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ORD NO 07-2018 CITY OF VAN BUREN,ARKANSAS ORDINANCE NO. -2018 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,ARKANSAS AN ORDINANCE TO BE ENTITLED: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE A CONTRACT FOR,AND PURCHASE OF A NEW VEHICLE FOR THE POLICE DEPARTMENT FROM BREEDEN TRUCK CENTER OF VAN BUREN; FOR THE APPROPRIATION OF FUNDS; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. WHEREAS, the City of Van Buren is in need of a certain police vehicle, for the safety of life and protection of property by the City of Van Buren Police Department;and WHEREAS, after extensive research and inquiry,the City of Van Buren Police Chief has determined that the purchase of the vehicle from Breeden Truck Center of Van Buren,Arkansas at the 2018 state purchase price would be the most practical, feasible and cost effective method for the department; and WHEREAS, the City Council has determined, pursuant to A.C.A. § 14-58-303(b)(2)(B)that exceptional circumstances exist which render the competitive bidding process to not be practical or feasible; and WHEREAS, a state of emergency exists because the vehicle will provide improved life safety and protection of property and because the unit is currently available. NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The Police Department of the City of Van Buren,Arkansas is in immediate need to purchase one(1)2018 RAM 1500 Tradesman Quad Cab for the Police Department. SECTION 2: The purchase of said vehicle from Breeden Truck Center, located in Van Buren, Arkansas,for the total sum of$ 23,327.00 as detailed in the attached quote, is necessary to protect the life and safety of Van Buren citizens. SECTION 3: The City Council in accordance with the terms of A.C.A. § 14-58-303(b)(2)(B)hereby waives the requirement of competitive bidding and directs the Mayor to purchase the above described for the price set forth in Section 2 above. SECTION 4: It is further found that due to the immediate need to acquire this vehicle before the quote expires,an emergency is declared to exist and this ordinance being necessary for the preservation of the public health, safety, and welfare, it shall take effect from and after its passage and approval. SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van Buren to execute all documents, contracts, and agreements necessary to effectuate this Ordinance. SECTION 6: The various provisions and parts of this Ordinance are hereby declared to be severable, and, if any section or part of a section, or any provision or part of a provision herein, is declared to be unconstitutional, inappropriate, or invalid by any court of competent jurisdiction,such holding shall not invalidate or affect the remainder of this Ordinance and to that extent the provisions hereto are declared to be severable. IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass, approve, and adopt,by a vote of for and 0 against,the foregoing Ordinance at its regular meeting held on the 26t'day of February 2018. Robert ' Mayor ATTESTED: APP' J 1 0 FO ' . sst0A /2/id...ma jelp P Phyl s homas • . Settle City Clerk/Treasurer City Attorney BREEDEN TRUCK CENTER RAM 2805 ALMA HIGHWAY VAN BUREN,ARKANSAS 72956 (479)471-3080 RE: CITY OF VAN BUREN VAN BUREN POLICE DEPARTMENT PRICE SUMMARY MSRP $34,495.00 SELECTED OPTIONS $2,910.00 DESTINATION CHARGE $1,395.00 GOVERNMENT INCENTIVES $15,473.00 BID PRICE $23,327.00 Dewy PeKde,'amass Dean Pendergrass Commercial/Fleet Sales Manager Jeep 6,:,,,,u4.;•4 5900 Hwy 71 S Fort Smith,AR 72908 (479)883-978 February 20, 2018 Re: 2018 RAM 1500 TRADESMAN QUAD CAB®4X4 6'4" BOX Dear CITY OF VAN BUREN , It was my pleasure to meet you and assist with your vehicle shopping experience. We know you have choices in where you do business today and we strive to offer you an unmatched level of professional customer sales, service and ownership satisfaction. To help you make an informed decision, please review the following purchase proposal. This vehicle is designed and engineered to the highest standards in the industry today and has been carefully selected to meet your driving needs and expectations, as