RES NO 06-07-2010 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 6- I -2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION OF' THE CITY OF VAN BUREN,
ARKANSAS, FOR THE PURPOSE OF PROVIDING FOR THE
DISPOSAL AND DESTRUCTION OF CERTAIN CITY
RECORDS.
WHEREAS, the City has old, unnecessary and redundant records maintained in its office files that
need to be disposed of and destroyed; and
WHEREAS, there are certain records that need to be retained permanently, in accordance with
Arkansas law and the ARKANSAS GENERAL RECORDS RETENTION SCHEDULE;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1. The City Council for the City of Van Buren hereby authorizes the City Clerk or the
appropriate custodian of records, to dispose of and destroy any city business records
over six years old, with the exception of the following:
a. City Court records that are to be maintained permanently;
b. Deeds, easements and other recorded land documents that are
to be maintained permanently;
c. Minutes and Agendas of City Council meetings which are to
be maintained permanently;
d. Employee personnel files and employment history records
which are to be maintained permanently; and
e. Any current accounts payable or receivable records, or other
fiscal records that are to be maintained until authorized for
disposal by the legislative auditor, pursuant to A.C.A. 19 -4-
1108.
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0 IN TESTIMONY WHEREOF, th City of Van Burcn, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of for and 0 _ainst, the foregoing Resolution at its
Regular Meeting held on the 21st day of June 2010.
Robert D. Fro' P I L
ZE
ATT TED: APP OV D AS O FOR
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Barbic Curtis, City Clcrk/Treasurer N. DonalTT Jenkins, Cit Attorney
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