RES NO 12-01-2019 CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. la - -2019
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING THE FINAL PAYMENT
FOR THE POINTER TRAIL SIDEWALK IMPROVEMENT
PROJECT; AND FOR OTHER PURPOSES.
WHEREAS, Hawkins-Weir Engineers, Inc. acting as the Construction Manager for
the City of Van Buren,Arkansas advertised for bids to build a sidewalk
on Pointer Trail; and
WHEREAS, the City Council approved the Mayor entering into a construction
contract with Harris United, LLC in the amount not to exceed
$286,694.00 by Resolution#03-04-2019; and
WHEREAS, the City's final payment schedule decreased the total amount of the contract
by $1,456.49,resulting in a project total of$285,237.51.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL
OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City of Van Buren, Arkansas accepts and approves the total final
payment of $20,315.60 to Harris United, LLC as set forth and attached
hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the Pointer Trail
Sidewalk Improvement Project and to execute all documents necessary to
effectuate said changes.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass, approve, and adopt,by a vote of (o for and ( against,the foregoing Resolution
at its regular meeting held on the 16th day of December 2019.
5p4s-
Joseph . urst
Mayo
ATTESTED: AP ',;�:�i=�0 FORM:
Alai
Ph hs Thomas . . di'=fie
City Clerk/Treasurer City •ttorney
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.b3- 2019
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF HARRIS
UNITED, LLC FOR THE POINTER TRAIL SIDEWALK
IMPROVEMENT PROJECT, AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for the Pointer Trail Sidewalk
Improvement Project; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and
Harris United, LLC was the lowest bidder meeting the bid specifications;
and
WHEREAS, the City of Van Buren has determined that the bid of Harris United, LLC is the
best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The City of Van Buren, Arkansas accepts the bid of$286,694.00 as submitted by
Harris United, LLC as set forth in "Exhibit A" attached hereto, contingent on
receiving concurrence from Arkansas Department of Transportation.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to pay all expenses relating to the Pointer Trail Sidewalk
Improvement Project and to execute all documents necessary to effectuate the
agreement.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt,by a vote of to for and 0 against,the foregoing Resolution
at its regular meeting held on the 25th day of March 2019.
4cLZ.4"---"P" c(4414
osep .
Mayor
ATTESTED: APP ' : ' ' AS TO FORM:
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'P1i 0 rte_
Ph Thomas • ' - . - le
City Clerk/Treasurer City Attorney
LAAII-LkwKINS EIR
ENGINEERS, I N C .
Engineering Client Success
December 9, 2019
Honorable Joseph Hurst, Mayor
City of Van Buren, Arkansas
1003 Broadway
Van Buren, Arkansas 72956
Re: Payment Request No. 4 (Final)
Pointer Trail Sidewalk Improvements
AHTD JOB 040737
FAP TAPC-9429(14)
HWEI Project No. 2016096
Dear Mayor Hurst:
This letter will transmit five (5) copies of Periodic Payment Request No. 4 (Final), five (5)
copies of Reconciliation Change Order No. 1 and five (5) copies of Request for Proposal No. 1
for your review and approval. Please place these items on the next scheduled City Council
Meeting. Once the final walk through has been conducted with the ArDOT, sign and date each
copy and return a copy of each with payment to the Contractor, Harris United, LLC. Please also
return a signed copy of each to us, and retain the remaining copies for your permanent records.
If you have any questions or comments, please feel free to contact me.
Sincerely,
HAWKINS- . IR NGINEERS, INC.
�ry E.',eery, '.E.
LEY/Ihc
Enclosures: Five (5) Copies of Periodic Payment Request No. 4 (Final)
Five (5) Copies of Reconciliation Change Order No. 1
Five (5) Copies of Request for Proposal No. 1
110 So.7th Street • P.O. Box 648 • Van Buren, AR 72957 • Ph: (479)474-1227 • Fax: (479)474-8531
211 Natural Resources Drive • Little Rock, AR 72205 • Ph: (501)374-4846
438 East Miilsap Road • Suite 107 • Fayetteville,AR 72703 • Ph: (479)455-2206
403 Garrison Avenue • Suite 101 • Fort Smith, AR 72901 • (479)242-4685
2016096/JH120919LY.docx www. hazvkins weir.corn
MAirHawkins-Weir Engineers,Inc. REQUEST FOR PROPOSAL
POINTER TRAIL SIDEWALKS
Project: Pointer Trail Sidewalk Improvements Project No.: 2016096
Contractor: Harris United,LLC
Engineer: Hawkins-Weir Engineers,Inc.
