03 March 2018 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING MARCH 26, 2018
The City Council of the City of Van Buren, Arkansas met at 6:30 p.m. Monday, March
26, 2018 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Council Member Wood,
Sparkman, Kneeland, Petty, Moore and Swaim. City Clerk-Treasurer Phyllis Thomas and City
Attorney Candice Settle were present. This made a total of nine (9)present. A quorum was
declared.
The invocation was given by Terry Carson, Van Buren Chamber of Commerce President.
Mr. Carson then led the Pledge of Allegiance.
Mayor Freeman then asked to adopt the minutes of the Regular Council Meeting on
February 26, 2018. Council Member Petty made a motion to approve the minutes. Council
Member Kneeland seconded the motion. On roll call,the following Council members voted aye:
Council Member Petty, Moore, Swaim, Wood, Sparkman and Kneeland. The following voted
nay: none.
Next on the agenda was a public hearing for the abandonment of an alley in
Meyer's Addition. There were no issues heard.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY, BY SEALED BID,AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW,AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
There was none. Council Member Swaim seconded by Council Member Kneeland moved
that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes—Council Member Petty, Moore, Swaim, Wood, Sparkman and
Kneeland. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-1-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 3 - I -2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED BID,AUCTION OR
OTHER METHODS AUTHORIZED UNDER THE LAW,AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete,
and/or beyond repair,and are no longer cost effective,so as to no longer be needed by the City;and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said items or
item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid,auction or as
otherwise authorized under Arkansas law.
NOW,THEREFORE,BE IT RESOLVED BY THN,CITY COUNCIL OF VAN BUREN,ARKANSAS,
THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the
Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods authorized
under the law:
Department Amount Description of Inventory Control#
Police Department $23,928.00 2006 Dodge Charger Sedan PD—611
VIN#2B3KA43H66H461773
Police Department $1,550.00 MPH Python Radar Unit PD—380
SN:PYT380001360
Police Department $5,020.00 Watchguard Video System PD—612
SN:DV 1-110540
Police Department $1,595.00 Whelen Liberty LED Light Bar PD—618
SN:29080
IN WITNESS WHEREOF,the Cityof Van Buren,Arkansas,ansas,by its City Council,did pass,approve,and
adopt,by a vote of &for and C7 against the foregoing Resolution at its regular meeting held on the 261 day
of March 2018.
Robert D.
•or
•
ATTESTED: . r I . 0 FORM:
P Thomas : .dice A Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION OF THE CITY OF VAN
BUREN, ARKANSAS, FOR THE PURPOSE OF PROVIDING FOR THE
DISPOSAL AND DESTRUCTION OF CERTAIN POLICE RECORDS. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
There was none. Council Member Petty seconded by Council Member Wood moved that
the Resolution be adopted. On the Clerk's calling the roll,the following vote resulted:
Ayes—Council Member Petty, Moore, Swaim, Wood, Sparkman and Kneeland.Nays—
None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-2-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 3- -2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE EN IIILED:
A RESOLUTION OF 111E CITY OF VAN BUREN, ARKANSAS,
FOR 113i, PURPOSE OF PROVIDING FOR 1'liF DISPOSAL
AND DESTRUCTION OF CERTAIN POLICE RECORDS.
WHEREAS, the Van Buren Police Department has outdated,unnecessary and redundant records that
need to be disposed of and destroyed;and
WHEREAS, the Van Buren Police Department has identified said records to be destroyed.
NOW,11:LI.REFORE,BE IT RESOLVED BY 1'HE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Van Buren Police Department is hereby authorized to arrange for the destruction,by
shredding,identified records in accordance with ARK.Code Annotated§ 16-10-211
(a)(3)(K)&(L)and ARK.Code Annotated§14-2-204.
IN TESTIMONY WAFREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of 6 for and O against,the forego I g •esolution at its regular meeting '
held on the 26th day of March 2018. .
