ORD NO 06-2018 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. (C) -2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE A CONTRACT FOR, AND PURCHASE OF
POLICE VEHICLES FROM SUPERIOR CHEVROLET; FOR
THE APPROPRIATION OF FUNDS; DECLARING AN
EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police vehicles, for the safety of life and
protection of property by the City of Van Buren Police Department; and
WHEREAS, after extensive research and inquiry,the City of Van Buren Police Chief has determined
that the purchase of the vehicles from Superior Chevrolet of Siloam Springs at the 2018
state purchase price would be the most practical, feasible and cost effective method for
the department; and
WHEREAS, the City Council has determined, pursuant to A.C.A. § 14-58-303(b)(2)(B)that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible; and
WHEREAS, a state of emergency exists because the vehicles will provide improved life safety and
protection of property and because the units are currently available.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Police Department of the City of Van Buren,Arkansas is in immediate need to
purchase two(2)2018 Chevrolet Tahoes in the amount of$ 63,726.00 and one(1)2018
Chevrolet Traverse in the amount of$ 24,398.19 for the Police Department.
SECTION 2: The purchase of said vehicles from Superior Chevrolet, located in Siloam Springs,
Arkansas, for the total sum of$ 88,124.19 as detailed in the attached quotes, are
necessary to protect the life and safety of Van Buren citizens.
SECTION 3: The City Council in accordance with the terms of A.C.A. § 14-58-303(b)(2)(B)hereby
waives the requirement of competitive bidding and directs the Mayor to purchase the
above described for the price set forth in Section 2 above.
SECTION 4: It is further found that due to the immediate need to acquire these vehicles before the
quotes expire an emergency is declared to exist and this ordinance being necessary for
the preservation of the public health, safety, and welfare, it shall take effect from and
after its passage and approval.
SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents,contracts, and agreements necessary to effectuate this
Ordinance.
SECTION 6: The various provisions and parts of this Ordinance are hereby declared to be severable,
and, if any section or part of a section,or any provision or part of a provision herein, is
declared to be unconstitutional, inappropriate, or invalid by any court of competent
jurisdiction, such holding shall not invalidate or affect the remainder of this Ordinance
and to that extent the provisions hereto are declared to be severable.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council, did pass,
approve,and adopt, by a vote of (jfor andZ) against,the foregoing Ordinance at its regular meeting
held on the 26th day of February 2018.
Ro I ert •. Freeman
Mayor
ATTESTED: APP' D ;, STI "ORM:
L.F ( 6r7r)a/CID
Phy is homas . dice A. Settle
City Clerk/Treasurer City Attorney
I Superior Fleet and Commercial Sales
DON CLARK 479-268-100$ I dclark@superiornwa.com
Van Buren Police Department
Prepared For: Lt. Stephen Staggs
Itstaggs@vanburencity.org
[Fleet] 2018 Chevrolet Tahoe (CC15706)2WD 4dr(6)
Lt.Staggs,
2018 Chevrolet Tahoe 2WD PPV Police Pursuit, Black,
Per Arkansas State Bid Base Specifications and Price.
26.O
Xz #6,
��
I Superior Fleet and Commercial Sales
INIMMOSIII DON CLARK 1479-268-1003 I dclark@superiornwa.com
[Fleet]2018 Chevrolet Tahoe(CC15706)2WD 4dr(6)
Quote Worksheet
Base Price $46,340.00;
I Dest Charge $1,295.00?
Adjustments $0.00
Total Options - ($3,028.50)I
Subtotal $44,006.50I
Subtotal Pre-Tax , $0.00
. LLess Customer Discount {$12,743.50 !.
Subtotal Discount (012,743.5011
Trade-In $0.00
Excluded from Sales Tax Subtotal Trade-In $0,001
1 __- ----- -- Taxable Price 031,x.001
Sales Tax $0.00
Subtotal Taxes $0.00 j
Subtotal Post~Tax Adjustments $0.00 s
L. _ _ Total Sales Price $31,$03.00
tf -. .....62...2._ a/ ig
Dealer Signature/Date Customer Signature/Date
This document contains information considered Confidential between GM and its Clients uniquely. The Information provided is not intended for pubic disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers
Input is subject to the accuracy of the input provided.
