06 June 2009 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING JUNE 15, 2009
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, June 15,
2009 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Swaim, Parker,
Moore, Ragsdale, Dodd, and Sagely. City Clerk- Treasurer Barbie Curtis and City Attorney
Donald Jenkins were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Reverend Beth Sentell, Interem Pastor of First Presbyterian
Church. She was introduced by Liz Balls.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on May 11, 2009. Alderman Swaim made a motion to approve the minutes. Alderman Parker
seconded the motion. On roll call, the following Council members voted aye: Alderman Swaim,
Parker, Moore, Ragsdale, Dodd, and Sagely. The following voted nay: none.
On the agenda next was a Public Hearing to consider an Ordinance on the closing of an
alley within the McGee Addition in the City of Van Buren, Crawford County, Arkansas. There
were no comments or questions.
On the agenda next was to consider AN ORDINANCE VACATING AND
ABANDONING A PORTION A PLATTED ALLEY IN THE CITY OF VAN BUREN,
CRAWFORD COUNTY, ARKANSAS. The Clerk read the Ordinance in its entirety.
Alderman Swaim moved that the rules he suspended and the Ordinance be placed on its second
reading. The motion was seconded by Alderman Dodd. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely.
The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes
being necessary for passage. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sagely. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Moore to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 9 -2009
CITY OF VAN BUREN
ARKANSAS
ORDINANCE NO. 9-2009
BE IT ENACTED BY THE
CITY COUNCIL, FOR THE
CITY OF VAN BUREN,, AR- (WHEREAS, after due no -1
KANSAS AN ORDINANCE [WHEREAS,
as- required by.. law,I SECTION 3.'A copy of ttiis
TO BE ENTITLED: the Council has, at the ordinance, duly certified
AN ORDINANCE VA- time and place proscribed I by the City Clerk, shall be
CATING AND ABAN- by said notice, heard all filed in the real estate re-
DONING A PORTION A persons desiring to be cords of the recorder of
PLATTED ALLEY IN THE heard on this question andj the Circuit Clerk of Craw
CITY OF VAN BUREN, has ascertained that they ford County in accordance
CRAWFORD COUNTY, alley vacation and aban -I with A.C.A. 14 -54 -104
ARKANSAS. donment herein is in the i (2).
WHEREAS, the Van Bu- public interest and wel IN WITNESS WHEREOF,
ren School District has fare (Res. 5 2009) the City of Van Buren, Ar-
petitioned the City Coun- NOW, THEREFORE, BE IT kansas, by its City Coun-
cil to vacate and abandon ORDAINED AND ENACTED dl, did pass, approve, and
a platted alley adjoining BY THE CITY COUNCIL OF adopt, by a vote of 6 for
Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, THE CITY OF VAN BUREN, and 0 against, the forego
10, -11 and 12 of Block 6 of ARKANSAS, THAT: Ing Ordinance at its regu-
the McGee Addition in the SECTION 1: The City of lar meeting held on the
City of Van Buren, Arkan- Van Buren, Arkansas, sub- 15th day of June, 2009.
sas, and abandon any util- ject to any rights vested Robert D. Freeman, Mayor
ity easements, therewith; by any recorded ease- Attested:
and ment, hereby releases, va- Barbie Curtis
r A- WHEREAS, the City Coun- cates and abandons; all of City Clerk/Treasurer
1t cil of Van Buren, Arkan- its rights, together with Approved As To Form:
sas, acting under the the rights of the public N. Donald Jenkins, Jr.
authority of ARKANSAS generally, in and to that City Attorney
CODE ANNOTATED portion of a platted alley Published in the June 17,
14 -54 -104 (2) et. seq. has adjoining Lots 1, 2, 3, 4, 5. 2009 issue of the Press Ar-
the authority to take the 6, 7, 8, 9, 10, 11 and 12 of gus- Courier.
action herein and the alley Block 6 of the McGee Ad-
to be vacated and aban- dition of the City of Van
L doned is not required for Buren, Arkansas.
any corporate purposes, SECTION 2: All utilities
and the public interest presently using said alley,
and welfare will not be if any, shall retain ease
'adversely affected by the meets of reasonable
vacation and abandon- width, being a minimum
ment thereof; and I of fifteen (15) feet in
WHEREAS, the Petition- width, to service said utili-
ers own all the property ties until said utilities
adjoining those portions have been .relocated at
affected hereto; and the Petitioners' expense.
On the agenda next was to consider AN ORDINANCE TO REPEAL ORDINANCE
NO. 1992 -25 AND ORDINANCE NO. 23 -1997, AND TO IMPLEMENT A SOLID WASTE
MANAGEMENT SYSTEM AND RECYCLING PROGRAM FOR THE CITY OF VAN
BUREN, ARKANSAS. The Clerk read the Ordinance in part. Alderman Swaim moved that the
rules be suspended and the Ordinance be placed on its second reading. The motion was
seconded by Alderman Ragsdale. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the
motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for
passage. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Ragsdale. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 10 -2009
ORDINANCE NO. 10-2009
AN ORDINANCE TO REPEAL ORDINANCE NO. 1992-25 AND ORDINANCE NO. 23 -1997, AND TO IMPLEMENT A
SOLID WASTE MANAGEMENT SYSTEM AND RECYCLING PROGRAM FOR THE CITY OF VAN BUREN, ARKANSAS.
