07 July 2018 Regular • r
MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING JULY 24, 2018
The City Council of the City of Van Buren,Arkansas met at 5:00 p.m. Monday, July 24,
2018 at City Hall. The meeting was called to order by Mayor Freeman. On roll call,the
following Council members answered as their names were called: Council Member Wood,
Sparkman, Kneeland, Petty, Moore and Swaim. City Clerk-Treasurer Phyllis Thomas and City
Attorney Candice Settle were present. This made a total of nine (9)present. A quorum was
declared.
The invocation was given by Dr. Paul Fulk of the First Presbyterian Church.
Dr. Fulk then led the Pledge of Allegiance.
Mayor Freeman then asked to adopt the minutes of the Regular Council Meeting on June
25, 2018. Council Member Wood made a motion to approve the minutes. Council Member
Kneeland seconded the motion. On roll call,the following Council members voted aye: Council
Member Kneeland, Moore, Swaim, Wood and Sparkman. Council Member Petty was late and
not present during this vote. The following voted nay: none.
Next on the agenda was a public hearing. Ashley Garris with WAPDD was the only
person present in regards to this hearing.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO SUBMIT AN APPLICATION FOR ACEDP GRANT FUNDS TO
THE STATE OF ARKANSAS; AND FOR OTHER PURPOSES. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was
none. Council Member Swaim seconded by Council Member Moore moved that the
Resolution be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Council Member Kneeland, Petty, Moore, Swaim, Wood and Sparkman.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-1-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 7 - / -2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO
SUBMIT AN APPLICATION FOR ACEDP GRANT FUNDS
TO I'M, STATE OF ARKANSAS; AND FOR O I•H.N,R
PURPOSES.
WHEREAS, the City of Van Buren is applying for funds through the Arkansas Community and
Economic Development Program;and
WHEREAS, it is necessary that certain conditions be met as part of the application
requirements;and
WHEREAS, City of Van Buren has,or will,conducted a public hearing and has an active Citizen
Participation Plan/Community Development Plan,and as part of the application
process has received and considered comments on community development and
housing needs and proposed activities;and
WHEREAS, as a result of the Community Development Planning activities,the City of Van
Buren has identified and prioritized the community development and housing needs.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF-VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor of the City of Van Buren is hereby authorized,on behalf of the city,to
submit an applicatioMo the State of Arkansas for grant funds,under the Community
Development provisions of the Arkansas Community and Economic Development
Program,and to expend funds to accomplish such community development
activities,if the grant is awarded.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of (o for and U against,the foregoing Resolution at its
regular meeting held on the 23`d day of July 2018.
Robert I. r.,.
Mayor
ATTESTED: AP' 'Oit lik.FORM:
Phyllis'Thomas Candice A.Settle
City Clerk/Treasurer City Attorney
l
F
.
On the agenda next was to consider A RESOLUTION ESTABLISHING A
POLICY PROHIBITING THE USE OF EXCESSIVE FORCE BY LAW
ENFORCEMENT AGENCIES WITHIN THE APPLICANT'S JURSIDICTION
AGAINST INDIVIDUALS ENGAGED IN NON-VIOLENT CIVIL RIGHTS
DEMONSTRATIONS AS A CONDITION OF ARKANSAS COMMUNITY AND
ECONOMIC DEVELOPMENT PROGRAM. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. There was none. Council
Member Sparkman seconded by Council Member Kneeland moved that the Resolution
be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes—Council
Member Kneeland, Petty, Moore, Swaim, Wood and Sparkman.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-2-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. rr-i-2018
BE IT ENAC1h1)BY THE CITY COUNCIL,FOR THE CITY OF VAN
BUREN,ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ESTABLISHING A POLICY
PROHIBITING THE USE OF EXCESSIVE FORCE BY
LAW ENFORCEMENT AGENCIES WITHIN THE
APPLICANT'S JURISDICTION AGAINST INDIVIDUALS
ENGAGED IN NON-VIOLENT CIVIL RIGHTS
DEMONSTRATIONS AS A CONDITION OF ARKANSAS
COMMUNITY AND ECONOMIC DEVELOPMENT
PROGRAM. l
WHEREAS, the City of Van Buren is applying for Arkansas Community and
Economic Development Program funding;and
WHEREAS, as required by the HOUSING AND COMMUNITY DEVELOPMENT ACT
OF 1974,as amended,it shall be the policy of the City of Van Buren to
ensure that the following affirmations are true:
1. The City has adopted and is enforcing this policy prohibiting the use
of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil
rights demonstrations.
