02 February 2009 MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING FEBRUARY 23, 2009
The City Council of the City of Van Buren. Arkansas met at 7:00 p.m. Monday, February
23, 2009 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Swaim, Parker,
Moore, Ragsdale, Dodd, and Sagely. City Clerk Treasurer Barbie Curtis and City Attorney
Donald Jenkins were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Drew Deffenbaugh with the Van Buren Levee Board and
Citizen's Bank.
Next, Mayor Freeman led the Pledge of Allegiance.
Next, Mayor Freeman made a State of the City Report.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on January 29, 2009. Alderman Swaim made a motion to approve the minutes. Alderman
Ragsdale seconded the motion. On roll call. the following Council members voted aye:
Alderman Swaim, Parker, Moore. Ragsdale, Dodd. and Sagely. The following voted nay: none.
On the agenda next was a Public Hearing on the abandonment of a portion of Walnut
Avenue in the City of Van Buren, Crawford County, Arkansas. Attorney Candice Settle spoke on
behalf of the petitioners, saying she was available to answer any questions. There was no one
that opposed this, or had any questions.
On the agenda next was to consider AN ORDINANCE VACATING AND
ABANDONING A PORTION OF WALNUT AVENUE IN THE CITY OF VAN BUREN,
CRAWFORD COUNTY, ARKANSAS. The Clerk read the Ordinance in its entirety.
Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second
reading. The motion was seconded by Alderman Ragsdale. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely.
The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes
being necessary for passage. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Dodd. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 5 -2009
CITY OF VAN BUREN 'WHEREAS, the Petitioners 'width, to service said utili-
ARKANSAS awn all the property ad- ties until said utilities
ORDINANCE NO. 5-2009 joining those portions af- i have been relocated at
BE IT ENACTED BY THE feted hereto; and the Petitioners' expense.
CITY COUNCIL, FOR THE WHEREAS, after due no, SECTION 3: A copy of this
CITY OF VAN BURENtAR tice as required by law ordinance, duly,. certified
KANSAS AN ORDINANCE' the Council has; at the by the City Clerk, shall be
TO BE ENTITLED: time and place proscribed" filed in the real estate re-
AN ORDINANC' •VA» by said notice, heard all cords of the recorder of
CATING AND ABAN persons desiring to be the Circuit Clerk of Craw-1
DONING.A PORTION 'OF heard on this question and ford County in accordance
WALNUT AVENUE IN has ascertained that the with A.CA. 14 -54 -104
THE .CITY OF VAN BU- street vacation and ,aban-
REN, CRAWFORD donmeht' herein is in the IN WITNESS WHEREOF,
COUNTY, ARKANSAS. public interest and wet- the City of Van Buren, Ar-
WHEREAS, Robert Chat- fare (Rest -1- 2009). Kansas, by its City Coun-
man, Cheryl Chatman, NOW, THEREFORE „BE IT cif, did pass, approve; and
Ralph Cooper and Gayle ORDAINED AND ENACTED. adopt, by a vote of 6 for
Cooper have "petitioned BY THE CITY COUNCIL OF and 0 against, the forego
the. City Council to vacate THE CITY 'OF VAN BUREN; ing Ordinance at its regu-
and abandon a portion of ,ARKANSAS, THAT: lar meeting held on the
Walnut Avenue Tying :be- SECTION C The City 'of 23rd day of February,
tween Lots 12, 13, 14, 15 Van Arkansas, sub- 2009. d
and part of Lot 16 of Block ject to any rights vested. Robert D. Freeman
"K and Lot 1B;Mountain, by any recorded ease- Mayor
View Addition, Van Buren, ment, releases, vacates" Attested:
AR; and and abandons, all of its" Barbie Curtis
WHEREAS, the City Coun- rights, together with the Cit C IerWTreasurer
cil -of Van Buren, Arkan- .rights of the public generrI Approved as to form:
sas; acting under the ally, in and to that portion; N. Donald Jenkins, Jr.