WHEREAS, the City of Van Buren, Arkansas adopted an Ordinance to Implement a Solid Waste Management
System and Recycling Program in 1992 identified as Ordinance No. 1992 -25; and,
WHEREAS, the City of Van Buren, Arkansas adopted an Ordinance Amending Van Buren Solid Waste Manage-
ment System and Recycling Program Ordinance No. 1992 -25, Sections 6 and 16, and Repealing Section 20 in
1997 identified as Ordinance No. 23 -1997; and,
WHEREAS, since the additional adoption of Ordinance No. 1992 -25, and Ordinance No. 23 -1997, more specific
requirements and definitions for the same are needed and that it is now necessary to repeal said Ordinances;
and,
WHEREAS, it is the desire and goal of the City of Van Buren, Arkansas to continue to protect the public health
and welfare, to prevent the creation of nuisances, to conserve natural resources and to enhance the beauty and
quality of the environment; and,
WHEREAS, the City of Van Buren is authorized to implement rules and regulations for the control, collection,
removal, reduction, disposal, treatment and handling of solid waste and recyclables; and,
WHEREAS, it is the desire of the City of Van Buren to maintain a comprehensive, city-wide solid waste manage-
ment system and recycling program.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS
THAT, Ordinance No. 1992-25 is hereby repealed; and,
THAT, Ordinance No. 23 -1997 is hereby repealed; and,
SECTION I: That under the authority of Arkansas Code Annotated Sections 14- 232 -103. and 8-6-211, the City of
Van Buren hereby prescribed the following regulations.
SECTION 2. Definitions:
a. Bulk Items -Items that may require special handling and management including, but not limited to: white
goods such as refrigerators, ranges, water heaters, freezers, and other similar domestic appliances; household
goods such as toilets, sinks, bathtubs, furniture, carpet or other flooring materials; and /or other materials re-
suiting from do- it- yourself home improvements. Bulk items must be generated by the customer at the address te
where they are collected.
b. City -The City of Van Buren, Arkansas or its authorized representative: r p
c. Hazardous Waste -Any waste or combination of wastes of a solid, liquid, gaseous or semi -solid form which, q
because of its quantity, concentration, physical, chemical, or infectious characteristics, (1) cause or signifi- 1
cantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating illness: or
(2) poses a substantial present or potential hazard to human health or the environment when improperly
treated, stored, transported. disposed of or improperly managed.
d. Multi Family Residential Unit A premises where multiple separate units for residential inhabitants are con-
tained within one or more buildings such as a Duplex (2,Units), Triplex (3 Units), Faurplex (4 Units), and a mul-
tiple unit apartment building.
e. Person Any individual, corporation, company, firm, partnership, association, trust, institution, occupant,
'owner's agent, lessor, lessee, or tenant.
f. Premises House, yard. apartment, motel, mobile home, park, dwelling place, hospital, school, hotel, club,
restaurant, shop, church, place of business manufacturing establishment, government building, or other pri-
vate building, within the corporate limits of the City.
g. Recyclables Those materials which can be recovered for reuse in present or reprocessed form. For the pur-
poses of this Ordinance, these shall include but not be limited to, items agreed upon in the Agreement between
the Van Buren Municipal Utilities Commission and the Residential Solid Waste Disposal Firm.
h. Recycling The systematic collection, sorting, decontaminating, and returning of waste materials to com-
merce as commodities for use or exchange,_
ORDINANCE NUMBER 10 -2009 CONTINUED
fleryding Container Container used exclusively for recycling including the City issue eighteen (18) gallon
green containers or other containers that may be approved and designated by the City in the future.
j. Residential Solid Waste Solid waste generated at and resulting from the maintenance and operation of a
residential unit where it is collected, including but not limited to items that are acceptable at the disposal facil-
ity and do not exceed the container and weight limits of this Ordinance and/or the Agreement with a Residen-
tial Solid Waste Disposal Firm. Residential solid waste does not include solid waste that, in the opinion of the
I Residential Solid Waste Disposal Firm and /or the Van Buren Municipal Utilities could potentially cause harm to
the public, employees, environment, or equipment.
I k. Residential Solid Waste Disposal Firm A person, firm, company, or corporation engaged in the business of
1 removal and disposal of residential solid waste, which has been granted a franchise, contract, or agreement by
the Van Buren Municipal Utilities Commission and also meets all federal, state, and local licensing require-
ments.
1. Residential Unit A premises owned, leased, occupied or managed for a residential purpose on a single family
dwelling.
m. Solid Waste All putrescible and nonputrescible refuse in solid or.semisolid form including, but not limited
to garbage., rubbish. ashes, street "refuserdemolition,Wastes, construction wastes..hazaFdous wastes: trash.,
debris, refuse matter, or vegetable matter from kitchen, market, or store, paper fodd'cdntainers, and all oth'e'r,
solid and semisolid waste materials resulting from industrial, commercial, agricult community, and resi!
denial activities.
n. Solid Waste Container A commercial container suitable for storage of waste generated by commercial en-
terprises and capable of being emptied by mechanical equipment, or a plastic bag, durable and leak proof, and
tied securely, or covered plastic or metal garbage can of sufficient size and number to hold the solid waste
which accumulates on the premises. A container larger than forty five (45) gallon capacity shall not be consid-
ered and approved container for residential purposes unless otherwise specified in the Agreement with a Resi-
dential Solid Waste Disposal Firm. A cardboard box is not considered an approved container, however; may be
set out for residential collection one time, providing that the box and /or boxes and contents do not exceed the
'capacity, weight, and number of container limits set by this Ordinance and the Agreement with a Residential
Solid Waste Disposal Firm.
o. Solid Waste Disposal Firm A person, firm, company, or corporation engaged in the business of removal and
disposal of solid waste and also meets all federal, state, and local licensing requirements. II
p. Yard Waste Including but not limited to, grass clippings, leaves, brush, tree pruning, pine needles, shrub-
bery, etc.