2. The City will ensure that all law enforcement agencies within its
jurisdiction will enforce all applicable State and local laws against
physically basing entrance to,or exit from,a facility or location,
which is the subject of such non-violent civil rights demonstrations
within its jurisdiction.
3. In response to non-violent civil rights demonstrations,the City will
be mindful and protective of the rights of all participants in such
demonstrations,as well as any onlookers,bystanders,or any other
persons located in the vicinity or owning property in the vicinity.
4. In connection with such demonstrations,the use of force shall be
permitted only when necessary to protect the rights of individuals
or to uphold the law.In no event shall the use of force in excess of
that necessary to achieve the lawful goals of the City be permitted.
NOW,THEREFORE,BE IT RESOLVED BY fHN.CITY COUNCIL OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City Council hereby declares that consistent with the goals and
objectives of activities assisted under the Act,as amended,the City of Van I'1
Buren will adopt and enforce the policy contained herein. I
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City
Council,did pass,approve,and adopt,by a vote of Co for and 0 against,the
foregoing Resolution at its regular meeting held on the 23'1 day of July 2018.
Rob -
Mayor ,.
ATTESTED: APPROVED AS TO FORM:
Phfllis Thomas Can.' A.Settle
City Clerk/Treasurer sty Attorney E--
i
t.
g1
On the agenda next was to consider A RESOLUTION ADOPTING A
CITIZEN PARTICIPATION PLAN FOR THE CITY OF VAN BUREN,
ARKANSAS; AND FOR OTHER PURPOSES. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. There was a typo that was
corrected. Mayor Freeman noted that it was posted in six locations: City Complex, City
Annex, Library, Crawford County Courthouse, WAPDD office, and the Chamber of
Commerce. Council Member Swaim seconded by Council Member Kneeland moved that
the Resolution be adopted as amended. On the Clerk's calling the roll, the following vote
resulted: Ayes—Council Member Kneeland, Petty, Moore, Swaim, Wood and
Sparkman.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-3-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.7 -3 -2018
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN '
BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING A CITIZEN
PARTICIPATION PLAN FOR THE CITY OF VAN BUREN,
ARKANSAS;AND FOR OTHER PURPOSES.
WHEREAS, The City of Van Buren, Arkansas recognizes that all citizens, including
low and moderate income citizens, shall be requested and encouraged to
participate in the assessment of community issues, problems and needs;
and
WHEREAS, as part of that process, citizens shall be encouraged to help identify
potential solutions and prioritize such issues,problems and needs.
NOW, THEREFORE, BE IT RESOLVED BY 11th CITY COUNCIL OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: To facilitate public participation, the City Council for the City of Van
Buren hereby adopts the attached Citizen Participation Plan(Attachment
"A").
IN WITNESS WHEREOF,the City of Van Buren Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of 6) for and O ,against,the foregoing
Resolution at its meeting held on the 23`d day of June 2018.
Robert D.
Mayor
ATTESTED: APPROVED AS TO FORM:
`71% __ As c4/2.../Ph ' .7 Thomas Can e ettle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING AN ANTI-
DISPLACEMENT PLAN AS PART OF THE CITY'S APPLICATION TO THE
STATE OF ARKANSAS FOR AN ARKANSAS COMMUNITY AND ECONOMIC
DEVELOPMENT GRANT; AND FOR OTHER PURPOSES. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor
Freeman explained there are no homes being displaced, we just have to state that we
would take care of them if there were any homes being displaced. Council Member
Wood seconded by Council Member Petty moved that the Resolution be adopted. On the
Clerk's calling the roll,the following vote resulted: Ayes—Council Member Kneeland,
Petty, Moore, Swaim, Wood and Sparkman.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-4-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 7 - -20181,
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING AN ANTI-DISPLACEMENT
PLAN AS PART OF THE CITY'S APPLICATION TO THE
STATE OF ARKANSAS FOR AN ARKANSAS COMMUNITY
AND ECONOMIC DEVELOPMENT GRANT; AND FOR
OTHERPURPOSES.