RFP No.: 1
Reference Drawing No.: Specification No.:
The proposed changes are being considered in the work on the above project as described below. Please advise us promptly of
your proposed change in contract price and time to accomplish this work. Note that this is not an order to proceed with the
proposed change. Notice to Proceed with the proposed change will be issued later in the form of a Change Order or Work
Change Directive if it is decided to proceed with this change.
Request Description:
Please provide a cost proposal to provide the following change as described and shown on the attached exhibit:
Quantity Unit Unit Price Amount
4.Removal and Disposal of Concrete Sidewalk 40 SY $10.00 $400.00
11. Concrete Sidewalk(4"Thickness) 40 SY $37.00 $1,480.00
16. ADA Accessible Ramp Type 3 3 EA 600.00 $1,800.00
18. Traffic Pavement Marking(White 24") 42 LF $7.50 $315.00
24.*Remove Traffic Pavement Marking 42 LF $23.27 $977.34
25.*Adjust Water Meter to Grade(STA 125+80) 1 EA $1,000.00 $1,000.00
26.*Remove and Replace Tracer Wire Junction Box Lid with Flat Lid 2 EA $200.00 $400.00
Total $6,372.34
Requested by(Engineer):
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Date: j 7/ Time: /O.' VS' ,r,....".
Receipt Acknowledged by(Contractor):
Date: 12/2/2019 Time: 11:30 am
Approved by(Owner):
Date: Time:
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HAWKINS()WEIR SIDEWALK IMPROVEMENTS
ENGINEERS, INC. POINTER TRAIL AND NORTH 9th STREET
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Van Buren Fort Smith Fayetteville Little Rode FOR
rn (479)474-1227 I (479)242-4685 I (479)455-2206 I (501)374-4846 THE CITY OF VAN BUREN, ARKANSAS
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JOB N0. 2019012
RECONCILIATION CHANGE ORDER
CHANGE ORDER NO.: One(1)
DATE: November 7,2019
CONTRACT DATE: May 13,2019
ENGINEER'S PROJECT NO.: 2016096
NAME OF PROJECT: POINTER TRAIL SIDEWALK IMPROVEMENTS
OWNER: CITY OF VAN BUREN,ARKANSAS
CONTRACTOR: HARRIS UNITED, LLC
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENTS:
The following items are added to the Project:
Item Quantity Unit Amount
No. Description and Unit Price of Change
4. Remove and Disposal of Concrete Sidewalk 40 SY $ 10.00 $ 400.00
5. Removal and Disposal of Concrete Driveway 6.67 SY $ 10.00 $ 66.70
16. ADA Accessible Ramp Type 3 3 EA $ 600.00 $ 1,800.00
18. Traffic Pavement Marking(White 4") 42 LF $ 7.50 $ 315.00
24. Remove Traffic Pavement Marking 42 LF $ 23.27 $ 977.34
25. Adjust Water Meter to Grade(STA 125+80) 1 EA $ 1,000.00 $ 1,000.00
26. Remove and Replace Tracer Wire Junction Box Lid with Flat 2 EA $ 200.00 $ 400.00
Lid
SUB-TOTAL CHANGE ORDER NO. 1 ADD $ 4,959.04
The following items are deleted from the Project:
Item Quantity Unit Amount
No. Description and Unit Price of Change
11. Concrete Sidewalk(4"Thickness) 160.45 SY $ 37.00 $ (5,936.65)
12. Concrete Sidewalk with Turned Down Edge 3.34 SY $ 50.00 $ (167.00)
13. Concrete Sidewalk with Turned Up Edge 6.78 SY $ 46.00 $ (311.88)
SUB-TOTAL CHANGE ORDER NO.2 DELETE (6,415.53)
TOTAL CHANGE ORDER NO. 2 (1,456.49)
JUSTIFICATION:
This Change Order is needed to reconcile any over-runs or under-runs associated with unit quantities on the
referenced project.
2016096\Change Orders No. 1 PAGE 1 OF 2
RECONCILIATION CHANGE ORDER
CHANGE ORDER NO.: One(1)
DATE: November 7,2019
CONTRACT DATE: May 13,2019
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE $286,694.00
CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS
THE CONTRACT PRICE DUE TO THIS CHANGE ORDER WILL
BE(INCREASED)(DECREASED)BY (1,456.49)
THE NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE 285,237.51
CHANGE TO CONTRACT TIME:
THE CONTRACT TIME WILL BE(INCREASED)(DECREASED)BY 31 CALENDAR DAYS
THE CONTRACT PERIOD INCLUDING THIS CHANGE ORDER SHALL BE 121 CALENDAR DAYS
APPROVALS:
ENGINEER: HAWKI El NGINEERS, INC.
