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ORD NO 27-2018 CITY OF VAN BUREN,ARKANSAS ORDINANCE NO.a l -2018 BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS AN ORDINANCE TO BE ENTITLED: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE A CONTRACT FOR, AND PURCHASE OF NEW VEHICLES FOR THE POLICE DEPARTMENT; FOR THE APPROPRIATION OF FUNDS; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. WHEREAS, the City of Van Buren is in need of certain police vehicles, for the safety of life and protection of property by the City of Van Buren Police Department; and WHEREAS, after extensive research and inquiry,the City of Van Buren Police Chief has determined that the purchase of the vehicles from Breeden Truck Center of Van Buren,Arkansas and Superior Fleet and Commercial Sales of Siloam Springs,Arkansas at the 2019 state purchase price would be the most practical, feasible and cost effective method for the department; and WHEREAS, the City Council has determined,pursuant to A.C.A. § 14-58-303(b)(2)(B)that exceptional circumstances exist which render the competitive bidding process to not be practical or feasible; and WHEREAS, a state of emergency exists because the vehicle will provide improved life safety and protection of property and because the units are currently available. NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The Police Department of the City of Van Buren,Arkansas is in immediate need to purchase two(2)2019 Chevrolet Traverse LS FWD and six(6)2019 Dodge Charger Rear-Wheel Drive Pentastar vehicles. SECTION 2: The said two Chevrolet Traverse vehicles are authorized to be purchased from Superior Fleet and Commercial Sales, located in Siloam Springs,Arkansas,for the total sum of $48,578.00 as detailed in the attached quote. SECTION 3: The said six Charger vehicles are authorized to be purchased from Breeden Truck Center, located in Van Buren,Arkansas, for the total sum of$139,842.00 as detailed in the attached quote. SECTION 4: The City Council in accordance with the terms of A.C.A. § 14-58-303(b)(2)(B)hereby waives the requirement of competitive bidding and directs the Mayor to purchase the above described for the price set forth in Section 2 and 3 above from Capital Improvement Funds. SECTION 5: It is further found that due to the immediate need to acquire this vehicle before the quote expires, an emergency is declared to exist and this ordinance being necessary for the preservation of the public health, safety, and welfare, it shall take effect from and after its passage and approval. SECTION 6: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van Buren to execute all documents, contracts,and agreements necessary to effectuate this Ordinance. SECTION 7: The various provisions and parts of this Ordinance are hereby declared to be severable, and, if any section or part of a section, or any provision or part of a provision herein, is declared to be unconstitutional, inappropriate, or invalid by any court of competent jurisdiction, such holding shall not invalidate or affect the remainder of this Ordinance and to that extent the provisions hereto are declared to be severable. IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council, did pass, approve, and adopt, by a vote of 4.0 for and U against,the foregoing Ordinance at its regular meeting held on the 17th day of December 2018. Robert D.F Mayor ATTESTED: (APPROV' I AS TO F 1` • 4,14 /C9-7/96142-) Phyllis Thomas Ca'•ice A. Settle City Clerk/Treasurer City Attorney GM Superior Fleet and Commercial Sales DON CLARK I 479-268-1003 I dclark@superiornwa.com Van Buren Police Dept. Prepared For: Chief J. Hammond 479-739-3763 jhammond@vanburencity.org [Fleet] 2019 Chevrolet Traverse (1 NG56) FWD 4dr 2019+Chevrolet Traverse LS FWD Fleet© 2019 Arkansas State Bid. $24,289.00 per unit X 2 units = $48,578.00 total cost GM Superior Fleet and Commercial Sales DON CLARK I 479-268-1003 I dclark@superiornwa.com [Fleet]2019 Chevrolet Traverse(1 NG56) FWD 4dr Window Sticker SUMMARY [Fleet]2019 Chevrolet Traverse(1NG56)FWD 4dr L w/1 LO MSRP:$29,930.00 Interior:Jet Black, Premium Cloth seat trim Exterior 1:Summit White Exterior 2:No color has been selected. Engine, 3.6L V6, SIDI,VVT Transmission,9-speed automatic OPTIONS CODE MODEL MSRP 1 NG56 [Fleet]2019 Chevrolet Traverse (1 NG56) FWD 4dr L w/1 LO $29,930.00 OPTIONS 1L0 L Base Preferred Equipment Group $0.00 AR9 Seats, front bucket $0.00 FE9 Emissions, Federal requirements $0.00 GAZ Summit White $0.00 H1T Jet Black, Premium Cloth seat trim $0.00 10A Audio system, Chevrolet Infotainment System $0.00 LFY Engine, 3.6L V6, SIDI,VVT $0.00 M3V Transmission, 9-speed automatic $0.00 SUBTOTAL $29,930.00 Adjustments Total $0.00 Destination Charge $1,195.00 TOTAL PRICE $31,125.00 FUEL ECONOMY Est City:18(2018) MPG Est Highway:27(2018)MPG Est Highway Cruising Range:523.80 mi This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the input provided. Data Version: 6987. Data Updated: Nov 13,2018 9:43:00 PM PST. Nov 14,2018 Page 3 GM Superior Fleet and Commercial Sales DON CLARK I 479-268-1003 I dclark@superiornwa.com [Fleet]2019 Chevrolet Traverse(1NG56) FWD 4dr Quote Worksheet • MSRP I Base Price $29,930.00 Dest Charge $1,195.001 Total Options $0.001 Subtotal $31,125.00! Subtotal Pre-Tax Adjustments $0.00 Less Customer Discount ($6,836.00)1 Subtotal Discount ($6,836.00): Trade-In $0.00 Excluded from Sales Tax Subtotal Trade-In $0.00 Taxable Price $24,289.00 Sales Tax $0.00; Subtotal Taxes $0.00 Subtotal Post-Tax Adjustments $0.00 Total Sales Price $24,289.00''' per unit price Comments: 2019 Chevrolet Traverse LS, FWD, Fleet.Any standard color is no charge. Don Clark 11/14/2018 Dealer Signature/Date Customer Signature/Date This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. 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