WHEREAS, the City of Van Buren seeks to replace all occupied and vacant occupiable low
and moderate-income dwellings demolished or converted to a use other than as
low/moderate-income housing as a direct result of activities assisted with funds
provided under the HOUSING AND COMMUNITY DEVELOPMENT ACT •
OF 1974, as amended, and described in 24 CFR 570.606(6)(1). All
replacement housing will be provided within three years of the commencement
of the demolition or rehabilitation relating to conversion;and
WHEREAS,the City of Van Buren will as part of this program provide relocation
assistance as described in 570.606(6)(2), to each low/moderate-income
household displaced by demolition or by the conversion of a low/moderate-
income dwelling to another use as a direct result of assisted activities,and
If any such project will involve the demolition or conversion of low or
moderate dwelling units,the following will be provided:
1. The general location on a map and approximate number of dwelling
units by size(number of bedrooms)that will be demolished or converted to
a use other than low/moderate-income dwelling units as a direct result of
the assisted activity;and
2. A time schedule for commencement and completion of the demolition
or conversion;and
3. The general location on a map and approximate number of dwelling units
by size (number of bedrooms) that will be provided as replacement F;
dwelling units;and
4. The source of funding and a time schedule for the provision of
replacement dwelling units;and
5. The basis for concluding that each replacement dwelling will remain
a low/moderate-income dwelling unit for at least 10 years from the
date of initial occupancy.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1:Consistent with the goals and objectives of activities assisted under the Act,
as amended,the City of Van Buren will make every effort to reiobeiv.the -..
displacement of persons from homes.
IN WITNESS WHEREOF,the City of Van Buren, ,by its City .
Council,did pass, approve,and adopt,by a vote of CD for and U against,the
foregoing Resolution at its regular meeting held on the 230 of July 2018.
Ro
Mayor
ATTESTED: APP'■ a AS TO FORM: .--...
17 Thomas ) Candi -s tittle
City Clerk/Treasurer •• •ttomey ..
I
On the agenda next was to consider A RESOLUTION APPROVING AND
ACCEPTING THE FINAL PLAT OF "LEGACY VALLEY, PHASE 6"WITHIN
THE CITY OF VAN BUREN, CRAWFORD COUNTY,ARKANSAS. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Council Member Petty asked how this would affect the road development out behind the
new fire department. City Planner Joe Hurst replied that it would not affect it at all. That
it would be the next phase that would make an impact on the road. Council Member
Swaim seconded by Council Member Sparkman moved that the Resolution be adopted.
On the Clerk's calling the roll,the following vote resulted: Ayes—Council Member
Kneeland, Petty, Moore, Swaim, Wood and Sparkman.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-5-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. l -5_-2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING AND ACCEPTING [kilt FINAL PLAT
OF "LEGACY VALLEY, PHASE 6" WITHIN 111@. CITY OF VAN
BUREN,CRAWFORD COUNTY,ARKANSAS.
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the laws of the State of
Arkansas,with all powers,authority and duties of a city of the first class,and under such
authority has adopted the Subdivision Regulations for the City of Van Buren(Ordinance
No.7-2003);and
WHEREAS, the Van Buren Planning Commission reviewed and approved this final plat on July 3,
2018;and
WHEREAS, as a result of this meeting, the proposed Final Plat hereto was recommended by a
majority vote of the entire Planning Commission.
NOW,111LFtEFORE,BE IT RESOLVED BY nu,CITY COUNCIL OF 1111,CITY OF
VAN BUREN,CRAWFORD COUNTY,ARKANSAS.
SECTION 1: Subject to the assurances provided in the Code of General Orders of the City of Van
Buren Subdivision Regulations Title 15 et sq., being executed to assure that all
improvements are put in and that all requirements of the Planning Commission are met,
the submitted Final Plat for Legacy Valley,Phase 6 within the City of Van Buren, is
hereby approved and accepted.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of(_4 for and O against,the foregoing Resolution at its regular meeting
held on the 23"day July of 2018.
Ro.ert
Mayor
ATTESTED: APP'OVED TO FORM:
Phyll omas 1,711t-A.Settle
City Clerk/Treasurer City Attorney
•
On the agenda next was to A RESOLUTION AMENDING RES. NO. 6-2-2018
AUTHORIZING THE MAYOR TO PURCHASE A CERTAIN VEHICLE FOR
THE CITY OF VAN BUREN PARKS DEPARTMENT, THROUGH THE STATE
PURCHASE CONTRACT; AND FOR OTHER PURPOSES. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor
Freeman stated that the only change from the previous council approval is the year model
of the vehicle because the 2018 model was no longer available. The price and specs are
exactly the same. Council Member Sparkman seconded by Council Member Wood
moved that the Resolution be adopted. On the Clerk's calling the roll,the following vote
resulted: Ayes—Council Member Kneeland, Petty, Moore, Swaim, Wood and
Sparkman. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-6-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. -10-2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED.