SECTION 3: That the City shall regulate the collection, storage, transportation, and processing of all solid waste
within the City Limits of Van Buren, Arkansas. I
SECTION 4: Every person in possession, charge or control of any premises within the City, where solid waste is
created or accumulated shall be required to keep a sufficient number of approved garbage cans, garbage bags,
or commercial containers for deposit of solid waste to prevent the spreading or scattering of such wastes.'
When it is found that the storage of such solid waste might become a breeding place for mosquitoes, rodents,
flies, and germs harmful to the health of the inhabitants of the community, the City or its agents shall be ern-1
powered to order the owner or person in charge of said premises to remove such solid wastes.
SECTION 5: Certain hazardous and medical wastes, such as those produced by hospitals and nursing homes{
I should be stored and /or disposed of so as to prevent transmission of disease or causing of injuries pursuant to
State and Federal regulations.
SECTION 6; That each person occupying a residential unit within the City, shall be required to collect, separate,
and place upon the premises, in an approved solid waste container, all solid waste generated thereon for man
datory collection. No solid waste container weighing more than fifty (50) pounds, including contents of said
container, shall be set out for residential solid waste collection.
SECTION 7: That each person occupying a residential unit within the City, shall have the opportunity to sepa
rate and place upon the premises, in a recycling container designated recyclables generated thereon. for col -i
lection by a Residential Solid Waste Disposal Firm.
1 SECTION 8: That a Multi- family Residential Unit may be added to the mandatory residential solid waste collec-
tion program, if agreed upon by the Van Buren Municipal Utilities, the Residential Solid Waste Disposal Arm. 1
and the Premises owner. 1
SECTION 9: That all containers shall be placed in a safe and convenient place, either curbside or beside alleys
as appropriate, for the purpose of collecting solid waste and recyclables. However the placement shall not in-
terfere with the public right of way, pose a health hazard or create a public nuisance. All residential customers
shall provide a safe and convenient entrance through or to the property for the purpose of collection and all vi- 1
cious animals shall be either confined or kept restrained at a point where collectors may collect or empty con
tainers without fear of attack.
SECTION 10: That every person in possession, charge, or control of any industrial, commercial, or multi family
residential premises, within the City, where solid waste is created or accumulated shall cause to have solid
waste removed a minimum. of once per week or more often if necessary. All solid waste so removed shall be
hauled to and disposed of, at a disposal site which has been approved by the appropriate federal and state
agency.
SECTION 11: That construction and demolition waste such as lumber, plaster, roofing material, dirt, stumps.
tree trunks, other debris incidental to construction and demolition, and yard waste shall be removed by the
owner of the premises or the contractor responsible for the accumulation. Dead animals, furniture or items too
large for the solid waste containers are prohibited. The solid waste disposal firms, may, with City approval,
make special arrangements to collect bulk items and /or yard waste. Hazardous waste and solid waste such as
used motor oil, pesticides, paint, lead -acid batteries, waste tires, fertilizers or chemicals, must be disposed of
as provided by regulation of the agencies of the United States and the State of Arkansas and /or the City per
taining thereto.
SECTION 12: That no person shall be permitted to accumulate upon their premises, any solid waste or recycla-
hies, except in the appropriate solid waste containers to be placed upon the premises for collection and dis-
posal.
SECTION 13: The City shall grant a franchise, contract, or agreement to a Residential Solid Waste Disposal Firm
for the mandatory collection of residential solid waste and recyclables and shall issue, implement and enforce
such regulations as are necessary to insure quality solid waste and recycling collection service.
SECTION 14: That the City shall regulate all rates and fees charged by the residential solid waste disposal firm
or any monies to which they are entitled by franchise, contract, or agreement under this Ordinance, and shall
I implement and enforce such Ordinances and regulations necessary for the funding of the City's solid waste
1 management system and recycling program. All such rates, charges or contractual fees shall be on file at the
Loffce of the Ci_ty.Clerk and available for inspection by the public during business hours.
ORDINANCE NUMBER 10 -2009 CONTINUED
SECTION 15: Thafthe Varl'BurerT Municipal Utilities Commission is hereby appointedthe agent the City for
the residential phase of the solid waste management system and recycling program, and shall conduct its im-
plementation, operation, oversight; the negotiation and contracting with a Residential Solid Waste Disposal
Firm; and the division of the City into service areas, and shall have the authority to make such additional rules
and regulations necessary for the same. The Van Buren Municipal Utilities shall be entitled to compensation for
these duties. Provided, however, that the Van Buren City Council shall be sole authority to approve rates,
charges, or contractual fees.
