ORD NO 02-2019 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO.0a1-2019
BE IT ENACTED BY THE CITY COUNCIL, FOR TILE CITY OF VAN BUREN, ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE A CONTRACT FOR, AND PURCHASE OF A NEW
VEHICLE FOR THE POLICE DEPARTMENT; FOR TILE
APPROPRIATION OF FUNDS; DECLARING AN EMERGENCY;
AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of a certain police vehicle, for the safety of life and
protection of property by the City of Van Buren Police Department;and
WHEREAS, after extensive research and inquiry, the City of Van Buren Police Chief has determined
that the purchase of the vehicle from Superior Fleet and Commercial Sales of Siloam
Springs, Arkansas at the 2019 state purchase price would be the most practical, feasible
and cost effective method for the department; and
WHEREAS, the City Council has determined, pursuant to A.C.A. § 14-58-303(6)(2)(6)that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible; and
WIIEREAS, a state of emergency exists because the vehicle will provide improved life safety and
protection of property and because the unit is currently available.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Police Department of the City of Van Buren, Arkansas is in immediate need to
purchase one(1)2019 Ram 1500 Crew Cab vehicle.
SECTION 2: The said Ram 1500 Crew Cab vehicle is authorized to be purchased from Superior Fleet
and Commercial Sales, located in Siloam Springs, Arkansas, for the total sum of
$21,394.00 as detailed in the attached quote.
SECTION 3: The City Council in accordance with the terms of A.C.A. § 14-58-303(6)(2)(8) hereby
waives the requirement of competitive bidding and directs the Mayor to purchase the
above described for the price set forth in Section 2 and 3 above from Capital
Improvement Funds.
SECTION 4: It is further found that due to the immediate need to acquire this vehicle before the quote
expires, an emergency is declared to exist and this ordinance being necessary for the
preservation of the public health, safety, and welfare, it shall take effect from and after its
passage and approval.
SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents, contracts, and agreements necessary to effectuate this
Ordinance.
SECTION 6: The various provisions and parts of this Ordinance are hereby declared to be severable,
and,if any section or part of a section,or any provision or part of a provision herein, is
declared to be unconstitutional, inappropriate, or invalid by any court of competent
jurisdiction, such holding shall not invalidate or affect the remainder of this Ordinance
and to that extent the provisions hereto are declared to be severable.
IN WITNESS WHEREOF, the City of Van Buren,Arkansas, by its City Council,did pass,
approve, and adopt, by a vote of.Zb for and 6_against,the foregoing Ordinance at its regular meeting
held on the 28"'day of January 2019.
Joe H rst
Mayor
ATTESTED: API'IOH' ,AS TO FORM:
is
Thomas andiiicc
City Clerk/Treasurer City Attorney
ElSuperior Fleet and Commercial Sales
DON CLARK I 479-268-1003 I dclark@superiornwa.com
Van Buren Police Dept.
Prepared For: LT. Stephen Staggs
479-471-5097
Itstaggs@yanburencity.org
[Fleet] 2019 Ram 1500 Classic (DS1L98) Tradesman 4x2 Crew Cab 5'7" Box
Lt. Staggs,
Attached is the quote you requested on the following,
2019 Ram 1500 Classic Crew Cab 2WD, model DS1L98, Arkansas State Bid Item#11.
I have included a window sticker page for equipment list only, not pricing. Please see quote
worksheet for pricing.
Pricing equals state bid.
Thank you,
Don Clark
Fleet Director
GM Superior Fleet and Commercial Sales
® - DON CLARK l 479-268-1003 dclark@superiornwa.com
[Fleet]2019 Ram 1500 Classic(051L98)Tradesman 4x2 Crew Cab ST Box
Quote Worksheet
MSRP,
Base Price $33,895.00
Dest Charge $1,695.00'
LL_Total Options _ $190 00'',.
_ Subtotal $35,780.00
�r Item $0.00'.
, Subtotal Pre-Tax Adjustments______: r:$0.00r
_
Less Customer Discount ($14.38600):
_-,_- Subtotal Discount ($14,386.00),1
Trade-In -- $0.00.,1
Excluded from Sales Tax Subtotal Trade-In
Taxable Price $21,394.00
'Sales Tax $0.00
Subtotal Taxes - - $0.00r
Subtotal Post-Tax Adjustments , $0.001
Total Sales Price $21,394.00'.
