12 December 2009 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING DECEMBER 21, 2009
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday,
December 21, 2009 at City Hall. The meeting was called to order by Mayor Freeman. On roll
call, the following Council members answered as their names were called: Alderman Swaim,
Parker, Moore, Ragsdale, Dodd, and Sagely. City Clerk- Treasurer Barbie Curtis and City
Attorney Donald Jenkins were present. This made a total of nine (9) present. A quorum was
declared.
The invocation was given by Brad Baldwin, City Engineer.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on November 16, 2009. Alderman Swaim made a motion to approve the minutes. Aldennan
Parker seconded the motion. On roll call, the following Council members voted aye: Alderman
Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The following voted nay: none.
On the agenda next was to consider AN ORDINANCE TO AMEND ORDINANCE
NO. 7 -1963 (VAN BUREN MUNICIPAL CODE NO. 14.04.01) FOR THE PURPOSE OF
REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS,
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS, AND
FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim
moved that the rules be suspended and the Ordinance be placed on its second reading. The
notion was seconded by Alderman Sagely. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale Dodd, and Sagely. The Mayor
declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being
necessary for passage. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Ragsdale. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Aldennan Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the notion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 33 -2009
CITY OF VAN BUREN WHEREAS, as a result of IN WITNESS WHEREOF
ARKANSAS this hearing, the Planning the City of Van Buren, Ar-
ARK
AS Commission has recom kansas, by its City Coun-
ORDINANCE ARK
33C9 mended that certain prop- cil. did pass, approve. and
ED BY THE erty within the city limits adopt, by a vote of 6 for
'BE IT ENACTED
COUNCIL, FOR THE of the City of Van Buren any 0 against, the forego
be rezoned from its previ- ing Ordinance at its Rego-
CITY C OF ITY OF, AN VAN BUREN,
ORDINANCE THE AR- ous classification to the lar Meeting held on the
BE ENTITLED: following: 21st day of December,
TO TO ENTITLED:
TO property Description 2009.
AN Lots 1 -14 of the J. R. Robert D. Freeman
AMEND ORDINANCE Young addition mare corn- Mayor
NO. 7 -1963 (VAN BUREN monly known as 209 North Attested:
MUNICIPAL CODE NO, 30th Street, Van Buren, Barbie Curtis
14.04.01) FOR THE PUR- Arkansas City Clerk/Treasurer
POSE OF REZONING Prgpertt zgned Approved as to form:
CERTAIN PROPERTY 'IN C -2 1 -2 N. Donald Jenkins. Jr.
THE CITY OF VAN BU New Zoning City Attorney
REN, ARKANSAS, C -2 Published in the Decem-
AMENDING THE ZON- WHEREAS, The proposed ber 23. 2009 issue of the
ING MAP OF THE CITY rezoning herein was rec- Press Argus- Courier.