RobertD.. r>��rri��
Mayor
ATTESTED: APPRO DA TO Ilk •
Phyll omas Candice tittle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES
FOR THE CITY OF VAN BUREN,ARKANSAS,AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Mayor Freeman commented that this is just a contract for general engineering
services that we might need throughout 2018. Council Member Petty confirmed we did
this last year and asked if this allowance was sufficient. Larry Yancey with Hawkins
Weir replied that we have never exceeded the contract amount in the three years we have
done this. Council Member Swaim seconded by Council Member Petty moved that the
Resolution be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Council Member Petty, Moore, Swaim, Wood, Sparkman and Kneeland. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-3-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 3 - 3 -2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER
INTO A CONTRACT FOR ENGINEERING SERVICES FOR 111N,
CITY OF VAN BUREN, ARKANSAS, AND FOR O1'HB,R
PURPOSES.
WHEREAS, the City of Van Buren,Arkansas desires to make various improvements within the City
to include streets,drainage,bridges and sidewalks;and
WHEREAS, in order to commence the projects and to seek grant funding,the City is in need of
professional engineering services for the development of plans and designs,cost
estimates,and supervision for said projects.
NOW, 1'Hr.REFORE,BE IT RESOLVED BY i'HL CITY COUNCIL OF 11:10.CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to enter into a contract(Exhibit"A")with Hawkins-Weir
Engineers,Inc.to provide engineering services for the development of preliminary
engineering and designs,and cost estimates for the above listed projects. Payment for
such engineering services shall not exceed$25,000.00 plus any applicable reimbursable
expenses.
IN WITNESS WAFREOF,the City of Van Buren, Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of o for and C) against,the fe -_Ding Resolution at its regular meeting
held on the 26th day of March 2018.
Mph
Robert D.Fre- -. _416":
Mayor
ATTESTED: • P. OVE n:STI FORM:
T
Q 1
�ll�7Q 0
Ph is Thomas Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES
FOR THE CITY OF VAN BUREN,ARKANSAS,AND FOR OTHER PURPOSES.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Larry Yancey with Hawkins Weir explained that there is a 500 foot drainage
channel in the area of Valley Forge and Lost Bridge that has erosion issues. They will be
looking at possibly putting concrete around it or enclosing it to prevent future
maintenance problems for the city. He also explained that the project will be divided into
two sections so that city crews will be able to complete as much as possible lowering the
city's outside costs to contractors. Council Member Sparkman seconded by Council
Member Wood moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes—Council Member Petty, Moore, Swaim, Wood,
Sparkman and Kneeland. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-4-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 3 -'+ -2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING 11.E MAYOR TO ENTER
INTO A CONTRACT FOR ENGINEERING SERVICES FOR 1'Hr.
CITY OF VAN BUREN, ARKANSAS, AND FOR 0111E.R
PURPOSES.
WHEREAS, the City of Van Buren,Arkansas desires to make various improvements to the drainage
on Valley Forge Drive;and
WHEREAS, in order to commence the project,the City is in need of professional engineering services
for the development of plans and designs,cost estimates,and supervision for said project.
NOW, 111LREFORE,BE IT RESOLVED BY 111E,CITY COUNCIL OF TILL CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to enter into a contract(Exhibit"A")with Hawkins-Weir
Engineers,Inc.to provide engineering services for the Valley Forge Drive Drainage
Improvement Project. Payment for such engineering services shall not exceed
$18,800.00 plus any applicable reimbursable expenses.
IN WITNESS WHEREOF,the City of Van Buren, Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of (o for and 0 against,the foregoing Resolution at its regular meeting
held on the 26th day of March 2018.