SECTION 16: That any person who fails, neglects, or refuses to comply with or resists the enforcement of any
of the provisions of this Ordinance shall be guilty of a misdemeanor, and shall be fined not less than $25.00 no
more than $100.00, plus court costs, for each offense. Each day that a violation is permitted to exist shall con-
stitute a separate offense. In addition to the above penalty, each violator may be subject to enforcement proce-
dures authorized under Arkansas Code Annotated Section 8 -6 -211, and also loss of City utilities.
SECTION 17: That if any Section or part of this Ordinance shall be held to be invalid or unconstitutional, it shall
not affect the remaining Sections thereof, and the Sections and parts of said Ordinance shall be treated sever-
ally.
SECTION 18: That all Ordinances or parts of Ordinances in conflict herein, are hereby repealed.
SECTION 19: That due to the need to maintain and enforce a comprehensive, city-wide, solid waste manage-
ment system and recycling program, and this ordinance being necessary for the preservation of the public
peace, health and safety, shall be in full force and effect from January 1, 2010.
PASSED AND APPROVED this 15th day of June, 2009.
By: Robert D. Freeman, Mayor
Attest:
Barbie Curtis
City Clerk
Published in the June 17, 2009 issue of the Press Argus Courier.
On the agenda next was to consider AN ORDINANCE AMENDING ORDINANCE
31 -1999 TO IMPOSE AN ADDITIONAL $20.00 JAIL FEE ON ALL MISDEMEANOR
AND TRAFFIC VIOLATIONS IN THE CITY OF VAN BUREN; TO PROVIDE FOR
SEVERABILITY; TO PROVIDE FOR AN ADOPTION DATE AND EFFECTIVE DATE;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the
Ordinance be placed on its second reading. The motion was seconded by Alderman Parker. On
the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker,
Moore, Ragsdale. Dodd, and Sagely. The Mayor declared the motion carried as there were six
(6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the
Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Dodd. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. Mayor Freeman clarified that they
are not adding twenty dollars to the fines. They are changing the current five dollar fine to
twenty to help cover our costs to the county jail.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Sagely, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE O' DINANCE WAS GIVEN THE NUMBER 11 -2009
WHEREAS, The City of 'SECTION 2: This addi- SECTION 6f The effeictive
CITY OF VAN BUREN 1 Van Buren previously tional jail fee shall be used date of this ordinance is
ARKANSAS adopted Ordinance exclusively to defray the July 1, 2009.
ORDINANCE NO. 31 -1999 imposing an addi- cost of incarcerating city SECTION .7: It is hereby
11 -2009 tional $5.00 fee to defray prisoners, including the found and declared by the
BE IT ENACTED BY THE jail costs for the city; and construction' and mainte- City of Van Buren, Arkan-
CITY COUNCIL, FOR THE WHEREAS, the City of Van nance of a city jail and sas, that in order to com-
CITY OF VAN BUREN, AR- Buren has found that the payments to other entities ply with Act 209 of 2009, it
KANSAS, AN ORDINANCE purposes herein require for incarcerating city pris- is necessary that this ordi-
TO BE ENTITLED: immediate attention, for oners. nance become effective
AN ORDINANCE the protection of the SECTION 3: The various immediately, and there
AMENDING ORDINANCE health; welfare and safety provisions 'and' parts of fore, an emergency is
31 -1999 TO IMPOSE of the inhabitants of the this Ordinance are hereby hereby declared to exist;
THE ADDITIONAL City of Van Buren, and as declared to be severable, and this ordinance, being
$20.00 JAIL FEE ON ALL herein set out, an emer- and, if any section or part necessary for the immedi-
MISDEMEANOR AND gency exists and is hereby of a section, or any provi- ate preservation of the
TRAFFIC VIOLATIONS declared to exist. sion or part of a provision public peace, health and IN
IN THE CITY OF VAN NOW, THEREFORE, BE IT ,herein, is declared to be safety, shall be in full the City of Van Buren, Ar-
BUREN; TO PROVIDE ORDAINED BY THE CITY unconstitutional, inappro- force and effect upon the kansas, by its City Coun-
FOR SEVERABILITY; TO COUNCIL OF THE CITY OF priate, or invalid by anyl date set forth herein. cil, did pass, approve, and
PROVIDE FOR AN VAN BUREN, ARKANSAS, 'court of competent juris adopt, by a vote of 6 for
ADOPTION DATE AND THAT: 'diction, such holding shall and 0 against, the forego
EFFECTIVE DATE; DE- SECTION 1: Pursuant to not invalidate or affect ing Ordinance at its meet
GLARING AN EMER- the authority granted by the remainder of this Or- ing held on the 15th day of
GENCY; AND FOR A.C.A 16 -17 -129, as dinance and to that extent, June, 2009.
OTHER PURPOSES. amended by Act 2009 of the provisions hereto are Robert D, Freeman
WHEREAS, The General 2009, Van Buren Ordi- declared to be severable. Mayor
Assembly of the State of nance 31 -1999 is hereby SECTION 4: All ordi- Attested:
Arkansas enacted Act 209 amended to provide for an nances, resolutions or' Barbie Curtis
of 2009, which is effective additional $20.00 jail fee other acts of the City in City Clerk/Treasurer
July 1, 2009, to provide for to be levied and collected conflict with the terms Approved As To Form:
increases of fines for mis- where the Defendant hereof are repealed or N. Donald Jenkins, Jr.
demeanor offense and pleads guilty or nolo con- amended to the extent oft City Attorney
violations, in order to de- tendere to, is found guilty any such conflict, consis Published in the June 17,
fray the cost of incarcer- of, ,or otherwise forfeits tent herewith. 2009 issue of the Press Ar-
atingprisoners_and_ bond for any misde- SECTION 5: The adoption gus- Courier.
meanor of traffic violation date of this ordinance is
in the Van Buren District lune 15, 2009.