OF VAN BUREN, AR• ommended by a majority
KANSAS, AND FOR vote of the entire Planning
OTHER PURPOSES- Commission, in accor-
WI-IEREAS, the City af van{ dance with A.C.A
Buren, Arkansas, is duly 14 -56 -422;
incorporated under the I NOW, THEREFORE, BE ITI
laws of the State of Ar- ORDAINED BY THE CITV
kansas, with all powers, 1 COUNCIL OF THE CITY OF
authority and duties of a IVAN BUREN, ARKANSAS:
city of the first class: and ;SECTION 1: The above-de-
WHEREAS, the City of Van ?scribed property is hereby
Buren has adopted by the ,rezoned, and the Van Bu-
Zoning Ordinance for the ren Zoning Map is hereby
City of Van Buren (Ordi- amended to reflect this
nance No. 7- 1963); and rezoning; and
WHEREAS, notice of •a SECTION 2: The adopted
Public Hearind was duly rezoning shall be filed in
published and a Public the office of the City
hearing was conducted as Clerk, in accordance with
required by law (A.C.A A.C.A 14 -56- 422(5);
14-56-422) on December
1, 2004: and
On the agenda next was to consider AN ORDINANCE TO AMEND VAN BUREN'S
MUNICIPAL CODE REGARDING COMPETITIVE BIDS TO RAISE THE
THRESHOLD TO CONFORM TO STATE LAW; AND FOR OTHER PURPOSES. The
Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended
and the Ordinance be placed on its second reading. The motion was seconded by Alderman
Ragsdale. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim,
Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there
were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read
the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sagely. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. Alderman Sagely asked if this
meant the council would not know when the mayor spent money. Mayor Freeman answered back
saying that the council will still be aware of the money being spent by the financial statements at
the end of the month as well as by notification by the mayor.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 34 -2009
CITY OF VAN BUREN NOW, THEREFORE, BE IT ceived pursuant to said 'IN WITNESS WHEREOF,
rARI(ANSA$ ORDAINED AND ENACTED advertisement f shall he the City,of Van Buren, Ar
ORDINANCE NO. BY THE CITY COUNCIL OF opened and read on. the kansas, by its City Coon-
34 -2009
BE IT ENACTED BY THE THE CITY OF VAN BUREN, date set forreceiving said
ARKANSAS, THAT: cil, did passrapproye, and
bids in the presence of the l
adopt, by a vote of 6 for
(CITY COUNCIL, FOR THE SECTION 1: Van Buren Mayor or his duly author- and 0 against, the forego
'CITY OF VAN BUREN, AR- Municipal Code 03.04.01 is ized representative. The ing Ordinance at its Rego-
KANSAS AN ORDINANCE amended as follows: contract shall be awarded. lar Meeting, held on the
TO BE ENTITLED: The mayor, of his duly to the ,lowest responsible 21st day of December:
AN ORDINANCE TO authorized representative, bidder, provided, how- 2009.
AMEND VAN BUREN'S shall have exclusive ever, the Mayor or his i Robert D. Freeman
MUNICIPAL CODE RE- Power and responsibility duly authorized represen- Mayor
CARDING COMPETITIVE to make purchases of all tative may reject any and' Attested: I
BIDS TO RAISE THE supplies, apparatus, all bids received. The City Barbie Curtis
THRESHOLD TO CON- equipment, materials and Council, by ordinance, City Clerk /Treasurer I
other things requisite for mav_waive the repuire-
FORM h
FOR OTHER PUR- public purposes for the men OTHER LAW; N. Donald as to form:
AND FOR menu of com�tive bid- N. onald Jenkins
POSES. City of Van Buren and to diereto in exceptional City Attorney
WHEREAS, the City of Van make all necessary things SituatQns where such oro- Published in the Decem-
Buren has adopted Ordi- to be furnished for the cedure is deemed not fea_ ber 23, 2009 issue of the
nance 15-1985, as benefit of the city where sible prgractical. I Press Argus- Courier. I
amended by 02 -1999, to the amount of the expen- SECTION 3. CONFLICTS:
I establish 'a threshold of diture for any purpose or All ordinances and parts
$10,000 over which any contract does not exceed of ordinances with' this or -1 I.
contract must be competi- to sum Of Ten Twenty dinances, be andthe same
tively bid; and Thousand Dollars ($30,000 are repealed.
WHEREAS, it is often inef- >Zan). SECTION 4: SEVERABIL
Relent 'and costly to bid SECTION 2: Van Buren ITV: The various provi I
contracts of $20,000, or Municipal Code 03.04.02 is .signs and parts of .a sec 1
'less, in that it delays pur- amended as follows:_ lion, or any provision or
chases and minor capital Where the amount of ex- part of a provision herein,,
improvements needed to Penditure of any purchase is declared to be unconsti
benefit the citizens and or contract exceeds the tutional, inappropriate, or
residents of Van Buren; sum of 444 Twenty. Thou- invalid by any court of
and sand Dollars ($44,000 competent jurisdiction,1
WHEREAS, Act 1435 of $20,000), the Mayor or his 'such holding shall not in
2005, A.C.A duly authorized represen- validate or affect the re
14- 58- 303(2)(A)(i) raised tative shall invite cam- mainder of this Ordinance
the state mandated com I petitive bids thdreon by and to that extent the pro
petitive bidding require legal advertisement in any I visions hereto are de-
ments for a city of the `local newspaper poen 1 clared to be severable.
first class from $10,000 to circulation. Bids re
$20,000.