well as your budget plans. Please review the proposal and contact me as soon as possible to discuss next steps for the purchase of this vehicle, or the selection of another vehicle of interest if desired. I would also like to introduce you to our outstanding financing, service and after-sales teams and explain all the great facilities, benefits and extra care that we provide for our customers. Thank you very much for your interest and I look forward to speaking with you soon. Best regards, Dean Pendergrass BREEDEN DODGE CHRYSLER JEEP INC. The information within this proposal has been provided to help you assess our vehicles.The content and pricing shown are estimates,and are subject to change.Competitive comparison information is provided by Autodata Solutions,based on public information,and may not be based on the very latest competitive information.Talk to your Sales Consultant for the most current pricing information. 5900 Hwy 71 S Jeep TO,/. :7,, Fort Smith,AR 72908 (479)883-978 Customer Information: CITY OF VAN BUREN DPENDERGRASS@BREEDENDODGE.COM AK Sales Consultant Information: Dean Pendergrass DPENDERGRASS@BREEDENDODGE.COM 5900 Hwy 71 S Fort Smith, AR 72908 (479) 883-978 PRICE SUMMARY MSRP: $34,495.00 Your Selections: $2,910.00 Destination Charge: $1,395.00 Incentive: -$15,473.00 (GOVERNMENT CONCESSION) Your Price: $23,327.00 COMMENTS Signature: CITY OF VAN BUREN Date: • The information within this proposal has been provided to help you assess our vehicles.The content and pricing shown are estimates,and are subject to change.Competitive comparison information is provided by Autodata Solutions,based on public information,and may not be based on the very latest competitive information.Talk to your Sales Consultant for the most current pricing information. 5900 Hwy 71 S L.11 "iu.v oaoai's' Jeep IICa,k1fic3 Fort Smith,AR 72908 (479)883-978 2018 RAM 1500 TRADESMAN QUAD CAB® 4X4 6'4" BOX Model Code:IUT201813DS6L41C Dean Pendergrass BREEDEN DODGE CHRYSLER JEEP INC. 5900 Hwy 71 S Fort Smith AR 72908 (479)883-978 MANUFACTURER'S SUGGESTED RETAIL PRICE OF THIS MODEL INCLUDING DEALER PREPARATION OPTIONAL EQUIPMENT Base Price:$34,495 3.21 Rear Axle Ratio 2018 RAM 1500 TRADESMAN QUAD CAB®4X4 6'4"BOX 17-Inch x 7.0-Inch Steel Wheels Exterior Color:Bright White Clear Coat Exterior Paint P265/70R17 BSW All Season Tires Interior Color:Black/Diesel Gray Interior Colors Monotone Paint Engine: $1,458 Radio 3.0 5.7-Liter V8 HEMI®MDS VVT Engine 8-Speed Automatic 8HP70 Transmission $500 STANDARD EQUIPMENT(UNLESS REPLACED BY GVW Rating-6,900 Pounds OPTIONAL EQUIPMENT) Popular Equipment Group $725 Customer Preferred Package 228 Cloth 40/20/40 Bench Seat Heavy Duty Vinyl 40/20/40 Split Bench Seat 40/20/40 Split Bench Seat Front Passenger Seat Belt Alert Front Armrest with Three Cup Holders No Lumbar Adjust Manual Adjust Seats Supplemental Side-Curtain Front and Rear Airbags Rear Folding Seat Class IV Receiver Hitch Remote Keyless Entry with All-Secure Exterior Mirrors with Heating Element SiriusXM®Sat Radio w/1-Yr Radio Subscription Automatic Headlamps SiriusXM®Sat Radio w/1-Yr Radio Subscription Rear Fixed Window For More Information,Call 800-643-2112 Height-Adjustable Front Shoulder Belts Electronically Controlled Throttle "Ram's Head"Badge Engine Oil Heat Exchanger Front Wheel Spats Heavy Duty Engine Cooling 160-Amp Alternator Heavy Duty Transmission Oil Cooler Black Exterior Mirrors "HEMI"Badge Front Bumper Sight Shields Next Generation Engine Controller Media Hub(USB.Aux Customer Preferred Package 278 Rear Heavy Duty Shock Absorbers Tradesman Package 120-MPH Primary Speedometer Anti-Spin Differential Rear Axle $435 Rear Wheel Spats Delete Spray-In Bedliner -$200 ParkView®Rear Back Up Camera Delete Carpet 4-Spoke Steering Wheel Delete Floor Mats Trailer Tow with 4-Pin Connector Wring Base Door Trim Panel DESTINATION CHARGE: $1,395 Conventional Differential Rear Axle Total Price:$38,800 4 Black Rear Bumper Sprav-In Bedliner Anti-Lock 4-Wheel Disc Brakes Fixed Long Mast Antenna "Ram 1500"Badge Rear Stabilizer Bar Power Door Locks Front Heavy Duty Shock Absorbers The information within this proposal has been provided to help