Robert D
Mayor
ATTESTED: PR• I •J Ti)FORM:
T �/JG IG -�
Phyl is Thomas an ice A. e-ttle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING
PAYMENT TO APAC CENTRAL, INC. FOR ASPHALT FOR THE OVERLAY
OF STREETS WITIN THE CITY OF VAN BUREN,ARKANSAS AND FOR
OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman
asked if there was any discussion. Council Member Petty asked if the projects would be
overlays or tearing up the roads and starting new. Street Superintendent Wayne Sandusky
replied that they will be milling it out and doing some curb and drainage work at the
same time. Council Member Wood seconded by Council Member Swaim moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Council Member Petty, Moore, Swaim, Wood, Sparkman and Kneeland. Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-5-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. ? - 5 -2018
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS,A RESOLUTION TO BE ENTITLED: I
A RESOLUTION AUTHORIZING PAYMENT TO APAC
CENTRAL,INC. FOR ASPHALT FOR THE OVERLAY OF
STREETS WITHIN THE CITY OF VAN BUREN,
ARKANSAS AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren desires to continue with a program of street repairs and
improvements and as a part of that program the Street Department will overlay
portions of various other interior streets within the City of Van Buren;and
WHEREAS, the Van Buren City Council approved funds in the 2018 budget for street repairs
and in-house projects;and
WHEREAS, ARK.CODE ANN.§14-58-104 waives the requirements for competitive bidding
for asphalt;and
WHEREAS, the City of Van Buren will purchase asphalt from APAC Central,Inc.in the
amount not to exceed$350,000.00 for said projects.
t
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to pay all invoices to APAC Central,Inc.from Capital j
Improvement and Street Funds relating to these overlays and to execute all
documents necessary to effectuate this resolution.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of (o for and U against,the foregoing Resolution at its
regular meeting held on the 26th day of March 2018. I
11 1
4
Robert D. `" "*T�
Mayor
ATTESTED: APPROVED A TO FO• :
1
Phy 's Thomas C iceTsettle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION APPROVING THE
FINAL PAYMENT FOR FREEDOM PARK; AND FOR OTHER PURPOSES. The
Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. Mayor Freeman explained that the change orders for the Veteran's Memorial
were canceled and bid as a whole new contract, so this payment will complete and close
out all construction for the Freedom Park. Council Member Sparkman seconded by
Council Member Kneeland moved that the Resolution be adopted. On the Clerk's calling
the roll, the following vote resulted: Ayes—Council Member Petty, Moore, Swaim,
Wood, Sparkman and Kneeland.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3-6-2018
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. - 6D-2018
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING THE FINAL PAYMENT
FOR FREEDOM PARK;AND FOR OTHER PURPOSES.
WHEREAS, Crawford Construction Company acting as the Construction Manager
for the City of Van Buren,Arkansas has advertised for bids for
construction of a new park within the City;and
WHEREAS, the City Council approved the Mayor entering into a construction
contract with Crawford Construction Company and other contractors in
the amount not to exceed$1,760,727.00 by Resolution#07-02-2016;
and
WHEREAS, the City's final payment schedule increased the total amount of the contracts by
$27,460.69.
NOW, fl-JJtREFORE,BE IT RESOLVED BY THE CITY COUNCIL
OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas accepts and approves the total payments of
$1,788,187.69 to Crawford Construction Company and various contractors as
attached.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the construction of Freedom
Park and to execute all documents necessary to effectuate said changes.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of for and 0 against,the foregoing Resolution
at its regular meeting held on the 26Th day of March 2018.
•
Robert D. -
Mayor
ATTESTED: APP• : I D AS TO FORM:
WA
Ph s Thomas 7 Can. ce •. -e e1
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE TO ABANDON
PUBLIC RIGHTS-OF-WAY AND AN ALLEYWAY IN THE MEYER'S
ADDITION, INSIDE THE CITY OF VAN BUREN, CRAWFORD COUNTY,
ARKANSAS. The Clerk read the Ordinance in its entirety. Council Member Swaim
moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Council Member Moore. The council followed with a
unanimous vote. The Clerk then read the Ordinance the second time.
Council Member Swaim moved that the rules be further suspended and the
Ordinance placed on the third and final reading. The motion was seconded by Council
Member Moore. The council followed with a unanimous vote. The Clerk then read the
Ordinance the third and final time. The Mayor asked if there was any discussion. City
Planner Joe Hurst said there were no issues with the utilities to abandon this alleyway.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Council Member Wood and seconded by Council Member Swaim to adopt the Ordinance. On
the Clerk's calling the roll, the following vote resulted: Ayes—Council Member Petty, Moore,
Swaim, Wood, Sparkman and Kneeland. Nays—None. The Mayor declared the motion carried
as there were six(6) ayes and (0) nays. Four (4)votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 9-2018
CITY OF VAN BUREN,ARKANSAS
WHEREAS, the City Council of Van Buren,acting under the authority of A.C.A 14-199-103
ORDINANCE NO.1-2018 and A.C.A.14-301-302,has the authority to abandon public rights-of-way and
alleyway or segments thereof.