Pn „rf
On the agenda next was to consider A RESOLUTION APPROVING AND
ACCEPTING THE FINAL PLAT OF "LOWDER TRACTS 1 THRU 4- SECTION 2,"
WITHIN THE PLANNING JURISDICTION OF THE CITY OF VAN BUREN,
ARKANSAS. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was
any discussion. There was none. Alderman Swaim seconded by Alderman Ragsdale moved that
the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim. Parker, Moore, Ragsdale Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -1 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO.: VJ 2009
BE IT ENACTED 13Y THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING AND ACCEPTING TIIE
FINAL PLAT OF "LOWDER TRACTS 1 THRU 4 SECTION
2," WITHIN THE PLANNING JURISDICTION OFTI IE CITY
OF VAN BUREN, ARKANSAS.
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the laws of the State of
Arkansas, with all powers, authority and duties of a city of the first class, and under
such authority has adopted the Subdivision Regulations for the City of Van Buren
(Ordinance No. 7- 2003); and
WHEREAS, notice of a Public Hearing was duly published and a Public hearing was conducted
as required by law (A.C.A. 14-56 -422) on June 2. 2009: and
WHEREAS, as a result of this hearing, the proposed Final Plat hereto was recommended by a
majority vote of the entire Planning Commission, in accordance with A.C.A.
14 -56 -422;
NOW, THEREFORE, I3E IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
Section I Subject to the assurances provided in the Code of General Orders of the City of Van
Buren Subdivision Regulations Title 15 et seq., being executed to assure that all
improvements are put in and that all requirements of the Planning Commission are
met, the submitted Final flat for Lowder Tracts I thru 4 Section 2 within the
Planning Jurisdiction of the City of Van Buren, is hereby approved and accepted; and
Section 2: The Mayor is hereby authorized and directed to sign said plat document and the City
Clerk is authorized and directed to attest to saute, upon filing of any necessary bonds
with the City Clerk.
IN WITNESS WHEREOF, the City of Van Buret Arkansas, by its City Council, did pass,
approve. and adopt, by a vote of N for and O against, th foregoing Resolution at its tneetino
held on the 15th day oUune, 2009.
r
Robert D. Fre mam-- layor—Th-C
ATTESTED: APPROVE AS TO 2M:
l it
L ti[J T.c� 1
13arbie Curtis, City Clerklfreasurer N. Dot 11(1.1= 1tornev
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF
MUNICIPAL PROPERTY PROGRAM FOR PROPERTY INSURANCE. The Clerk read
the Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman
commented that Municipal Property Insurance and Brown Hiller Clark were the only two bids
and because of our recent losses Travelers Insurance was not going to cover us. Alderman
Swaim seconded by Alderman Moore moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-2-2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 0 2 -2009
A RESOLUTION ACCEPTING THE BID OF MUNICIPAL PROPERTY
PROGRADI FOR PROPERTY INSURANCE..
W1 IEREAS, The Mayor has advertised for bids for property insurance: and
WHEREAS, Bids have been received and opened as advertised: and
WHEREAS, Municipal Property Program of North Little Rock, Arkansas, was
the lowest bid in the amount of $15.573.38.
NOW, THEREFORE, BE IT RESOLVED BY THE cm' COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS:
THAT, The bid of Municipal Property Program is reasonable and is hereby
accepted. The Mayor is authorized to contract with the Municipal
Property Program for property insurance in the amount of
$15,573.38.
PASSED AND APPROVED THIS 15" DAY OF.IUNE, 9.
y.
MAYOR
ATTESTED:
t,1, et
CITY CLERK TREASURER
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF D
D FLOOR COVERING FOR THE INSTALLATION OF FLOORING FOR THE KING
OPERA HOUSE. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there
was any discussion. Mayor Freeman mentioned that the carpet at the King Opera House was in
need of replacement because of buckling and stains, and that since we are doing repairs at the
King Opera House that we should go ahead and replace the carpet. Alderman Swaim seconded
by Alderman Parker moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Swaim, Parker, Moore Ragsdale, Dodd, and Sagely.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -3 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 12 22 -2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF S D FLOOR
COVERING FOR THE INSTALLATION OF FLOORING FOIL
THE KING OPERA HOUSE.
WHEREAS, the City of Van 13uren duly advertised and let bids for the purchase and installation
of flooring in the King Opera House: and
WHEREAS, bids have been received and opened in accordance with Arkansas law and D D
Floor Covering of Van Buren was the lowest acceptable bidder, with a bid of
52] 529.80. inclusive of sales tax, meeting the bid specifications; and
WHEREAS, the City of Van Buren has determined that the bid of D D Floor Covering is the
best bid:
NOW. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAI':
SECTION 1. The City of Van Buren, Arkansas accepts the hid of S19,935.00 plus sales tax of
51,594.90 (totaling 521.529.80) as submitted by D &D Floor Covering and set forth
in `Exhibit A" attached hereto, to be paid out of'capital improvement funds; and
SECTION 2. The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to pay all expenses relating to this project and to execute all documents
necessary to effectuate this resolution.