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF
ADVANTAGE SECURITY TECHNOLOGIES FOR THE PURCHASE AND
INSTALLATION OF SECURITY AND SURVEILLANCE SYSTEM FOR THE VAN
BUREN MUNICIPAL COMPLEX AND THE VAN BUREN DISTRICT COURT. The
City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman said this would be a camera system plus locks on the exit doors that lock and
unlock at specific times of the day and would control anyone coming in and out of the building
before or after those specific hours. Alderman Parker asked who would monitor cameras. City
Engineer, Brad Baldwin, explained that it would be saved on a DVR recorder for someone to
view, as well as the Bailiff to monitor during court. Alderman Swaim seconded by Alderman
Parker moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -1 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO.i_- 1 -2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF ADVANTAGE
SECURITY TECHNOLOGIES FOR TILE PURCHASE AND
INSTALLATION OF SECURITY AND SURVEILLANCE
SYSTEM FOR THE VAN BUREN MUNICIPAL COMPLEX
AND THE VAN BUREN DISTRICT COURT.
WHEREAS, the City of Van Buren duly advertised and let bids for the purchase and installation
of security and surveillance system for the Van Buren Municipal Complex and the
Van Buren District Court; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and
Advantage Security Technologies of Van Buren was the lowest acceptable bidder,
with a bid of $23,728.10, plus applicable sales tax, as set forth in "Exhibit A"
attached hereto, meeting the bid specifications; and
WHEREAS, the City of Van Buren has determined that the bid of Advantage Security
Technologies is the best available bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1. The City of Van Buren, Arkansas accepts the bid of$23,728.10, plus applicable sales
tax as submitted by Advantage Security Technologies and set forth in "Exhibit A"
hereto, to be paid out as follows: 511,390.75 (plus sales tax) of the City of Van
Buren capital improvement funds, and 512,337.35 (plus sales tax) to be paid out of
the Van Buren District Court's court automation funds; and
SECTION 2. The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to pay all expenses relating to this project and to execute all documents
necessary to effectuate this resolution.
IN TESTIMONY WHEREOF, the City of Va Buren, Arkansas, by its City Council. did
pass, approve, and adopt, by a vote of (p for and ainst, the foregoing Resolution at its
Meeting held on the 21st day of December 2009. I
Robert D. Freema
ATT -STED: API'RuQ VED AS TO ORM:
Barbie Curtis, City Clerk/Treasurer N. Donald let it) mey
On the agenda next was to consider A RESOLUTION ADOPTING A PROPOSED
BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31, 2010. The City Clerk read
the Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was
none. Alderman Swaim seconded by Alderman Ragsdale moved that the Resolution be adopted.
On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker,
Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -2 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1, ,2009
A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE FISCAL
YEAR ENDING DECEMBER 31, 2010.
SECTION 1: THAT the 2010 Proposed Expenditures of 511,377,100.33 (Eleven
Million, Three Hundred Seventy Seven Thousand, One hundred
Dollars and thirty three cents) is hereby appropriated and a copy of
said Budget is attached hereto and made a part hereof; and
SECTION 2: THAT the appropriations made herein include additional pay for
Holidays for all agents, servants and employees of the City of Van
Buren, including but not limited to, uniformed employees, as
provided for by the laws of the State of Arkansas.