authority of ARKANSAS' of Walnut Avenue, lying' City Attorney
CODE ANNOTATED §I between Lots 12, 13, 14,' published in the February
14 -54- 104(2) et seq. has 15 and part of Lot 16 of 28, 2009 issue of the Press
the authority to take the' Block "K and Lot IBA Argus- Courier.'
action'•herein and the Mountain View Addition,;
street to be vacated "and Van Bdren, Arkansas.
abandoned is not required SECTION 2: All utilities'
I for any corporate pur- presently using said
poses, and the public in street, shall retain ease
terest and welfare will note nients of reasonable
be adversely affected by width, being a minimum
t vacation and abandon-
J of fifteen (15),_ feet_ in
ment thereof; and
On the agenda next was to consider AN ORDINANCE ALLOCATING AND
APPROPRIATING INSURANCE PROCEEDS FOR REPAIRS TO THE VAN BUREN
POLICE DEAPRTMENT; AUTHORIZING THE MAYOR TO CONTRACT FOR ROOF
REPAIRS AND IMPROVEMENTS; WAIVING BIDDING REQUIREMENTS;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the
Ordinance be placed on its second reading. The motion was seconded by Alderman Moore. On
the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker,
Moore, Ragsdale, Dodd, and Sagely. The Mayor declared the motion carried as there were six
(6) ayes and (0) nays. Four (4) votes being necessary for passage. The Clerk then read the
Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sagely. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor asked if there was any discussion. Mayor Freeman explained that the
City had two options and said to fix the roof right would be better than sticking a band -aid on it.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's
calling the roil, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale,
Dodd, and Sagely. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Sagely, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 6 -2009
WHEREAS it has been de situations where such pro-
CITY OF VAN BUREN termined that is more cost cedure is deemed not fea `SECTION 3 The repairs IN WITNESS WHEREOF,'
ARKANSAS effective and feasible to Bible or practical." hereto are deemed and the City of Van Buren, Ar-
ORDINANCENO.6 -2009 incorporate structural im- NOW, THEREFORE, BE IT found to be necessary for kansas, by 'its City Coun-
BE IT ENACTED .61 THE provements to the roof in ORDAINED BY THE CITY the immediate preserva- cil, did pass, approve, and
CITY COUNCIL; FOR THE conjunction and concur- COUNCIL OF THE CITY OF tions of health, safety and adopt, by a vote of 6 for
CITY OF VAN BUREN, AR- rent with the necessary VAN BUREN, ARKANSAS, welfare of the city, and as and O against, the forego
KANSAS, AN ORDINANCE repairs to be made by Big THAT: 1 such as emergency is ing Ordinance at its meet
)TO BE ENTITLED: Smith Roofing Com SECTION 1: The City hereby declared, and' this
ing held on the 23rd day
AN ORDINANCE ALLO- and Council hereby waives the Ordinance shall take ef- of February, 2009.
CATING AND APPRO- WHEREAS, it would be im requirements of competi- feet and be in full force Robert D. Freeman
PRIATING INSURANCE practicable and unfeasible tive bidding for the roof upon and after its passage Mayor
PROCEEDS FOR RE- to bid these im prove repairs and improvements and approval. Attested:
PAIRS TO THE VAN BU- ments separate from the to the Van Buren Police SECTION 4' All insurance Barbie Curtis
REN POLICE DEPART- repairs to be made with Department,, as such as and FEMA proceeds are City Clerk/Treasurer
MENT; AUTHORIZING the insurance and FEMA procedure is not deemed furthermore authorized to Approved as to form:
THE MAYOR TO CON- proceeds, and there is no to be feasible or practical be moved from "insurance N. Donald Jenkins, Jr.
