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03 March 2020 Regular MINUTES OF THE VAN BUREN, ARKANSAS CITY COUNCIL MEETING MARCH 23,2020 The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday, March 23, 2020 at City Hall. The meeting was called to order by Mayor Hurst. The meeting was conducted electronically, with all Council Members attending by remote connection, in response to the COVID-19 pandemic guidelines. On roll call, the following Council members answered as their names were called: Council Member Wood, Sparkman, Kneeland, Petty, Swaim and Dodson. City Clerk-Treasurer Phyllis Thomas and City Attorney Candice Settle were present. This made a total of nine (9)present. A quorum was declared. The invocation was given by Mayor Joe Hurst. Mayor Hurst then led the Pledge of Allegiance. Mayor Hurst then asked to adopt the minutes of the Regular Council Meeting on February 24, 2020. Council Member Wood made a motion to approve the minutes. Council Member Swaim seconded the motion. On roll call, the following Council members voted aye: Council Member Swaim, Wood, Sparkman, Kneeland, Petty and Dodson. The following voted nay: none. On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES FOR THE CITY OF VAN BUREN,ARKANSAS, AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor Hurst asked if there was any discussion. There was none. Council Member Sparkman seconded by Council Member Kneeland moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes—Council Member Swaim, Wood, Sparkman, Kneeland, Petty and Dodson.Nays—None. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 03-01-2020 CITY OF VAN BUREN,ARKANSAS RESOLUTION NO.a -2020 BE rr ENACTED BY TUE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS,A RESOLUTION TO BE ENTITLED; A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES FOR THE GTi1' OF VAN BUR:FN, ARKANSAS, AND FOR. OTUER PURPOSES. WHEREAS, like City of.Van Buren,Arkansas desires to make variousimprovements within the City to include streets,drainage,bridges and sidewalks;and WHEREAS, in order to commences the projects and to each grant funding, the City is in need of professional engineering services for the development of plans and designs, cost estimates,and supervision for said projects. NOW,THEREFORE,EE ICT RESOLVED BY THE CITY COUNCIL OF THE.CITY OF VAN BUREN,ARKANSAS,THAT: SIMTION I: The Mayor is authorized to enter into a contract(Exhibit itlA') with Hawkins-Weir Engineers, Inc, in provide engineering services for the development of preliminary engineering mud designs,and cost estimates for the above listed projects. Payment for such engineering services shall not exceed$25,000.00 plus any applicable reimbursable expenses, IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Coitnoiil, did pass, approve,and adopt;by a vote of Al for and 0 .against,the foregoing Resolution at its regular meeting held on the 234 day of March 2021p. (176(01-- Joseph P.Hurst Mayor ATTESTED: P"PROVEDAS TO FO1IL L ti `PiPhy t Thomas Candice A.Settle City Clerk/Treasurer City Atterndy Next,the council heard a public hearing on an alleyway abandonment. Mr. Ricky Hill,representing the home owners, commented that it was a viable building site. There were no other comments heard. On the agenda next was to consider AN ORDINANCE TO ABANDON A PUBLIC ALLEYWAY IN THE VISTA PLACE ADDITION, INSIDE THE CITY OF VAN BUREN, CRAWFORD COUNTY,ARKANSAS. The Clerk read the Ordinance in its entirety. Council Member Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Council Member Wood: The council followed with a unanimous vote. The Clerk then read the Ordinance the second time. Council Member Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Council Member Wood. The council followed with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. Mayor Hurst stated this has gone through the Planning Commission and been signed off on by all utilities. City Planner Wally Bailey added that it has never been used as an alley and therefore makes sense to abandon the alleyway. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Council Member Swaim and seconded by Council Member Kneeland to adopt the Ordinance. On the Clerk's calling the roll,the following vote resulted: Ayes—Council Member Swaim, Wood, Sparkman, Kneeland, Petty and Dodson. Nays—None. The Mayor declared the motion carried as there were six (6) ayes and(0) nays. Four (4)votes being necessary for passage. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 8-2020 CITY OF VAN DUREN,ARKANSAS ORDINANCE NO..C -21120 BE If ENACTED BY THE CITY COUNCIL,FOR'111E CITY OF VAN BUREN, ARKANSAS,AN ORDINANCE TUBE 131417TLED: AN ORDINANCE TO ABANDON A PUBLIC ALLEYWAY IN THE VISTA PLACE ADDITION,INSIDE THE CITY OF VAN BUREN, CRAWFORD COUNTY,ARKANSAS, feet to o set rcbar with cap marking Ste Northeast Corner of Lot 32;Block 14, WHEREAS, a petition has been filed with the City Council of Van Buren,Arkansas,on the Thence along the North line of Lots 32 through 29,North 114 degrees 37 mimics 20th day of February,2020 by Jason Harrell and Scott Rice asking dee City of 36 seconds Wast;100.00 feel to a set rebar with reap marking the Northwtvtt Van Buren to vacate and uhandon all that portion of the public alleyway lying Corner of Lot 29,Block 14. Thermo North 03 degrees 511 minutes 07 seconds between lets 7 through 10 and Into 29 through 32 in Block 14 Vista Place haat,20:01 feet to the Point of Beginning,containing 0.05 of an nor and sulject Addition to the City of Van Buren,Arkansas;and to any iItiactlients of Recent, WHEREAS, alter due notice as required by law,the Council has heard ell persons droning to 'clECTION 1 A copy of this Ordinance hearing originalsignatures and duly certified by the be heard on the question of abandoning rbc alleyway in the herxitsabovo City Clerk shall be fried in the Records of the Cinxdt Clod(of Crawford County, subdivision,and has ascertained that the public alleyway hereinabove designated Matins. has therefore been dedicated to the public use as n public alleyway and that the same has not been used for a period of more than five(5)yens preceding this IN WITNESS WIILOR1:OF,the City of Van Buren,Arkansas,by its City Connell,did date;and that the owners of the property abutting the public alleyway to be pass,approve,and adopt,by a vole uC_, ,brand_(,).against Sae foregoing Ordinance at its abandoned have filed with the City Council or have expo:aged their consent to regular meeting held on thtt23'd day of March 2020. such abandonment and the public interest and welfare are not adversely affected by abandonment of said public alleyway;and WHEREAS,the City Council of Van Barets,acting under the authority of A.C.A.14.199.103 and A.C.A. 14.301.302,has the authority to abandon public alleyways or Joan, ' Hu st segments thereof. Mayor NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE ATTESTED; APPROVED AS TO FORM: CITY OF VAN BUREN,ARKANSAS,THAT: • SECTION I: The City of Van Buena,Arkansas,hereby releases,vacates,and abandons all its rights,together with the rights or the public generally,der and to the public � � ,!. alleywsy specifically designated es follows: Ph b Thousaa —CM—id-ice A,Settle City Clorkffaoasurer City Attorney Pan of a planed alley in Block 14,Vista Place Addition to the City of Van Buren, Crawford County,Arkansas being more particularly described as follows: Beginning at anexisting rebar marking the Southwest Corner of Lot 10,Block 14. Thence along the South hue of Lots 10 through 7,South 84 degrees 37 minutes 36 seconds Last,100.00 feel to a set rebar with nap marking the Southeast Corner of Lot 7,Black 14. Thence South 03 degrees 58 minutes 07 seconds West,20.01 On the agenda next was to consider AN ORDINANCE PROVIDING A ONE-TIME FEE UPON ARKANSAS ELECTRIC COOPERATIVE CORPORATION FOR CARRYING ON BUSINESS IN THE CITY OF VAN BUREN,ARKANSAS, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Council Member Wood moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Council Member Kneeland. The council followed with a unanimous vote. The Clerk then read the Ordinance the second time. Council Member Wood moved that the rules be further suspended and the Ordinance placed