PASSED AND APPROVED THIS 1 164 DAY OF t)EC,ff%\ be ,2009.
ta
IA-17U
ATTESTED:
CITY CLERK TREASURER
On the agenda next was to consider A RESOLUTION DECLARING THE
EXISTENCE OF A NUISANCE UPON CERTAIN REAL PROPERTY WITHIN THE
CORPORATE CITY LIMITS, LOCATED AT 917 CEDAR, FOR THE PURPOSE OF
CONDEMNING SAID STRUCTURE; PROVIDING A PERIOD OF TIME FOR
PORPERTY OWNER TO ABATE SAID NUISANCE; AND FOR OTHER PURPOSES.
The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Mr. Scroggins said that 30 days wasn't enough time to resolve the issue. Alderman
Swaim said this problem has been going on for over two and a half years and this issue needs to
be resolved. He also said, if two and a half years hasn't solved it 30 days won't matter. Alderman
Swaim seconded by Alderman Ragsdale moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker. Moore, Ragsdale,
Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -3 -2009
CITY OF VAN BUREN, ARICA.\"SAS
RESOLUTION NO. IA -2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION DECLARING THE EXISTENCE OF A
NUISANCE UPON CERTAIN REAL PROPERTY WITHIN
THE CORPORATE CITY LLAHTS, LOCATED AT 917
CEDAR, FOR THE PURPOSE OF CONDEMNING SAID
STRUCTURE; PROVIDING A PERIOD OF TIME FOR
PROPERTY OWNER TO ABATE SAID NUISANCE; AM)
FOR OTHER PURPOSES.
WHEREAS, the semcnve set forth above has been found by the Van Buren code enforcement
Department to be dangerous, unsightly, unsanitary, dilapidated, obnoxious, unsafe,
unfit for human habitation and/or otherwise detrimental to public welfare of Van
Breen citizens in violation of Van Buren Municipal Code 11 28.01 et seq; and
WHEREAS, the condition of such property, as set forth in Exhibit "A" attached hereto, constitutes
a serious fire, health, and/or safety hazard to the Public and to the City of Van Buren,
and unless immediate action is taken to remedy these conditions, by removing
razing and/or abating said nuisance, there is great likelihood that the surrounding
property may be damaged by fire originating from such unsafe hazardous structure.
Moreover since the structure is without proper sanitary facilities, and as such is
unsafe and hazardous, and provides a breeding place for rats, rodents and other
dangerous germ carriers of disease, h constitutes a serious hazard to the health and
safety of the citizens of Van Buren, and should be moved or razed for the purpose
of eliminating such hazards. The city has given proper notice in accordance with
Van Buren Municipal Code 11.28.07.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1. The Van Buren City Council hereby finds and declares the house located at the
address identified herein to be dangerous, unsightly, unsanitary, dilapidated, unsafe,
obnoxious, a fire hazard, and/or a menace to abutting properties, with the current
condition of said structure not being fit for human habitation; and because of such
conditions, the City Council hereby declares the same to be condemned as a public
nuisance and is ordered to be abated, removed or razed by the owner thereof in
accordance with City Ordinance and State law.
SECTION 2. In accordance with Van Buren Municipal Code 11.28.08, the outer of record of
the following described property is hereby directed to raze the same, or otherwise
abate the above declared nuisance within thirty (30) days after the posting of a true
copy of this Resolution at a conspicuous plane upon the structure constituting the
nuisance described herein to -wit:
Lot 8 9, block B, Creekmore subdivision in the City of Van Burnt,
Crawford County, Arkansas_ (Parcel No. 700- 01880 -000, located at
917 cedar and owned by Louise Scroggins.)
SECTION 3. If the aforementioned structure has not been razed and/or removed within thirty (30)
days after posting a true copy of this resolution at a conspicuous place upon the
structure constituting the nuisance, or the nuisance otherwise abated, the structure
shall be tom done and/or removed by the City of Vim Buren, or a duly designated
representative. Each day after the aforesaid thirty (30) days in which said nuisance
is not abated shall constitute a separate and distinct offense punishable by fine up to
825.00 per day. Van Buren Ordinance 29 -1997.
LN TESTIMONY WHEREOF, th City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of (o for and Q nst, the foregoing Resolution at its
Meeting held on the 21st day of December 2009.