TRACT FOR ROOF RE-1 potential for savings to under the circumstances. funds" or "FEMA funds" to City Attorney
PAIRS AND IMPROVE the city and insufficient; SECTION 2: The Mayor "capital improvements" or Published in the February
MENTS; WAIVING BID i time to let bids on the roof I and City Clerk are hereby "general funds as appro- 28, 2009 issue of the Press
DING REQUIREMENTS; repairs without- exposing authorized to enter into a.. priate, and to be appropri- Argus- Courier.
DECLARING AN EMER- these buildings to sub contract or contracts for ated for the Van Buren
GENCY; AND FOR, stantial water damages, the roof repairs and im- police Department roof
OTHER PURPOSES. the City needs to be able I provements to the Van I repairs and improve-
WHEREAS, the Van Buren to submit repair estimate I Buren Police Department. inents.
Police Department at 111 to the insurance company, subject to the insurance SECTION 5: 'The Mayor
South llth, suffered roof and upon their approval., and FEMA allocations al- and City Clerk are hereby
damages on -the evening immediately begin repairs ready 'approved by the authorized by the City
of April 9, 2008, which without any delays or any City Council, and to ex- Council for the City of Van
were exacerbated by the action by the City Council; 1
n of and
poor structural design pend up twenty Buren to execute all docu-
9 seven- thoussed ni mattt e o s O rd ina to effec -I
dollars the roof, which now needs WHEREAS, Section stns sixty -seven dollars tuate this Ordinance. j
immediate repair; and 14- 58-303 of the ARKAN and 68 cents ($27,967.68).
WHEREAS, the -City of Van SAS CODE ANNOTATED from Capital Improve
Buren has insurance pro- provides that "The gov- menu for the additional
ceeds, and FEMA pro- erning, body, by Ordi- structural modifications to
ceeds, which will cover a nance, may waive the re- the roof_
vast portion of the repairs quirements of competitive
necessary; and bidding in exceptional
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR TO DISBURSE FUNDS FOR UTILITY RELOCATION FOR THE RENA
ROAD PROJECT, AND FOR OTHER PURPOSES. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman Swaim
seconded by Alderman Parker moved that the Resolution be adopted. On the Clerk's calling the
roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and
Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -1 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. aj- -2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN_,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE DIAYOR TO
DISBURSE FUNDS FOR UTILITY RELOCATION FOR THE
RENA ROAD PROJECT, AND FOR OTHER PURPOSES.
WHEREAS, the City Council for the City of Van Buren has previously approved matching
funding for the Rena Road W idenins project in coordination with the Arkansas State
Highway and Transportation Department "AHTD and
WI•IEREAS, the AHTD has recently completed its gross utility estimate for the Rena Road Project
for an estimated total cost of 51.918.000.00, twenty percent of which the City is
obligated to match. which is 5351,600.00, of which 5184,000 will come from Van
Buren Municipal Utilities; and
WHEREAS, the AHTD has requested, in order to proceed with the Rena Road Project, a check
from the city payable to the A•ITD as set forth in Exhibit "A" hereto;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN.
ARKANSAS, THAT:
SECTION I. The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to submit a check in the amount of 5351.600.00 to the Arkansas State
Highway and Transportation Department for the City's share of utility relocation
costs for the Rena Road Project.
IN TESTIMONY WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass. approve, and adopt, by a vote of t11 for and Q9 against, the foregoing Resolution at
its Regular Meeting held on the 23` day of February 2009.
a
Robert D. Fre T
ATTESTED: APPROVED AS TO FORM:
Barbie Curtis, City Clerk/Treasurer N. Don d Jenks
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR TO APPLY FOR ACEDP GRANT. The Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. There was none. Alderman Swain seconded
by Alderman Moore moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and Sagely.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -2 -2009
The City of Van Buren
RESOLUTION A
WHEREAS, \VIIEREAS, the City of Van Buren is applying to the State of Arkansas for an Arkansas
Community and Economic Development Grant; and
WHEREAS, it is necessary that certain conditions be met as part of the application
requirements; and
WHEREAS, the City of Van Buren has conducted a public hearing as part of the
application process to receive and consider comments on community development and housing
needs, and proposed activities; and
WHEREAS, as a result of the public hearing, the City of Van Buren identified and
prioritized the community development and housing needs.