on the third and fmal reading. The motion was seconded by Council Member Dodson. The council followed with a unanimous vote. The Clerk then read the Ordinance the third and fmal time. The Mayor asked if there was any discussion. City Planner Wally Bailey explained that Van Buren residents will not be served and there will be no revenue for this action. This fee is merely for the use of the right of way. Council Member Petty asked if the language suggesting alley way was necessary or if it could be clarified to rights-of-way. City Planner Bailey also stated that the attached Exhibit A clarifies the path they intend to use. Council Member Petty asked if that$50.00 fee requires them to fix the road or if we have to fix the road. Mr. Bailey stated they would be responsible for the repair of the street cut and are also required to put up a bond to guarantee their work. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Council Member Petty and seconded by Council Member Wood to adopt the Ordinance as amended. On the Clerk's calling the roll,the following vote resulted: Ayes—Council Member Swaim, Wood, Sparkman, Kneeland, Petty and Dodson.Nays—None. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four(4) votes being necessary for passage. Motion was made by Council Member Petty and seconded by Council Member Dodson, that the emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes—Council Member Swaim, Wood, Sparkman, Kneeland, Petty and Dodson. Nays—none. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 9-2020 ORDINANCE NUMBER 9-2020 CONTINUED CITY OF VAN BUREN,ARKANSAS ORDINANCE NO. -24120 BE IT ENACTED BY THE CITY COUNCIL FOR THE CITY OF VAN BUREN, ARKANSAS,AN ORDINANCE TO I3E ENTITLED: AN ORDINANCE PROVIDING A ONE-TIME FEE UPON ARKANSAS ELECTRIC COOPERATIVE CORPORATION FOR CARRYING ON BUSINESS IN THE CITY OF VAN BUREN,ARKANSAS,DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. WHEREAS, the City desires to enact and impose upon Arkansas Electric Cooperative Corporation a franchise fee;and WHEREAS, Arkensas Code Annotated§14-200-1O1 provides that a municipality may impose a reasonable franchise fee for the use and occupation of the city right-of-way in addition to tains and conditions upon width the public utility may be permitted to occupy the streets,highways,or other public places within the municipality;and WHEREAS, in order to prevent the Inst of revenue and to raise,more revenue,a state of emergency exists mid the fees are needed to be made effective har aliately for the health,safety and welfare of the citizens of the City of Van Buten, NOW,THEREFORE,BE IT ORDAINED BYTIIE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,'ITIAT: SECTION I:Pursuant toA.C.A.*14.200-101,Arkansas Elechic Cooperative Corporation,.which is conducting or carrying on business in the City of Van Buren,Arkansas ander a franchise shall pay a one-lune fee of$2,5110.00 fur the use of the City of Via Bruen rights of ways as set forth in Exhibit"A"hereto. Arkansas Electric Cooperative Corporation shall also pay 550.00 per street cut in accordance with the Code of Ordinances of the City of Van Buren. SECTION 2;Said privilege tax shall be paid in lieu of all other taxes,licenses,charges,fees or impositions except general or special ad valorem taxes which might be lawfully imposed by the City other than permit fees for street cuts. }SUCTION 3• Arkansas Electric Cooperative Corporation shalt have the right to occupy present or future streets,highways,alleys or other public rights-of-way of the aforesaid municipality for the purpose of carrying or installing and maintaining fiber optic Boor as set forth in Exhibit"A"hereto. Stierfot4 4;Nothing herein contained shall he coostntad as giving to Arkansas filectrio Cooperative Corporation any exclusive privileges. SECTION 5: Me Mayor In authorized to enter into the attached Franchise Agreement with Arkansas Electric Cooperative Corporation. =Ma&The various provisions and parts of this Ordinance are hereby deckled to be severable,and,if airy tectiun or part of a acctioti,or any provision or part of a