arkansas, is approved; and
Section 2. The Mayor is hereby authorized and directed to sign said plat
document and the City Clerk is authorized and directed to attest to
same, upon acceptance of the constructed improvements by the
City, or, upon filing of the appropriate bonds with the City Clerk.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of 6 -0 the foregoing Resolution at its meeting
held on the 22 day of January, 2007.
ATTESTED:
Barbie Curtis, City Clerk /Treasurer
Robert D. Fre man, May
On the agenda next was to consider AN ORDINANCE AUTHORIZING THE
MAYOR TO PURCHASE SOFTWARE FOR THE POLICE DEPARTMENT,
WAIVING BIDDING REQUIREMENTS, DECLARING AN EMERGENCY, AND
FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman
Swaim moved that the rules be suspended and the Ordinance be placed on its second
reading. The motion was seconded by Alderman Sagely. On the Clerk's calling the roll,
the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Johnson, Dodd,
and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Ordinance was read the second
time.
Alderman Swaim moved that the rules be further suspended and the Ordinance
placed on the third and final reading. The motion was seconded by Alderman Johnson.
On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim,
Parker, Moore, Johnson, Dodd, and Sagely. The Mayor declared the motion carried as
there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The
Clerk then read the Ordinance the third and final time. The Mayor asked if there was any
discussion. Alderman Johnson spoke and asked Chief Bell how long the new software
would last. Chief Bell responded that it would last a long time.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Johnson to adopt the Ordinance. On the
Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker,
Moore, Johnson, Dodd, and Sagely. The Mayor declared the motion carried as there
were six (6) ayes and (0) nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Parker, that the
emergency clause be adopted. The Mayor declared the motion carried by a unanimous
vote of the Council. The Mayor then declared the Ordinance duly passed and signed same
in open Council, duly attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 1 -2007
THE ORDINANCE WAS GIVEN THE NUMBER 1 -2007
CITY OF VAN BUREN
ARKANSAS
ORDINANCE NO. 1 -2007
BE IT ENACTED BY THE
CITY COUNCIL FOR THE
CITY OF VAN BUREN, AR-
KANSAS, AN ORDINANCE
TO BE ENTITLED:
AN ORDINANCE AUTHOR-
IZING THE MAYOR TO
PURCHASE SOFTWARE
FOR THE POLICE DEPART-
MENT, WAIVING BIDDING
REQUIREMENTS, DECLAR-
ING AN EMERGENCY, AND
FOR OTHER PURPOSES.
WHEREAS, The De-
partment has been using
Information Technologies,
Inc. Records Management
software to draft and
store .police reports since
1998; and
WHEREAS, In 2004 the
Council approved upgrad-
ing the software from the
Standard Edition to• the
Enterprise Edition, but
due to errors in the soft-
ware that needed to be
repaired and other issues
with the software, the
City did not purchase the
upgrade at that time; and
WHEREAS, Since 2004,. the
problems with the soft-
ware have been resolved
and the Police Depart-
ment desires to purchase
the software to upgrade
their system, which is be-
coming out -of -date; and
WHEREAS, Section
14 -58 -303 of the Arkansas
Code Annotated provides
that The governing body,
by Ordinance, may waive
the requirements of corn
petitive bidding in excep-
tional situations where
such procedure is deemed
not feasible or practical
and
WHEREAS, It is impracti-
cal to consider other com-
panies to provide the soft-
ware because upgrading
with the current company
will ensure the transfer-
ence and -retention of re-
cords prior to the update.
NOW, THEREFORE, BE IT
ORDAINED BY' THE CITY
COUNCIL OF THE CITY OF
VAN BUREN, ARKANSAS:
SECTION 1: THAT the City
Council waives the re-
quirements of competitive
bidding in this particular
case as such procedure is
not deemed feasible or
practical.
SECTION 2: THAT the
Mayor is authorized to
purchase the Enterprise
Edition of Records Man-
agement for a price not to
exceed $21,625.00.
SECTION 3: THAT the up-
grade and purchase of the
software is necessary to
secure the bid price,
which is only valid
through January 31,.2007,
and to ensure that police
department records are
maintained in an efficient,
secure and up -to -date
manner, and, therefore,
for the immediate preser-
vation of the public peace,
health and safety, an
emergency is declared
and this Ordinance shall
take. effect and be in full
force after its passage
and approval.
PASSED AND APPROVED'
THIS 22ND DAY OF JANU-
ARY, 2007.
Robert D. Freeman, Mayor
ATTESTED:
Barbie Curtis, City
Clerk/Treasurer.
Published in the January
27, 2007 issue of the Press
Argus Courier.