P
s
Robert D. Free
ATTESTED: .APPROVED AS TO FORM:
Barbie Cunrs, City Clerk/Treasurer N. Donald Mn ;therm.,
On the agenda next was to consider A RESOLUTION ENCOURAGING LOCAL
BUSINESSES AND ORGANIZATIONS TO PURCHASE CIGARETTE URNS TO HELP
CURB CIGARETTE LITTER AND URGING FUNDING OF ACT 1500 OF 2009 BY THE
ARKANSAS LEGISLATURE. The City Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. John Pope gave a little bit of background. Two
hundred and twenty million cigarettes were sold last year in Arkansas. Approximately ten
percent of those were littered. These urns would help keep that liner out of our lakes and
streams. Representative Rick Green said that John Pope is one of the most persistent people he
knows. Representative Green presented a citation to John Pope and Keep Van Buren Beautiful
for all their hours of hard work. Alderman Swaim seconded by Alderman Parker moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderfnan Swaim. Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -4 -2009
CITY OF VAS BUREN, ARKANSAS
RESOLUTION NOJL4 2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CffY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE E2N 111 LED:
A RESOLUTION ENCOURAGING LOCAL BUSINESSES
AND ORG.6\'I'ZATIONS TO PURCHASE CIGARETTE URNS
TO IIELP CURII CIGARETTE LITTER AND URGING
FUNDING OF ACT 1500 OF 2009 BY 'rue ARKANSAS
LEGISLATURE.
WI IEREAS, the "Keep Arkansas Beautiful" Commission has determined, through statewide and
local clean -ups, that cigarette liner is the most livered item in the State of Arkansas;
and
WHEREAS, the "Keep America Beautiful" Commission has determined that placing cigarette
urns hi high- trafile areas significantly helps reduce cigarette liner by mole than fifty
percent (20%): and
WHEREAS, the "Keep Van Buren Beautiful" Commission has to date helped reduce cigarette
liner by more than fifty percent (50 within the I listoric District by having cigarette
urns placed on Historic Main Street, Van Buren; and
WHEREAS, the Arkansas State Legislature has passed legislation, authored by State
Representative Rick Green of Van Buren, that, if funded, would provide a twenty
percent (20 tax credit to businesses that purchase cigareneums for public use; and
WHEREAS, cigarette liner is not only unsighdy, but makes its way into Arkansas lakes, rivers and
streams causing pollution on our waterways:
NOW, TIIEdEFORE, BE IT RESOLVED BY TIIE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
ML. '1_1_QM. The City of Van Buren hereby encourages local businesses and organizations to help
reduce cigarette litter by purchasing cigarette urns for their places of business.
SECTION 2. The City of Van Buren hereby encourages the State to fully fund Act 1500 of 2009
to assist state businesses with a tax credit for the purchase of cigarette urns.
SUCTION 3. The City of Van Buren further encourages all cities and counties in the state to
provide cigarette urns at all government owned, leased or rented facilitieswith public
entrances and calls upon the Keep Arkansas Beautiful Commission to develop and
distribute educational material that would encourage the public to reduce cigarette
litter in the State.
IN TESTIMONY WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of_(p for and n against, the foregoing Resolution at its
Regular Meeting held on the 21st day of December 200
Robert D. Ere ayo
ATTESTED: APPROVED AS TO F RM:
awt Ct
Hmbic Curtis, City Clerk/Treasurer N. Dona dlcnldns, City tomcy
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
POLICE DEPARTMENT TO DISPOSE OF CERTAIN ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY, BY SUCH METHODS AS AUTHORIZED
UNDER THE LAW. The City Clerk read the Resolution in its entirety. Mayor Freeman asked
if there was any discussion. Mayor Freeman clarified that the Walkie talkies were purchased for
the school and we are just transferring those to them. Alderman Swaim seconded by Alderman
Dodd moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -5 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. j1- 5- 2009
I3E IT ENACTED BY THE CI'T'Y COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE POLICE
DEPARTMENT TO DISPOSE OF CERTAIN ASSN: rS FROM
'FLIE CITY OF VAN BUREN'S FIXED ASSET INVENTORY,
BY SUCH METHODS AS AUTHORIZED UNDER THE LAW.
