RES NO 10-09-2018 CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. U) - 9 -2018
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AMEND RESOLUTION 03-04-2018
TO AUTHORIZE THE MAYOR TO EXECUTE AN ADDENDUM
TO THE ENGINEERING CONTRACT FOR THE VALLEY
FORGE DRAINAGE IMPROVEMENT PROJECT;
APPROPRIATING ADDITIONAL FUNDS; AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren,Arkansas pursuant to Resolution No.03-04-2018 entered
into a contract dated February 16, 2018, with Hawkins-Weir Engineers, Inc., to perform
certain engineering services relative to the Valley Forge Drainage Improvement Project;
and
WHEREAS, additional engineering services were necessary to facilitate the design of the project that
necessitates increasing the engineering fees by$38,830.00.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized by the City Council for the City of Van Buren to execute
a contract amendment Hawkins-Weir Engineers, Inc. to modify the original
February 16, 2018 engineering contract.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to expend up to $38,830.00 in additional engineering fees and
expenses for the Valley Forge Drainage Improvement Project.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents necessary to effectuate this Resolution.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council, did
pass, approve, and adopt,by a vote of if for and 0 against,the foregoing Resolution at its
regular meeting held on the 29th day of October 2018.
Robert D. Freeman
Mayor
ATTESTED: APP' : •`; TO FORM:
1•41
Thomas \ Ca A.' ettle
City Clerk/Treasurer City Attorney
CITY OF VAN BUREN,ARKANSAS
AMENDMENT NUMBER 1
For
PROFESSIONAL ENGINEERING SERVICES
With
HAWKINS-WEIR ENGINEERS,INC.
VAN BUREN,ARKANSAS
In accordance with the AGREEMENT for PROFESSIONAL SERVICES for the Valley Forge Drainage
Improvements, Project No. 2018018,dated February 16, 2018, between the City of Van Buren, Arkansas
(hereinafter called Owner)and Hawkins-Weir Engineers, Inc. (hereinafter called Engineer),Owner hereby
authorizes Engineer to proceed with the following services:
SECTION 1 —SCOPE OF SERVICES
1.1 Amendment No. 1 defines additional engineering services under the agreement associated with the
Owner's project, Valley Forge Drainage Improvements. Additional Services include the following items:
1. Prepare Water and Sewer Relocations Plans
2. Assemble Contract Documents
3. Conduct Pre-Construction Conference
4. Submittal Review
5. Periodic Construction Observation
6. Prepare Monthly Payment Requests
7. Conduct Final Inspection
8. Prepare Contract Closeout Documents
9. Prepare Record Drawings
SECTION 2—TIME OF SERVICE
2.1 The scope of services as defined above is based on a contract construction period of 120 calendar days
for the Owner's project,Valley Forge Drainage Improvements,generally to include periodic inspection based
on an estimated 24-hours of Inspector II time per week over the contract construction period. Construction
observation services under this contract are based on construction work being continuous throughout the
Page 1 of 2
construction period. Engineer will proceed with providing the services set forth herein immediately upon
execution of this Amendment No. 1 by all parties.
SECTION 3—COMPENSATION
3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the
terms of the Agreement. Total payment for the Scope of Services described herein shall not exceed Thirty
Eight Thousand Eight Hundred Thirty and 00/100 Dollars($38,830.00)without written approval of Owner.
These additional services adjust the Agreement's not to exceed fee to$57,630.00.
AUTHORIZATION BY:
CITY OF VAN BUREN,ARKANSAS
By:
Bob Freeman
Mayor
Date:
ACCEPTED BY:
HAWKINS-WEIR ENGINEERS, INC.
By:
Larry E. Yan , P.E.
Principal, Vice President
Date: /0/g//g// g
Page 2 of 2
Standard Billing Rate Structure
For Hourly Fee Based Contracts
Hawkins-Weir Engineers,Inc.
Effective August 19,2018 through August 17,2019
Engineer
Engineer VII $ 185 Per Hour
Engineer VI $ 165 Per Hour
Engineer V $ 155 Per Hour
Engineer IV $ 135 Per Hour
Engineer Ill $ 120 Per Hour
Engineer II $ 105 Per Hour
Engineer I $ 85 Per Hour
Engineering Technician
Designer I1 $ 100 Per Hour
Designer I $ 75 Per Hour
Technician IV $ 85 Per Hour
Technician III $ 75 Per Hour
Technician II $ 65 Per Hour
Technician I $ 55 Per Hour
Field Technician-Field Inspector
Resident Project Representative(RPR) $ 120 Per Hour
Inspector II $ 75 Per Hour
Inspector I $ 65 Per Hour
Field Surveying
GPS Survey $ 175 Per Hour
Surveyor $ 85 Per Hour
Administrative
Business Manager $ 85 Per Hour
Expert Witness
Preparation At Engineer's Hourly Rate
Testimony,less than 1/2 day $1,000
Testimony,per Day $2,000
Expenses Reimbursable Expenses and upcharges are determined by the Client Agreement/Contract
Subconsultants/Outside Services
Express Delivery,Field Supplies,Testing,Review/Filing Fees and Advertising
Travel: Hotel and meals Actual Cost
Vehicle* $0.545 per mile effective 1/1/18
Reproduction: Outside printing service Actual Cost
In-house printing
Letter Copy-B&W $ 0.10 Per Copy
Letter Copy-Color $ 0.75 Per Copy
22 x 34 Size Copy-B&W $ 3.00 Per Copy
22 x 34 Size Copy-Color $10.00 Per Copy
11x 17 Size Copy-B&W $ 1.50 Per Copy
11 x 17 Size Copy-Color $ 5.00 Per Copy
CD Copy $ 5.00 Per Copy
Binding $ 1.00 Each
;:To be adjusted periodically to current IRS mileage rate
All Billings are due upon receipt unless prior arrangements for payment have been made.