12 4
Dealer Signature/Date ` Customer Signature/Date
This document contains information considered Confidential between GM arid as Clients uniquely. The information groveled is not intended for pub&disclosure. Prices,
specacations,and availability are subjectto change without notice,and do riot include certain fees,taxes and charges that may be required by law orrery by manufacturer or region
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers
input is subject to the accuracy of the input provided.
Data Version: 7447. Data Updated: Jan 15,2019957.x1 PM PST,
Jan16,2019
Page 2
GM Superior Fleet and Commercial Sales
DON CLARK I 479-268-1003 I dclark@superiomwa.com
[Fleet]2019 Ram 1500 Classic(051 L98)Tradesman 4x2 Crew Cab 57 Box
Window Sticker
SUMMARY
[Fleet]2019 Ram 1500 Classic(DSI L98)Tradesman 4x2 Crew Cab 57 Box MSRP$33,895.00
Interior:Diesel Gray/Black.Heavy Duty Vinyl 40/20/40 Split Bench Seat
Exterior 1:Bright White Clearcoat
Exterior 2:No color has been selected.
Engine:3.6L V6 24V VVT
Transmission:8-Speed Automatic(845RE)
OPTIONS
CODE MODEL MSRP
DS1L98 [Fleet]2019 Ram 1500 Classic(DS1L98)Tradesman 4x2 Crew Cab $33,895.00
5'7"Box
OPTIONS
223 Quick Order Package 228 Tradesman $0.00
DFL Transmission:8-Speed Automatic(845RE) $0.00
DMC 3.21 Rear Axle Ratio $0.00
ERB Engine: 3.6L V6 24V VVT $0.00
GXM Remote Keyless Entry w/AII-Secure $190.00
PW7 Bright White Clearcoat $0.00
TTM Tires:P265/70R17 BSW AS $0.00
TXX8 Diesel Grey/Black Heavy fly Vinyl 40/20/40 Split Bench Seal $0.00
WFP Wheels:IT x 7''Steel $0.00
SUBTOTAL $34,085.00
Adjustments Total $0.00
Destination Charge $17695.00
TOTAL PRICE $35,780.00
FUEL ECONOMY
Est Cily:17 MPG
Est Highway:25 MPG
Est Highway Cruising Range:650.00 mi
TM1k document contains information considered Confidental between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specificatons,and avallabifily are subject to change without notice,and do not Include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparels
input Is subject to the accuracy of the input provitled.
Data Version. 7447. Data Updated: Jan 15,20199 5:09 PM PST.
Jan16.2019 Pages
SP-19-0002 Official Vehicle Specifications & Pricing
ITEM 11 Dealer Name: STEVE LANDERS CHRYSLER DODGE JEEP
TYPE PBC 10011624 Vehicle Make/Model: 2019 RAM 1500 CLASSIC CREW CAB
1127 Truck, Crew Cab Model Code: DS1L98
4X2 Wheel Drive City MPG Estimate: 17
Highway MPG Estimate: 24
CO-OP Purchasing One Way Delivery Charge Per Mile: $1.50
Back to Table of Contents VEHICLE BID PRICE: $21,196.00
gape Vehiele:M nlmUm tirotliwnuntrokr7P , 1)11,!`:),A1
Crew Cab Pickup Truck EPA Classified as Standard Pickup Truck i/%/ a' / , 4r P APS
%'
Gross Vehicle Weight Rating 6000 lbs. , I4 ':'., 6 O.: Ijp
Wheelbase/CA Mfg.Std.-List Size 140"WB 28"CA
Bed Short Wide Beda%e.g1! % G GLt
Elwin& _ _ / �jfr ' /I'9/�r//r .� ..;"//22
Engine Size(Horsepower) 250 hp-List HP. Liters&Cylinders 3 6L V6 305HP
Fuel Type Gasoline
reatrassIen r/1"/0 ..;2 /%/9// .
Automatic Automatic-List Type,Speeds etc. 8 SPEED AUTOMATIC
14z/:... t
4X2 4x2 .AAAA%/] /i DG i%? %/ i.
Differential Type/Ratio Mfg Std -List Ratio&Type 3.21
-Mfg / "
Alternator
.yid. % / is i; 9 1 /..