Data Version: 4931. Data Updated: Feb 14,201810-.55:00 PM PST.
Feb 15,2018 Page 4
U i Superior Fleet and Commercial Sales
DON CLARK I 479-268-1003 I dclark@superiomwa.com
[Fleet]2018 Chevrolet Tahoe(CC15706)2WD 4dr(6)
Window Sticker ,t .,r �- A g4
SUMMARY
[Fleet]2018 Chevrolet Tahoe(CC15706)2WD 4dr(6) MSRP:$46,340.00
Interior:No color has been selected.
Exterior 1:Black
Exterior 2:No color has been selected.
Engine,5.3L EcoTec3 V8 with Active Fuel Management, Direct Injection and Variable Valve Timing
Transmission,6-speed automatic,electronically controlled
OPTIONS
CODE MODEL MSRP
CC15706 [Fleet]2018 Chevrolet Tahoe(CC15706)2WD 4dr(6) $46,340.00
OPTIONS
1 FL Commercial Preferred Equipment Group $0.00
5T5 Seats,2nd and 3rd row vinyl with front cloth seats $0.00
6N6 Door locks and handles,inside rear doors inoperative $59.00
7X6 Spotiamp,lett-hand $490.00
9C1 Identifier for PPV ($3,510.00)
ATD Seat delete,third row passenger Inc.
AZ3 Seating,front 40/20/40 split-bench,3-passenger $0.00
C5U GVWR,6800 lbs.(3084 kg) Inc.
FE9 Emissions,Federal requirements $0.00
GBA Black $0.00
GU4 Rear axle,3.08 ratio $0,00
HOU Jet Black,Cloth seat trim $0,00
105 Audio system,Chevrolet MyUnk Radio with 8'diagonal color touch- $0.00
screen
K4B Battery,Auxiliary,730 CCA Inc,
KW7 Alternator, 170 amps,high output Inc.
L83 Engine,5.3L EcoTec3 V8 with Active Fuel Management,Direct $0.00
Injection and Variable Valve Timing
MYC Transmission,6-speed automatic,electronically controlled $0.00
This document contains information considered Confidential between GM and 3s Clients uniquely.The information provided Is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region_
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
Input is subject to the accuracy of the input provided.
Data Version: 4931. Data Updated: Feb 14,201810:55_00 PM PST.
Feb 15.2018 Page 5
U Superior Fleet and Commercial Sales
DON CLARK I 479-268-1003 dclark@superiomwa.com
[Fleet]2018 Chevrolet Tahoe(CC15706)2WD 4dr(6)
NZZ Skid Plate Package Inc.
QAR Tires,P265/60R17 all-season,police,V-rated Inc.
R9Y Fleet Free Maintenance Credit ($67.50)
RAP Wheels,17"x 8"(43.2 cm x 20.3 cm)steel,police,Black Inc.
RM7 Wheel,17"x 8"(43.2 cm x 20.3 cm)full-size,steel spare Inc.
UN9 Radio Suppression Package,with ground straps Inc.
VK3 License plate front mounting package $0.00
VPV Ship Thru,Produced in Arlington Assembly Inc.
VQ2 Fleet processing option $0.00
Z56 Suspension Package,heavy-duty,police-rated Inc.
ZAK Tire,spare,P265/60R17 all-season,police,V-rated Inc.
ZY1 Paint scheme,solid application $0.00
Safety belts,3-point,driver and front passenger In all seating Inc.
positions
Capless fuel fill Inc.
Door handles,body-color Inc.
Instrumentation,analog Inc.
_ Key,2-sided Inc.
Luggage rack,delete Inc.
•
Exterior ornamentation delete Inc.
_. Power outlets,4 auxiliary,12-volt Inc.
