07 July 2019 Regular w
MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING JULY 22,2019
The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday, July 22,
2019 at City Hall. The meeting was called to order by Mayor Joseph Hurst. On roll call,the
following Council members answered as their names were called: Council Member Dodson,
Kneeland, Sparkman, Swaim and Wood. City Clerk-Treasurer Phyllis Thomas and City Attorney
Candice Settle were also present. Council Member Petty was absent. This made a total of eight
(8) present. A quorum was declared.
The invocation was given by Mr. Fred Dickinson, Chaplain of Robert Jack VFW Post
1322.
Mr. Dickinson then led the Pledge of Allegiance.
Police Chief Jamie Hammond introduced the family of Bill Melton to the Council, whose
family donated the money to purchase the motorcycle. He also introduced Corporal Charles
Green as the motorcycle officer.
Mayor Hurst then asked to adopt the minutes of the Regular Council Meeting on June 24,
2019. Council Member Wood made a motion to approve the minutes. Council Member Swaim
seconded the motion. On roll call,the following Council members voted aye: Council Member
Dodson, Swaim, Wood, Sparkman and Kneeland. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY,BY SEALED BID,AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW,AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Hurst asked if there was any discussion. There
was none. Council Member Swaim seconded by Council Member Sparkman moved that
the Resolution be adopted. On the Clerk's calling the roll,the following vote resulted:
Ayes—Council Member Dodson, Swaim, Wood, Sparkman and Kneeland. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-1-2019
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.0-1 - -2019
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,
A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN I IXBD ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED BID,AUCTION
OR OTHER METHODS AUTHORIZED UNDER THE LAW,AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are
obsolete,and/or beyond repair,and are no longer cost effective,so as to no longer be needed by
the City,and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said
items or item be removed from the City's Fixed Asset Inventory and disposed of by sealed
bid,auction or as otherwise authorized under A.CA§14-54-302.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from
the Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods
authorized under the law:
Department Amount Description of Inventory Control#
Police Department $12,028.68 2005 Chevrolet 1500 Pickup PD—594
IGCEC14V25Z262839
Police Department $22,711.00 2009 Ford Crown Victoria Sedan PD—657
2FAHP71V19X111081
Police Department $ 1,618.34 Whelen Liberty LED Light Bar PD—662
102143
Police Department $ 1,618.34 Whelen Liberty LED Light Bar PD—461
90825
Police Department $ 1,61834 Whelen Liberty LED Light Bar PD-669
1389
Police Department $ 1,726.58 Whelen Liberty LED Light Bar PD—689
123281
Police Department $ 1,663.08 MPH Python Radar Unit PD—565
PYT546006473
Fire Department $3,361.00 Hurst Man Risk-Tool(Sta3),(P-3) FDI-177
89252
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt,by a vote of for and0 against the foregoing Resolution at its regular meeting held on the 22'd day
of July 2019.
.f%2&
Jo 442D -
May.
ATTESTED: M1 •.io M , lc_ I• :
Q7nCt d/
Pity Thomas Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION APPROVING THE
PURCHASE OF CERTAIN REAL PROPERTY; AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Hurst asked if there was any
discussion. Mayor Hurst explained that this will be a Van Buren Municipal Utilities
pump station located at Industrial Park Road and Flat Rock Drive. Council Member
Swaim seconded by Council Member Wood moved that the Resolution be adopted. On
the Clerk's calling the roll,the following vote resulted: Ayes—Council Member Dodson,
Swaim, Wood, Sparkman and Kneeland.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-2-2019
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.0'7 -0 a -2019
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING IIIL PURCHASE OF CERTAIN
REAL PROPERTY;AND FOR 0 1'HER PURPOSES.
WHEREAS, the City of Van Buren,Arkansas,owns a water works system and a wastewater collection
and treatment system,both being operated,maintained and administered by the City of
Van Buren Municipal Utilities Commission(Commission)pursuant to Ordinance 9-1965;
and
WHEREAS, the Commission has determined that additional real property is needed for the purpose of
the construction of a new Wastewater Pumping Station to replace two(2)outdated and
deteriorating Wastewater Pumping Stations;and
WHEREAS, after negotiating with the seller of the certain real property,as described in the attached
Resolution dated July 16,2019,the Commission wishes to offer in good faith to purchase
said property for the amount of$9,408.00;and
WHEREAS, the Commission has expressed its desire to purchase said real property as described in the
attached Commission Resolution,subject to the approval of the Van Buren City Council.
NOW, 111LREFORE,BE IT RESOLVED BY 1H.L CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Van Buren City Council hereby authorizes the Van Buren Municipal Utilities
Commission to purchase certain real property for the total sum of$9,408.00 utilizing City
of Van Buren Municipal Utilities Capital Improvement Funds.