provision hmain,is declared to be unconstitutional,inappropriate,.orinv chid by any court of competent jetisdiction, such holding shall not invalidate or affect the remainder of this Ordinance and to that extent the provisions hereto are declared to he severable. SECTION 7:Due to the need re raise more revenue and to protect against lost revenue,an eutergeacy is declared and this Ordirrxnce being necessary for the preservation of the publicpcace,health and safety shall he in full force and effect horn and eller its passage,approval mid publication. IN WITNESS WHEREOF,the City of Von Karen,Arkansas,by int City Council,did Mom,apprrrve,and adopt,by a vete of for and 0 against,the foregoing Ordinance at its regular meeting held on the 23itl day of March 2020. Toe Hurst 7vdayor ATTESTED: /ApPROVIet)AS TO FORM: P Thomas CandseeA Settle City Clerk/Treasurer City Attorney On the agenda next was to consider AN ORDINANCE IMPOSING AN ANNUAL FRANCHISE FEE UPON WAVE RURAL CONNECT,LLC FOR USE OF THE RIGHTS OF WAYS OF THE CITY OF VAN BUREN ARKANSAS,DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Council Member Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Council Member Wood. The council followed with a unanimous vote. The Clerk then read the Ordinance the second time. Council Member Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Council Member Kneeland. The council followed with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. Council Member Petty asked to amend Section 3 from public way to public rights of way. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Council Member Wood and seconded by Council Member Petty to adopt the Ordinance as amended. On the Clerk's calling the roll, the following vote resulted: Ayes—Council Member Swaim, Wood, Sparkman, Kneeland, Petty and Dodson.Nays—None. The Mayor declared the motion carried as there were six (6) ayes and (0)nays. Four(4)votes being necessary for passage. Motion was made by Council Member Dodson and seconded by Council Member Swaim,that the emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes—Council Member Swaim, Wood, Sparkman, Kneeland, Petty and Dodson. Nays—none. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 10-2020 CITY OF VAN BUREN,ARKANSAS ORDINANCE;NO./a-2020 RECTION 2•Said privilege tall droll he paid in lieu of all other.area.licenses,Mugu,furs or impositions'for the use of the right of way:for the installation and maintenance of BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BOREN, Ober optic fines mud for conducting business within the City of Van Bryon except ARKANSAS.AN ORDINANCE TO DB ENTITLED: general or specie)ad valorem taxes and meet cut pemdls. AN ORDINANCE IMPOSING AN ANNUAL FRANCHISE SECTION 3•Wove Rural Connect shall hove the right to occupy mescal or fame streets, FEE UPON WAVE RURAL CONNECT,1.[,C FOR USE OF highways,alleys or other public rights-of-way in the City of Van Blinn kr the purpose THE RIGHTS OF WAYS OF TUE CITY OF VAN.TOURER, of iaresttog and maintaining fi Wropfic lino. ARKANSAS,DECLARING AN EMERGENCY AND FOR SECTION 4•Notting heroin mainlined shill be construed as giving to Wave Bund Connect any OTHER PURPOSES. exclusive privileges. WHEREAS, the City dukes to enact and impose upon Wave Rural Connect a franchise fee for ,SECTION 5: The Mayor is authorized to cone into the aarrched Franchise Agreement with uof the City of Van Buren's right of way and for conducting business within Wave I2ural.Camat to implauent the provisions hereof. se the City of Van Huron which shall he in.lien of all(Mar licenses,charges,fres or =Mfg The variant provisions and puts of this Ordinance are hereby declared to be special taxes other than the usual general or special ad valorem taxes and street severable,and,if any ao dion or part of a Section,or any provision or part of a cut permit fees;and prevision herein,is declared to be ancroualitutiooal,iruppmpridr,or invalid by any carat of competent.jurisdiction,such holding steal net invalidate of affect the WHEREAS, Arkansas Code Annotated 114-200-101 provides that in municipality may