WHEREAS, the City of Van Buren Police Department has certain assets on its Fixed Asset
Inventory list which are obsolete, and /or beyond repair, and are no longer cost
effective to maintain or use, so as to no longer be needed by the City; and
WHEREAS, said items or item should be disposed of in accordance with state law, A.C.A.
14 -58 -306, and be removed from the City's Fixed Asset Inventory.
NOW, THEREFORE, I3E fl' RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following assets from
the Fixed Asset Inventory and to dispose of same by transfer to various governmental
agencies:
Receiving Aeency Book Value Description of Inventory Control
Van Buren School District 5 265.00 Maxon Walkie Talkie PD -428
Van Buren School District 265.00 Maxon Walkie Talkie PD -429
Van Buren School District 265.00 Maxon Walkie Talkie PD -430
Van Buren School District 265.00 Maxon Walkie Talkie PD -431
Van Buren School District 5 265.00 Maxon Walkie Talkie PD -432
Van Buren School District 265.00 Maxon Walkie Talkie PD -433
Van Buren School District 5 265.00 Maxon Walkie Talkie PD -434
Van Buren School District 265.00 Maxon Walkie Talkie PD -435
Van Buren School District 5 265.00 Maxon Walkie Talkie PD -436
Van Buren School District 265.00 Maxon Walkie Talkie 1'D -437
Van Buren School District 5 265.00 Maxon Walkie Talkie I'D -438
Van Buren School District 265.00 Maxon Walkie Talkie PD -439
Van Buren School District 265.00 Maxon Walkie Talkie PD -440
Van Buren School District 5 265.00 Maxon Walkie Talkie PD -441
Van Buren School District 265.00 Maxon Walkie Talkie PD -442
RESOLUTION NUMBER 12 -5 -2009 CONTINUED
SECTION 2: The. Mayor and CityClerk are hereby authorized to remove the following assets from
the Fixed Asset Inventory and to dispose of same by transfer, sealed bid, auction or
other such methods authorized under the law:
Department Book Value Description of inventory Control
Police Department 5 219.00 Canon BJ200E Printer PD -302
Police Department S 219.00 Canon BJ200E Printer PD -308
Police Department 5 135.04 Canon BJ200E Printer PD -309
Police Department 5 400.00 Canon BJ200E Printer PD -357
Police Department S 861.29 Canon BJ200E Printer PD -414
Police Department 51,116.65 Canon BJ200E Printer PD -470
Police Department S 435.61 Canon BJ200E Printer PD -488
SECTION 3: The Mayor and City Clerk are hereby authorized to remove the following assets from
the Fixed Asset Inventory and return them to the manufacturer for replacement under
warranty:
Department Book Value Description of Inventory Control
Police Department S 5,421.60 Watchguard Mobile Video System PD -676
Police Department S 5,421.60 Watchguard Mobile Video System PD -678
SECTION 4: The Mayor and City Clerk are hereby authorized to dispose of following lighting
damaged asset from the Fixed Asset Inventory:
Department Book Value Description of Inventory Control
Police Department 514,104.77 Nuvico DVR System PD -624
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of (IJ for and _a against. the foregoing Resolution at its regular
meeting held on the 21" day of December, 2009.
Robert D. Free i ayor
ATTESTED: AP' V G' AS`FO FORM:
Barbie Curtis, City Clerk/Treasurer N. Do enkin Jh ity Attorney
On the agenda next was to consider A RESOLUTION TO REIMBURSE
CRAWFORD COUNTY FOR STREET REPAIRS AND IMPROVEMENTS TO OLD
UNIONTOWN ROAD. The City Clerk read the Resolution in its entirety. Mayor Freeman
asked if there was any discussion. There was none :Alderman Swaim seconded by Alderman
Parker moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale. Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -6 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NOi4: 2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO REIMBURSE CRAWFORI) COUN'T'Y
FOR STREET REPAIRS AND IMPROVEMENTS TO OLD
UNIONTOWN ROAD.