A RESOLUTION AMENDING RES.NO.6-2-2018 AUTHORIZING
1'HE MAYOR TO PURCHASE A CERTAIN VEHICLE FOR THE
CITY OF VAN BUREN PARKS DEPARTMENT,THROUGH THE
STATE PURCHASE CONTRACT;AND FOR O 1'HLR PURPOSES.
WHEREAS, the City Council for the City of Van Buren authorized the Mayor to purchase a
(1)2018 Chevrolet Colorado Crew Cab Truck for the price of$23,524.80 plus
delivery cost for the Parks Department through the state purchase contract and
WHEREAS, the 2018 model is no longer available and the dealership will provide one(1)
2019 model meeting the bid specifications and pricing.
NOW, THEREFORE, BE IT RESOLVED BY 111r, CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: Resolution No. 6-2-2018 is amended to authorize the purchase of one(1)2019
Chevrolet Colorado Crew Cab Truck via the 2018 Arkansas State Contract,
Award No.SP-18-0049 from Bale Chevrolet for the total sum of$23,524.80 plus
delivery cost from Capital Improvement Funds.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents,contracts,and agreements necessary to
effectuate this action.
IN WITNESS WHEREOF,the City of Van Buren Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of Co for and O ,against,the foregoing Resolution at
its meeting held on the 23rd day of July 2018.
Ro.e� . ` ...
Mayor
ATTESTED: APP• •VE a AO FORM:
Ph ' Thomas !'ce A.S- o e
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION IN SUPPORT OF AN
APPLICATION TO THE UNITED STATES DEPARTMENT OF
TRANSPORTATION'S 2018 BETTER UTILIZING INVESTMENTS TO -
LEVERAGE DEVELOPMENT (BUILD) TRANSPORTATION GRANT
PROGRAM FOR THE INTERSTATE 40/STATE HIGHWAY 59 INTERCHANGE
IMPROVEMENT PROJECT; AND FOR OTHER PURPOSES. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. City
Planner Joe Hurst explained that this is the result of recent conversations and meetings
and is a way to formally show our support in the application and willingness to work with
the Arkansas Department of Transportation in this project. This is not a sure thing, but
ADOT is trying to expedite this application and get it going. Council Member Petty
asked how long it be before we know if we got the grant. City Planner Joe Hurst replied
we should know in a couple of months. Council Member Wood seconded by Council
Member Sparkman moved that the Resolution be adopted. On the Clerk's calling the
roll, the following vote resulted: Ayes—Council Member Kneeland, Petty, Moore,
Swaim, Wood and Sparkman. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-7-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.2 -Z-2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED: •
A RESOLUTION IN SUPPORT OF AN APPLICATION TO TEE
UNITED STATES DEPARTMENT OF TRANSPORTATION'S 2018
BETTER UTILIZING INVESTMENTS TO LEVERAGE
DEVELOPMENT(BUILD)TRANSPORTATION GRANT PROGRAM
FOR THE INTERSTATE 40/STATE HIGHWAY 59 INTERCHANGE
IMPROVEMENTS PROJECT;AND FOR OTHER PURPOSES.
WHEREAS, the Van Buren City Council recognizes that BUILD grant funds are available to help )
communities revitalize their surface transportation systems while also increasing
support for rural areas and
WHEREAS, the Interstate 40/Highway 59 Interchange Improvements Project is located in Van
Buren,which is the first urban city on the Highway 59 southern approach to Interstate
40,from the more rural areas immediately north;and
WHEREAS, the Interstate 40/Highway 59 Interchange Improvements Project impacts dozens of
small rural Arkansas communities that rely on Highway 59 as a main arterial for
access to medical care,shopping,and other basic necessities;and
WHEREAS, the Interstate 40/Highway 59 Interchange Improvements Project is a partnership
designed to positively impact community safety,economic competitiveness,
environmental protection,the state of good repair,and overall quality of life;and
WHEREAS, the Van Buren City Council fully supports the Arkansas Department of
Transportation's application to the BUILD 2018 Discretionary Grant Program for the
Interstate 40/Highway 59 Interchange Improvements Project
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The City of Van Buren will participate in the Interstate 40/Highway 59 Interchange
Improvements Project,in accordance with the project partnership,as expressed in the
2018 BUILD application.
SECTION 2: The Mayor and City Clerk/Treasurer are hereby authorized and directed to execute all _
appropriate agreements and contracts necessary to expedite the BUILD application
and any follow up documentation required or requested by the United States
Department of Transportation related to this application and project
SECTION 3: The Van Buren City Council pledges its full support and hereby authorizes the City
of Van Buren to cooperate with the appropriate national,state,and local authorities to
implement this application and any necessary supporting documentation.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass, 1
approve,and adopt,by a vote of S2 for and 0 against the foreg' solution at k's regular meeting
held on the 23i°day of July 2018.
