07 July 2010 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING JULY 19, 2010
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, July 19,
2010 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Swaim, Parker,
Moore, Ragsdale, Dodd, and Sagely. City Clerk- Treasurer Barbie Curtis and City Attorney
Donald Jenkins were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Neal Beam, Associate Pastor of Jubilee Christian Center.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on June 21, 2010. Alderman Swaim made a motion to approve the minutes. Alderman Parker
seconded the motion. On roll call, the following Council members voted aye: Alderman Swaim,
Parker, Moore, Ragsdale, Dodd, and Sagely. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR TO PARTICIPATE IN THE INTERLOCAL PURCASING SYSTEM (TIPS)/
TEXAS ARKANSAS PURCHASING SYSTEM (TAPS). The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. Alderman Dodd asked if this will
effect in any way the option to buy local in Van Buren for office supplies, etc. Mayor Freeman
replied "No, not in that magnitude." Alderman Swaim seconded by Alderman Dodd moved that
the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7 -1 -2010
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 7 I -2010
BE IT ENACTED BY TI IE CITY COUNCIL, FOR THE CITY OF VAN BUREN.
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR TO PARTICIPATE IN THE
INTERLOCAL PURCHASING SYSTEM (TIPS) TEXAS ARKANSAS
PURCHASING SYSTEM (TAPS).
WHEREAS, the City of Van Buren, Arkansas desires to enter into an Interlocal Cooperation
Agreement to participate in the TAPS cooperative purchasing program offered by
the Dawson Education Cooperative; and
WHEREAS, the Mayor is of the opinion that participation in this program will he highly
beneficial to the City of Van Buren, Arkansas through the anticipated savings to
be realized; and
WHEREAS, the City of Van Buren, Arkansas and Dawson Education Cooperative are
authorized to enter into such agreement by the Arkansas Interlocal Cooperation
Act;
NOW, THEREFORE, BE TT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS "H-IAT:
The City of Van Buren, Arkansas does hereby authorize and approve the entering
into the Interlocal Cooperation Agreement with Dawson Education Cooperative
for participation in the TAPS cooperative purchasing program for the purposes
stated therin.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council. did pass
approve, and adopt, by a vote of 41 for and ,O against, the foregoing Resolution at its Regular
Meeting held on the 19 day of July, 2010.
Robert
Maly
ATTESTED:
L G
r
Barbie Curtis
City Clerk'Treasurer
Next on the agenda was Boards and Commissions. The Planning Commission
recommended the renewal of the term for John Symonds for another three year term. Alderman
Swaim seconded by Alderman Sagley made a motion to grant the nomination. The Council
followed with a unanimous vote.
Nekt on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Dodd to appropriate the sum of $1,299,249.25 to pay expenses and
salaries for June 2010, presented by the City Clerk. The Council followed with a unanimous
vote.
7 -09 09:18 AM C I T Y O F V A N 0 0 0 1 0 PAGE: 1
e TRIAL Eda..
AS OF: SANE 30TH, 2010 i
10 General Fund
MONTH TD DATE YFAR TO DATE
ACCTII ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash 00 Bank 55,541.16 191,741.1
1020.04 Veterans' Memorial -Act 934 75.250.00 75,250.00 0 h
1020,05 2009 Byrne Recovery Grant 218.04 29,044.02
1020.06 2009 Byrne Grant 0.00 120.00 1 7 3 1 7 8 4; 1' 0 0+
1020.07 2007 Byrne Grant 0.00 0.00
1020.08 Cash in Bank -Ins 2008 Storm 0.00 24,852.38 1, z 81+ 1
1020.09 District Coot Grant Mediation 0.00 25.00 0 i1 4 6 G I
1020.10 Cash in Bank 000 261.60 2,809.25 2 1 5 5 9 3
1020.11 Cash in Bank -RV89 0.00 0.00 3,563,07+
1020.13 Cash In Bank -ACT 833 1,742,89 46.593,45 304:'00+
1020.14 Court Automation-District 1,690.00 56,66122
1020.15 Cash In Bank -ACT 1314 0.00 0.00 7 5 8 8 I
1020.16 AR Dept of Rural Services 1 7 5 3 8 1 8 7 4 6 1 8 2 9 5 i 3 8 9 0
1020.17 New Police Dept 0.00 35,000.00 8 6 8 1 1
1020.16 Case In Bank PO Co Tax 26,069.75 66,546.40
1020.19 Cash in Bank FD Co Tax 14,001.50 216,692.14 J 0
0020.20 Cash In Bank Erosion Control 400,00 5,00.00 7 9 y z 5 '4
1020.27 Cash in Bank Levee 875.00 6,219.17
1020.28 Marina Repairs 0.00 0.00
1020.31 Cash in Bank Parks 4 Rec 3,486.60 45,192.99
1020.32 GIF -Parks 4 Recreation 6,337.09 0,00
3020.33 Cash in Bank -Yard Waste 1,916.01 10,303.61
1020.51 Cash In Bank Cemetery 3,467.13 14,523.36
1020.91 Cash in Bank Cap Imp 44,002.14 1,132,125.07
2040 Investments 0.00 550,000.00
1040.10 Investment" Sales Tax City 0.00 0.00
1040,18 Investments PD Co Tax 0.00 0.00
1040.19 Enves.ments FD Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00
1040.31 Investments Parks 4 Red 0.00 0.00
1040.51 Investments Cemetery 0.00 48,752.59
1040.91 Investments Cap Imp 0.00 1,813,765.93
1050 Fixed Assets 0.00 0.00 I
1051 Accumulated CepreC1att0n 0,00 0,00
1504 Oue from Payroll 0.00 0.00
1505 Due Flom Other Funds 0.00 0.00
1520 Due from Street Fund 0.80 3.73
1540 Dun From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 0.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0,00 0,00
2035 Credit Union -First Resource 0.00 0.00
2040 IAPFI Payable 0.00 0.00
II
Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance
Reports were presented for filing. Robbie Hines with Southwest EMS furnished a copy of
the letter mailed out from Care One EMS. He asked our council members to speak up in
our community about the importance of 911 and Southwest EMS. There being no further
questions or changes. the reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. The Area Agency
on Aging presented their quarterly report. Their expenses for April were $567.76 with a
balance of $1,541.00. their expenses for May were $633.76 with a balance of $1,541.00,
and their expenses for June were $624.00 with a balance of $1,541.00. The reason for no
balance change is because of one -time grant moneys they received and they are spreading
it out to the six counties they serve.
Mayor Freeman presented a request from Mount Olive Church to close one block of
Jefferson Street for their annual block party on August 7` Motion was made by Alderman
Parker and seconded by Aldennan Swaim to approve the request. The Council followed with a
unanimous vote.
There being no further business, motion was made by Alderman Dodd and
seconded by Alderman Sagely to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 7:20 p.m.
ATTESTED: A' 'RIVED:
knakt, a Lather
CITY CLERK TREASURER MA OR