On the agenda next was to consider AN ORDINANCE TO WAIVE
COMPETITIVE BIDDING FOR THE REMOVAL OF TREATED WASTE
WATER SLUDGE AT THE VAN BUREN NORTH WASTE WATER
TREATMENT PLANT, DECLARING AN EMERGENCY AND FOR OTHER
PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that
the rules be suspended and the Ordinance be placed on its second reading. The motion
was seconded by Alderman Johnson. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Johnson, Dodd, and Sagely. The
Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes
being necessary for passage. The Ordinance was read the second time. Alderman Swaim
moved that the rules be further suspended and the Ordinance placed on the third and final
reading.The motion was seconded by Alderman Johnson. On the Clerk's calling the roll,
the following vote resulted: Ayes Aldennan Swaim, Parker, Moore, Johnson, Dodd,
and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance for
the third and final time. The Mayor asked if there was any discussion. Aldennan
Johnson spoke and asked Gary Smith of the Water Department once the sludge was
removed, how long would that last before it had to be done again? Mr. Smith responded
saying 5 -6 years. By then, they are hoping to have bought enough time for another
alternative for the sludge such as pressing.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Aldennan Parker to adopt the Ordinance. On the
Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker,
Moore, Johnson, Dodd, and Sagely. The Mayor declared the motion carried as there six
(6) ayes and (0) nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Johnson that the
emergency clause be adopted. The Mayor declared the motion carried by a unanimous
vote of the Council. The Mayor then declared the Ordinance duly passed and signed
same in open Council, duly attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 2 -2007
THE ORDINANCE WAS GIVEN THE NUMBER 2 -2007
CITY OF VAN BUREN
ARKANSAS
ORDINANCE NO. 2-2007
BE IT ENACTED BY THE
CITY COUNCIL, FOR THE
CITY OF VAN BUREN, AR-
KANSAS, AN ORDINANCE
TO BE ENTITLED.
AN ORDINANCE TO WAIVE
COMPETITIVE BIDDING
FOR THE REMOVAL OF
TREATED WASTE WATER
SLUDGE AT THE VAN BU-
REN NORTH WASTE WA-
TER TREATMENT PLANT,
DECLARING AN EMER-
GENCY AND FOR OTHER
PURPOSES.
WHEREAS, the Van Buren
Municipal Utilities Com-
mission, for the health,
welfare and safety of the
citizens of Van Buren,
must facilitate the re-
moval and disposal of
sludge from the Van Bu-
ren North. Waste Treat-
ment Plant (WWTP) in or-
der to comply with the re-
quirements of the NPDES
discharge permit; and
WHEREAS, the Van Buren
Municipal Utilities Com-
mission entered into an
agreement with Nutri-Ject
Systems, Inc., of Hudson,
Iowa on November 15,
2006, for the removal of
155 dry tons of sanitary
sewage sludge from. a
storage lagoon at the
North WWTP and disposal
of said sludge on proper-
ties adjacent to the plant;
and
WHEREAS, circumstances
beyond the control of the
Van Buren Municipal Utili-
ties Commission pre-
vented the timely removal
of a sufficient quantity of
sludge for the efficient
operation of the North
WWTP; and
WHEREAS, time is of the
essence to prevent failure
with the treatment sys-
tem due to excess sludge
accumulation: and
WHEREAS, A.C.A
14-58-0330 et. seq author-
izes the Van Buren City
Council to waive competi-
tive bidding in circum-
stances of exceptional
situations or if such bid-
ding would be unfeasible:
or impractical.
NOW, THEREFORE, BE IT'
ORDAINED BY THE CITYI
COUNCIL OF VAN BUREN,.
ARKANSAS:
Section 1: Due to an im-
mediate emergency need:
to remove and dispose of
sludge from the North
WTPP, competitive bid-
ding shall not be required
for the contracting of
services for the removal
and disposal of said
sludge to a different Iota
tion.
Section 2: The Van.Buren�
Municipal Utilities has ne-
gotiated a proposed con
tract with Nutri-Ject Sys
tems, Inc. for a cost of,
$174,000 'to 8187,000'
(based on variable quanti-
ties of material handled).
to remove, transport and
land apply the equivalent
of 530 dry tons of sludge
to a dedicated application
site currently owned by
the City of Van Buren.
Section""3F'Since the im-
mediate removal and dis-
posal of sludge from the
North WWTP is necessary
for the continued opera-
tion of the plant within
the discharge permit re-
quirements, an emer
gency is hereby declared
to exist and this Ordi-
nance shall take full force
and effect upon its pas-
sage.
PASSED AND APPROVED
this 22nd day of January,
2007, by a vote of 6 for an
0 against.