BE IT ENAC rho BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,AN ORDINANCE TO BE ENTITLED: NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
AN ORDINANCE TO ABANDON PUBLIC RIGHTS-OF-WAY VAN BUREN,ARKANSAS,THAT:AND AN ALLEYWAY IN THE MEYER'S ADDITION,INSIDE SECTION 1: The City of Van Buren,Arkansas,hereby releases,vacates,and abandons all its
THE CITY OF VAN BUREN, CRAWFORD COUNTY, rights,together with the rights of the public generally,in and to the public rights-
ARKANSAS.
' of-way and alleyway specifically described above.
WHEREAS, a petition has been filed with the City Council of Van Buren,Arkansas,by Larry
SECTION 2: A copy of this Ordinance bearing original signatures and duly certified by the
Breeden,represented by Satterfield Surveying,to vacate and abandon the public
rights-of-way and alleyway along certain lots inside the Meyer's Addition more City Clerk shall be filed in the Miscellaneous Records of the Circuit Clerk of
particularly described as follows: Crawford County,Arkansas.
Description of Existing Riehtsof-Way and Alleyway IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
All that part of the platted right-of-way of Lee Street lying between South 13th approve,and adopt,by a vote of Lo for and Q_against the foregoing Ordinance at its regular meeting
Street and Block"M",Meyer's Addition,and all that part of the right-of-way of held on the 2611 day of March 2018.
South 146 Street lying between Virginia Street and the South line of Meyer
Reserve between Blocks"K","L",and"M".All of the right-of-way of South •
15th Street between Virginia Street and Meyer Reserve.All that part of a Platted : 111164
15.00 foot alleyway lying between lots 1 through 12,Block"M",within Meyer's Ro.ert D. r�z
Addition to the City of Van Buren,Arkansas; Mayor
WHEREAS, after due notice as required by law,the Council has heard all persons desiring to ATTESTED: -''ROVED TO FORM:
be heard on the question of abandoning the public rights-of-way and alleyway in
the hereinabove subdivision,and has ascertained that the public rights-of--way `n n- a _ 1 �l=
and alleyway herein above designated has therefore been dedicated to the public _Y 1'1.Lr. /bY%
use as public rights-of-way and alleyway and that the same has not been used for Phy i omaz
aperiod of more than five(5) City Clerk?reasurer City Attorney
years preceding this date;and that the owners of
the property abutting the public rights-of-way and alleyway to be abandoned
have filed with the City Council or have expressed their consent to such
abandonment and the public interest and welfare are not adversely affected by
abandonment of said public rights-of-way and alleyway;and
On the agenda next was to consider AN ORDINANCE TO AMEND
ORDINANCE NO. 7-1963 (VAN BUREN MUNICIPAL CODE NO. 14.04.01) FOR
THE PURPOSE OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN
BUREN, ARKANSAS, AMENDING THE ZONING MAP OF THE CITY OF VAN
BUREN,ARKANSAS, AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. Council Member Swaim moved that the rules be suspended and
the Ordinance be placed on its second reading. The motion was seconded by Council
Member Wood. The council followed with a unanimous vote. The Clerk then read the
Ordinance the second time.
Council Member Swaim moved that the rules be further suspended and the
Ordinance placed on the third and final reading. The motion was seconded by Council
Member Wood. The council followed with a unanimous vote. The Clerk then read the
Ordinance the third and final time. The Mayor asked if there was any discussion. City
Planner Joe Hurst mentioned that this is the rezone that was appealed discussed in prior
month's meetings. It went back to the Planning Commission after being revised and was
approved.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Council Member Swaim and seconded by Council Member Kneeland to adopt the Ordinance.