Battery Mfg. Std.
Fuel Capacity(Gals) Mfg. Std -List Amount in Gallons 26
Paint One Color Paint r�a9i� r ate r r
Bumpers Mfg.Std Front, Step-Type Rear j c
License Plate Brackets Front and Rear Brackets i i%6 /4
Windshield Washer Windshield Washer&Multi Speed Wipers
r.
Doors 4 Full-Size Doors rIff // i r "4 at
Mirrors Two Outside, Right&Left. One Interior
Air Conditioning AC Factory Installed / # jam' 144 4
Radio Audio System with AM/FM Stereo PM; j/ 4
Tilt Steering Tilt Steering Wheel r/ r/ '%�i " " 4' / , r II 14
/ 9� %/ 1
Steering Power Steering
Tinted Glass Mfg. Stdma i//� i/ a
Gauges/Indicators Mfg. Std -List Gauges and Indicators FUEL-TACH-TIRE PRESSURE
Seatsi0 ..... / ,.:. /:!/ i.
Mfg. Std.,Colors Must Blend With Interior& ��/ / ,2 r
Seats Exterior Color r 41%
Anti-Lock Brake System(ABS)-List
Brakes Disc/Drums 4 WHEEL DISC AND ABS
Restraint System All Pass Required 7t99W/ �� V7
Air Bags, Front,Both Sides Required r
J. r r ri i% 0 4
ITEM 11 VEHICLE OPTIONS Dealer Name: STEVE LANDERS
TYPE PBC
112T Truck, Crew Cab
4X2 Wheel Drive
Back to Table of Contents
� ;wl s yet ,y keyi+�r iILO:" Tr711111014, 1rr
pot*, ,„„ 4vr §QII
lTi�-,U:1
Bed
�gyyOH Long Wide Bed DS1L91 MUST ALSO SELECT CC $600.00
�yytint��! a.,yt x .. r., • �"Y' ",,^F°-a'k4". ' d ';. A t V}; 40.43tSfaa Tt
Gasoline Engine Upgrade CC 315 Horsepower,List Liters&Cylinders 5 7L V8 395 HP $1,975.00
Flex Fuel FFV Add Flex Fuel N/A
Engine Block Heater HB Add Block Heater NHK $106.00
Diesel Engine CA Diesel Engine Factory Installed N/A
Bio Diesel BD Bio Diesel with OEM Warranty N/A
PTO PTO Power Take Off N/A
Alternative Fuel'CNG system shall include all
components necessary to power vehicle with
CNG system CNG CNG. N/A
Trahsgda POtintiaiB ..
Skid Plate KO Add Skid Plate ADB $409.00
Limited Slip Differential LS limited Slip Differential DSA $501.00
Daytime Running Lights DL Add Daytime Running Lights LM1 $56.00
Alternator HA Heavy Duty Alternator-List Amps N/A
Batteries DB Dual Batteries N/A
Power Outlet EP Add 12-Volt Power Outlet N/A
tabie ift: li#Wa. '... ., , w rr. Vete... .
Deep Tinted Windows TG Add Deep Tinted Glass TG $245.00
Power Windows&Door Locks XX Power Windows&Door Locks STD
Keyless Entry KE Keyless Entry GXM $198.00
1{41} #”' 7, x ` .+ . ae:'�` us ' '*�.•��:' .R ,$s ,'�,`i�d"r'! .yap.1,r,1,::. r.E,,.t°.:.
Premium Audio System with AM/FM Stereo&
Radio Upgrade RU MP3 Capability UA1 BLUETOOTH $277.00
Cruise PO Cruise Control, Factory Installed STD
Vinyl Floor VF RubberAnnyl Flooring STD
Cloth Seats CS Cloth Seats AJV $852.00
Front Buckets FB Front Bucket Seats with Console N/A
Backup Camera BR Backup Camera STD
Backup Sensor BS Backup Sensor )(AA $278.00
k :4-Asi,',Frr'{{st*R«ai+ 3�:F?} 9 ?,k
All Terrain Tires AT All Terrain Tires TTB $328.00
Spare WL Mounted Full Size Spare STD
,r .,
Y9NH�"k^..E ,..