THEREFORE, be it resolved that the Mayor of the City of Van Buren is authorized to
submit an application to the State of Arkansas, on behalf of the City of Van Buren for rail spur
improvements to CGB Enterprises, Inc. '/II
RESOLVED THIS 23 day of eiruq.rt., 2 009.
A 3VED:
Bob 'reema
t
ATTEST:
14.,
City Clerk
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR TO DESIGNATE AN ADMINISTRATOR FOR ACEDP GRANT. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was
none. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted.
On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Swaim, Parker,
Moore, Ragsdale, Dodd, and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -3 -2009
CITY OF VAN BUREN, ARICANSAS
RESOLUTION NO. d aoo p
WHEREAS, the City of Van Buren. Arkansas will be awarded an Arkansas Community
and Economic Development Program (ACEDP) Grant; and
WHEREAS, the City of Van Buren, Arkansas recognizes the need for assistance in
administering the ACEDP grant in compliance with the Arkansas Economic Development
Commission's regulations and Federal, State, and Local laws;
WHEREAS, the City of Van Buren has a long standing relationship with the Western Arkansas
Planning and Development District and feels confident that it will administer the above
referenced project competently;
THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the Mayor to
designate the Western Arkansas Planning and Development District, Inc., as the project
administrator for the ACEDP grant, subject to Arkansas Economic Development Commission's
Approval, and enter into a contract for ACEDP Administrative Services with such agency for
project administrative services once the project has beenQawwa�rd�eed.
RESOLVED THIS A day of 0 .2009.
APP VD: 1
Mayor of an Buren
ATTEST:
City Clerk/Treasurer
On the agenda next was to consider A RESOLUTION ADOPTING A REVISED
BUDGET FOR THE YEAR ENDING DECEMBER 31, 2008. The Clerk read the Resolution
in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman said that there
wasn't a state statute that requires us to clean up our budget at the end of the year, but we are
doing this on the advice of our auditors. Alderman Swaim seconded by Alderman Dodd moved
that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Swaim, Parker, Moore, Ragsdale, Dodd. and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -4 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 2. 2009
A RESOLUTION ADOPTING A REVISED BUDGET FOR THE
YEAR ENDING DECEMBER 31, 2008.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS:
THAT, 2008 Current year's revenues of $16,789,539.66
(Sixteen Million, Seven Hundred Eighty-Nine Thousand, Five
Hundred Thirty -Nine Dollars and Sixty-Six Cents) are
appropriated and a copy of said Budget is attached hereto and
made a part hereof;
THAT, Transfers from General Fund to the Street Fund in
the amount of 5882,281.15 (Eight Hundred Eighty -Two
Thousand, Two Hundred Eighty-One Dollars and Fifteen Cents)
are approved; and
THAT, Transfers from General Fund to the LOPE! Fund in
the amount of 5150.00 (One Hundred Fifty Dollars and No Cents)
are approved; and
THAT, Transfers from General Fund to the Federal
Forfeiture Fund in the amount of $1,486.90 (One Thousand Four
Hundred Eighty -Six Dollars and Ninety Cents) are approved; and
THAT, Transfers from General Fund to the King Opera
House Fund in the amount of 519,400.00 (Nineteen Thousand General Fund $14 (wch e p Improvements Money i th e amount of 53,477,126.69 (Three
THAT, Transfers from General Fund to the Library Sales
Tax Fund in the amount of 5766,557.84 (Seven Hundred Sixty -Six
Thousand, Five Hundred Fifty -Seven Dollars and Eighty -Four
Twent _Four Hundre S -Seven Thousand, One Hundred
Four Hundred Dollars) are approved; and
ry y Eight Dollars a nd Six ty -Nine Cents) (City Attorney
5684.90; Administrati $42 ,309.58; Pol Depart
568,257.11; Fire Depa 511,3 53.01 22.79; Levee 529,286.92
Cents) are approved; and Storm Disaster Recovery
THAT, 2008 Current year's expenditures of $17,925,827.88
,966; Street partmnt- n
House) $54,372.75, (Street 8115 and Drai06nage S) 82,800,363.7 Water (I
Seventeen Million, Nine Hundred Twenty-Five Thousand, Eight and Sewer sas 5240ing Opera Parks s Re 8r 55 Senior
ht Court Clerk Ret. Inn $9,82cipal King Op House $53,358.92);
et. Fund
Hundred Twenty -Seven Dollars and Eighty -Eight Cents) Municipal Judge !r et. nd- $$0$.1$;
including expenditures from prior year's balances are Street Fund 51,235,794.85;
appropriated as follows: Federal Forfeiture 575,482.18;
Library 514,117.80;
Sidewalk Fund 525.00;
LOPFI Fund 5508,068.89;
ACEDP Grant $87,520.94;
King Opera House Fund 527,812.74;
Library Sales Tax Fund $1,887,246.32; and
THAT, all expenditures are approved and a copy of the
Revised Budget is attached hereto and made a part hereof.
