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11 November 2009 Regular MINUTES OF THE VAN BUREN, ARKANSAS CITY COUNCIL MEETING NOVEMBER 16, 2009 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, November 16. 2009 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the following Council members answered as their names were called: Alderman Swaim, Parker, Moore. Ragsdale, Dodd, and Sagely. City Clerk- Treasurer Barbie Curtis and City Attorney Donald Jenkins were present. This made a total of nine (9) present. A quorum was declared. The invocation was given by Chuck King, Music Minister at Heritage United Methodist Church. Next, Mayor Freeman led the Pledge of Allegiance. On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting on October 19, 2009. Alderman Swaim made a motion to approve the minutes. Alderman Ragsdale seconded the motion. On roll call, the following Council members voted aye: Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The following voted nay: none. On the agenda next was a Public Hearing on the abandonment of an alley within the Fairmont Addition of the City of Van Buren, Crawford County, Arkansas. Kyle Salyer explained that both of the abandonments are to facilitate the relocation of the existing King School to the vacant lots to the east of the school, and was present to answer any questions regarding these closings. There was no one that opposed this, or had any questions. On the agenda next was to consider AN ORDINANCE VACATING AND ABANDONING AN ALLEY WITHIN THE FAIRMONT ADDITION OF THE CITY OF VAN BUREN, CRAWFORD COUNTY, ARKANSAS. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale. Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 29 -2009 WHEREAS, the Petitioners) have been at CITY OF VAN BUREN, own all the property ad -I the Petitioners' expense. ARKANSAS joining those portions af,i SECTION 3: A. copy of this ORDINANCE NO. 29-2009 fected hereto; and BE IT ENACTED BY THE ordinance, duly certified WHEREAS, after due no- by the City Clerk; shall. be CITY COUNCIL, FOR THE tice as required by Iaw,� filed in the real CITY OF VAN'BUREN, AR- the Council has, at the estate records of the 're- KANSAS AN ORDINANCE time and place proscribed corder of the Circuit Clerk TO BE ENTITLED: AN OR- by said notice, heard all of Crawford County in ac- DINANCE VACATING -AND persons desiring to be cordance with A.C.A. ABANDONING AN ALLEY heard on this question and I 14 -54 -104 (2). WITHIN THE FAIRMONT has ascertained that the IN WITNESS WHEREOF, ADDITION OF THE; CITY street vacation and grad- the City of Van Buren; Ar- OF VAN BUREN, CRAW- donment herein is in the kansas, by its City Coun- FORD COUNTY, ARKAN- public interest add wel- cil, did pass; approve, and SAS. fare (Res.10 -2- 2009). adopt, by a vote of 6 far WHEREAS, The Van Buren NOW, THEREFORE, BE IT and 0 against, the forego School District has peti- ORDAINED AND ENACTED ing Ordinance at its regu- tioned the City Council to By THE CITY COUNCIL OF lar meeting held on the close and abandon a por- THE CITY OF VAN BUREN, 16th day of November tion of a platted alley ad- ARKANSAS, THAT: 2009. joining Lots 1 :20 of Block SECTION 1: The City of ROBERT D. FREEMAN; 9 of the Fairmont Addition Van Buren, Arkansas, sub- Mayor to the City. of Van Buren; ject to any rights vested ATTESTED: Arkansas, and abandon b any recorded ease- Barbie Curtis, any utility easement, merit, releases, vacates City Clerk/Treasurer theewith; and and abandons, all of its APPROVED AS TO FORM: WHEREAS, the City Coun rights, together' with the N. Donald Jenkins, Jr., cil of Van Buren; Arkan- rights of the public gener- City Attorney sas, acting under the, ally, in and to a portion of Published in the Novem- authority of ARKANSAS a platted alley adjoining ber 18th, 2009 issue of the CODE ANNOTATED Lots 1 -20 of Block 9 of the Press Argus- Courier. 