RES NO 08-02-2019 CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.08-O2-2019
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING THE FINAL PAYMENT
FOR THE VALLEY FORGE DRAINAGE IMPROVEMENT
PROJECT; AND FOR OTHER PURPOSES.
WHEREAS, Hawkins-Weir Engineers, Inc. acting as the Construction Manager for
the City of Van Buren, Arkansas advertised for bids for drainage
improvements within the City; and
WHEREAS, the City Council approved the Mayor entering into a construction
contract with Goodwin and Goodwin, Inc. in the amount not to exceed
$347,181.00 by Resolution#09-01-2018; and
WHEREAS, the City's final payment schedule decreased the total amount of the contract
by $51,024.10.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL
OF VAN BUREN,ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas accepts and approves the total final
payment of$120,454.49 to Goodwin and Goodwin, Inc. as set forth and
attached hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the Valley Forge
Drainage Improvement Project and to execute all documents necessary to
effectuate said changes.
IN WITNESS WHEREOF,the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of CD for and t. against,the foregoing Resolution
at its regular meeting held on the 26th day of August 2019.
(`_
Joy P. rst
Ma .
ATTESTED: A PROVED ' 0 FO '.\ :
Ph is Thomas Candice A. Settle
City Clerk/Treasurer City Attorney
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 9 - / -2018
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF GOODWIN
AND GOODWIN, INC. FOR THE VALLEY FORGE
DRAINAGE IMPROVEMENT PROJECT; AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for the Valley Forge Drainage
Improvement Project; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and
Goodwin and Goodwin, Inc. was the lowest bidder meeting the bid
specifications;and
WHEREAS, the City of Van Buren has determined that the bid of Goodwin and Goodwin,Inc.
is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS THAT:
SECTION 1: The City of Van Buren, Arkansas accepts the bid of$347,181.00 as
submitted by Goodwin and Goodwin, Inc., as set forth in "Exhibit A" attached
hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the Valley Forge Drainage
Improvement Project from Capital Improvement funds and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council,
did pass, approve, and adopt,by a vote of (9 for and() against,the foregoing Resolution
at its regular meeting held on the 24th day of September 2018.
Robert .
Mayor
ATTESTED: A' 'RO D AS TO FO'. :
'a
Ph lhs Thomas Candice'? le
City Clerk/Treasurer ity A • ey
/111111111 SKINS AWE I R
ENGINEERS , I N C .
Engineering Client Success
August 21, 2019 HAND DELIVERY
Honorable Joseph Hurst, Mayor
City of Van Buren
1003 Broadway
Van Buren, Arkansas 72956
Re: Valley Forge Drainage Improvements
HWEI Project No. 2018018
Dear Mayor Hurst:
This letter is written to certify that to the best of our knowledge the referenced project was
constructed in accordance with the Construction Plans and Detailed Specifications. Therefore,
we recommend that final payment be made to Goodwin & Goodwin, Inc., in the amount of
$120,454.49. Please sign and date each copy of the enclosed Final Pay Estimate and
Reconciliation Change Order No. 1 and return a copy of each with payment to the Contractor.
Please also return a signed copy of each document to us and retain the remaining copies for the
City's permanent records.
Change Order No. 1 is necessary to reconcile the quantities of the bid items that were
over or under the original contract amount.
We have established the date of Substantial Completion for the project as of July 12, 2019.
Therefore, the 1-year warranty period begins on this date, and thus ends on July 11, 2020.
We have enjoyed working with the City of Van Buren on this project, and appreciate your
business. If you have any questions or comments, please do not hesitate to call.
Sincerely,
HAWKINS-WE R ENGINEERS, INC.
Larry E. - -y, -.E.
LEY/lhc
Enclosures: Six (6) Original Copies of Periodic Payment Request No. 3 Final
Six (6) Original Copies of Reconciliation Change Order No. 1 j
1
110 So.7th Street • P.O. Box 648 • Van Buren,AR 72957 • Ph: (479) 474-1227 • Fax: (479)474-8531
211 Natural Resources Drive • Little Rock,AR 72205 • Ph: (501) 374-4846
438 East Millsap Road • Suite 107 • Fayetteville,AR 72703 • Ph: (479) 455-2206
403 Garrison Avenue • Suite 101 • Fort Smith, AR 72901 • (479) 242-4685
www. hawkins-weir.com
2018018\JH082119LY.docx
RECONCILIATION CHANGE ORDER
CHANGE ORDER NO.: One(1)
DATE: August 20,2019
CONTRACT DATE: December 3,2018
ENGINEER'S PROJECT NO.: 2018018
NAME OF PROJECT: VALLEY FORGE DRAINAGE IMPROVEMENTS
OWNER: CITY OF VAN BUREN,ARKANSAS
CONTRACTOR: GOODWIN&GOODWIN, INC.