by date /2/4
CONTRACTOR: RIS UNITED, LLC
by date 12/2/2019
OWNER: CITY OF VAN BUREN,ARKANSAS
by date
2016096\Change Orders No. 1 PAGE 2 OF 2
PERIODIC PAYMENT REQUEST NO.4(FINAL)
DATE: November 7,2019
PROJECT NO.2016096 PROJECT NAME AND LOCATION: POINTER TRAIL SIDEWALK IMPROVEMENTS
OWNER: CITY OF VAN BUREN CONTRACTOR: HARRIS UNITED,LLC
1003 BROADWAY 944 WEST CENTER STREET
VAN BUREN,ARKANSAS 72956 GREENWOOD,ARKANSAS 72936
479.474.8936 479.353-2913
ENGINEER: HAWKINS-WEIR ENGINEERS,INC.
P.O.BOX 648
VAN BUREN,ARKANSAS 72957-0648
479.474.1227
SCHEDULE I
ITEM NO.DESCRIPTION QUAN UNIT UNIT PRICE AMOUNT BID PERIOD TO DATE AMOUNT EARNED UNUSED BALANCE
1. Traffic Control 1 LS $21,550.00 $21,550.00 0% 100% $21,550.00 $0.00
2. Temporary Erosion and Sediment Control 1 LS $27,250.00 $27,250.00 0% 100% $27,250.00 $0.00 1
3. Site Preparation 1 LS $60,000.00 $60,000.00 0% 100% $60,000.00 $0.00
4. Removal and Disposal of Concrete Sidewalk 10 SY $10.00 $100.00 0 10 $100.00 $0.00
5. Removal and Disposal of Concrete Driveway 452 SY $10.00 $4,520.00 0.00 452 $4,520.00 $0.00
6. Removal and Disposal of Curb and Gutter 311 LF $10.00 $3,110.00 0 311 $3,110.00 $0.00
7. Clearing and Grubbing 1 LS $2,500.00 $2,500.00 0.00 1 $2,500.00 $0.00
8. Seeding,Fertilizing,and Mulching 1 AC $3,000.00 $3,000.00 0 1 $3,000.00 $0.00
9. Aggregate Base Course 422 TN $30.00 $12,660.00 0.00 422.00 $12,660.00 $0.00
10. Concrete Driveway(6"Thickness) 452 SY $40.00 $18,080.00 0.00 452.00 $18,080.00 $0.00
11. Concrete Sidewalk(4"Thickness) 1,935 SY $37.00 $71,595.00 0.00 1935.00 $71,595.00 $0.00
12. Concrete Sidewalk with Turned Down Edge 128 SY $50.00 $6,400.00 0.00 128.00 $6,400.00 $0.00
13. Concrete Sidewalk with Turned Up Edge 64 SY $46.00 $2,944.00 0.00 64.00 $2,944.00 $0.00
14. Hand Rail 225 LF $50.00 $11,250.00 225 $11,250.00 $0.00
15. Curb&Gutter 103 LF $15.00 $1,545.00 0 103 $1,545.00 $0.00
16. ADA Accessible Ramp Type 3 42 EA $600.00 $25,200.00 0 42 $25,200.00 $0.00
17. AdA Accessible Ramp Type 6 2 EA $1,350.00 $2,700.00 0 2 $2,700.00 $0.00
18. Traffic Paint Pavement Marking(White 24") 240 LF $7.50 $1,800.00 0 240 $1,800.00 $0.00
19. Remove and Relocate Sign 8 EA $200.00 $1,600.00 0 8 $1,600.00 $0.00
20. Adjust Fiber Optic Cable Vault to Grade 2 EA $2,500.00 $5,000.00 0 2 $5,000.00 $0.00
21. Adjust Valve Box Riser to Grade 8 EA $330.00 $2,640.00 0 8 $2,640.00 $0.00
22. Remove Natural Gas Riser 1 EA $250.00 $250.00 0 1 $250.00 $0.00
23. Remove and Relocate Electrical Outlet 1 EA $1,000.00 $1,000.00 0 1 $1,000.00 $0.00
TOTAL $286,694.00 $286,694.00 $0.00
TOTAL CONTRACT $286,694.00
COST OF CONTRACT PERFORMED TO DATE $286,694.00
CHANGE ORDERS PERFORMED TO DATE ($1,456.49)
TOTAL WORK TO DATE $285,237.51
MATERIALS STORED $0.00
RETAINAGE,5%OF WORK $0.00
TOTAL DUE TO DATE $285,237.51
LESS PREVIOUS PAYMENTS $264,921.91
LESS LIQUIDATED DAMAGES TO DATE $0.00
BALANCE DUE THIS ESTIMATE $20,315.60
PERCENT OF CONTRACT COMPLETE 100%
PERCENT OF TIME EXPENDED TO DATE 100%
20160961Pay Requests\PR#4 PAGE 1 OF 2
PERIODIC PAYMENT REQUEST NO.4(FINAL)
DATE: November 7,2019
PROJECT NO.2016096 PROJECT NAME AND LOCATION: POINTER TRAIL SIDEWALK IMPROVEMENTS