IN TESTIMONY WHEREOF. the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of ‘t% for and G host, the foregoing Resolution at its
Meeting held on the 15th day of June 2009.
Robert D. Freeman. reFavor
ATTESTED: APP32 VE I
C�..
A1,
Barbie Curtis, City Clcrldireasurer N. Do�tald Je -ins, City Forney
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF
ECKCO INC. FOR THE REPAIR AND RESURFACING OF SIX COURTS AT THE VAN
BUREN MUNICIPAL TENNIS COURTS. The Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. Mayor Freeman said that the tennis courts get
resurfaced about every five years. Also, we are replacing the supports for the nets because they
are dangerous. Brandy said we needed to get those fixed. Timeline for the resurfacing should be
around June or July and it will take approximately two weeks to complete. There have also been
changes in the light systems to control the light timing issue. Alderman Swaim seconded by
Alderman Parker moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Swaim Parker, Moore, Ragsdale, Dodd, and Sagely.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -4 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO.lo -2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN.
ARKANSAS_ A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF ECKCO INC
FOR THE REPAIR AND RESURFACING OF SIX COURTS
AT THE VAN BUREN MUNICIPAL TENNIS COURTS.
WHEREAS_ the City of Van Buren duly advertised and let bids for the repair and resurfacing of
six courts at the Van Buren Municipal Tennis Courts; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and ECKCO
Inc. of Fayetteville, Arkansas, was the lowest acceptable bidder, with a total bid of
$26,886.00, inclusive of materials, labor and sales tax, meeting the bid
specifications; and
WHEREAS, the City of Van Buren has determined that the bid of ECKCO Inc. is the best bid:
NOW, THEREFORE, BE IT RESOLVED BY TFIE CITY COUNCIL OF VAN BUREN.
ARKANSAS, THAT:
SECTION 1. The City of Van Buren, Arkansas accepts the bid of $26,886.00 for the repair and
resurfacing of six courts at the Van Buren Municipal Tennis Courts as submitted by
ECKCO Inc. and set forth in "Exhibit A' attached hereto, to be paid out of capital
improvement funds; and
SECTION 2. The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to pay all expenses relating to this project and to execute all documents
necessary to effectuate this resolution.
TN TESTIMONY WHEREOF, the City of Van Buren, Arkansas. by its City Council, did
pass, approve, and adopt, by a vote of 2 for and .O g inst, (he foregoing Resolution at its
Meeting held on the 15th day of June 2009.
Robert D. Irrcct�i mrTviat'or
ATTESTED: AP• S 1 YRM:
CUAs t as. ra-
Barbic Curtis, City Clerk /Treasurer N. Dm Id Jcn t�onlev
On the agenda next was to consider A RESOLUTION ACCEPTING THE HIGH
BIDS FOR CERTAIN FIXED ASSETS AUTHORIZED TO BE SOLD AND DISPOSED
OF BY SEALED BID, AND FOR OTHER PURPOSES. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Sagely moved that the Resolution be adopted. On the Clerk's calling the
roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and
Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -5 -2009
CITY OF VAN BUREN, ARKANSAS
r
RESOLUTION NO. 2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE IIIGH BIDS FOR
CERTAIN FIXED ASSETS AUTHORIZED TO BE SOLD AND
DISPOSED OF BY SEALED BID, AND FOR OTHER
Pm{ POSES.
WHEREAS, The City of Van Buren authorized the sale and disposal of certain fixed assets which
are obsolete, and /or beyond repair, and are no longer cost effective, so as to no longer
be needed by the City, pursuant to Resolution No. 4 -5 -2009; and
WHEREAS, The City of Van Buren, after advertising, soliciting and opening sealed bids for said
assets has received adequate and acceptable bids for each listed item thereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS:
SECTION 1: That the Mayor is hereby authorized to accept the high bids as set forth in Exhibit
"A" attached hereto for the following property:
2004 Ford Crown Victoria Satan PD -568 1,813.00
2005 Ford Crown Victoria Sedan I'D -590 S 2513.00
2005 Ford Crown Victoria Sedan PD -591 2,513.00
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to execute all documents necessary to effectuate these sales and transfers.
IN WITNESS WHEREOF, the �City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of �l for and i0 agnmast, the foregoing Resolution at its
meeting held on the I5' day of June. 2009.
Robert D. Freer
ATTESTED: AP P,Q\TED S TO F \9:
j
Bair..; C, (,lh ,-i �J
Barbie Curtiss City Clerk/Treasurer N. Doo aaaId Jenkn Ci y
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
POLICE DEPARTMENT TO DISPOSE OF CERTAIN ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY, BY SUCH METHODS AS AUTHORIZED
UNDER THE LAW. The Clerk read the Resolution in its entirety. Mayor Freeman asked if
there was any discussion. There was none. Alderman Swaim seconded by Alderman Sagely
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale. Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -6 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. (a 2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN.
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION 'r0 AUTHORIZE 'TIE POLICE
DEPART,MENr'r0 DISPOSE; OF CER'T'AIN ASSETS FROM
THE CITY OF VAN BUREN'S FIXED ASSET INVENTORY,
BY SUCH METHODS AS AUTHORIZED UNDER THE LAW.