Robert D. Freeman, Mayor
ATTESTED:
Barbie Curtis, City;
Clerk/Treasurer
Published in the January,
27, 2007 issue of the Press
Argus- Courier
On the agenda next was Boards and Commissions. Mayor Freeman received a
request from Alderman Donna Parker, Secretary of the Van Buren Public Library Board,
recommending the appointment of Robin Holt to fill the vacancy on the Board. Madeline
Marquette resigned from her position after moving out of city limits. Aldennan Parker
made a presentation to Madeline Marquette for her over eleven (11) years of service.
Next on the agenda was the Financial Statement. Motion was made by Alderman
Swaim seconded by Alderman Johnson to appropriate the sum of $1,355,056.83 to pay
expenses and salaries for December 2006, presented by the City Clerk. The Council
followed with a unanimous vote.
1 0 1 09.50 AM C I T Y O F V A N 0 0 0 0 0 1 PAGE. 4
TRIAL BALANCE
0S OF. DECEMBER 3155, 2006
10 General Fund
REVENUES (CONTI
CCE4 ACCOUNT NAME
4709 van Buren Tree C :Ly Donations 0.00
4710 Oil 6 Gas Lease
4711 Reston
4712 M 1 9 0 ituti
0,
4713
4714 9r50. -MIS 0.00
4715 Misc. Library 0.00
4710 N.r00. CO. Tax P.D. 0.00
4719 Mrsc. c0. Tax -F D. 0.00
4726 Ya s0. Eng. Cep G. 0.00
4731 MISC.-Parks 6 Rec. 0.00
4751 Misc.- Cemetery 0.00
4791 Misc.- Capital Empravements 0.00
4792 VB Housing Au :borlty -P11ac 0.00
4793 Tower Rental 0.00
4794 V. B. Boys 6 Girls Club Lease 0.00
4000 Transfer In
EXPENDITURES
5-10-4010-00 Salaries 6,896.44
5 -1]0- 4015.00 Omer 115.00
5.10- 4020 -00 FTCA Expense 664.45
5- 10- 4021 -00 Medicare Expense 155.40
5 -10- 4025 -00 0070 0.00
5- 10- 4030 -00 Group Insurance 990.00
5 -10- 4035 -00 1110t00e012 1,331 40
5.10- 4010 -00 COmputer Service 6 Supply 60.00
5 -10. 4000 -00 Car Espana 250.00
5- 10- 4110 -00 Workers Comp 0.00
5 -30 9121 -00 Advertising 0.00
5 -10- 4122 -00 Attorney Pees 0.00
5 -10- 4130 -00 Postage 176.00
5- 10-5035 -00 Gas Vehicle 27.50
5- 10- 5045 -00 Utilities 6 Telephones 0.00
5- 10- 5048 -00 Cellular Telephones 156.78
5- 10- 5062 -00 Cffice Supplies 127.17
5- 10- 5063 -00 Office Equip.-New 0.00
5- 10- 5064 -00 Office Equ1p.- Repairs 0.00
5 -10. 5070 -00 Miscellaneous 255.00
5- 10- 5090 -00 Dues A Subscriptions 570.93
5- 10- 5095 -00 Schools d Training 0.00
5 -10- 5200 -00 Contract Labor 0.00
5- 10- 0000 -00 Travel 6 <Mnvention 100.00
5- 10- 9010-00 Fixed Assets 0.00
5- 11- 4010 -00 Salaries 30,006,97
5 -11- 4015 -00 Omer 570.00
DEBITS CREDITS DEBITS CREDITS
1,220.97
310.00
1,255.10
604.70
50,000 00
0.00
0.00
0.00
0.00
0.00
310.00
1,219.76
92.03
0,910.00
10,471.80
3,000.00
426.00
176.09
181.24
'1,204
1,961.15
933.07
0.00
2,219.10
5,642.99
409.00
19 0.00
225,541.45
3,900.00
1.000.00
45,091.16
3.012.53
21,750.09
9,456.54
1,463.52
32.61
10,000.00
Next Police, Fire, Building Inspector, District Court, and Engineer Reports were
presented for tiling. Alderman Parker spoke and thanked the Fire Department for
allowing Alderman Dodd and herself to go on the Santa run. The Fire Chief responded
and said they did well for rookies. Next was time for miscellaneous and general
discussion. The Mayor spoke and presented Vivian Mitchell with the Volunteer
Community of the Year award. He had accepted the award on behalf of the City of Van
Buren when he attended the Municipal League Conference Convention the week of
January 3 -12.
There being no further business, motion was made by Alderman Parker and seconded
by Alderman Swaim to adjourn. The Council members followed with a unanimous vote.
The meeting adjourned at 7:35 p.m.
ATTESTED:
APPROVED:
CITY CLERK TREASURER MAYO