Power supply,100-amp,auxiliary battery,rear electrical center Inc.
Power supply,50-amp,power supply,auxiliary battery Inc.
Power supply,120-amp,(4)30-amp circuit,Primary battery Inc.
Theft-deterrent system,vehicle,PASS-Key III Inc.
SUBTOTAL $43,311.50
Adjustments Total $0.00
Destination Charge $1,295.00
TOTAL PRICE $44,606.50
FUEL ECONOMY
Est City:16 MPG
This document contains information considered Confidential between GM and its Clients uniquely. The Information provided Is not Intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by taw or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 4931. Data Updated: Feb 14,201810:55:00 PM PST.
Feb 15,2018
Page 6
Superior Fleet and Commercial Sales
DON CLARK 479-268-1003 I dclark@superiomwa.com
Van Buren Police Deapartment
Prepared For: Chief Jamie Hammond
Thammond@vanburencity.org
[Fleet] 2018 Chevrolet Traverse(1 NB56) FWD 4dr(4)
Chief Hammond,
CID Possibilities
2018 Chevrolet Traverse FWD
M Superior Fleet and Commercial Sales
somossaa DON CLARK I 479-268-1003 I dclark@superiomwa.com
[Fleet]2018 Chevrolet Traverse(1 NB56)FWD 4dr(4)
Quote Worksheet
MSRP
Base Price $32,720.00
I"Dest Charge $945.00
Adjustments $0.00
Total Options _— ( .50)
- Subtotal $33,597.50;
•
Subtotal Pre-Tax Adjusbrents $0.00
Less Customer Discount — ($9,199.31)
l_ _ Subtotal Discount ($9,199.3111
Trade-In $0.00
Excluded from Sales Tax TM Subtotal Trade-ln $0.00 •
_._. Taxable Price $24,398.191
•Sales Tax $0.00
Subtotal Taxes : : :$0.00
Subtotal Post-Tax Adjustments $0.00'
Total Sales Price $24,398.19
1,15'
Dealer Signature/Date Customer Signature/Date
�Ipr At the users request,prices for this vehicle have been formulated on the basis of Initial Pricing for the vehicle,however GM cannot guarantee that Mal Pricing is available.
This document contains information considered Confidential between GM and its Cients uniquely. The Information provided is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guideiines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations_ Content based on report preparers
input is subject to the accuracy of the input provided.
Data Version: 4884. Data Updated: Feb 8,2018 9:11:00 PM PST.
Feb 9,2018 .___ Page 4
Superior Fleet and Commercial Sales
— DON CLARK I 479-268-1003 I dclark@superiomwa.com
[Fleet]2018 Chevrolet Traverse(1 NB56)FWD 4dr(4)
Window Sticker .. / 8
SUMMARY
[Fleet]2018 Chevrolet Traverse(1 NB56)FWD 4dr(4) MSRP:$32,720.00
Interior:No color has been selected.
Exterior 1:Silver Ice Metallic
Exterior 2:No color has been selected.
Engine,3.6L V6,SIDI,VVT
Transmission,9-speed automatic
OPTLONS`
CODE MODEL MSRP
1 N956 [Fleet]2018 Chevrolet Traverse(1 NB56)FWD 4dr(4) $32,720.00
OPTIONS
1 FL LS Preferred Equipment Group $0.00
AR9 Seats,front bucket $0.00
FE9 Emissions,Federal requirements $0.00
GAN Silver Ice Metallic $0.00
H1T Jet Black,Premium Cloth seat trim $0.00
IOA Audio system,Chevrolet Mytink Radio $0.00
LFY Engine,3.6L V6,SIDI,VVT $0.00
M3V Transmission,9-speed automatic $0.00
R9Y Fleet Free Maintenance Credit ($67.50)
VQ2 Fleet processing option $0.00
SUBTOTAL $32,652.50
Adjustments Total $0.00
Destination Charge $945.00
TOTAL PRICE $33,597.50
FUEL ECONOMY °::
Est City:18 MPG
Est Highway:27 MPG
OM the users request,prices for this vehicle have been formulated on the basis of Initial Pricing for the vehicle,however GM cannot guarantee that Initial Pricing is available.