RECOMMENDED BY: HAWKINS-WEIR Eg1 -RS,INC. DATE
.....miiii111111W_. 1Z
A679_____
APPROVED BY: HARRIS UNIT / DATE
12/2/2019
APPROVED BY: CITY OF VAN BUREN, ARKANSAS DATE
RECONCILIATION CHANGE ORDER NO.1
The following items are added to the Project:
ITEM NO.DESCRIPTION QUAN UNIT UNIT PRICE AMOUNT BID PERIOD TO DATE AMOUNT EARNED UNUSED BALANCE
4. Remove and Disposal of Concrete Sidewalk 40 SY $10.00 $400.00 40 40 $400.00 $0.00
5. Removal and Disposal of Concrete Driveway 6.67 SY $10.00 $66.70 6.67 6.67 $66.70 $0.00
16. ADA Accessible Ramp Type 3 3 EA $600.00 $1,800.00 3 3 $1,800.00 $0.00
18. Traffic Pavement Marking(White 4") 42 LF $7.50 $315.00 42 42 $315.00 $0.00
24. Remove Traffic Pavement Marking 42 LF $23.27 $977.34 42 42 $977.34 $0.00
25. Adjust Water Meter to Grade(STA 125+80) 1 EA $1,000.00 $1,000.00 1 1 $1,000.00 $0.00
26. Remove and Replace Tracer Wire Junction Box Lid 2 EA $200.00 $400.00 2 2 $400.00 $0.00
with Flat Lid
SUB-TOTAL RECONCILIATION CHANGE ORDER NO.1 ADD $4,959.04 $4,959.04 $0.00
The following items are deleted from the Project
ITEM NO.DESCRIPTION QUAN UNIT UNIT PRICE AMOUNT BID PERIOD TO DATE AMOUNT EARNED UNUSED BALANCE
11. Concrete Sidewalk(4"Thickness) 160.45 SY $37.00 ($5,936.65) 160.5 160.5 ($5,936.65) $0.00
12. Concrete Sidewalk with Turned Down Edge- 3.34. SY $50.00 ($167.00) 3.34 3.34 ($167.00) $0.00
13. Concrete Sidewalk with Turned Up Edge 6.78 SY $46.00 ($311.88) 6.78 6.78 ($311.88) $0.00
SUB-TOTAL RECONCILIATION CHANGE ORDER NO.1 DELETE ($6,415.53) ($6,415.53) $0.00
TOTAL RECONCILIATION CHANGE ORDER NO.1 DELETE
($1,456.49) $0.00
WORK ORDER DATE 13-May-19
DATE OF THIS PAY ESTIMATE OR SUBSTANTIAL COMPLETION DATE IF ESTABLISHED 10-Sep-19
DAYS UTILIZED TO DATE 121
DAYS ALLOWED,CONTRACT PLUS EXTENSIONS 90
PER DAY LIQUIDATED DAMAGES ESTABLISHED BY CONTRACT $250.00
DAYS REMAINING OR DAYS OVER(-) -31
LIQUIDATED DAMAGES TO DATE 0
LIEN WAIVER AND ESTABLISHMENT OF WARRANTY
In consideration of the payment of the sum of$20,315.60,which sum represents the full amount of retainage and the balance of the contract price owed by the Owner to the Contractor,
the Contractor does hereby:
1 Certify to the Owner that the firm,persons,corporations,or other entities which have furnished labor,equipment,or materials to the project have been paid in full for the labor,
equipment or materials provided.
2 Release,waive,and forever quit claim unto the Owner,its successors and assigns,any and all manner of liens of any nature against the property of the Owner which the Contractor
has or may have by virtue of the labor or materials furnished by the Contractor under this contract.
3 Agree to indemnify and hold the Owner harmless against any loss,damage,claim,or cost,including reasonable attorney's fees,incurred by the Owner due to any lien asserted by a
party who alleges to have furnished labor or materials to the project
4 Agree to be responsible for repairs on any of the improvements covered within the contract agreement due to faulty workmanship and/or materials for a period of one year beginning
September 10,2019 and thus ending September 9,2020. ii
Witne.a: Hams United:
4\
20160961Pay Requests\PR#4 PAGE 2 OF 2