remainder of Ibis Ordinance and lethal extent the pmvirdrms hereto are declared to impose a reasonable franchise fa for the use and occupation of the city right-of- be severable.way to provide services in addition to providing tents and conditions upon which SECTION 7:Dna to Me need to mise more resume end to protect against bel revenue from the the public utility may be permitted to occupy the streets,highways,of other cartrnt business opemtuns of Wave Rural Connect in the City,an emergency Is public places within the municipality;and declared and this Ordinance being necessary for the ptutervation of the public peace,health and safety shall be in*II force and etfea.i'mrn and afar its mange, WHEREAS, in order to prevent the loss of revenue and to raise mole revenue,a state of approval andpubteatnn. emergency exists and the fees are needed to he nulla effective immediately for the lterdth,safely and weliue of the citizens of the City of Van Burin, IN WITNESS WHEREOF,the City of Van Buren,Attunes,by its City Council,did paws,approve,and adept,by-a vote of f,_for and �,egaiest,the foregoing Ordinance et its NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF IRE regular meeting held on 50 23.'day of Mith 2020. CITY OF VAN BUREN,ARKANSAS,THAT: J t/J SECTION It Pursuant to ACA§14-200-101,Wave Ratal Connor which is conducting or Mayoreo<==' untying on Inosines in one City of Von Buren,Arkansas under a franchise shod pay as on annual Onnohise fee 4.25%of the grow revenues received by said ATTESTED: API'ROVIII)AS TO FORM: company in the preceding year for till telephone and television services provided in the City of Van Buren.Collection of the tax by Wast.Rural Connect shall begin '''1/; Hey I,2020. The said tax shall bo payable on a beam the 30th day of April, _y/' �jkT.h : 2021,as computer)for 2020,and annually thereafter on or before the 50th day of PI- SNll! i'i'Mom, Coodioe A,Settle April in each year. Payment shall be accompanied by a report in such fort and City ClarV t sonauwr City Attorney conteinity;sufficient detail to determine Wave Rand Connects cempliaure with this median with the payment.In the event a payment is not received on or heibre the date due,Wave Rural Connect droll pay in addition to the payment,interest front the doe dale of 10%per annum. 'Hee City of Von Urinal shall have the right to audit any such payment for a period of four(4)years,and no nceeplmru+of any payment shall be deemed final until the period for audit shall have expired. On the agenda next was to consider AN ORDINANCE TO ADDRESS LEAVE POLICIES IN TIMES OF A PUBLIC-HEALTH EMERGENCY AS DECLARED BY THE GOVERNOR OF THE STATE OF ARKANSAS IN ACCORDANCE WITH AND SUPPLEMENTAL TO THE FAMILIES FIRST CORONAVIRUS RESPONSE ACT (FFCRA); DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Council Member Petty moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Council Member Swaim. The council followed with a unanimous vote. The Clerk then read the Ordinance the second time. Council Member Petty moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Council Member Swaim. The council followed with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. Mayor Hurst explained this has been in the works in preparation for tonight's meeting, however the federal government released this today so a few changes were made to accommodate their specifications. Council Member Petty asked for clarification, noting that accrued sick time would not be used during this allowed leave. City Attorney Candice Settle agreed. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Council Member Petty and seconded by Council Member Wood to adopt the Ordinance as amended. On the Clerk's calling the roll, the following vote resulted: Ayes—Council Member Swaim, Wood, Sparkman, Kneeland, Petty and Dodson. Nays—None. The Mayor declared the motion carried as there were six (6) ayes and (0)nays. Four (4)votes being necessary for passage. Motion was made by Council Member Wood and seconded by Council Member Dodson, that the emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes—Council Member Swaim, Wood, Sparkman, Kneeland, Petty and Dodson. Nays—none. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 11-2020 ORDINANCE NUMBER 11-2020 CONTINUED CITY OF VAN IllURl(N,ARKANSAS ORDINANCE NO.IL-2020 BE IT ENACTED BY THE:CITY COUNCIL,FOR THE CITY OF VAN BUREN, physician ohYsician's office who originally diagnosed the employee to orlon toARKANSAS,AN ORDINANCE10 130 ENTITLED: work. AN ORDINANCE TO ADDRESS LEAVE POLICIES IN TIMES OF A PUBLIC-IIEALfH EMERGENCY AS DECLARED BY THE i5FC710N 4- In cordance have worked foth r he rouav (30) wino doI(At qualifynyfor GOVERNOR OF THE STATE OF ARKANSAS IN ACCORDANCE, who have the City at least thirty rout a daysoAso not for WITH AND SUPPLEMENTAL TO THE FAMILIES FIRST seytre butwho mut child'towrothorleltceofbaaux CORONAVIRUS RESPONSE ACI'(FE'CRA); DECLARING AN they ureal to cure for a minor aluld core child's school or to o of orae-IS EMERGENCE;AND FOR OTHER PURPOSES. been closed orbecmue U,e child core provider is unavailable due to n COVE:L S R'lIL•ILGAS, Governor Ass Hutchinson has declared a otblle-hc•ahh anerguucy due to the kancy ntay choose to only home with their child fora period of up to twelve weeks and will be paid 2l3 oFthe employee's togtdnrtste of nay, CO ernor virus entering Arkansas;and WliElIEAS, Congress has enacted the Families First Coronavirus Respoose Act(FFCRA) (i) An employee who chooses to say flame under this option may elect to use providing emergency sick leave paid by the Cite for eighty boon(len days)and any accrued paid time n11;including sick leave,vacation leave,comp time, expanding family leave tor certain identified employees;and and personal teee d ays o flea Al KFILEAS, quarantine is one of the=commended management mob by die CDC to prevent (1i) The first Ibuneen dnya of leave,the employ=will bre paid the etnployee's the spread ofCOVID-19;and Section in aacurdana:with Section 2 above rather thea!under this Section 4. WIIEREAS, the quarantine period reconunchdcd by the CDC is fourteen days liner the date of exposure;and 58C17oJ 5- Employees alto choose to take lime()Belding this declared public-health WHEREAS, i[is in the best inkiest of.the City,itsemergency for any reason other than.those)idol above,are shit sut,1'tel 14,the employees,uta,vee,and the public,that certain regular leave provisions as outlined in the City of Van Buren Personnel Policy employees he able to remain in quarantine for the full fourteen-day period;and Manual WHEREAS, the City is attempting to ensure employees are able to remain in quarantine for the f it fourteen-day period if exposed or exhibiting symplmns,o are able to remain ;iEC710N t• RstaROFN(`V(UtC V There Is The Van Bot,,City public health ahhd safety posed in quarantine ata having a confirmed case of COVID-79,without suffering undue by rhe spread of COV ID-19. Van Buren City ouncl has determined that Otis bardsidp which may be created by kindled availability of leave,and Ordinane3)s needderyto help prevent the spread of the illness within the City WHEREAS,AS, the City danwin:s to enlarge.paid leave and extend lento to employees out identified and to nrembas.of the geoeral public who may visit City offices, Ttr refore,an under the Familia.. Carnnavitm Reponse Act ve(Fto of);and emergency is hereby declared to exist,and this Onlinoncn,being rrodxagry for rile preservation of public health,safety and welfare,shall be effective from and Oar WHEREAS, the City further desires to comply with the paid leave provisions foretnployec with its date of presage. children whose schools have dosed or do not have childcare available to them ureter the Families First Coro:avine Response Act(FFCRA)and set their rata of IN WITNESS WHEREOF,the City of Van Duma,Adenines,by its City Council,did pay during such paid leave;and pass,approve;mol adopt,by o.vote of I s lhr and,Q aphid,the toregeing Ordinancetib WHEREAS, a state of emergency exists because of the need to protect City employees and the =plea meeting held on the 23'a of March 2020. public and it is necessary that thin Ordinance be immediately be effective in order --- _ `_" to provide tee the health,safety,and welfare of die citizens of Van Buren. Joseph Meyer P tarot Mayer ATTESTED: 'frPPILOVRD)AS TO FORM: NOW, TI1 ILRFORE, RE IT ORDAINED AND ENACTID DV TILE CITY /14,—(..4 .4142.1104._ )(1 COUNCIL OF THE CITY OF VAN DUREN,ARKANSAS,THAT: od P yl is Thomas C un cu A Settle EECTION I' During the state of public health emergency declared by the Governor due to City Clerklfrwsurer City Attorney COVID-19 am as required by the Families First Coronavirus Response Act,the following rules will be in place,and to the extent the City of VIM Boren Employee Policy Manual as adopted by Resolution No.7.2.2001 and asrevised by Resolution No.2.5-2003 and 7-3-2005 conRicts,the terns set forth in this Oetlinaoco shall =denude the Policy Manual during the period of the public health emergency and as required by the Families First Cnroatdrts Response Act. SGCT_ION 2: A.The fetlowing employees shall be paid their reg,dar pay lin up to fnurleea days but no less than eighty hours: (i) Employees subject toe Federal or State CC/YID-IS quamnlinc or isolation uric (ii)Employees who have been advised by a Maids care provider to self-quarantine chic to(`.UYIU-19 concerns; • (iii)Ftnployees experiencing symptoms of COV'ID-19 andis seeking a medical I dirgnosis: (iv)Employees who are caring for an individual described in(i)or(il)above; -_ (v)Employees who aro caring fora child whose school or place of care is closed, • or the childcare provider of the child is unavailable doe to COVLD-l9 precautions;or (vi)Employees who are experiencing substantial ly similar conditions as specified by the Seeetaty of Health B. This paid lime shall not be token out of any Inure bank of the employee.For physician-impostxi quaeanline,the employee must provide documentation from the doctor's office. C. The Mayor or Department Head may additionally identify as employee subject to quarantine based upon self-reporting of identified risk factors ns explained by the CDC,fact specific infonnaton related to travel locations,or high-risk transmission settings,personal contact with a presumptive case of COVlD-19, or if the employee Iran observable symptoms consistent with the guidelines published by the Centers for Disease Control- Employees identified by the Muynr or Deprerunort Head will receive up to fourteen days of paid time all' except that an employee who Ins voluntarily exposed him or hasclf to the vias may be required to utilize sick leave rather than paid time off unless or until the employe;meets the factors set forth herein in Section 2(A)(i),(ii),(iii).,(iv),(v) or(v)). SECTION 3• Elnployecs who are diagnosed with CO VID-19 or have COVID-19 symptoms but arc unit/dein be tested due to a shortage of testing supplies or because of mandates limiting the use of testing shall no return to workfor up to fourteen days from initial diagnosis or onset of symptoms,A medical release shall be required from the 1 I p44: 6 I Next on the agenda was the Financial Statement. Motion was made by Council Member Swaim and seconded by Council Member Kneeland to appropriate the sum of $ 1,268,730.09 to pay expenses and salaries for February 2020,presented by the clerk. The Council followed with a unanimous vote. February, 2020 TOTAL EXPENDITURES: $1,268,730.09 • nll 0-* 1 + 042 364. 79+ 110 , 214. 18+ 116, 151 . 12+ 1 , 268 , 730 .09* 11 iI F Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports were presented for filing. There being no further questions or changes, the reports were filed as submitted. Next on the agenda was Miscellaneous and General Discussion. Mayor Hurst thanked the city staff for all the work that went into making this meeting electronic. Crawford County was added to the map of positive case for COVID-19 today and we are doing all that we should to be proactive. He commended our community for meeting the needs of others. There being no further business, motion was made by Council Member Petty and seconded by Council Member Swaim to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 6:28 p.m. AT ,STAD: ny� APPROVE CIT LERRK-- URER �y TREAS 1