This document contains Ildormarion considered CoMdeehal between GM and no Clients urriesMly. TIN information provided is not Intended for public disclosure. Prices.
epedic lions,and ayslrblty ere subject to change without nodes,and do not include certain lees,taxes and charges that may be required by law or vary dy manufacturer or region.
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input Is subject to the accuracy of the Input provided.
Data Version: 4884. Data Updated: Feb 8,2018 9:11:00 PM PST.
Feb 9,2018 Page 5
2018 Official Price Sheet
Dealer Name: #REF!
TYPE VSA 10128192 Vehicle Make/Model Chevrolet Traverse
2WD,8 Passenger,Standard Model Code: 1N856 1FL FWD
Sport Utility Vehicle as _
classified in the latest EPA City MPG Estimate 18
__ ..
Fuel Economy Guide
Highway MPG Estimate 27
CO-0P Purchasing Otte Way Delivery Cham Per Mile $1.75
VEHICLE BID PRICE $24,398.19
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ighdirw,
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Standard SUV Standard SW
Wheelbase Minimum 118 inches
GVWR 6400 lbs
Engine Size 280 hp-List HP,Liters&Cylinders 310HP 3.6 lJter V6
Fuel T i GesoGna
Automatic Transmission Automatic-List Type,Speeds etc. 9 speed automatic
2WD 2WD .
Stability Control Stability Control System
Differential Type/Ratio Mfg,Std--Ust Ratio&Type 3.49
Alternator Mfg.Std.
Battery_ Mfg.Std.
Fuel Capacity(Gals) Mfg.Std. List Amount In Gallons 14.9
...
Paint One Color Paint
Bumpers Mfg.Std Front&Rear
License Plate Brackets Front and Rear Brackets
Windshield Washer Windshield Washer&Multi-Speed Wipers
Front and Rear
Doors Mfg.Standard 4-Door
Mirrors Two Outside,Right&Left.One inside
Air Conditioning Front AC Factory Installed
Radio AM/FM Factory Installed
Cruise Cruise Control,Factory Installed
Tilt Steering Tilt Steering Wheel
Steering Power Steering
Windows Mfg.Standard
Power Windows 8,DOOr Locks Power Windows&Door Locks
Tinted Gloss Mfg.Std.Tint on All Windows
Floor Mats Front&Rear.Color to Match Interior
Mfg.SW.,Colors Must Blend With interior&
Seats Exterior Color,Front:Bucket or Split Bench,
2nd Row:Fold Down Bench,3rd Row:Fold
Flat-to-Floor Type
Brakes M6-Lock-List Disc/Drums 4 wheel disc
•Restraint System AN Pass Required
Air Begs,Front.Both Sides Required
Tires&Wheels Mfg.SW.-List Size ,P255/85Ri8
Spare Mi Std
3 Years or 36,000 miles,whichever
Bumper to Bumper Warranty comes first
Drive Train Warranty List Warranty 5 year/100.000 miles
TYPE VSA
Full-Size 2WD Utility
Vehicle as classified in
the latest EPA Fuel
Economy Guide
Sqn WWL Mounted Full-Size Spare N/A
_ S� � .� �.`. ..fie , .. .
Gasoline Engine Upgrade CC list HP,Liter,Cylinders N/A
Engine Block Heater NB Engine Block Heater WA
Flex Fuel FFV Flex Fuel Capable WA
:,�
._,. ,. ,1 ..._., 1
Limited Slip Differential LS Limited Slip Differential WA
+:P ,-}- .}.x uF•�q }:<r -J„ '-•��r. .i s� hl=' 1 �a.r ��.�.�
Deyime Running Lights DL Add Daytime Running Lights STD
Power Outlet EP Add 12-Volt Power Outlet WA
t(t
Towing Package XO Mfg.Standard WA
•