WHEREAS, the City of Van Buren has certain assets on its Fixed Asset Inventory list which are
obsolete, and /or beyond repair, and are no longer cost effective, so as to no longer be
needed by the City: and
WHEREAS, said items or item should be disposed of in accordance with state law. A.C.A.
14 -58 -306, and removed from the City's Fixed Asset Inventory.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN.
ARKANSAS THAT:
SECTION 1: The i \1a} or and City Clerk are hereby authorized to remove the following assets from
the Fixed Asset Inventory and to dispose of same by scaled bid. auction or other such
methods authorized under the law:
Department Amount Description of Inventory Control I/
Police Department S 753.92 Motorola Mobile Radio PD -353
Police Department S 465.00 Motorola Mobile Radio PD -528
Police Department 53695.00 Decatur Mobile Video System PD -533
Police Department S 421.00 Swintec 600 Electric Typewriter PD -113
IN WITNESS WHEREOF, the City of Van Buren. Arkansas. by its City Council, did pass.
approve, and adopt, by a vote of (0 for and (1 against. the uoing Resolution at its meeting held
on the 15 day of June, 2009.
Robert D. FreemanEtthvr
AT'TEST'ED: /�4j' A
I'p r ED A TO F• M:
F 1 U.l E 4I S Barbie Curtis. City Clerk/Treasurer N. Don, d Jenkins. Jr.�torney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE CERTAIN VEHICLES FOR THE CITY OF VAN BUREN
POLICE DEPARTMENT, THROUGH THE STATE PURCHASE CONTRACT; AND
FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman
asked if there was any discussion. Police Chief Kenneth Bell said the City has been on the cycle
of disposing three cars and purchasing three new cars every year. Mayor Freeman said he wants
to stay on that track so we don't fall behind. One side note Mayor Freeman said the City of Fort
Smith is switching from Impalas to Crown Victorias and have placed their first order. Alderman
Swaim seconded by Alderman Ragsdale moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -7 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 -2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED.
A RESOLUTION AUTHORIZING TIIE MAYOR TO
PURCHASE CERTAIN VEHICLES FOR "rnE CITI' OF VAN
BUREN POLICE DEPARTMENT, THROUGH THE STATE
PURCHASE CONTRACT; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police vehicles, for the safety of life and
protection of property by the City of Van Buren Police Department; and
WHEREAS, the City of Van Buren. utilizing funds already allocated in the 2009 budget, desires
to purchase three (3) Ford Crown Victoria police pursuit sedans, for the price of
524,062.00 each, fully equipped, as set forth in attachment "A" hereto; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing such
vehicles though the state purchase contract, pursuant to ARK. CODE ANN. 19 -11-
249, and the City has decided that it is in its best interest to purchase the above listed
vehicles via the 2009 Arkansas State Contract, Award No. SP -09 -0028.
NOW, THEREFORE, BE IT RESOLVED BY 10113 CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: the Police Department of the City of Van Buren, Arkansas is in immediate need of
the vehicles setforth above.
SECTION 2: Said vehicles are to be purchased via the 2009 Arkansas State Contract, Award No.
SP -09 -0028, from Bob Hurley Ford, for the total sum of 524,062.00 each.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this action.
IN TESTIMONY WHEREOF, the City of Van Bu Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of to for and 0 (agai st, the foregoing Resolution at its
meeting held on the 15' day of June 2009.
1.
Robert D. Fre TIr
ATTESTED: AP' il AS TO FO ..N
13arbie Curtis, City Clerk/Treasurer N. Dona d Jenkins, ey
Next on the agenda was Boards and Commissions. The Planning Commission
recommended the renewal of the terms for Jay White, Clarke Moore, and Andrew Dibble.
Alderman Swaim seconded by Alderman Dodd made a motion to grant the nomination. The
Council followed with a unanimous vote. The Historic District Commission recommended the
renewal of Jody Rhoads' term. Alderman Swaim seconded by Alderman Sagely made a motion
to grant the nomination. The Council followed with a unanimous vote. The Van Buren
Advertising and Promotion Commission accepted the resignation of Pam Sheurer and nominated
Tina Youngblood to fill her vacancy. Alderman Swaim seconded by Alderman Parker made a
motion to grant the nomination. The Council followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Ragsdale to appropriate the sum of $1,111,093.10 to pay expenses
and salaries for May 2009, presented by the City Clerk. The Council followed with a unanimous
vote.