Ro rt D.
Mayor
i,
ATTESTED: `~ i/a�
' ,f,-_-,-,09,-„,)'
P. is Thomas dice A.Settle
City Clerk/Treasurer City Attorney
1
On the agenda next was to consider AN ORDINANCE ADOPTING AN
INTERLOCAL AGREEMENT BETWEEN THE COUNTIES AND CITIES IN
THE SEBASTIAN COUNTY MENTAL HEALTH CATCHMENT AREA
CONCERNING THE OPERATIONS OF THE SEBASTIAN COUNTY
REGIONAL CRISIS STABILIZATION UNIT SERVING SEBASTIAN,
CRAWFORD, FRANKLIN, LOGAN, SCOTT AND POLK COUNTIES,AND
EACH MUNICIPALITY IN THAT SIX COUNTY REGION; DECLARING AN
EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its
entirety. Council Member Swaim moved that the rules be suspended and the Ordinance
be placed on its second reading. The motion was seconded by Council Member Petty.
The council followed with a unanimous vote. The Clerk then read the Ordinance the
second time.
Council Member Swaim moved that the rules be further suspended and the
Ordinance placed on the third and final reading. The motion was seconded by Council
Member Petty. The council followed with a unanimous vote. The Clerk then read the
Ordinance the third and final time. The Mayor asked if there was any discussion. Mayor
Freeman thanked Judge Hudson with Sebastian County for his initiative and Chief Jamie
Hammond for his involvement and representing the City of Van Buren during these
meetings. Everyone agreed that this is a much needed program in our area.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Council Member Petty and seconded by Council Member Sparkman to adopt the Ordinance. On
the Clerk's calling the roll, the following vote resulted: Ayes—Council Member Kneeland,
Petty, Moore, Swaim, Wood and Sparkman. Nays—None. The Mayor declared the motion
carried as there were six (6) ayes and (0)nays. Four (4)votes being necessary for passage.
Motion was made by Council Member Petty and seconded by Council Member Wood,
that the emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted:
Ayes—Council Member Kneeland, Petty, Moore, Swaim, Wood and Sparkman. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 15-2018
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO.1 S_2018
BE IT ENACT ED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE ADOPTING AN INTERLOCAL AGREEMENT
BETWEEN THE COUNTIES AND CITIES IN THE SEBASTIAN
COUNTY MENTAL HEALTH CATCHMENT AREA
CONCERNING THE OPERATIONS OF THE SEBASTIAN
COUNTY REGIONAL CRISIS STABILATION UNIT SERVING
SEBASTIAN,CRAWFORD, FRANKLIN,LOGAN,SCOTT AND
POLK COUNTIES,AND EACH MUNCIPALITY IN THAT SIR
COUNTY REGION;DECLARING AN EMERGENCY;AND FOR
OTHER PURPOSES.
SECTION 1: The City Council of the City of Van Buren,Arkansas hereby authorizes the
Mayor to enter into an Interlocal Agreement,a copy of said agreement attached
hereto and made a part hereof,providing for the operations and management of
the Regional Crisis Stabilization Unit serving Sebastian,Crawford,Franklin,
Logan,Scott and Polk Counties,and each municipality in that six County Mental
Health Catchment Area Region.
11
SECTION 2: In order to ensure the effective planning,implementation and management of the
Regional Crisis Stabilization Unit serving Sebastian,Crawford,Franklin,Logan,
Scott and Polk Counties,and each municipality in that six County Mental Health
Catchment Area Region, an immediate need for this ordinance is created.
Therefore,an emergency is declared to exist and this ordinance being necessary
for the immediate preservation of the public peace,health and safety shall be in
full force and in effect from after passage and approval.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of—_62 for:.d O against,the foregoing Ordinance at
its regular meeting held on the 23r°day of Juty 2
Robert a reeman
Mayor
ATTESTED: �PR a�a a -a RM:
,
PhythrThomas Candice A.Settle I
City Clerk/Treasurer City Attorney 'I
On the agenda next was to consider AN ORDINANCE FOR COMPLIANCE
WITH ARK. CODE ANN. § 14-42-107,AUTHORIZING TILE CITY TO
CONDUCT BUSINESS WITH AN OFFICIAL OR EMPLOYEE OF THE CITY
OF VAN BUREN,DECLARING AN EMERGENCY; AND FOR OTHER
PURPOSES. The Clerk read the Ordinance in its entirety. Council Member Wood
moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Council Member Swaim. The council followed with a
unanimous vote. The Clerk then read the Ordinance the second time.
