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Planning Commission Minutes July 11, 2017City of Van Buren, Arkansas Municipal Annex 111 North 12 Street • Van Buren, Arkansas 72956 PLANNING COMMISSION MINUTES July11, 2017 The Van Buren Planning Commission held its monthly meeting on Tuesday, July 11, 2017 at 5:30 P.M., in the City Council Room of the Municipal Complex. Members Present — Chairman Andy Dibble, Vice Chairman Philip Bagby, Mark Evans, John Symonds, Lynne Graham, Jay White and Jason Myers. Others Present Joe Hurst, Planning Director, Julie Copple, Planning Commission Secretary, David Martin, City Inspector, Kevin Holmes, Larry Hall, Ricky Hill, Rick Bond and Debbie Edwards. First item on the agenda was to approve the minutes from the previous meeting. A motion was made by John Symonds and seconded by Lynne Graham to approve the minutes. The motion was approved unanimously. The next item on the agenda was a public hearing for the Conditional Use Permit#2-2017, D&R Trolley Stop, 703 Main Street. Rick Bond and Debbie Edwards are requesting a conditional use permit for a BBQ smoker on their business parking lot. Jason Myers asked if the BBQ smoker could be moved against the building, since it's fire rated, and set back a little so the parking lot can still be utilized. This can be approved by Stanley Clark, Fire Marshall for the city, and once approved, the conditional use permit will be allowed. Chairman Dibble asked if any there were any objections, comments, or input from the public. None stated. A motion was made by Jason Myers and seconded by Mark Evans to approve the conditional use permit upon approval from the City Fire Department. The motion was approved unanimously. Next item was for the Board of Adjustments, public hearing on variance#6-2017, Kevin Holmes, 2311 Parkridge Way. Mr. Holmes is requesting a variance to the city fencing ordinance, allowing for only one side of the utility easement to be gated. Mr. Holmes stated he had an email from Arkansas Valley stating they had no problem with this variance. A motion was made by Philip Bagby and seconded by Lynne Graham for approval of the variance upon submission of document from Arkansas Valley stating narrow access gate is allowed. The motion was approved unanimously. The next item was for public hearing on variance#7-2017, Tire A. Risley and Associates -Larry Hall, Simmons Foods, Inc, 606 South Co -Op Drive. Mr. Hall is requesting a variance to the city sidewalk ordinance due to an existing large concrete drainage swale ditch. They are requesting to place the sidewalk closer to the curb. Simmons will confer with the Highway Department about the north side of the building, and inform the Planning Department of the plans. A motion was made by Jason Myers and seconded by Philip Bagby for approval of the variance. The motion was approved unanimously. Next item on the agenda was for public hearing on amending the permitted and conditional use legend to classify retail pharmacies in the industrial zones as permitted uses instead of conditional. A motion was made by Jason Myers and seconded by Lynne Graham to recommend the amended permitted and conditional use legend of the city zoning ordinance to the city council. The motion was approved unanimously. The next item was the request for abandonment, Erich Bauman, Ricky Hill from Satterfield Surveying. Mr. Hill explained to the commission he was trying to correct a typo error on city ordinance #10-1989, filed on May 16, 1989. The ordinance closed block O, not block P. There is a gravel drive on the 60' street ROW, only the adjoining land owners use this, no additional public use along the driveway. The street is not open for traffic. It was decided to take this correction fo the city council. A motion was made by Philip Bagby and seconded by Jason Myers recommending to the city council they amend ordinance#10-1989 to reflect the correct block closed. The motion was approved unanimously. Other business: The sidewalk committee met on July 7, last Friday, to discuss having an administrative variance process for the city sidewalk ordinance. The Planning department is working on the language for the variance. Philip Bagby and Lynne Graham have accepted another term for the commission. The letters will be approved at the next city council meeting. Sam McCain's position still needs to be filled. No other business stated. A motion was made by Phillip Bagby and seconded by Lynne Graham to adjourn. The motion was approved unanimously. A y Dibble, Chairman JA rl Joe HL, Planning Director