PASSED AND APPROVED THIS 33 DAY OF FEBRUARY
2009.
ATTESTED:
13 4 I.n G..t.
CITY CLERK TREASURER
On the agenda next was to consider A RESOLUTION ALLOCATING AND
APPROPRIATING INSURANCE PROCEEDS FOR KING OPERA HOUSE REPAIRS;
AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. Mayor Freeman said this case is all insurance funds
that will be corning into the clerk's office and Crawford Construction will be doing the billing.
The only thing that won't be insurance funded is repairs that aren't fire related, and we will
approach the council for approval at that time. Alderman Parker asked what the estimated cost of
repairs would be. Mayor Freeman replied with around $135,000. Alderman Parker then asked
what part of the King Opera House was the fire located. Mayor Freeman said the upper right
hand area above the stage and lighting. Fire Chief Jerry McAdoo agreed. Mayor Freeman added
that there was significant smoke damage throughout the King Opera House. Alderman Swaim
seconded by Alderman Moore moved that the Resolution be adopted. On the Clerk's calling the
roll, the following vote resulted: Ayes Alderman Swaim, Parker, Moore, Ragsdale, Dodd, and
Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -5 -2009
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. a -S -2009
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ALLOCATING AND APPROPRIATING
INSURANCE PROCEEDS FOR KING OPERA HOUSE
REPAIRS; AND FOR ()TITER PURPOSES.
WHEREAS. the City of Van Buren has received insurance proceeds for roof damages to the King
Opera House; and
WHEREAS. these funds are designated by the insurance company for repairs to be made by
Crawford Construction Inc.; and
WHEREAS, the above funds need to be allocated from insurance funds to capital improvements
and general funds as appropriate;
NOW. THEREFORE, BE IT RESOLVED BY THE: CITY COUNCIL OF VAN BUREN,
ARKANSAS. THAT:
SECTION 1. The above insurance proceeds are authorized to be moved from `insurance funds"
to `capital improvements." or "general funds," as appropriate, and to be appropriated
for the corresponding repairs.
SECTION 2. The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van I3uren to execute all documents necessary to effectuate this resolution.
IN TESTIMONY WIIEREOF. the City of Van Buren, Arkansas, by its City Council, did
pass. approve. and adopt, by a cote of 1p for and 0 against, the foregoing Resolution at its
regularly scheduled Meeting held on the 23' day of Febr .r_ 2 009.
