02 February 2019 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING FEBRUARY 25, 2019
The City Council of the City of Van Buren,Arkansas met at 5:30 p.m. Monday, February
25, 2019 at City Hall. The meeting was called to order by Mayor Joseph Hurst. On roll call,the
following Council members answered as their names were called: Council Member Wood,
Sparkman, Kneeland, Dodson and Swaim. City Clerk-Treasurer Phyllis Thomas and City
Attorney Candice Settle were also present. Council Member Petty was absent. This made a total
of eight (8)present. A quorum was declared.
The Red Oak Girl Scout troop posted the colors and led the Pledge of Allegiance.
Mayor Hurst then made his State of the City Address.
Mayor Hurst then asked to adopt the minutes of the Regular Council Meeting on January
28, 2019. Council Member Kneeland made a motion to approve the minutes. Council Member
Wood seconded the motion. On roll call, the following Council members voted aye: Council
Member, Dodson, Swaim, Wood, Sparkman and Kneeland. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY,BY SEALED BID,AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW, AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Hurst asked if there was any discussion. Police
Chief Jamie Hammond noted that this vehicle was involved in an accident and insurance
has bought it out. Council Member Swaim seconded by Council Member Dodson moved
that the Resolution be adopted. On the Clerk's calling the roll,the following vote
resulted: Ayes—Council Member, Dodson, Swaim, Wood, Sparkman and Kneeland.
Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-1-2019
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.L)a -QL-2019
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK
TO REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM
I"HL CITY OF VAN BUREN'S FIXED ASSET INVENTORY, BY
SEALED BID, AUCTION OR OIHr.R METHODS AUTHORIZED
UNDER THE LAW,AND FOR O THEE PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are
obsolete,and/or beyond repair,and are no longer cost effective,so as to no longer be needed by
the City,and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said
items or item be removed from the City's Fixed Asset Inventory and disposed of by sealed
bid,auction or as otherwise authorized under A.CA§14-54-302.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from
the Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods
authorized under the law:
Department Amount Description of Inventory Control#
Police Department $23,307.00 2013 Ford Police Interceptor Sedan PD—713
VIN#1FAHP2M84DG124141
Police Department $2,154.60 Canon Scan Front 220 Doc.Scanner PD—667
S#DS302360
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt,by a vote of for and j against the foregoing Resolution at its regular meeting held on the 25'day
of February 2019.
Mayor
ATTESTED: AP'" II D .
Ph A.Thomas A.Settle
City Clerk/Treasurer City Attorney
•r
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR TO PROVIDE FINANCIAL ASSISTANCE TO THE WESTERN
ARKANSAS INTERMODAL AUTHORITY FOR REGIONAL ECONOMIC
DEVELOPMENT. The Clerk read the Resolution in its entirety. Mayor Hurst asked if
there was any discussion. Mayor Hurst stated that this was previously called RITA and
has been an ongoing effort to make a positive effect in our area. Council-Member Swaim
seconded by Council Member Kneeland moved that the Resolution be adopted. On the
Clerk's calling the roll, the following vote resulted: Ayes—Council Member, Dodson,
Swaim, Wood, Sparkman and Kneeland. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-2-2019
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.U .-0X12019
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE 11IL:MAYOR TO PROVIDE
FINANCIAL ASSISTANCE TO THE WESTERN ARKANSAS
INTERMODAL AUTHORITY FOR REGIONAL ECONOMIC
DEVELOPMENT.
WHEREAS, the City of Van Buren,Arkansas recognizes the need for regional economic development
cooperation;and
WHEREAS, the Western Arkansas Intermodal Authority(WAIA)was formed by the cities of Van
Buren and Fort Smith and the counties of Crawford and Sebastian to work toward
improving the area's effectiveness in transporting goods while enhancing the potential for
economic development in the region;and
WHEREAS, funding is necessary to continue the operations of WAIA and all members of WAIA are
asked to share equally in the operational cost of the entity;and
WHEREAS, the City of Van Buren budgeted funds in the 2019 city budget for such operations.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1. The City of Van Buren,Arkansas fully supports WAIA and wishes to continue to support
WAIA and the economic development of our region.
SECTION 2. The Mayor of the City of Van Buren,Arkansas is hereby authorized and directed to make
payment in the amount of$21,250.00 as the city's equal share for continued operations of
WAIA.
IN WITNESS WHEREOF, the City of Van Buren,Arkansas,by its City Council, did pass,
approve,and adopt,by a vote of for and U against,the foregoing Resolution at its regular meeting
held on the 25th day of February 2019.
�1 �%fir" �Z' l_}'_
( ose.h P.Hurst
ayor
ATTESTED: APPR. _ a r, •1,,
`Pity-P--641-)j— 41111111111.'"