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENTS:
The following items are added to the Project:
Item Quantity Unit Amount
No. Description and Unit Price of Change
13. Granular Backfill 2 CY $ 48.00 $ 96.00
21. Furnish and Install Curb(Type C) 56 LF $ 25.00 $ 1,400.00
23. Furnish and Install 24"x 36"RCPE 3 LF $ 125.00 $ 375.00
24. Furnish and Install 30"RCP 45 LF $ 88.00 $ 3,960.00
SUB-TOTAL CHANGE ORDER NO. 1 ADD $ 5,831.00
The following items are deleted from the Project:
Item Quantity Unit Amount
No. Description and Unit Price of Change
3. Remove and Dispose of Asphalt Pavement 86.6 SY $ 15.00 $ (1,299.00)
4. Remove and Dispose of Concrete Pavement and Swale 80 SY $ 16.00 $ (1,280.00)
5. Remove and Dispose of Concrete Curb and Gutter 55 LF $ 10.00 $ (550.00)
12. Rock Excavation 334.46 CY $ 35.00 $ (11,706.10)
15. Flowable Fill 46 CY $ 60.00 $ (2,760.00)
16. Furnish and Install Solid Sod, including 4"Topsoil 390 SY $ 8.00 $ (3,120.00)
18. Furnish and Install Class 7 Aggregate Base Course 25 CY $ 48.00 $ (1,200.00)
19. Furnish and Install ACHM Surface Course(Type III) 2.2 TON $ 165.00 $ (363.00)
20. Furnish and Install P.C. Concrete Pavement(6"Thickness) 46.6 SY $ 85.00 $ (3,961.00)
25. Concrete Ditch Paving 56 SY $ 125.00 $ (7,000.00)
26. Concrete Inlets and Junction Box 2 CY $ 1,200.00 $ (2,400.00)
27. Concrete Headwall/Wingwalls/Aprons 8 CY $ 1,500.00 $ (12,000.00)
28. Riprap Type I 2 CY $ 115.00 $ (230.00)
29. Filter Fabric 40 SY $ 4.00 $ (160.00)
30. Move and Replace 6'Tall Wood Fence 139 LF $ 30.00 $ (4,170.00)
31. Furnish and Install 6"PVC AWWA C900 Water Line, 50 LF $ 70.00 $ (3,500.00)
32. Furnish and Install AWWA C153 Ductile Iron Fittings 82 LB $ 8.00 $ (656.00)
34. Furnish and Install 4"PVC Sewer Service Line, including 5 LF $ 40.00 $ (200.00)
39. Adjust Manhole to Grade(Grade Adjustment Rings) 1 EA $ 300.00 $ (300.00)
SUB-TOTAL CHANGE ORDER NO. 1 DELETE (56,855.10)
TOTAL CHANGE ORDER NO. 1 (51,024.10)
JUSTIFICATION:
This Change Order is needed to reconcile any over-runs or under-runs associated with unit quantities on the
referenced project.
2018018\Change Orders No. 1 PAGE 1 OF 2
RECONCILIATION CHANGE ORDER
CHANGE ORDER NO.: One(1)
DATE: August 20, 2019
CONTRACT DATE: December 3,2018
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE $347,181.00
CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS
THE CONTRACT PRICE DUE TO THIS CHANGE ORDER WILL
BE(INCREASED)(DECREASED) BY (51,024.10)
THE NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE (51,024.10)
CHANGE TO CONTRACT TIME:
THE CONTRACT TIME WILL BE(INCREASED) (DECREASED) BY 100 CALENDAR DAYS
THE CONTRACT PERIOD INCLUDING THIS CHANGE ORDER SHALL BE 220 CALENDAR DAYS
APPROVALS:
ENGINEER: HAWK !9/E1 NGINEERS, INC.
,1��� v� �'+
by date l /
CONTRACTOR: GO IN &GOODWIN, INC.
by date g""2-6-19
OWNER: CITY OF VAN BUREN,ARKANSAS
by 61date Y12Z. r < 1
2018018\Change Orders No. 1 PAGE 2 OF 2
PERIODIC PAYMENT REQUEST NO.3(Final)
DATE: 08/20/19
PROJECT NO.2018018 PROJECT NAME AND LOCATION:VALLEY FORGE DRAINAGE IMPROVEMENTS
OWNER: CITY OF VAN BUREN CONTRACTOR: GOODWIN&GOODWIN,INC.