Council Member Swaim moved that the rules be further suspended and the
Ordinance placed on the third and fmal reading. The motion was seconded by Council
Member Wood. The council followed with a unanimous vote. The Clerk then read the
Ordinance the third and final time. The Mayor asked if there was any discussion. There
was none.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Council Member Swaim and seconded by Council Member Moore to adopt the Ordinance. On
the Clerk's calling the roll, the following vote resulted: Ayes—Council Member Kneeland,
Petty, Moore, Swaim, Wood and Sparkman.Nays—None. The Mayor declared the motion
carried as there were six (6) ayes and(0) nays. Four(4)votes being necessary for passage.
Motion was made by Council Member Wood and seconded by Council Member Petty,
that the emergency clause be adopted. On the Clerk's calling the roll,the following vote resulted:
Ayes—Council Member Kneeland, Petty, Moore, Swaim, Wood and Sparkman. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 16-2018
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO.16-2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE FOR COMPLIANCE WITH ARK. CODE
ANN. § 14-42-107, AUTHORIZING THE CITY TO CONDUCT
BUSINESS WITH AN OFFICIAL OR EMPLOYEE OF THE CITY
OF VAN BUREN, DECLARING AN EMERGENCY; AND FOR
OTHER PURPOSES.
WHEREAS, A.CA§14-42-107 requires an ordinance be enacted specifically permitting the
conducting of any business between an official or employee of the city and the
City of Van Buren;and
WHEREAS, the City of Van Buren wishes to conduct business,on an ongoing basis,with Star
Mechanical Supply,which is managed by Mr.T.J.Rust,husband of Van Buren
city employee Mrs.Ashley Rust;and
WHEREAS, it is the desire of the Administration and the Van Buren City Council that in
compliance with A.C.A.§14-42-107 is satisfied for the conducting of all city
business;and
WHEREAS,the purpose of this Ordinance is immediately necessary for preservation of the
health,safety and welfare of the inhabitants of the City of Van Buren,Arkansas
and an emergency exists which requires that this Ordinance become immediately
effective and in full force and effect
NOW,THEREFORE,BE IT ORDAINED AND ENACTEI)BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: Star Mechanical Supply,which is managed by Mr.T.J.Rust,husband of Van
Buren city employee Mrs.Ashley Rust,is hereby authorized to conduct business
with the City of Van Buren.
SECTION 2: This Ordinance being necessary for the financial continuity of the City of Van
Buren,Arkansas,and necessary in providing for the immediate preservation of the
public peace,health,and safety,an emergency is declared to exist and this
Ordinance,hall take effect and be in force after its passage and approval.
IN WITNESS WHEREOF,the city of Van:urea,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of CQ for and 4.-a against,the fore_. _Ordinance at
its regular meeting held on the 23nd day of July 2018.
Robert D. - —'11111111111L
--
Mayor Ikea'�;iak TO FORM:
4h: .41111q%111P Thomas s ce A'e \
City Clerk/Ireasmrer City Attorney
On the agenda next was to consider AN ORDINANCE ANNEXING
TERRITORY ADJACENT AND CONTIGUOUS TO THE CITY LIMITS OF THE
CITY OF VAN BUREN,ARKANSAS,LYING IN CRAWFORD COUNTY,
ARKANSAS, PETITIONED FOR ANNEXATION TO THE CITY OF VAN
BUREN BY ORDER OF THE COUNTY COURT OF CRAWFORD COUNTY ON
THE 23RD DAY OF APRIL 2018,AND ZONING SAID TERRITORY G-1
(GOVERNMENT AND PUBLIC USE ZONE); AND DECLARING AN
EMERGENCY. The Clerk read the Ordinance m its entirety. Council Member Wood
moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Council Member Petty. The council followed with a
unanimous vote. The Clerk then read the Ordinance the second time. •
Council Member Kneeland moved that the rules be further suspended and the
Ordinance placed on the third and final reading. The motion was seconded by Council
Member Wood. The council followed with a unanimous vote. The Clerk then read the
Ordinance the third and final time. The Mayor asked if there was any discussion. There
was none.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Council Member Petty and seconded by Council Member Sparkman to adopt the Ordinance. On •
the Clerk's calling the roll,the following vote resulted: Ayes—Council Member Kneeland,
Petty, Moore, Swaim, Wood and Sparkman. Nays—None. The Mayor declared the motion
carried as there were six (6) ayes and(0) nays. Four(4)votes being necessary for passage.