9
Robert D. Freeman, Mayor
ATTESTED: APPROVED AS TO FO M:
13arbie Curtis, City Clerk/Treasurer N. Doi Id Jenkins Atts
Next on the agenda was a request from First Baptist Church of Van Buren to close 17
Street between Main Street and Cherry Street for the River Valley Wild Game Expo on March
14, 2009. Mayor Freeman said that he wanted to put before the council a modified request -to
close 12` Street from the alley way behind Tate's Flowers to Cherry Street from 10:30 -12:30
and then after Tate's closes move on down to Main Street. Motion was made by Alderman
Swaim and seconded by Alderman Ragsdale to approve with the changes. The Council followed
with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Sagely to appropriate the sum of $1,070,393.46 to pay expenses and
salaries for January 2009, presented by the City Clerk. The Council followed with a unanimous
vote.
3 03 2009 0 9 5 4 All 02?? O F V A N B U R E N PAGE 1
TRIAL BALANCE I
AS OF. FEBRLMa roux, 2009
ID General Fund
4
MOMN }O bl ?E YEAR TO DATE
ACCT0 ACCOUNT NAME DEBITS CREDITS DEBIT5 CREDITS
ASSETS
1000 Petty Cash 0.00 200.00 I
1020 Cash In Bank 75,576.67 574,596.05
1020.08 Cash in Bank -Ina 2008 Storm 0.00 30,052.38 0
12.20.09 District Cout Grany01ediation ,500.00 1, 800.00
3020.10 Cush In Bank HOP 7;088,97 26,736.92 3 i 7, I J J- 20* I
1020.11 Cast. in Bank -KV3B 0.00 ],]49.28
1020.13 Cash In Bank -AC} 833 i S 2 I. l b
0.00 53,245.30 i
1020.14 Court Automation District 1,262.50 9],68].99 44.1 l 1, .2 S i
1020.15 Cash in Bank -ACT 1314 0.00 0.00 3 1 5 4 13 I
1020.16 AR Dept of Rural Services 0.00 20,000.00 G J I i
1020.07 New Police Dept 0.00 35,000.00 3
1020.18 Cash in Bank PD Co Tax 24,190.58 179,188.89
1020.19 Cash in Bank FD Co Tax 24,190.58 '3 062 92+
251,000.06
1020.20 Cash In Bank-Erosion Control 275.00 1,000.00 902.06÷
1020.27 Cash in Bank Levee 0.00 6,344.17 0 0 8
1020.31 Cash in Bank Parks 6 Fee 1,]9].00 52,780.24
1020.51 Cash in Bank Cemetery 2,]4].01 10,]1].59 S V 0 y
1020.91 Cash In Bank Cap Imp 42,706.50 54,009.04
1040 Investments 0.00 550,000.00 0 xt 1
1040.10 Investments Sales Tax City 0.00 0
1040.18 Investments PD Co Tax 0.00 0.00
1040.19 Investments FD Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00
1040.31 Investments Parks s Red 0.00 0.00
i l
1040.51 investments Cemetery 0.00 48,752.59
1040.91 Investments Cap Imp 0.00 1,804,115.23 I
1050 Fixed Assets i
0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.00
1540 Due From Library Fund 0.00 0
LIABILITIES AND FUND BALANCE
1
2000 Accounts Payable 0.00 0.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union -First Resource 0.00 0.00
2040 LOPFI Payable 0.00 0.00 i
2050 rational Foundation Life Ins. 0.00 0.00
2060 AFIAC 0.00 0.00
2080 Conseco Payable 0.00 0.00
2090 New York Life Ins. Payable 0.00
0.00 1
2100 Life Ins, of Georgia Payable 0.00 0.00
2130 Garnishments Payable 0.00 1,417.99 i
2135 R. Allen Trust 05023556/0 0.00 0.00
Next Police, Fire, Building Inspector, District Court. Engineer, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. Chad Parsley appeared
before the council again. He has made several FOIA requests with different departments within
the city and received responses with the upmost professionalism with every department except
the City Attorney's office.
Mayor Freeman thanked the Scout Troop 45 from coming.
There being no further business, motion was made by Alderman Parker and
seconded by Alderman Sagely to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at approximately 8:30 p.m.
AT TESTED: APP "O ED:
e bA AAA CO J L.1
CITY CLERK TREASURER MAYOR