1003 BROADWAY 3503 FREE FERRY ROAD
VAN BUREN,ARKANSAS 72956 FORT SMITH,ARKANSAS 72903
479.474.8936 479.783.7333
ENGINEER: HAWKINS-WEIR ENGINEERS,INC.
P.O.BOX 648
VAN BUREN,ARKANSAS 72957-0648
479.474.1227
SCHEDULE I
ITEM NO.DESCRIPTION QUAN UNIT UNIT PRICE AMOUNT BID PERIOD TO DATE AMOUNT EARNED UNUSED BALANCE
1. Performance and Payment Bond 1 LS $15,000.00 $15,000.00 0% 100% $15,000.00 $0.00
2. Erosion and Sedimentation Control 1 LS $6,000.00 $6,000.00 50% 100% $6,000.00 $0.00
3. Remove and Dispose of Asphalt Pavement 100 SY $15.00 $1,500.00 0.0 13.4 $1,500.00 $0.00
4. Remove and Dispose of Concrete Pavement and 300 SY $16.00 $4,800.00 0 220 $4,800.00 $0.00
5. Remove and Dispose of Concrete Curb and Gutter 80 LF $10.00 $800.00 0 25 $800.00 $0.00
6. Remove and Dispose of Storm Drain Pipe(up to 24") 120 LF $12.00 $1,440.00 0 120 $1,440.00 $0.00
7. Remove and Dispose of Storm Drain Pipe End Section 2 EA $175.00 $350.00 0 2 $350.00 $0.00
8. Remove and Dispose of Concrete Ditch Paving 55 SY $20.00 $1,100.00 0 55 $1,100.00 $0.00
9. Site Preparation,including Clearing&Grubbing 1 LS $15,000.00 $15,000.00 0% 100% $15,000.00 $0.00
10. Excavation&Trench Safety Systems 1 LS $5,000.00 $5,000.00 0% 100% $5,000.00 $0.00
11. Sanitary Sewer Trenching&Backfilling,4'-8' 132 LF $45.00 $5,940.00 0 132 $5,940.00 $0.00
12. Rock Excavation 400 CY $35.00 $14,000.00 0.00 65.54 $14,000.00 $0.00
13. Granular Backfill 100 CY $48.00 $4,800.00 0 102 $4,800.00 $0.00
14. Concrete Encasement 5 CY $125.00 $625.00 0 5 $625.00 $0.00
15. Flowable Fill 100 CY $60.00 $6,000.00 0 54 $6,000.00 $0.00
16. Furnish and Install Solid Sod,including 4"Topsoil 1,950 SY $8.00 $15,600.00 1560 1560 $15,600.00 $0.00
17. Site Restoration 1 LS $30,000.00 $30,000.00 1 1 $30,000.00 $0.00
18. Furnish and Install Class 7 Aggregate Base Course 25 CY $48.00 $1,200.00 0 0 $1,200.00 $0.00
19. Furnish and Install ACHM Surface Course(Type III) 10 TON $165.00 $1,650.00 0.8 7.8 $1,650.00 $0.00
20. Furnish and Install P.C.Concrete Pavement(6" 280 SY $85.00 $23,800.00 0.0 233.4 $23,800.00 $0.00
Thickness)
21. Furnish and Install Curb(Type C) 120 LF $25.00 $3,000.00 151 176 $3,000.00 $0.00
22. Furnish and Install 16"x 30"RCPE 372 LF $85.00 $31,620.00 0 372 $31,620.00 $0.00
23. Furnish and Install 24"x 36"RCPE 12 LF $125.00 $1,500.00 15 $1,500.00 $0.00
24. Furnish and Install 30"RCP 272 LF $88.00 $23,936.00 0 317 $23,936.00 $0.00
25. Concrete Ditch Paving 330 SY $125.00 $41,250.00 274 274 $41,250.00 $0.00
26. Concrete Inlets and Junction Box 10 CY $1,200.00 $12,000.00 0 8 $12,000.00 $0.00