14-54-104 (2) et. seq. has Fairmont Addition to the Ithe authority to take the City of Van Buren. Arkan- 1 action herein and the s•s. (street to be vacated and SECTION 2: All utilities I abandoned is not required presently using said if or any corporate pur- street, shall retain ease poses, and the public in- ments of reasonable terest and welfare will note width, being a minimum be adversely affected by' of fifteen (15) feet in the vacation and abandon -i width, to service said utili- ment thereof; and_ ties until said utilities On the agenda next was a Public Hearing on the abandonment of North 19 Street in the City of Van Buren, Crawford County, Arkansas. There was no one that opposed this, or had any questions. On the agenda next was to consider AN ORDINANCE VACATING AND ABANDONING A PORTION OF NORTH 19 STREET IN THE CITY OF VAN BUREN, CRAWFORD COUNTY, ARKANSAS. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd. and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 30 -2009 CITY OF V A N BUREN, WHEREAS, after due no- cords Of recoider of ARKANSBS tice as required by law, the Circuit'Clerk of Craw ORDINANCE NO. 30 -2009 the Council has, at the ford County in accordance BE' IT ENACTED BY THE time and place proscribed with A.C.A.- 14 -54 -104 CITY COUNCIL, FOR THE by said notice, heard all (2). i CITY OF VAN BUREN, AR- persons desiring to be IN WITNESS WHEREOF, KANSAS AN ORDINANCE heard s question and the City of Van Buren, Ar- has ascertained that the kansas, by its City Coun- TO BE ENTITLED: street vacation and aban cil, did pass, approve, and IAN ORDINANCE VACAT- donment herein is in the adopt, by a vote of 6 for •ING AND ABANDONING A public interest and wel- and 0 against, the forego IPORTION OF NORTH 19TH fare (Res:10 -t- 2009). ing Ordinance at its regu- 'STREET IN THE CITY OF NOW, THEREFORE, BE IT lir meeting held on the VAN BUREN, CRAWFORD ORDAINED AND ENACTED 16th 'day of November COUNTY, ARKANSAS. By THE CITY COUNCIL OF 2009. WHEREAS, The Van Buren THE CITY OF VAN BUREN, ROBERT D. FREEMAN, School District has peti- ARKANSAS, THAT: Mayor tioned the -City Council to SECTION 1: The Cit9 of BARBIE CURTIS, close and abandon a por- Van Buren, Arkansas, sub- City Clerk/Treasurer 1 Lion of North 19th Street ject to any rights vested N. DONALD JENKINS, JR. 1 between Poplar and Bald- b any recorded ease- City Attorney win Streets in the City of ment, releases, vacates ?Published in the Novem Van Buren, Arkansas, and and abandons, all of its Sher 16th, 2009 issue of the abandon any utility ease- rights, together with the t?reSs A__rgus- Courier. ments, therewith; and rights of the public gener- WHEREAS, the City Coun- ally, in and to that portion cil of Van Buren, Arkan- of North 19th Street be- sas, acting under the tween Poplar and Baldwin authority ARKANSAS Streets in the City of Van CODE ANNOTATED Buren, Arkansas. 14 -54 -104 (2) et. seq. has SECTION 2: All utilities the authority to take the presently using said action herein and the street, shall retain ease street to be vacated and Meets of •reasonable- abandoned is not required width, being a minimum for any corporate pur- of 'fifteen (15) feet in poses, and the public in- width, to service said utili- terest and welfare will not ties until said utilities be adversely affected by have been relocated at the vacation and abandon- the Petitioners' expense. ment thereof; and SECTION 3bA copy of this 'WHEREAS, the Petitioners ordinance; duly certified own all the property ad- b the City Clerk, shall be joining those portions af- filed in the real estate re- fected hereto; and On the agenda next was to consider AN ORDINANCE TO AMEND VAN BUREN'S MASTER STREET PLAN, ORDINANCE NO. 02 -2002, AS AMENDED; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Parker. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Sagely. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 31 -2009 CITY OF VAN BUREN, f•1 Provide a roadway net- SECTION 3: The various ARKANSAS I work that supports the eh ty's adopted Land Use provisions and 'parts" of ORDINANCE N0.31 -2009 plan and Ma and this Ordinance are hereby CBE IT ENACTED BY THE ;WHEREAS, the new Mas- declared to be 'severable, CITY COUNCIL, FOR THE and, if any section or part CITY OF VAN BUREN, 'ter Street Plan hereto, of a section, or any provi- ARKANSAS AN ORDI- 'having been prepared by sion or part of a provision NANCE TO BE ENTITLED: the City Engineer, was herein, is declared to be AN ORDINANCE TO reviewed by the Van Bu- unconstitutional, inappro- AMEND VAN BUREN'S ren Planning Commission, priate, or invalid by' any MASTER STREET PLAN, and' upon notice of a Pub- court of competent juris- ORDINANCE' NO. 02 -2002, lic Hearing and publica- diction, such holding shall AS AMENDED; AND FOR tion, was set for a Public not invalidate or affect OTHER PURPOSES. hearing, conducted by the the remainder of this Or- WHEREAS, the City of Van Commission,' in accor dinance and to that extent Buren has adopted a Mas- dance with A.C.A., the provisions hereto are ter Street Plan to provide 14 -56- 422(1); and declared to be severable. for the Orderly growth and WHEREAS, the proposed IN WITNESS WHEREOF, development of amendments to the Van the "City the City of VamBuren, Ar- of Van Buren through the Buren Municipal Code kansas, by its City Coun- in development of a road- here were recom- cil, did pass, approve, and way sa cir that provides' mended by a majority .adopt, a t vote of for internal l circulation within on within vote of the entire Planning and 0 agg ainst, the forego- the city while connecting Commission in accor- ing Ordinance at its Meet to other population cen- dance -2(3);. with A.C:A:' ing held on' the 16th day of tern in the River Valley, 14 -56- 42 THEREFORE, 'PE IT November 2009. S which constitutes ty wit NOW, Ma yo r D. FREEMAN, oral policy of the city ORDAINED AND ENACTED ty with BY THE CITY COUNCIL OF Mayor regard to the future loco- ATTESTED: trop and function of all THE CITY OF VAN BUREN, 'BARBIE CURTIS, roadway systems; and ARKANSAS, THAT: ;City city cl Clerk/Treasurer WHEREAS, The objective SECTION'!: The new 2009 N. DONALD JENKINS, JR. of the Van Buren Master (Master Street Plan, as City Attorney d (recommende by the Street Plan is to: Published in the Novem- Provide for the efficient (Planning Commission, a ber 18th, 2009 issue of the (copy of -which is attached, and lefe and g oods; [ion,of Press Argus- Courier. people and goods; hereto, is hereby adopted( Minimize the effect of 'as the official master! traffic on residential ar- I street plan for the city of Van Buren. eas; n of smooth from resi- I SECTION 2: The passage, tion of traffic from resi- 'approval, and adoption of dential areas to arterials, this new street plan k 'expressways -and—freer made in accordance with ways; A.C.A. 14 -56- 422(5), and Provide adequate access shall be filed in the office to all parcels of land in a -of the city clerk, who shall (manner that will suit also file, with the County needs and intendeduses; Recorder for Crawford I County, a copy hereof.,", 1 On the agenda next was to consider AN ORDINANCE FOR COMPLIANCE WITH ARK. CODE ANN. 14 -42 -107, AUTHORIZING A CONTRACT WITH AN OFFICIAL OR EMPLOYEE OF THE CITY OF VAN BUREN FOR EMBROIDERY SERVICES FOR THE VAN BUREN POLICE DEPARTMENT AND THE CITY OF VAN BUREN, AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Moore. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd. and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd. and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 32 -2009 ,CITY OF VAN BUREN, of the Administration and ARKANSAS the. Van Buren City Coun- ORDINANCENO32- cil that compliance with 2009 A.C.A. 14 -42 -107 is satis- BE IT ENACTED BY THE fled for the conducting of CITY COUNCIL, FOR THE all city business; CITY OF VAN BUREN, AR- NOW, THEREFORE, BE IT KANSAS AN ORDINANCE ORDAINED AND ENACTED TO BE ENTITLED: BY THE CITY COUNCIL OF AN ORDINANCE FOR THE CITY OF VAN BUREN, COMPLIANCE WITH ARKANSAS, THAT: ARK. CODE ANN. SECTION 1: Make -A -Point 14-42 -107, AUTHORIZ- Embroidery, which is ING A CONTRACT WITH owned by Van Buren Po- AN OFFICIAL OR EM- lice Corporal Rick Patter PLOYEE OF THE CITY son, is hereby authorized OF VAN BUREN FOR land accepted, as recom- EMBROIDERY SERVICES j mended by the Police De- FOR THE. VAN BUREN I partment, to perform em- POLICE DEPARTMENT ployee name and depart- AND THE CITY OF VAN nient logo ,embroidery BUREN, AND FOR services for the City of OTHER PURPOSES. Van, Buren and the Van WHEREAS, A.C.A. 14-42- Buren Police Department, 107 requires an ordinance on an ongoing basis be enacted specifically IN WITNESS WHEREOF, permitting the conducting the City of Van Buren, Ar- of any business between kansas, by its City Coon- an official or employee of cil, did pass, approve, and the city and the City of adopt, by a vote of 6 for Van Buren; and and 0 against, the forego WHEREAS, the City of Van ing Ordinance at its meet Buren and the Van Buren ing held on the 16th day of Police Department wish to November, 2009. do business, on an ongo- Robert D. Feeman, Mayor ing basis with Make -A- ATTESTED: Point Embroidery, which Barbie Curtis, is owned by Van Buren Clerk/Treasurer Police Corporal Rick Pat- APPROVED AS TO FORM: Jerson, at a below market N. Donald Jenkins, Jr., rate for embroidery sery- City Attorney ices, and with more re- Published in the Novem- sponsive service; and ber 18 issue of the Press WHEREAS, it is the desire Argus Courier. On the agenda next was to consider A RESOLUTION ACCEPTING THE 1311) OF HUGG HALL EQUIPMENT COMPANY FOR THE PURCHASE OF A SKID LOADER AND DOZER ATTACHMENT FOR THE VAN BUREN STREET DEPARTMENT. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd. and Sagely. Nays none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 11 -1 -2009 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. 11- -2009 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS, A RESOLUTION TO BE ENTITLED: A RESOLUTION ACCEPTING THE 111D OF IIUGG HALL EQUIP;VER'T COMPANY FOR THE I'URCIIASE OF A SKIT) LOADER AND DOZER ATTACHMENT FOR THE VAN BUREN STREET DEPARTMENT. WHEREAS, the City of Van Buren duly advertised and let bids for the purchase of a skid loader and dozer attachment for the Van Buren Street Department; and WHEREAS, bids have been received and opened in accordance with Arkansas law and Hugg Hall Equipment Company was the lowest acceptable bidder, with a bid of 542,499.75, exclusive of sales tar, meeting the bid specifications; and WHEREAS, the City of Van Buren has determined that the bid of Hugg Hall Equipment Company is the best bid: NOW TI IEREFORE. BE IT RESOLVED BY iliE CITY COUNCIL OF VAN BUREN, ARKANSAS, THAT: SECTION 1. The City of Van Buren Arkansas accepts the bid of 542,499.75, plus sales tax, as submitted by H Hall Equipment Compan and set forth in Exhibit "A" attached hereto, to be paid with the S19,67425 from fixed assets disposed of pursuant to Resolution #10 -5 -2009 and Street Department funds. SECTION 2. The Mayor and City Clerk are hereby authorized by the City Council for the City of Van Buren to pay all expenses relating to this project and to execute all documents necessary to effectuate this resolution. IN TESTIMONY WHEREOF, the City of Van Buren. Arkansas, by its City Council, did pass, approve, and adopt, by a vote of w for and 0 ga tst, the foregoing Resolution al its Regular Meeting held on the 16th day of November 2009 Robert Freema yo ATTESTED: API'R VED AS TO FORiM: Barbie Curtis, City Clerk/Treasurer N. 1) d t m s Ci AHO ncv On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF RANDALL FORD FOR THE PURCHASE OF A ONE -TON PICKUP TRUCK FOR THE VAN BUREN STREET DEPARTMENT. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Dodd moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 11 -2 -2009 my OF VAN BUREN, ARKANSAS RESOLUTION NO. 1L -5 -2009 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS, A RESOLUTION TO BE ENTITLED: A RESOLUTION ACCEPTING THE BID OF H&IA'Dfl LL FORD VOLUME PURCHASE OF ONE -TON PICKUP TRUCK FOR THE VAN BUREN STREET DEPARTMENT. WHEREAS, the City of Van Buren duly advertised and let bids for the purchase a one -ton regular cab pickup truck for the Van Buren Street Department; and WHEREAS, kids have been received and opened in accordance with Arkansas law and Randall Ford of Fort Smith was the lowest acceptable bidder, with a hid o[524.720.00 (the same price as the recently expired 2009 state contract), exclusive of sales tax, meeting the bid specifications; and WHEREAS, the City of Van Buren has determined that the bid of Randall Ford is the best bid: NOW THEREFORE_ BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS. THAT: SECTION 1. The City of Van Buren, Arkansas accepts the bid of 524,720.00 plus sales tax as submitted by Randall Ford and set forth in Exhibit "A" attached hereto, to be paid out of Street Department funds. SECTION 2. The Mayor and City Clerk are hereby authorized by the City Council for the City of Van Buren to pay all expenses relating to this project and to execute all documents necessary to effectuate this resolution. IN TESTIMONY \l'! IEREOF. the City of Van Buren, Arkansas, by its City Council, did pass, approve, and adopt, by a vote of L for and 0 if.. 1st, the foregoing Resolution at its Regular Meeting held on the 16th day of November 2009. Robert D. Fa` .ATTESTED: APPROVED AS TO FIR: Barbie Curtis, City Clerklfreasurer N. Donald Jenkinsctity Ahomei On the agenda next was to consider A RESOLUTION APPROVING A ONE HUNDRED DOLLAR ($100.00) CHRISTMAS BONUS TO ALL FULL -TIME, NON ELECTED CITY EMPLOYEES WHO HAVE ONE (1) FULL YEAR OF SERVICE. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman Swaim seconded by Alderman Sagely moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 11 -3 -2009 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. 11 -7- -2009 :A RESOLUTION :APPROVING A ONE HUNDRED DOLLAR (5100.00) CHRISTMAS BONUS TO ALL FULL TIME, NON- ELECTED CITY EMPLOYEES WHO HAVE ONE (I) FULL YEAR OF SERVICE. WHEREAS, The City of Van Buren, Arkansas has paid a Christmas Bonus to its salaried employees in the past; and WHEREAS, The City of Van Buren, Arkansas wishes to continue this practice: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS: SECTION 1: THAT all full -time, non elected city employees who have one (I) fill year of service, shall be paid a one hundred dollar (5100.00) bonus for Christmas. PASSED AND APPROVED THIS 16' DAV OF NOVEMBER, 2009. Aa� ATTESTED: /1 OTT CLERK TREASURER Next on the agenda was the Mayor's discussion of the Proposed 2010 Budget. Mayor Freeman said that there won't be any action taken until December's meeting. Revenue estimates are somewhat of a down estimate from what we saw last year. Two increases that are shown are the federal funded Firefighter's Safer Grant and the new yard waste revenues. Expenditures are up slightly because of the yard waste pickup. That will wash out. One major increase for $32,000 is for housing prisoners at jail. Mayor Freeman said that there is relatively no change from the 2009 budget. He is still projecting to fund for a Planning Coordinator. Funds for that position will be made up of the positions vacated by Mr. Riggs in 2009 and Ms. Mitchell in March of 2010. There will be no across the board pay raises again for 2010. The money's just not there. We will look at it on a monthly basis. There were no questions from the council at this time. Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by Alderman Parker to appropriate the sum of $1,381,330.99 to pay expenses and salaries for October 2009, presented by the City Clerk. The Council followed with a unanimous vote. 11 -D6 -2009 09:12 AM C I T Y O F v A N 90668 PAGE: 1 TRIAL BALANCE AS OF: OCTOBER 31St. 2009 •i• j 10 General fLnd' MDNTN TO GATE YEAS TO BATE ACCTS ACCOUNT NAPE DEBITS CREDITS DEBITS CREDITS ASSETS 1000 Petty Cash 0.00 200.00 1020 Cash in Bank 109,539.42 316,3 70.29 1020.05 2009 Byrne Recovery Grant 61,935.60 61,535.60 �'H ].592.00 1020.06 2009 Byrne Grant ],593.00 1020.07 2007 Byrne Gran[ 689. 0° 1.689.00 1020.03 Cash In Bank-Ins 2008 Storm 0.00 ]0,952.]9 1020.09 District Cout Grant-Mediation 0.00 975.00 1020. 10 dash in Dane RO C 1,130.91 6,406.14 I 0 1 6 8 2 6 4 4 1020.11 Cash in Bank -KV88 0.00 ],94.29 °.00 43,385.25 1,524•22+ 1020.13 Cash In Bank-ACT 833 f 3020.14 Court Automation-District 1,072.50 49,660.06 1 i i 4 J 6 I 1020.15 Cash in Bank -ACT 3319 0.00 0.00 3 1 J J G 1020.16 AR Dept of Rural Services 0.00 0.00 1 2 0 5 0 4 6 2 35.000.00 0.00 1 i J S 1020.17 New Police DeP[ Q 0 1020.18 Cash in Bank P° Co Tax 12,051.88 69, E63.11 1020.19 Cash in Bank FB Co Tax 41,632.57 187,818.52 1 J 1 L J J 1020.20 Cash In Bank Erosion Control 75.00 3,225.00 0 Q 1020.27 Cash In Bank Levee 0.00 7,741.17 1 d 3 0 9 1 1020.29 Marina depalrs I9, %61. 50 17,732.50 1020.31 Cash in Bank Fa:ks Fen 17,915.00 36,:82.89 1020.33 Cash In Bank-Yard vase 0.00 0.00 I 1020.51 Cash in Bank Cemetery 7.35 11,116.79 1020.91 Cash In Bank Cap Imp 30,697.92 437,553.00 1040 Investments 0.00 550, 000.00 i 1040.10 Investments Sates Tax City 0.00 0.00 3090.18 Investments FD Co tar r 0.00 1040.19 investments F0 Co Tax 0.00 0.00 1040.27 Investments Levee 0.00 0.00 1040.31 Investments Parks 4 Bec 0.00 0.00 1040.51 Investments cemetery 0.00 98,79.59 1010.91 Investments Cap tep 2,213.41 1,810.641.98 1050 Fixed Assets 0.00 0.00 1051 Accumulated Oe pre a._on 0.00 0.00 1504 Due from Payroll s 0.00 0.0O 1505 Due From Other Funds D. D° 0 1520 Due from Street Fund 8.9 8.92 I o 1540 Due From Library Fund 0.00 0.00 I LIAB0'I AND FUND 015^VCE 2000 Accounts Payable 0.00 0.00 III 2010 Municipal Kealtn Ins. Payable 0.00 0.00 2030 Colonial Life Payable 0.00 0.00 2035 Credit Union -First Resource 0.00 0 2040 :APES Payable 0.00 0.00 I 2050 Natl0na Foundation Life Ins. 0.00 0.00 2060 AFDC D.oe o.00 Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance Reports were presented for filing. There being no further questions or changes, the reports were filed as submitted. Next on the agenda was Miscellaneous and General Discussion. John Pope with Keep Arkansas Beautiful and Keep Van Buren Beautiful spoke about the Cigarette Litter Prevention Program. We have reduced the amount of litter by 60% by purchasing cigarette urns to place on Main Street. Keep America Beautiful has an award program and Mr. Pope applied for that on behalf of Keep Van Buren Beautiful. He will be traveling to Washington D.C. to accept the I Place on a national basis for a Cigarette Litter Prevention Program. We've received that award for our innovative approach. Keep Arkansas Beautiful has declared November as Recycle Month. Alderman Bill Swaim requested that the City Attorney prepare an Ordinance for December's council meeting to restore the Mayor's approval amount from $10,000 to $20,000. Alderman Donna Parker thanked Mr. Jenkins for preparing some documents for the new city library. Alderman Johnny Ragsdale asked if we'd heard anymore about the money from the bonding company. Mayor Freeman said the last letter was sent out last week. There being no further business, motion was made by Alderman Parker and seconded by Alderman Swaim to adjourn. The Council followed with a unanimous vote. The meeting adjourned at approximately 7:40 p.m. ATTESTED: A$PR 0 VED: d CITY CLERK'- TREASURER MAYOR