6 -08-0009 10:26 A 4 C 1 T Y O F V A N 0 4 6 0 6 PAGE: 1 I
TRIAL BALANCE
As OF: wr e :151, 2009
10 General Fund
V
MONTN TO DAPS YEPA TO MTE
ACCIP ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS II
1000 Petty Casn 0.00 200.00
1020 Cash In Bank 22,956.04 461,191 -46
1020.06 2009 Byrne Grant 0.00 0.00 O
1020.07 2007 Byrne Gran:. 0.50 0.00
1020.08 Cash In Bank -Ins 2008 Story 0.00
1020.09 District Cout Grant- Mediation 0.00 1,050.00 9 1 1 t 5 5
1020.10 Cash in Bank NDC 0.00 18,186.92 1 5 L 5 r 1 I
1020.11 Cash in Bank -KVBB 900.00 5,049.28 O r Ci 7 1 5 C
1020.13 Canb In Back -ACT 833 33,125.46 19,164.08
1020.14 Court Automation District 1,025.00 44,432.19 V 9 5 J
1020.15 Cash In Bask -ACT 1 3 1 4 0.00 0.00 1 0 2 S 4 0
1020.16 AR Dept Of Rural Services 0.00 0.00 2 i 2 6 3 it
1020.11 Nev Police Dept 0.00 35,000.00 l 0 u i 1
1020.18 Cash in Bank PD Co Tax 19,214.18 120,931.32 u I
1020.19 Cash In Bank FD i 3 J L
Co Tax 63,518.91 191,037.86
1020.20 Cash In Bank Erosion Control 275.00 1,100.00 8
1020.27 Cash in Bank Levee 0.00 6,344.11 I 1 1 i I tl.%
1020.31 Casa in Bank Parks t Rec 596.11 53.293.84
1020.51 Cash in Bank Cemetery 68.03 11,356.80
1020.91 Cash In Back Cap Imp 149,211.64 332, 131. b6
1040 Investments
0.00 550,000.00
1040.10 Investments Sales Tax City 0.00 0.00
1040.18 Investment PD Co Tax 0.00 0.00
1040.19 Investments FD Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00
1040.31 Investments Parks 6 Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 40,752_59
1040.91 Investments Cap Imp 0.00 1,806,254.47
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 OUP _rte Payroll 0.00 0.00
1505 Due From other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due Front L±orary Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
2000 Accounts Payable 3.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union -First Resource 0.00 0.00
2040 IOPFI Payable 0.00 0.00
2050 National Foundation Lite Its. 0.00 0.00
2060 AFLAC 0.00 0.00
2080 Conseco Payable 0.00 0.00 g
2090 New York 1006 1n9. Payable 0.00 0,00 Y8
2100 Life IDs. of C -eorgla Payable 0.00 0.00
Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. Mayor Freeman had
several topics to discuss. First, Mayor Freeman said that two out of five Cemetery Board
members have resigned due to health issues, and two have resigned because they feel their time
on the board has run its course. The Cemetery Board was formed in the 1970s when the cemetery
was neglected. The cemetery has since been added into the Historic District. Mayor Freeman's
recommendation is to not fill the positions, but to not dissolve the board either. The only task
that would fall through would be the sales of plots. Next topic up for discussion was the old Car
Quest building. Car Quest has closed its stores in Van Buren and Fort Smith, therefore vacating
the building beside the new library. We were receiving around $2,100.00 in rent from them. In
order to lease this building to someone else we would have to do a lot of work before that could
be done and that would be a big investment. Mayor Freeman believes the city should not
consider the landlord business, but that is one option. A second option would be to use the
building as storage, but then we'd have the occurring costs of utilities, insurance, and continuing
maintenance. The third option would be to demolish the building and create a parking lot. Next,
Mayor Freeman discussed security measures for the City Complex. This issue started some time
back. Back in the day security was not as big of an issue. Groups meeting in the Complex that
are not conducting "city business" have been asked to move their meeting location to another
building. Mayor Freeman has collected bids for a camera system that would be at each entrance,
and an automatic locking system on all doors that would require either a card or thumb device to
enter. Bids for both systems have come in pretty good. Mayor Freeman moved on to the
swimming pool issue. With summer approaching he wanted to let everyone know where that
stood. Two engineers have been out to the pool for reviews and have responded very similarly.
An investment of at least a million dollars would be needed to get the pool up and running.
Mayor Freeman next touched on the mid -year revenues and expenses. At the beginning of the
year he said we would look at mid -year raises. When comparing this year's numbers to last
year's numbers he can not recommend doing an all across the board raise at this time. The Levee
Transfer was the next topic. We have gotten through the Levee Certification and Mayor Freeman
mentioned possibly transferring maintenance responsibilities on some of the County's portion of
the levee to us so that our portion extends throughout the city limits. He said he would come
back to the Council for approval before any decision was made. Next discussion was regarding a
City Planner. With Derek's vacant position the idea of hiring a city planner has come up. Mayor
Freeman wanted the Council's approval to advertise for that position and see what kind of
response we get. He mentioned no hiring will be made without council approval. Also, James
Griffin will be retiring from the Fire Department around the first of August. Mayor Freeman
touched on the status of the library. We are waiting for a meeting to be scheduled with the
bonding company. We have requested this meeting and are just waiting on a response. With
moving into the new library the old library will then be vacant, thus bringing up the topic of what
to do with it. Mayor Freeman threw out the idea of possibly moving the Building Inspector, City
Planner. GIS, and Planning to that building. Mayor Freeman said that the Fireworks display is on
for July 4 Municipal League Convention is Wednesday through Friday in 1-lot Springs.
Mayor's Prayer Breakfast will be Tuesday morning at 6:30. City Clerk /Treasurer Barbie Curtis
then gave a presentation on the new document server program, Laser Fiche. With this program
we will be able to scan in all of our Ordinances. Resolutions and Minutes and preserving all of
our City's documents. This program will eventually allow us to put this information on our web
site and then the public will have 24 hour access to it.
There being no further business, motion was made by Alderman Parker and
seconded by Alderman Swaim to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at approximately 8:18 p.m.
ATTESTED:
A'P' IVED:
CITY CLERK TREASURER MAYOR