27. Concrete Headwall/Wingwalls/Aprons 25 CY $1,500.00 $37,500.00 17 17 $37,500.00 $0.00
28. Riprap Type I 20 CY $115.00 $2,300.00 18 18 $2,300.00 $0.00
29. Filter Fabric 40 SY $4.00 $160.00 0 0 $160.00 $0.00
30. Move and Replace 6'Tall Wood Fence 139 LF $30.00 $4,170.00 0 0 $4,170.00 $0.00
31. Furnish and Install 6"PVC AWWA C900 Water Line, 80 LF $70.00 $5,600.00 0 30 $5,600.00 $0.00
including Trenching,Bedding,Tracer Wire,and Backfill
32. Furnish and Install AWWA C153 Ductile Iron Fittings 320 LB $8.00 $2,560.00 0 238 $2,560.00 $0.00
33. Connect to Existing Water Line 2 EA $1,500.00 $3,000.00 0 2 $3,000.00 $0.00
34. Furnish and Install 4"PVC Sewer Service Line, 30 LF $40.00 $1,200.00 0 25 $1,200.00 $0.00
including Removal of Existing Pipe and Backfill
35. Furnish and Install 8"PVC SDR 35 Sewer Line, 132 LF $115.00 $15,180.00 0 132 $15,180.00 $0.00
including Removal of Existing Pipe and Backfill
36. Remove and Dispose of Existing Manhole 1 EA $800.00 $800.00 0 1 $800.00 $0.00
37. Drop Manhole,0'-6'Depth,(including Standard 1 EA $4,000.00 $4,000.00 0 1 $4,000.00 $0.00
Manhole Frame and Cover)
38. Connect to Existing Manhole 2 EA $1,250.00 $2,500.00 0 2 $2,500.00 $0.00
39. Adjust Manhole to Grade(Grade Adjustment Rings) 1 EA $300.00 $300.00 0 0 $300.00 $0.00
TOTAL
$347,181.00 $347,181.00 $0.00
TOTAL CONTRACT
COST OF CONTRACT PERFORMED TO DATE $347,181.00
CHANGE ORDERS PERFORMED TO DATE ($51,181.00
TOTAL WORK TO DATE ($51,024.10)
MATERIALS STORED $296,1$0.90\
RETAINAGE,5%OF WORK $0.00
TOTAL DUE TO DATE $0.00
LESS PREVIOUS PAYMENTS $296,156.90
LESS LIQUIDATED DAMAGES TO DATE $175,7$0.41
....<.....<..........:.=x:+.........<......................«<=..x....,+...<.x.« __.......**,........ ,.....:x....<....:..... $0.00
BALANCE DUE THIS ESTIMATE xx,.*max**#� Y..x:..>....#����*%�� ...<_..,....." �tx�
..<..>.......................:.....<:........,._......<...,_.....,...._ ..,..... ._,........,,......<. :_.,.,._,..._...R« *�***�*x* ;;���**4.....**�
>..<>., $120,454.49
PERCENT OF CONTRACT COMPLETE �����k***********************0
�*��x� "� ��x00%
PERCENT OF TIME EXPENDED TO DATE 100%
100%
2018018\Pay Requests\PR#3 PAGE 1 OF 2
PERIODIC PAYMENT REQUEST NO.3(Final)
DATE: 08/20/19 •
PROJECT NO.2018018 PROJECT NAME AND LOCATION:VALLEY FORGE DRAINAGE IMPROVEMENTS
RECOMMENDED BY: HAWKINS-WEIR ENGI S,INC. DATE
072c,h 9
APPROVED BY: GOODWIN&G••3 „s .,INC. DATE
420 2d-/ • , •
APPROVED BY: - CITY OF VAN BUREN, ARKANSAS DATE
(frk. szar5it • gli 2-(/ Cr
RECONCILIATION CHANGE ORDER NO.1
The following items are added to the Project:
