01 January 2008 Special MINUTES OF THE VAN BUREN, ARKANSAS
SPECIAL CITY COUNCIL MEETING
HELD JANUARY 14, 2008
A special called meeting of the City Council of the City of Van Buren, Arkansas met at
5:35 p.m., on Monday, January 14, 2008 at City Hall. The meeting was called to order by
Mayor Freeman, presiding officer. Council members present were Alderman Swaim, Parker,
Moore, Johnson and Dodd. Alderman Sagely was not present. City Clerk Treasurer Barbie
Curtis and City Attorney Donald Jenkins were also present. This made a total of eight (8)
Present. A quorum was declared.
The Mayor ordered spread upon the minutes, the "NOTICE OF SPECIAL MEETING
AND WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING."
NOTICE OF SPECIAL MEETING
NOTICE OF SPECIAL MEETING TO THE CITY COUNCILMEN
OF THE CITY OF VAN BUREN, ARKANSAS
Notice is hereby given that a Special Meeting of the City Council of the City of Van
Buren, Arkansas, will be held at the Municipal Complex at 5:30 P.M. on Monday,
January 14, 2008, for the following purpose:
Discussion of Van Buren Levee Certification n 1
BOB PREEN i�,
CERTIFICATE OF SERVICE OF NOTICE
1, Barbie Curtis, the duly appointed City Clerk Treasurer of the City of Van Buren,
Arkansas, DO HEREBY CERTIFY that on the 14 day of January, 2008, I served a
true copy of the foregoing Notice of Special Meeting to each and every Councilman of
the City of Van Buren, Arkansas, by handing a copy to each, in the manner provided in
the By -Laws. 1
BARBIE CURTIS
CITY CLERK TREASURER
WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING
We, the undersigned City Councilmen of the City of Van Buren, Arkansas, do hereby
accept service of the NOTICE OF SPECIAL MEETING, waiving any and all
irregularities in such service and in such Notice and Consent agree that the said City
Councilmen of the City of Van Buren, Arkansas, shall meet at the time and place named
in such Notice and for the purpose stated therein. 1/2
On the agenda was to consider A RESOLUTION AUTHORIZING THE MAYOR TO
INITIATE CERTIFICATION OF VAN BUREN LEVEE SYSTEM IMMEDIATELY;
AUTHORIZING THE EXPENDITURE OF FUNDS TO CERTIFY THE LEVEE
SYSTEM WITHIN THE CITY OF VAN BUREN; AND FOR OTHER PURPOSES.
Mayor Freeman did a power point presentation on Levee Certification. There is a copy attached.
The Mayor asked that the City Clerk read the Resolution. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Johnson moved that the Resolution be adopted. The question was put by
Mayor Freeman on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Johnson and Dodd. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -1 -2008
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. _L I -2008
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED.
A RESOLUTION AUTHORIZING TIIE MAYOR TO
INITIATE CERTIFICATION OF VAN BURISN LEVEE
SYSTEM ICI MEDIA'F ELY; AU'1'110 RIZING TIIE
EXPENDITURE OF FUNDS TO CERI'I FY'11IE LEVEE
SYSTEM WITIIING THE CITY OF VAN BUREN; AND FOR
OTHER PURPOSES.
WHEREAS, the city of Van Buren contains Within its corporate limits approximately 1.5 miles
of Crawford County's 22 miles of flood control levees, built by the U.S. Army
Corps of Engineers in 1943 to protect the tam from the devastation of flood waters;
•and
WHEREAS, the annual inspections of the flood control levee system conducted by the City under
the direction of the U.S. Army Corps of Engineers has generally found that the
system rcmwins in good condition; and
WHEREAS, FEMA is currently updating flood maps nationwide, and requiring as part of this
process that all levees providing flood protection he certified within the FE\IA
mandated time period of 24 months, and failure to do so will result in substantial
increases in special flood hazard areas and flood insurance requirements for the
citizens and businesses of Van Buren; and
WHEREAS, the City needs to obtain certification of the Van Buren levee system from the Corps
of Engineers immediately and begin working with Crawford County Levee Board
to obtain funding and begin certification as soon as possible; and
WHEREAS, the Van Buren Levee Board has unanimously recommended the action hereto be
taken as soon as possible, for the health, safety and welfare of the City.
NOW, TIIEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,'1'HAT:
Section 1. The Van Buren City Council does hereby approve the appropriation of funds in the
amount ofSI 60,000 from Capital Improvements funds for the purpose of funding the
aforementioned certification.
Section 2. The Mayor and City Clerk we hereby authorized by the City Council for the City of
Van Buren to execute all documents necessary to effectuate this resolution.
IN TESTIMONY WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of ,6 for and r> against, the foregoing Resolution at
a special meeting held on the 14i day of January 2008.
Sl"�
Robert D. Fr an :clay
A'ITESTED: APPROVED AS TO FORM:
Barbie Curtis, City Clerk/Treasurer N. h nald Jenkins, C1t�4ttorne
Alderman Swaim seconded by Alderman Johnson made a motion to adjourn. The Council
followed with a unanimous vote. The meeting adjourned at 6:40 p.m.
ATT A "ROVED:
/144 eie4t621)
CITY CLERK TREASURER M YOR