Phyliiis A.Thomas -:.•.'ce A. ettle
City Clerk/Treasurer City Attorney
r
On the agenda next was to consider A RESOLUTION ADOPTING A
REVISED BUDGET FOR THE YEAR ENDING DECEMBER 31, 2018. The Clerk
read the Resolution in its entirety. Mayor Hurst asked if there was any discussion. There
was none. Council Member Wood seconded by Council Member Dodson moved that the
Resolution be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Council Member, Dodson, Swaim, Wood, Sparkman and Kneeland.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-3-2019
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.Oa- -03-2019
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING A REVISED BUDGET FOR
THE YEAR ENDING DECEMBER 31,2018.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: 2018 current year's revenues of$18,551,279.52(Eighteen Million,Five Hundred
Fifty-One Thousand,Two Hundred Seventy Nine Dollars and Fifty-Two Cents)
are appropriated and a copy of said Budget is attached hereto and made a part
hereof;Said revenue includes the deduction of 2017 revenues which were
received in January 2018,and includes the addition of 2018 account receivable
listings received in 2019.
SECTION 2: 2018 current year's expenditures of$17,494,718.27(Seventeen Million,Four
Hundred Ninety Four Thousand,Seven Hundred Eighteen Dollars and Twenty-
Seven Cents)including expenditures from prior year's balances are attached
hereto and made a part hereof;Said expenditures include the deduction of 2017
expenditures,and includes the addition of 2018 accounts payable listing paid in
2019.
SECTION 3: All expenditures are approved and a copy of the Revised Budget is attached
hereto and made a part hereof.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of S for and U against,the foregoing Resolution at its
regular meeting held on the 25th day of February 2019.
P.'Hur�
Mayor
ATTESTED: AP' 'OVED , S . S :
/
Ph Thomas - •� e A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE AMENDING
ORDINANCE NO. 01-2019 SETTING PLACES FOR THE POSTING OF
ORDINANCES; AND PRESCRIBING OTHER MATTERS RELATED
THERETO. The Clerk read the Ordinance in its entirety. Council Member Wood
moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Council Member Kneeland. The council followed with a
unanimous vote. The Clerk then read the Ordinance the second time.
Council Member Wood moved that the rules be further suspended and the
Ordinance placed on the third and final reading. The motion was seconded by Council
Member Dodson. The council followed with a unanimous vote. The Clerk then read the
Ordinance the third and final time. The Mayor asked if there was any discussion. Mayor
Hurst stated this was in an effort to clarify last month's ordinance. He reinterated that our
main concern is making sure our public stays as informed as possible. Council Member
Swaim questioned whether an emergency clause was needed since last month's ordinance
had an emergency clause. City Attorney Candice Settle replied that she did not believe an
emergency existed.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Council Member Sparkman and seconded by Council Member Dodson to adopt the Ordinance.
On the Clerk's calling the roll,the following vote resulted: Ayes—Council Member,Dodson,
Swaim, Wood, Sparkman and Kneeland.Nays—None. The Mayor declared the motion carried
as there were five (5) ayes and (0)nays. Four(4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 04-2019
CITY OF VAN BUREN,
ARKANSAS
ORDINANCE NO.�-2019
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,AN
ORDINANCE TO BE ENTTI'LED:
AN ORDINANCE AMENDING ORDINANCE NO. 01-2019
SETTING PLACES FOR THE POSTING OF ORDINANCES;AND
PRESCRIBING OTHER MATTERS RELATED THERETO.
WHEREAS, the newspaper previously printed in the City of V an Buren,Arkansas has moved its printing
services out of the local area;and
WHEREAS, the newspaper,no longermaintains its primary office m the City of Van Buren,Arkansas
although it does still utilize a building in this municipality;and
WHEREAS, Attorney General Opinion 95-227 sets forth a guideline for determining if a newspaper is
"published"m a municipality,and
WHEREAS, based upon the factors set forth in Attorney General Opinion 95-227,a Court could find
• that no newspaper is currently published in the City of Van Buren which would result m
the posting of ordinances only;and
WHEREAS, in consideration of the long history of the local newspaper publication in the community,
continued coverage of local news in the City of Van Buren,that a large number of
•
subscribers to the local newspaper are in the City of Van Buren,and tis nc�n
the law whether or not a Court would find that the newspaper "published"
Van Buren,tire City of Van Buren desires to continue to utilize the newspaper for
publishing ordinances adopted by the City Council in addition to posting in the five public
places previously set forth in Ordinance No.01-2019 in accordance with Ark.Code Ann.
Section 14-55-206.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas will continue to publish ordinances in
the Press Argus in addition to posting notice at the following five of the
most public places in the City to ensure full opportunity for citizens m be t t
given information regarding the passage.of ordinances: t •
1 i
Van Buren Municipal Complex
Van Buren Library
Van Buren Municipal Annex
Van Buren Police Department
Van Buren Senior Center
SECTION 2: All ordinances and resolutions and parts thereof in conflict herewith are
hereby repealed to the extent of such conflict I
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
•approve,and adopt,by a vote of 5 for and .against,the foregoing Ordinance at its regular meeting
held on the 25°day of February 2019.