ITEM NO. DESCRIPTION QUAN UNIT UNIT PRICE AMOUNT BID PERIOD TO DATE AMOUNT EARNED UNUSED BALANCE
13. Granular Backfill 2 CY $48.00 $96.00 2 2 $96.00 $0.00
21. Furnish and Install Curb(Type C) 56 LF $25.00 $1,400.00 56 56 $1,400.00 $0.00
23. Furnish and Install 24"x 36"RCPE 3 LF $125.00 $375.00 3 3 $375.00 $0.00
24. Furnish and Install 30"RCP 45 LF $88.00. $3,960.00 45 45 $3,960.00 $0.00 .
SUB-TOTAL RECONCILIATION CHANGE ORDER NO.1 ADD $5,831.00 $5,831.00 $0.00
The following items are deleted from the Project:
ITEM NO. DESCRIPTION QUAN UNIT UNIT PRICE AMOUNT BID PERIOD TO DATE AMOUNT EARNED UNUSED BALANCE
3. Remove and Dispose of Asphalt Pavement 86.6 SY $15.00 ($1,299.00) 86.6 86.6 ($1,299.00) $0.00
4. Remove and Dispose of Concrete Pavement and 80 SY $16.00 ($1,280.00) 80 80 ($1,280.00) $0.00
5. Remove and Dispose of Concrete Curb and Gutter 55 LF $10.00 ($550.00) 55 55 ($550.00) $0.00
12. Rock Excavation 334.46 CY $35.00 ($11,706.10) 334.46 334.46 ($11,706.10) $0.00
15. Flowable Fill 46 CY $60.00 ($2,760.00) 46 46 ($2,760.00) $0.00
16. Furnish and Install Solid Sod,including 4"Topsoil 390 SY $8.00 ($3,120.00) 390 390 ($3,120.00) $0.00
18. Furnish and Install Class 7 Aggregate Base Course 25 CY $48.00 ($1,200.00) 25 25 ($1,200.00) $0.00
19. Furnish and Install ACHM Surface Course(Type III) 2.2 TON $165.00 ($363.00) 2.2 2.2 ($363.00) $0.00
20. Furnish and Install P.C.Concrete Pavement(6" 46.6 SY $85.00 ($3,961.00) 46.6 46.6 ($3,961.00) $0.00
25. Concrete Ditch Paving 56 SY $125.00 ($7,000.00) 56 56 ($7,000.00) $0.00
26. Concrete Inlets and Junction Box 2 CY $1,200.00 ($2,400.00) • 2 2 ($2,400.00) $0.00
27. Concrete Headwall/Wingwalls/Aprons 8 CY $1,500.00 ($12,000.00) 8 8 ($12,000.00) $0.00
28. Riprap Type I 2 CY $115.00 ($230.00) 2 2 ($230.00) $0.00
29. Filter Fabric 40 SY $4.00 ($160.00) 40 40 ($160.00) $0.00
30. Move and Replace 6'Tall Wood Fence 139 LF $30.00 ($4,170.00) 139 139 ($4,170.00) $0.00
31. Furnish and Install 6"PVC AWWA C900 Water Line, 50 LF $70.00 ($3,500.00) 50 50 ($3,500.00) $0.00
32. Furnish and Install AWWA C153 Ductile Iron Fittings 82 LB $8.00 ($656.00) 82 82 ($656.00) $0.00
34. Furnish and Install 4"PVC Sewer Service Line, 5 LF $40.00 ($200.00) 5 5 ($200.00) $0.00
39. Adjust Manhole to Grade(Grade Adjustment Rings) 1 EA $300.00 ($300.00) 1 1 ($300.00) $0.00
SUB-TOTAL RECONCILIATION CHANGE ORDER NO.1 DELETE ($56,855.10) ($56,855.10) $0.00
TOTAL RECONCILIATION CHANGE ORDER NO.1 DELETE ($51,024.10) $0.00
-18
WORK ORDER DATE 03-Dec-18
DATE OF THIS PAY ESTIMATE OR SUBSTANTIAL COMPLETION DATE IF ESTABLISHED 12-Jul220
DAYS UTILIZED TO DATE - 20
DAYS ALLOWED,CONTRACT PLUS EXTENSIONS $25 2220
PER DAY LIQUIDATED DAMAGES ESTABLISHED BY CONTRACT 0
DAYS REMAINING OR DAYS OVER(-) 0
LIQUIDATED DAMAGES TO DATE
LIEN WAIVER AND ESTABLISHMENT OF WARRANTY
In consideration of the payment of the sum of$120,454.59,which sum represents the full amount of retainage and the balance of the contract price owed by the Owner to the Contractor,
the Contractor does hereby:
1 Certify to the Owner that the firm,persons,corporations,or other entities which have furnished labor,equipment,or materials to the project have been paid in full for the labor,
equipment or materials provided.
2 Release,waive,and forever quit claim unto the Owner,its successors and assigns,any and all manner of liens of any nature against the property of the Owner which the Contractor
has or may have by virtue of the labor or materials furnished by the Contractor under this contract.
3 Agree to indemnify and hold the Owner harmless against any loss,damage,claim,or cost,including;reasonable attorney's fees,incurred by the Owner due to any lien asserted by a
party who alleges to have furnished labor or materials to the project.
4 Agree to be responsible for repairs on any of the improvements covered within the contract agreement due to faulty workmanship and/or materials for a period of one year beginning
July 12,2019 and thus ending on July 11,2020.
.,:; p
Witness: n Goodwin,Inc.
A.:40,
2018018\Pay Requests\PR#3 PAGE 2 OF 2