WI IEREAS, Old Uniontown Road lies on the border of the City of Van Buren and unincorporated
Crawford County, as a result of which the two entities have historically split the cost
of repairs and maintenance to said road; and
WHEREAS, certain repairs have been made, for which the City of Van Buren owes S31,064.67
to Crawford County for its share of materials and paving, which is now due and
payable as setforth in Exhibit "A" hereto.
NO \V, T-TI➢tEFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1. The City of Van Buren currently owes 531,064.67 to Crawford County for its share
of materials and paving for repairs to portions of Old Uniontown Road within its
corporate city limits.
SECTION 2. The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to reimburse Crawford County, from street funds, 531,064.67 for its
share of improvements made to Old Uniontown Road.
IN TESTIMONY WHEREOF, 0 e City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of _,12 for and 0 .nst, the foregoing Resolution at its
Regular Meeting held on the 21st day of December 2009.
`12 o_
Robert D. Free IN I
ATTESTED: APPROVED AS TS OIL \4:
1/4 C a Barbie Curtis, City Clerk/Treasurer N. Donald Jew. ttorney
On the agenda next was a Public Hearing on liens to be certified for certain real
properties as a result of grass cutting expenses and abatement of other nuisances. There was no
representative present for the properties.
On the agenda next was to consider A RESOLUTION APPROVING AMOUNTS OF
LIENS TO BE CERTIFIED TO THE CRAWFORD COUNTY TAX COLLECTOR
AGAINST CERTAIN REAL PROPERTIES AS A RESULT OF GRASS CUTTING
EXPENSES AND ABATEMENT OF OTHER NUISANCES BY THE CITY OF VAN
BUREN; AND FOR OTHER PURPOSES. The City Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. There was none. Alderman Swaim seconded
by Alderman Ragsdale moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -7 -2009
RESOLUTION NO. D-001
A RESOLUTION APPROVING AMOUNTS OF LIENS TO BE CERTIFIED
TO THE CRAWFORD COUNTY TAX COLLECTOR AGAINST CERTAIN
REAL PROPERTIES AS A RESULT OF GRASS CUTTING EXPENSES AND
ABATEMENT OF OTHER NUISANCES BY THE CITY OF VAN BUREN;
AND FOR OTHER PURPOSES.
WHEREAS, in accordance with Ark Code Ann. 14 -54 -901, the City of Van Buren has corrected
conditions existing on certain lots or other real property within the City of Van Buren and is entitled to
compensation pursuant to Ark Code Ann. 14 -54 -904; and
WHEREAS, State law also provides for a lien against the subject properties, with the amount of
lien to be determined by the City Council at a hearing held after notice to the owner thereof by certified
mail or publication (see Exhibit "A" attached hereto), with said amount (plus a ten percent collection
penalty) to be thereafter certified to the Crawford County Tax Collector; and
WHEREAS, a hearing for the purpose of determining such liens has been set for 7:00 p.m. on
December 21, 2009 in order to allow service of the attached notice of same upon the listed property
owners, by certified mail or publication as is necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS;
SECTION 1: That after notice to property owners, a public hearing was held at 7:00 p.m. on
December 21, 2009, for the purpose of determining the amount of liens, if any, to be filed against
certain real property as the result of grass cutting and abatement of other nuisances by the City of Van
Buren.
SECTION 2: That after said public hearing the amounts listed on Exhibit "A" are hereby certified
and are to be forwarded to the Crawford County Treasurer and Assessor.
SECTION 3: That this Resolution shall be in full force and effect from and after its passage and
approval.
PASSED AND APPROVED THIS 21 DAY OF DECEMBER, 2009.