Mayor
ATTESTED: AP 'O r = aRM:
II
Phy omaz ••ce A.Settle
City Clerk/Ireasurer City Attorney
Next on the agenda was the Financial Statement. Motion was made by Council
Member Swaim and seconded by Council Member Sparkman to appropriate the sum of
$1,524,480.51 to pay expenses and salaries for January 2019,presented by the clerk. The
Council followed with a unanimous vote.
i
1
2-20-2019 . 'AM CITY OF •V _gJ7 R E N PAGE: 1
TRIALBALANCE _
AS OF: JANUARY 31ST, 2019
s •
.A',.{ 10 -General Fund
'4 '•• MONTH TO DATE '•' ••• YEAR TO DATE `•'
+V ACCT4 ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
41 •=•...,ASSETS
, 1000 Petty Cash 0.00 200.00
�i. 1020 Cash in Bank 102,529.64 273,718.58
S 1020.01 Cash In Bank-Ins. Reimb. 0.00 0.00
ti 1020.03 Cash In Bank-ASP's&Walmart Gra 0.00 0.00
f' 1020.04 Veterans' Memorial-Act 934 0.00 0.00
o u 1020.05 2009 Byrne Recovery Grant 0.00 0.00 1 ,39400196+
1020.06 2009 Byrne Grant o.00 0.00 129,267-32+
�� 1020.07 2007 Byrne Grant o.00 0.00 1 ,-211 •23+
1020.08 Cash in Bank- Storm Damage 0.00 0.00
1 ' 524'480•51
1020.09 District Cout Grant-Mediation 0.00 0.00
' 1020.10 Cash in Bank-HDC 0.00 0.46
4
£ 1020.11 Cash in Bank-KVBB 0.00 0.00
1020.12 Emergency Management Fund 0.00 0.00
'' 1020.13 Cash In Bank-ACT 833 87,680.00 105,137.39
' 1020.14 Court Automation-District 566.96 51,683.90
f: 1020.15 Cash in Bank-ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00 0.00
�\ , 1020.18 Cash in Bank - PD Co Tax 21,970.03 65,155.61
t 1020.19 Cash in Bank- FD Co Tax 17,970.03 197,232.94
1, 1020.20 Cash In Bank-Erosion Control 100.00 26,475.00
Cq• 1020.21 Cash in Bank-CPAcademy 0.00 0.00
2_ 1020.22 Cash In Bank-PEG Grant 0.00 0.00
t 1020.27 Cash in Bank-Levee 0.00 9,989.93
1020.28 Marina Repairs 0.00 10,495.60
• 1020.29 Property Maintenance-Scrap 0.00 0.00
1020.30 Field of Dreams-Equipment 0.00 3,679.07
; 1020.31 Cash in Bank- Parks a Rec 0.00 0.00
i'
R" 1020.32 GIF 0.00 0.00
1020.33 Cash in Bank-Yard Waste 6,692.60 173,542.53
L 1020.34 Cash In BankPublic Facilities 0.00 0.00
1, 1020.35 Cash In Bank-Jail 2,757.05 2,757.05
. 1020.36 Cash in Bank-Property Cleanup 0.00 14,338.74
1020.37 Probation 362.27 59,018.54
1020.51 Cash in Bank-Cemetery Y 68.34 2,354.02
1020.52 Cemetery-Donations 0.00 2,541.00
1020.60 Cash In Bank-Reserve 0.00 488,913.19
1020.80 Cash in Bank-KOH 197.42 197.42
1020.91 Cash in Bank- Cap Imp - 114,757.65 1,140,349.95
`;� 1040 Investments 0.00 0.00
tI 1040.10 Investments - Sales Tax City 0.00 0.00
tl
1 1040.18 Investments - PD Co Tax 0.00 0.00
41
VI 1040.19 Investments - FD Co Tax 0.00 0.00
(ply 1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks i Rec ,. 0.00 0.00
!I 1040.51 Investments -Cemetery 0.00 38,752.59
fi
1040.91 Investments - Cap Imp 194.56 381,979.55
:'7
F'
5',
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance
Reports were presented for filing. Fire Chief Tim Arnold gave a brief update of the old
Darrel Thomas building being renovated for the fire department training center. Council
Member Wood asked Police Chief Jamie Hammond if they had received any feedback on
having new school resource officers within all of the schools. Chief Hammond state
everything is going great so far. There being no further questions or changes,the reports
were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. The council considered a
request from the Art and Education Center to close streets for the Glow Run on June 8, 2019.
Motion was made by Council Member Sparkman and seconded by Council Member Wood. The
council followed with a unanimous vote. Next, the council considered a request from First
Baptist Church Van Buren to close streets for their annual VBS June 3`d-7t', 2019. Motion was
made by Council Member Wood and seconded by Council Member Dodson. The council
followed with a unanimous vote.
There being no further business,motion was made by Council Member Sparkman and
seconded by Council Member Kneeland to adjourn. The Council followed with a unanimous
vote. The meeting adjourned at 6:25 p.m.
ATTESTED: APPROVE :
CIT -TREASURER OR