02 February 2018 Special MINUTES OF THE VAN BUREN,ARKANSAS
• SPECIAL CITY COUNCIL MEETING
HELD FEBRUARY 1, 2018
A special called meeting of the City Council of the City of Van Buren, Arkansas met at
5:30 p.m., on Thursday, February 1, 2018 at City Hall. The meeting was called to order by Mayor
Freeman. Council members present were Alderman Kneeland, Moore, Swaim, Wood and Sparkman.
City Clerk Treasurer Phyllis Thomas and City Attorney Candice Settle were present. Aldermen Petty
was absent. This made a total of eight(8)present. A quorum was declared.
The Mayor ordered spread upon the minutes, the "NOTICE OF SPECIAL MEETING
AND WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING."
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONSTRUCTION CONTRACT FOR MIKE MEYER
PARK DRAINAGE IMPROVEMENTS. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. Brett Peters with Hawkins Weir explained the need
for the special called council meeting was due to an expenditure deadline for the 50/50 ADEM
grant on this project. He noted that the end product will be much more aesthetically pleasing for
less money due to the use of a double box culvert. Council Member Wood seconded by Council
Member Sparkman moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes—Council Member Kneeland, Moore, Swaim, Wood and
Sparkman.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2-1-2017
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.oZ - / -2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO
ENTER INTO A CONSTRUCTION CONTRACT FOR
MIKE MEYER PARK DRAINAGE IMPROVEMENTS.
WHEREAS, Hawkins Weir Engineering,Inc.,acting as the Project Engineer for the City of
Van Buren,Arkansas has advertised for bids for construction of drainage
improvements inside Mike Meyer Park;and
WHEREAS, bids have been received and opened in accordance with Arkansas law and
low bidders meeting the bid specifications have been determined.
NOW,THEREFORE,BE TT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to enter into a construction
contract with Silco Construction,Inc.in the amount not to exceed
$184,170.00(exhibit"A")for the Mike Meyer Park Drainage Improvement
Project and to pay all expenses relating to this project.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of S for and 0 against,the foregoing Resolution
at its Special meeting held on the 1st day of February 2018.
P.
Robert
Mayor
ATTESTED: boat S A O .i RM:
Phyllis ...'c'A.Settle
Deputy City Clerk City Attorney
There being no further business,motion was made by Alderman Wood seconded by
Alderman Swaim to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 5:35 p.m.
ATTESTED: AP' ' OVED:
•
CIT CLE -TREASURER MAYO'
I