Motion was made by Council Member Wood and seconded by Council Member
Kneeland,that the emergency clause be adopted. On the Clerk's calling the roll,the following
vote resulted: Ayes—Council Member Kneeland, Petty, Moore, Swaim, Wood and Sparkman.
Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 17-2018
SECTION 2: The following described land and teahory contiguous and adjoining the City of
ORD MANCE NO.17-2018
Van Buren,Arkansas,shall be accepted,ep ed,as part of and annexed to,and made a •
BE TT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN, part of the City of Van Buren:
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
LEGAL DESCRIPTION
AN ORDINANCE ANNEXING TERRITORY ADJACENT AND Pari of the East Half,Northeast quarter of Section 12,Township-9-North,Range-32-West,Van
CONTIGUOUS TO THE CITY LIMITS OF THE CITY OF VAN Buren,Crawford County,Arkansas,more particularly described as follows:
BUREN, ARKANSAS, LYING IN CRAWFORD COUNTY, P Y •
ARKANSAS,PETITIONED FOR ANNEXATION TO THE CITY Commencing at the Northeast corner of the Northeast Quarter,Section 12;thence South 02
OF VAN BUREN BY ORDER OFTHECOUNTY COURT OF degrees,58 minutes,31 seconds,West,along the East line of said East •
CRAWFORD COUNTY ON THE 23 DAY OF APRIL 2018,AND Halt Northeast Quarter,
ZONING SAID TERRITORY G-1(GOVERNMENT AND PUBLIC 554.70 feet to the Point of Beginning thence continuing South 02 degrees,58 minutes,31
USE ZONE);AND DECLARING AN EMERGENCY. seconds West,along said East line of the East half,Northeast Quarter,1,037.54 Feet to the North
right-of-way line of Northridge Drive East,also being the Southeast corner of Lot 96 of Legacy
WHEREAS, a petition was filed with the County Clerk of Crawford County,Arkansas,by the Valley,Phase 4 Addition to the City of Van Buren;thence North 86 degrees,26 minutes,32
Van Buren School District,owner of the hereinafter described territory,praying seconds West along said North right-of-wayline of Northridge Drive
that said territory be annexed to,and made part of the City of Van Buren, 8 East,876.85 Fee[;thence
Arkansas; North 03 degrees,01 minutes,36 seconds East,1;047.30 Feet;thence South 85 degrees,48
and minutes,10 seconds
East,876.06 Feet to the Point of Beginning,containing 20.97 acres more or
WHEREAS, on April 23,2018,the County Court of Crawford County,Arkansas,found that less'
the petition was signed by the Van Buren School District,owners of said territory;
that said territory is contiguous and adjoining the present corporate limits of the I LAYMAN'S DESCRIPTION
City of Van Buren,Arkansas;that an accurate description of said territory had
505 Northridge
been filed with and made part of said petition;that proper notice bad been given d$ East,Van Buren,Arkaecas.
for the time and in the manner prescribed by law,and that said lands and territory SECTION 3: The map showing
should be annexed to and made part of the City of Van Buren,Arkansas,subject said described land is approved and confirmed,and a copy
to the acceptance of the same by the City Council of said City at the proper time, thereof is attached hereto,
as provided by law;and SECTION 4: Said land is hereby annexed into the City of Van Buren,Arkansas,and zoned G-1
WHEREAS, notice of a Public Hearing was duly published in the Press Argus Courier on June (Government and Public Use Zone).
16,2018,and a public hearing was conducted as required by law on July 3,2018;
andSECTION 5: Due to the need to protect,promote,and support operations of the Van Buren
s' School District and itsagents,an emer en
emergency is hereby declared to exist and this
WHEREAS, as a result of this hearing,the Planning Commission has recommended that Ordinance shall be in full force from and after the date of its passage and
certain property be annexed into and zoned G-1(Government and Public Use approval.
Zone)within the city limits of the City of Van Buren;and IN WITNESS WHEREOF,the City' of Van Buren,
Arkansas,by its City Council,did
WHEREAS, the proposed annexation and zoning herein were recommended by a majority vote pass,approve,and adopt,by a vote of /s for and 0 ag' oregoing Ordinance at its
of the entire Planning Commission regular meeting held on the 23id day of July 2018.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,THAT: Robert
Mayor
SECTION 1: The Van Buren School District is the owner of the following described land lying ATTESTED: AP'•a O FORM:
adjacent and contiguous to the present city limits of the City of Van Buren,
Arkansas. lidet4a/ MAMA
City Clerkareasurer A�.