SECTION 2: The Mayor is authorized and directed to execute such documents and instruments as may
be necessary to proceed with and finalize the purchase of said property,and the City
Clerk is hereby authorized and directed to attest same.
IN WITNESS WHEREOF,the City of Van Buren, Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of 5 for and 0 against,the foregoing Resolution at its regular meeting
held on the 22'd of July 2019.
Jose.h P.
ayor�
ATTESTED: APP')744 i e • •
i
Phy hs Thomas Candice A.SettleNISIP
City Clerk/Treasurer City Attorney
Next on the agenda was the Financial Statement. Motion was made by Council
Member Swaim and seconded by Council Member Dodson to appropriate the sum of
$1,474,079.77 to pay expenses and salaries for June 2019,presented by the clerk. The
Council followed with a unanimous vote.
7-02-2019 04:11 PM CITY OF VAN BORES PAGE: 1 �(�'
TRIAL BALANCE 'N
......."".".--.....' AS OF: JOKE 30TH, 2019
-!, 10 -General Fund I
•'• MONTH TO DATE *•• a* YEAR TO DATE •*e '
-;� ACCTI ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS ;
1'
ASSETS T
1Gl • �,.1000 Petty Cash 0.00 200.00 •
1020 Cash in Bank 284,655.63 465,158.29
',5 1020.01 Cash In Bank-Ins. Reimb. 14,860.57 32,759.32
1 ,264,078- 59+
1020.03 Cash In Bank-ASP's6Walmart Gra 0.00 0.00
1020.04 Veterans' Memorial-Act 934 0.00 0.00 94359-96+
1020.05 2009 Byrne Recovery Grant 0.00 0.00 115,641 •22+
1020.06 2009 Byrne Grant 0.00 0.00
1 , 474,079. 77* ;.
1020.07 2007 Byrne Grant 0.00 0.00
1020.08 Cash in Bank- Storm Damage 0.00 0.00
1020.09 District Cost Grant-Mediation 0.00 0.00 0 [:
1020.10 Cash in Bank - HDC 1,214.14 130.92 {�.
1020.11 Cash in Bank-KVBB 0.00 0.00
F
1020.12 Emergency Management Fund 0.00 0.00
1020.13 Cash In Bank-ACT 833 0.00 145,325.95 -
1020.14 Court Automation-District 868.64 53,382.68
1020.15 Cash in Bank-ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00 0.00
n 1020.18 Cash in Bank - PD Co Tax 99.92 59,368.46 .,.5
1 1020.19 Cash in Bank - FD Co Tax 1,670.45 237,877.25
1 1020.20 Cash In Bank-Erosion Control 300.00 27,600.00 °
:e 1020.21 Cash in Bank-CPAcademy 1,000.00 0.00
1020.22 Cash In Bank-PEG Grant 0.00 0.00
1020.27 Cash in Bank - Levee 0.00 9,989.93
1020.28 Marina Repairs 0.00 10,495.60
9 1020.29 Property Maintenance-Scrap 0.00 0.00 i
1020.30 Field of Dreams-Equipment 281.74 3,132.78
1020.31 Cash in Bank - Parks & Rec 0.00 0.00
1020.32 GIF 0.00 0.00
1020.33 Cash in Bank-Yard Waste 1,472.17 185,840.52
1020.34 Cash In BankPublic Facilities 0.00 0.00
1020.35 Cash In Bank-Jail 3,237.79 13,647.11 1.
1020.36 Cash in Bank-Property Cleanup 0.00 14,338.74
1020.37 Probation 1,287.11 64,931.29
1020.51 Cash in Bank- Cemetery 22.88 2,226.05
1020.52 Cemetery-Donations 0.00 2,811.00
1020.60 Cash In Bank-Reserve 0.00 358,913.19 I„
1020.80 Cash in Bank-KOH 466.86 0.00 kr
1020.91 Cash in Bank- Cap Imp 59,137.99 1,367,495.37
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00 1
1040.19 Investments - FD Co Tax 0.00 0.00
1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks & Rec 0.00 0.00
1040.51 Investments - Cemetery .1 0.00 38,752.59
1040.91 Investments - Cap Imp 710.51 384,454.90 $i
i
i
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance
reports were presented for filing. There being no further questions or changes, the reports
were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. Connie Martin with
Almost Home Animal Shelter gave a quarterly report. She also announced that they will be
having a fundraising benefit concert by Lee Ellen Starks and auction at the King Opera House on
August 24th.
Mayor Hurst gave a brief update on our economic development plan. They continue to
look at ways to bring more to the City of Van Buren.
Council Member Swaim reminded everyone of the Mayor's Prayer Luncheon put on by
the Kiwana's Club tomorrow July 23`d
There being no further business, motion was made by Council Member Sparkman and
seconded by Council Member Wood to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 5:57 p.m.
A:TaS,T APPROVED: Arc/
CI L�REASURE
R MAYOR