4
Barbie Curtis, City Clerk \Treasurer Mayor Robert Freeman
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Ragsdale to appropriate the sum of $1,406,823.99 to pay expenses
and salaries for November 2009 presented by the City Clerk. The Council followed with a
unanimous vote.
il
12 -02 -2009 02:38 ,PM C I T Y O F V A N 9 0 8 0 9 PAGE: 1
TRIAL BALANCE 'ice.
AZ OF: NOVEMBER 30TH, 2009
10 General Fund
I
NONtN TO OAiE YEAR TO GATE
ACCTS ACCOUNT NAM DEBITS CREDITS DEB1T0 CREDITS
ASSETS
1000 Petty Cash 0.00 200.00 0
1020 Cash in Bank 18,328.84 298,041.45
1020.05 2009 Byrne Recovery Grant 3,039.59 59,896.01 9 0 1 9 3 0 S 1
2009 -Byrne Grant 0.00 7,592,00 -'1 S 2 Z 2 i
-5040.07 2007 Byrne Grant 0.00 4,689.00
1020.08 Cash in Bank -Ins 2008 storm 0.00 30,852.39 9 i Y
1020.01 District Coot Grant Mediation 0.00 975.00 2,500.00- I
1020.10 Cash in Bank HDC 0.00 6,406.14 2 i 3 3 9 4 4 8 P1
1020.11 Cash in Bank -9V99 0.00 3,574.28 5 8 S I 7 5'.
1020.13 Cash In Bank -ACT 833 15,329.80 58,715.05
1020.14 Court Automation District 1,512.50 51,172.56 i s 1 0
1020.15 Cash in Bank -ACT 1314 0.00 0.00 007
1020.16 AR Dept Of Rural Services 0.00 0.00 1 v 40 J 0 2 9 9
1020.11 New Police Dept 0.00 35,000.00
1020.18 Cash in Bank PD to Tax 21,997.96 47,665.21
1020.19 Cash in Bank FD Co Tax 12,836.15 174,982.31
1020.20 Cash In Bank Erosion Control 175.00 3,400.00 1
1020.27 Cash in Bank Levee 650.00 7,094.17
1020.26 Marina Repairs 0.00 17,732.50 i
1020.31 Cash in Bank Parks 6 Sec 715.00 37, 19].29 I
1020.33 Cash in Bank -Yard waste 0.00 0.00 li
1020.51 Cash in Bank Cemetery 33.81 11.150.60 1 1
1020.91 Cash in Bank Cap Imp 92,163.70 529,7
1040 Investments 0.00 550,000.00
1040.10 Investments Sales Tax City 0.00 0.00 '.I
1040.18 Investments PD Co Tax 0.00 0.00
1040,19 Investments FD CO Tax 0.00 0.00 i
1040.27 Investments Levee 0.00 0.00
1040 -31 Investments Parks 4 Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 48,752.59 jt
1040.91 Investments Cap Imp 0.00 1,810,643.58
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00 '11,
1505 Due From other Funds 0.00 0.00 f{
1520 Due from Street Fund 4.99 3.93 (11
1540 Due From Library Fund 0.00 0.00 Ir'p
LIABILITI ,5 9395 FUND BALANCE u
2000 AccOunts Payable 0.00 0.00
2010 Municipal H lth Inn. Payable 0.00 0.00
2030 Colonial Lif Payable 0.00 0.00 UL
2035 Credit Union-Firs: Resource 0.00 0.00 Ill.
2040 10051 Payable 0.00 0.00 „I'
2050 National Foundation Life Ins. 0.00 0.00
2060 AFLAC 0.00 0.00 4 }r
1 111
f
d9
Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. Mayor Freeman
mentioned an item in everyone's packet noting the changes of January's and February's council
meetings to allow for State Holidays. Alderman Parker asked to make a comment. She wanted to
congratulate the Police Department for their Shop with a Cop program and the Fire Department
for their Christmas fruit baskets to the community.
There being no further business, motion was made by Alderman Parker and
seconded by Alderman Swaim to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at approximately 7:55 p.m.
ATTESTED: AP RO ED:
CITY CLERK- TREASURER MAYOR