On the Clerk's calling the roll, the following vote resulted: Ayes—Council Member Petty,
Moore, Swaim, Wood, Sparkman and Kneeland. Nays—None. The Mayor declared the motion
carried as there were six (6) ayes and (0) nays. Four(4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 10-2018
ORDINANCE NUMBER 10-2018 CONTINUED
ORDINANCE NO.I U-2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS AN ORDINANCE TO BE ENTITLED: •
AN ORDINANCE TO AMEND ORDINANCE NO. 7-1963(VAN'`
BUREN MUNICIPAL CODE NO.14.04.01)FOR THE PURPOSE OF
REZONING CERTAIN PROPERTY IN THE CITY OF VAN
BUREN,ARKANSAS,AMENDING 1H6,ZONING MAP OF THE
CITY OF VAN BUREN, ARKANSAS, AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren,Arkansas,is duly incorporated under the law of the State of
Arkansas,with all powers,authority and duties of a city of the first class;and
WHEREAS, the City of Van Buren has adopted the Zoning Ordinance for the City of Van Buren
(Ordinance No.7-1963);and
WHEREAS, a request has been made by M&G Development to rezone certain property within the
city limits of the City of Van Buren;and
WHEREAS, notice of a Public Hearing was duly published in the Press Argus Courier on February 17,
2018,and a public bearing was conducted as required by law(A.C.A§14-56-422)on
March 6,2018;and
WHEREAS, as a result of this hearing,the Planning Commission has recommended that certain
property within the city limits of the City of Van Buren be rezoned from its previous
classification to the following
Property Zoned New Zoning •
R-5(Single Family/Manufactured Home Residential District) R-3(Multi-family Residential District)
Leeal Description:
Part of the Northeast Quarter(NE'/.)of the NE H of Section 29,
Township 9 North, Range 31 West,Van Buren, Crawford County,
Arkansas,being more particularly described as follows:
Commencing at an existing mag nail marking the Southeast(SE)corner
of said NE'/.of the NE'A;thence North 02 degrees 39 minutes 08 seconds
East,along the East line of said NE H of the NE'/,411.50 feet to the point
of beginning,thence leaving the east line of said NE V.of the NE'/.,North
86 degrees 49 minutes 47 seconds West,334.46 feet to set%inch rebar
on the West line of Todd Addition,an addition to the City of Van Buren,
Crawford County,Arkansas;thence North 02 degrees 49 minutes 08
seconds East,along the East line of said Todd Addition,116.50 feet to a
set',inch rebar,thence leaving the east line of said Todd Addition,South
86 degrees 49 minutes 45 seconds East,334.12 feet to a point on the East
line of said NE 1/4 of the NE/;thence South 02 degrees 39 minutes 08
seconds West,along the east line of said NE/of the NE'/,116.50 feet
to the point of beginning,containing 0.894 acres,more or less,being
subject to public road rights-of-way and any easements of record.
Layman's Description
106 South 400 Street,Van Buren,Arkansas
WHEREAS, the proposed rezoning herein was recommended by a majority vote of the entire Planning
Commission,in accordance with A.C.A.§14-56-422.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The above-described property is hereby rezoned from R-5 to R-3 and the Van Buren
Zoning Map is amended to reflect this rezoning.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of (.o for and U against,the foregoing Ordinance at its regular meeting
held on the 260 day of March 2018.
Robert D.Freem:.
Mayor
ATTESTED: PRO- D AS'0 FORM:
n �Q
Phyllis C:,:' •. ettle
City Clerk/Treasurer City Attorney
•
Next on the agenda was the Financial Statement. Motion was made by Council
Member Swaim and seconded by Council Member Moore to appropriate the sum of
$ 1,417,074.78 to pay expenses and salaries for February 2018,presented by the clerk. •
The Council followed with a unanimous vote.