Next on the agenda was the Financial Statement. Motion was made by Council
Member Swaim and seconded by Council Member Moore to appropriate the sum of
$1,511,263.93 to pay expenses and salaries for June 2018,presented by the clerk. The
Council followed with a unanimous vote.
i.
7-03-2018 08:58 AM CITY OF VAN B URE N PAGE: 1
-•" TRIAL.....%14=-.60 e-
AS OF: JUNE 30TH, 2018
10 -General Fund
•'• MONTH TO DATE '{` "• YEAR TO DATE ..'
ACCTI ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
I
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 123,338.22 174,323.10 ( $2 3 i.'%L1 5'3 + •
1020.01 Cash In Bank-Ins. Reimb. 0.00 11,550.49 157=756-59+
1020.03 Cash In Bank-ASP'siWalmart Gra 0.00 79'24 114,.6d2 •03+
1020.04 Veterans' Memorial-Act 934 0.00 0.00
1020.05 2009 Byrne Recovery Grant 0.00 0.00 1 51i %2�7 5' J ,
1020.06 2009 Byrne Grant 0.00 0.00
i 1020.07 2007 Byrne Grant 0.00 0.00
1020.08 Cash in Bank- Storm Damage 0.00 0.00 1, -
1020.09 District Coot Grant-Mediation 0.00 25.00
1020.10 Cash in Bank - HDC 1,365.26 264.32
1020.11 Cash in Bank-KVBB 0.00 2,420.00
1020.12 Emergency Management Fund 0.00 0.00
1020.13 Cash In Bank-ACT 833 0.00 88,727.37 4.
1020.14 Court'Automation-District 628.76 53,649.09 '
1020.15 Cash in Bank-ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00 {@
1020.17 New Police Dept 0.00 0.00 &
1020.18 Cash in Bank - PD Co Tax 37,488.19 192.27 ;k
1020.19 Cash in Bank - FD Co Tax 14,391.55 171,264.18
1020.20 Cash In Bank-Erosion Control 100.00 25,525.00 1 -
a 1020.21 Cash in Bank-CPAcademy 0.00 0.00 'l
k 1020.22 Cash In Bank-PEG Grant 0.00 0.00
ii1020.27 Cash in Bank- Levee 650.00 8,589.93
1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance-Scrap 0.00 0.00
1020.30 Field of Dreams-Equipment 0.00 6,734.54 {.
1020.31 Cash in Bank - Parks 6 Rec 0.00 0.00 E'.
1020.32 GIF 0.00 0.00
1020.33 Cash in Bank-Yard Waste 2,322.93 272,816.42 1
' 1020.34 Cash In BankPublic Facilities 0.00 671.86 j'
•1020.35 Cash In Bank-Jail 4,120.28 0.00 t
1020.36 Cash in Bank-Property Cleanup 0.00 14,593.74 (,
1020.37 Probation 3,698.66 49,039.49 k'
1020.51 Cash in Bank - Cemetery 463.51 2,139.35
1020.52 Cemetery-Donations 0.00 32,000.00 t
1020.60 Cash In Bank-Reserve 60,000.00 270,638.90
1020.80 Cash in Bank-KOH 200.00 200.00
1020.91 Cash in Bank - Cap Imp 177,539.07 909,094.60
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00 '
1040.19 Investments - FD Co Tax 0.00 0.00
4 1040.27 Investments - Levee 0.00 0.00
1040.31 Investments - Parks 6 Rec -1 0.00 0.00
1040.51 Investments - Cemetery 0.00 38,752.59 j
I
1040.91 Investments - Cap Imp 193.87 380,638.52
i
1
•
i
a
Next on the agenda was Boards and Commissions. The Van Buren Housing
Authority Board recommended the re-appointment of Tracy Engel to another term.
Council Member Petty seconded by Council Member Kneeland made a motion to grant
the nomination. The Council followed with a unanimous vote.
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from Sparks Van Buren to close streets on October 6, 2018 for their annual Sparks
Stampede 5k& 10k race. Also, The Current Church submitted a request to close streets for
various dates. Motion was made by Council Member Swaim and seconded by Council Member
Petty. The council followed with a unanimous vote.
Mayor Freeman noted the filing period begins this Friday, July 27, 2018 and the
dedication for the Veteran's Memorial Plaza would be Wednesday at 11:00 a.m.
There being no further business, motion was made by Council Member Sparkman and
seconded by Council Member Petty to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 6:29 p.m.
AT� STED.: A' ' ' 1 _
CI LE -TREASURER M• Y