Towing Package Including'.Hitch,Wiring
Towing XO Harness, Upgraded Radiator,Transmission
Cooler TP $225.00
Electric Brake Controller BC Add Electric Brake Controller XHC $319.00
Trailering Mirrors TM Manual Telescoping Trailer Mirrors GPG $214.00
Towing Differential BO Differential for Extra Towing Capability DMH 3 92 $138.00
SP-19-0002 Official Vehicle Specifications & Pricing
Tires&Wheels Mfg.Std.-List Size P265/70R17
Spare Mfg. 5td.-List Size(Full or Space Saver) FULL SIZE
* s , .' t"` r < '` s %///O
3 Years or 36000 miles,whichever
Bumper to Bumper Warranty comes
first
Drive Train Warranty List Warranty 5 YEARS OR 100,000 MILES
EDE
TRUCK CENTER
2901 Alma Highway
Van Buren,Arkansas 72956
(479)471-3080
2019 RAM 1500 CREW CAB 4X2 ST TRADESMAN (1491N WB 6FT4IN BOX)
BID AMOUNT $22,678.00
NOTE:THE STATE VEHICLE CONTRACT HAS BEEN DELAYED. BID SP-19-002 OPENS 10/23/2018.WE EXPECT THE CONTRACTS
WILL BE AWARDED IN MID-NOVEMBER.
DEAN PENDERGRASS
COMM ERCIAL/FLEET SALES
VAN BUREN 800 Fayetteville Road Van Buren,Arkansas
LICE 72956
C Ph: 479-474-1234 Fax:474-474-0203
Jamie Hammond,
Chief of Police
Inter-Office Memo
TO: Mayor Joe Hurst
FROM: Chief Jamie Hatnmo'
SUBJECT: Truck Purchase Reque
DATE: 01/24/2109
As you know,next month the Van Buren Police Department will deploy an additional six School
Resource Officers(SRO's)into our schools,bringing our total number of SRO's to an unprecedented
total of ten,which means an SRO will be assigned to each campus in our district. This would never have
been possible without the commitment from the school district but more importantly, it would have never
happened without the support from our city administration and our city council.
When the new SRO's begin their assignments,our students,parents and staff will not only enjoy an
immediate satisfaction by having the security of a police officer on their campus but they will also soon
reap the benefits of the additional training and programs that our SRO's provide. Our current SRO's offer
a variety of age-appropriate programs to students and staff and with the additional manpower,we will be
able to more effectively offer those programs to each and every student and staff member in the district.
Many of the programs we will continue to offer are classroom based and do not require any outside
equipment or resources. However,there are some that do require additional equipment that we keep
stored at our headquarters building so we would like to purchase a truck,which,among things we will use
to move the needed training equipment for our SRO's.
For example,we own a large remote-controlled car that we use to train elementary-aged students.
Because of its size,the car will not fit into a trunk or rear hatch of any vehicle we currently own so when
it's used,an SRO must put it in a boxed trailer and tow it and the trailer to the school. If the weather is
clear,the car can be transported in the bed of a truck we currently own. Of course,the SRO must first
coordinate the use of that truck to ensure it's available and not being used for the many other things it is
designated for.
We also use own a golf cart that we use for our"Fatal Vision"program we teach to secondary-aged
students. The golf cart is kept on a trailer at police headquarters and the two must be towed to the schools
by the truck described above,when it's available.
These are just two brief examples of the many uses we will benefit from having an additional truck
assigned to the department. Since we will add a camper shell to the bed of the truck,we will have the
benefit of being able to securely store equipment and supplies for an assortment of other functions.
After the recent tornado we were reminded that we don't have a way to safely and securely transport and
store supplies after such an event,particularly during inclement weather. With this truck we will he better
prepared to react to natural and manmade disasters by being able to move supplies and keep those
supplies locked inside a secure place and since the truck will seating for five people, it will also allow us
the ability to move personnel and volunteers as needed.
Lastly, we plan to partner with a local company to have a custom,vinyl "wrap"applied to the exterior of
the truck. 'I lie wrap will be similar to the color scheme and design of the new SRO patrol ears and will be
parked at various community events and school functions. With its eye-catching design,the look of the
truck will invoke dialogue between the public and the officer assigned to the truck.
•
I appreciate the consideration of this purchase and as usual, I'm always available to answer questions.