4:III PAGE: 1
3-15-2018 11:24 AM C I T Y O F V A N B D R E N ..--...--..,
T5IA R
.-e. AS OF: FEBRUARY 28TH, 2018
10 -General Fund
i *** MONTH TO DATE *** *** YEAR TO DATE ***
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
i ASSETS
4'41 ®ted
&1 1000 Petty Cash 0.00 200.00
6 1020 Cash in Bank 67,095.14 198,088.53
1020.01 Cash In Bank-Ins. Reimb. 0.00 77,093.11 0
)! 1020.03 Cash In Bank-ASP's&Walmart Gra 0.00 79.24 ,
C1020.04 Veterans' Memorial-Act 934 0.00 0.00
1 1020.05 2009 Byrne Recovery Grant 0.00 0.00 - 0 -,
7i 1020.06 2009 Byrne Grant 0.00 0.00 -
1 0.00
j'1 1020.07 2007 Byrne Grant 0.00 1 = 1 1 `7 , ;s+
1020.08 Cash in Bank- Storm Damage 0.00 0.00
. - „
1020.09 District Cout Grant-Mediation 0.00 25.00
1 _
• 1020.10 Cash in Bank - HDC 0.00 1,793.34 (!'SII iJ+
' 1020.11 Cash in Bank-KVBB 0.00 2,420.00 2 0 ( c'>' IfI
1020.12 Emergency Management Fund 0.00 0.00 1 , 4; '7, ;_I 7
; 1020.13 Cash In Bank-ACT 833 0.00 88,727.37
' 1020.14 Court Automation-District 1,450.68 60,265.79
'_� 1020.15 Cash in Bank-ACT 1314 + 0.00 0.00 n '
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00 0.00
1020.18 Cash in Bank- PD Co Tax 11,644.50 36,000.14
1020.19 Cash in Bank - FD Co Tax 24,705.95 228,496.91
-.1 1020.20 Cash In Bank-Erosion Control 300.00 24,225.00
" 1020.21 Cash in Bank-CPAcademy
0.00 0.00
tI 1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
1020.27 Cash in Bank- Levee 0.00 9,239.93
1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance-Scrap 0.00 0.00
1020.30 Field of Dreams-Equipment 326.84 8,516.02
Y1020.31 Cash in Bank - Parks & Rec 0.00 0.00
- 1020.32 GIF 0.00 0.00
1020.33 Cash in Bank-Yard Waste 3,629.03 260,691.00
1
1020.34 Cash In BankPublic Facilities 0.00 671.86
1020.35 Cash In Bank-Jail 3,946.06 11,513.03
1020.36 Cash in Bank-Property Cleanup 80.43 14,593.74
6,314.61 28,372.65
; 1020.37 Probation
1020.51 Cash in Bank - Cemetery 465.23 • 825.77
i'I 1020.52 Cemetery-Donations 0.00 32,000.00
k1
f'I 1020.80 Cash in Bank-KOH 941.06 941.06 F'
1020.91 Cash in Bank- Cap Imp 7,647.96 894,812.12
r0.00
�' 1040 Investments 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00 -
1040.19 Investments - FD Co Tax 0.00 0.00
t; 1040.27 Investments - Levee 0.00 0.00
r. 1040.31 Investments - Parks i Rec 0.00 0.00
1I 1040.51 Investments - Cemetery t 0.00 38,752.59
1040.91 Investments - Cap Imp 112.91 379,961.43
i
1050 Fixed Assets 0.00 0.00
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from First Baptist Church to close a portion of 11th Street from June 4-8, 2018 for
Vacation Bible School. Motion was made by Council Member Petty and seconded by Council
Member Kneeland. The council followed with a unanimous vote.
Next, the council had a request from the Center for Art& Education to close streets for a
5k Glow Run on June 9, 2018. Motion was made by Council Member Petty and seconded by
Council Member Kneeland. The council followed with a unanimous vote.
Council Member Kneeland commended Steve Dufresne with the Van Buren Municipal
Utilities and OG&E for working together and taking care of an issue Kneeland received from an
elderly resident.
Council Member Swaim praised the Street Department for their work in repairing the pot
holes. Mayor Freeman seconded that and included the Yard Waste efforts from the recent storms.
There being no further business, motion was made by Council Member Petty and
seconded by Council Member Wood to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 7:12 p.m.
A, ESTED, / AP 'fit D•
1_ !L� .Lam' • I /
CIT `t LE ' -TREASURER MA OR