you assess our vehicles.The content and pricing shown are estimates,and are subject to change.Competitive comparison information is provided by Autodata Solutions,based on public information,and may not be based on the very latest competitive information.Talk to your Sales Consultant for the most current pricing information. • 5900 Hwy 71 S Jeep Fort Smith,AR 72908 (479)883-978 Electronic Shift Active Grille Shutters Black Door Handles Tilt Steering Column "4X4"Badge Advanced Multistage Front Airbags 50 State Emissions Black Rotary Shifter Tinted Glass Windows Instrument Panel Black Bezel Supplemental Side-Curtain Airbags Auxiliary Transmission Oil Cooler Rear Dome Lamp Sentry Key®Theft Deterrent System Black Grille Air Conditioning Power Rack-and-Pinion Steering Speed Control R1234YF Air Conditioning Refrigerant Driver/Passenger Assist Handles Power Heated Mirrors with Manual Fold-Away Molded-in-Black Upper Fascia Rear Under Seat Storage Compartment Locking Tailgate Power Accessory Delay Remote USB Port 6 Speakers 12-Volt Auxiliary Power Outlet Audio Jack Input for Mobile Devices Engine Oil Cooler 7 Pin Wring Harness Dual Note Electric Horns Incandescent Tail Lamps Non-Adjustable Pedals Instrument Cluster with Display Screen 235MM Rear Axle GVW Rating-6,800 Pounds Tip Start Front License Plate Bracket Dash Liner Insulation Front Stabilizer Bar Rear Wheel Well Liners 730-Amp Maintenance Free Battery Manual 6-Inch x 9-Inch Black Mirrors Black Vinyl Floor Covering Tire Pressure Monitoring Display Cargo and Center High-Mounted Stop Lamp 215MM Front Axle Halogen Quad Headlamps Supplemental Front Seat-Mounted Side Airbags 26-Gallon Fuel Tank Pickup Box Floor Tunnel Insulation The information within this proposal has been provided to help you assess our vehicles.The content and pricing shown are estimates,and are subject to change.Competitive comparison information is provided by Autodata Solutions,based on public information,and may not be based on the very latest competitive information.Talk to your Sales Consultant for the most current pricing information. 5900 Hwy 71 S oceso,p/J Jeep CdixYZal Fort Smith,AR 72908 (479)883-978 Auto-Dimming Rear View Mirror with Display Tinted Windshield Glass Electronic Stability Control Body-Color Fuel Filler Door Electronic Vehicle Information Center Conventional Differential Front Axle Black Front Bumper Variable Intermittent Windshield Wipers Electric Shift-On-The-Fly Transfer Case Power Front Windows w/1-Touch Up and Down Feature Tire Carrier Winch Remote USB Port-Charge-Only *STATE AND/OR LOCAL TAXES,IF ANY,LICENSE AND TITLE FEES AND DEALER SUPPLIED AND INSTALLED OPTIONS AND ACCESSORIES ARE NOT INCLUDED IN THIS PRICE.DISCOUNT,IF ANY,IS BASED ON THE PRICE OF OPTIONS IF PURCHASED SEPARATELY. THE ESTIMATES PROVIDED ARE FOR INFORMATIONAL PURPOSES ONLY AND ARE NOT AN ADVERTISEMENT OF ACTUAL PROGRAMS OFFERED.EACH ESTIMATE IS BASED ON THE VARIABLES YOU HAVE ENTERED,ON THE MANUFACTURER'S SUGGESTED RETAIL PRICE(MSRP)FOR THE VEHICLE YOU HAVE SELECTED AND ON THE AVAILABLE FINANCE PROGRAMS. THE INCENTIVES LISTED WERE CORRECT AT THE TIME OF POSTING.YOUR LOCAL DEALER IS THE BEST SOURCE FOR UP-TO-DATE INCENTIVE INFORMATION.SEE DEALER FOR QUALIFICATIONS AND ELIGIBILITY.RESIDENCY RESTRICTIONS APPLY. THE MSRP IS AN ESTIMATE AND IS BASED UPON THE VEHICLE BEING REGISTERED IN THE STATE IN WHICH YOU RESIDE.THE INCENTIVES ARE BASED ON PROGRAMS CURRENTLY IN EFFECT FOR YOUR ZIP CODE AND REQUIRE THE PURCHASER/LESSEE TO RESIDE IN THAT ZIP CODE AREA AND THE VEHICLE BE REGISTERED IN THE STATE IN WHICH YOU RESIDE.BOTH THE MSRP AND THE INCENTIVES REFLECT THE CHOICES YOU MADE IN EQUIPPING YOUR VEHICLE.CASH ALLOWANCE MAY BE IN LIEU OF SPECIAL FINANCE OFFERS.BASE MSRP EXCLUDES TAX.SEE YOUR DEALER FOR THE LATEST INFORMATION. The information within this proposal has been provided to help you assess our vehicles.The content and pricing shown are estimates,and are subject to change.Competitive comparison information is provided by Autodata Solutions,based on public information,and may not be based on the very latest competitive information.Talk to your Sales Consultant for the most current pricing information.