RES NO 04-01-2019 1
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.044 - 0) -2019
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION OF THE CITY OF VAN BUREN, ARKANSAS,
FOR THE PURPOSE OF PROVIDING FOR THE DISPOSAL
AND DESTRUCTION OF CERTAIN POLICE AND CITY CLERK
RECORDS.
WHEREAS, the Van Buren Police Department and the Van Buren City Clerk's Office have outdated,
unnecessary and redundant records that need to be disposed of and destroyed; and
WHEREAS, the Van Buren Police Department and the Van Buren City Clerk's Office have identified
said records to be destroyed.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Van Buren Police Department is hereby authorized to arrange for the destruction,by
shredding, identified records in accordance with A.C.A. § 16-10-211 (a)(3)(K)&(L)and
A.C.A. §14-2-204. (see attached listing)
SECTION 2: The Van Buren City Clerk's Office is hereby authorized to arrange for the destruction,by
shredding, identified records in accordance with ARK. Code Annotated § 14-59-114. (see
attached listing)
IN TESTIMONY WHEREOF,the City of Van Buren,Arkansas,by its City Council, did pass,
approve, and adopt,by a vote of e9 for and U against,the foregoing Resolution at its regular meeting
held on the 22nd day of April 2019.
j‘951 /e"
P.trurst
Mayor
ATTESTED: • PP' $VED �itORM
115(2M24
Phyllis Thomas •ice A. Sem —4411111111,
City Clerk/Treasurer City Attorney
VAN BUREN 800 Fayetteville Road, Van Buren, AR 72956
L E' Ph: (479) 474-1234 • Fax: (479) 474-0203
Jamie Hammond, Chief of Police
Records submitted for destruction.
2005 Action Receipts 20I5 Record Checks
2008 FEMA 20I5 Release Waivers
2010 Marshalls Task Force Agreements 20I5 Tow Slips
20I0 Verizon Misc Grant 20I5 VIN Verifications
2010 AWIN Information 20I5 Commitment Sheets
20I2 Overtime Slips 2015 Report Requests
2012 Auction Receipts 20I6 STEP
20I5 ACO Receipts 20I6 Scrap paper
2012 Misc Invoices 20I6 Overtime Slips
2013 ACO Fees 20I6 Time Sheets
2013 State&Private Property Reports
2013 Radar Certs 2003—20I4 NIBRS
2013 Payroll folders 2007—2012 ICAC Grants&Invoices
20I3 Overtime slips 2007—20I6 Wrecker Inspections
20I3 STEP 2008—2011 Buy Money Reports
20I4 Radar Certs 2009—20I2 Byrne Grant
2014 Payroll folders&Accumulated Straight Time 2009—20I2 Workmans Comp Training
2015 Payroll folders&Accumulated Straight Time
2015 Reserve Time Cards 4 boxes ACIC Forms
20I5 STEP FTO Binders of Terminated/Resigned Employees
20I5 Applications Misc.Administrative Paperwork
20I5 Mobile Video Recording Reports Wrecked Unit Folders prior to 20I6
20I5 Case Files Conoco Fleet Credit Cards-expired
2015 Weekly Activity Forms Wright Express Credit Cards—expired
2015 Animal Bite Forms
2015 Copies of state accident reports
2015 Accident Reports
2015 Animal Control Pickups
2015 Clean Up Notices
2015 Harboring
20I5 BAC Reports
20I5 Domestic Violence Forms
2015 DRE
20I5 Emergency Night Call Forms
2015 Field Interviews
20I5 Correspondance
20I5 Orders to Seal
2015 NICS Requests
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PROGRESS IS J ", � '�� �� OUR PROJECT
KANSAS.
City Clerk's Office
Items to be destroyed
Name of Fund Account# Check#'s Reason
Municipal Judge and Court Clerk Fund 2326698-01 4839-5100 Closed account(no longer needed)
Library Fund 800203701 1203-1250 Closed account(no longer needed)
Civil Small Claims Fund 801410806 158-400 Closed account(no longer needed)
King Opera House 232665501 3718-3850 Closed account(no longer needed)
Parks&Rec Grant Fund 0504-213-5 1009-1250 Closed account(no longer needed)
Drainage Project IKE1 507264878 1006-1200 Closed account(Grant completed)
794-00067-08
Drainage Project IKE2 507272498 2014-2200 Closed account(Grant completed)
794-00110-08
Energy Grant 2010 507261011 2012-2200 Closed account(Grant completed)
Phillip M.Green Driving Range 801414006 126-300 Closed account(no longer needed)
Community&Economic Development 43893 111-350 Closed account(no longer needed)
FEMA 803920806 1027-1250 Closed account(no longer needed)
Vista Hills Sewer 378496701 153-600 Closed account(no longer needed)
2012 Payable Invoices A-Z 2005 Payable Invoices A-Z
2012 Accounts Payable Registers 12 Months 2005 Accounts Payables Registers 12 Months
2012 Cash Collection Registers 12 Months 2005 Cash Collection Registers 12 Months
2012 Computer Generated Receipts 12 Months 2005 Computer Generated Receipts 12 Months
2012 Bank Statements All Funds 2005 Bank Statements All Funds
2012 Business License Applications A-Z 2005 Business License Applications A-Z
2011 Payable Invoices A-Z 2004 Payable Invoices A-Z
2011 Accounts Payable Registers 12 Months 2004 Accounts Payable Registers 12 Months
2011 Cash Collection Registers 12 Months 2004 Cash Collection Registers 12 Months
2011 Computer Generated Receipts 12 Months 2004 Computer Generated Receipts 12 Months
2011 Bank Statements All Funds 2004 Bank Statements All Funds
2011 Business License Applications A-Z 2004 Business License Applications A-Z
2010 Payable Invoices A-Z 2003 Payable Invoices A-Z
2010 Accounts Payable Registers 12 Months 2003 Accounts Payable Registers 12 Months
2010 Cash Collection Registers 12 Months 2003 Cash Collection Registers 12 Months
2010 Computer Generated Receipts 12 Months 2003 Computer Generated Receipts 12 Months
2010 Bank Statements All Funds 2003 Bank Statements All Funds
2010 Business License Applications A-Z 2003 Business License Application A-Z
2009 Payable Invoices A-Z 2002 Payable Invoices A-Z
2009 Accounts Payable Registers 12 Months 2002 Accounts Payable Registers 12 Months
2009 Cash Collection Registers 12 Months 2002 Cash Collection Registers 12 Months
2009 Computer Generated Receipts 12 Months 2002 Computer Generated Receipts 12 Months
2009 Bank Statements All Funds 2002 Bank Statements All Funds
2009 Business License Applications A-Z 2002 Business License Application A-Z
2008 Payable Invoices A-Z 2001-2002 Business License Cards
2008 Accounts Payable Registers 12 Months 2001 Check Register
2008 Cash Collection Registers 12 Months 2001 Bank Statements 12 Months
2008 Computer Generated Receipts 12 Months
2008 Bank Statements All Funds
2008 Business License Applications A-Z
2007 Payable Invoices A-Z 2000 Bank Statements 12 Months
2007 Accounts Payable Registers 12 Months 2000 GL Reports
2007 Cash Collection Registers 12 Months 2000 Accounts Payable Registers 12 Months
2007 Computer Generated Receipts 12 Months 2000 Cach Manaaamonr Rannrtc 17 AA +L