ORD NO 03-2018 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. 3 -2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF SOLAR SCHOOL ZONE
BEACONS; FOR THE APPROPRIATION OF FUNDS;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has been installing solar school zone beacons at various
schools within the City; and
WHEREAS, in conjunction with the Van Buren School District, the City has determined that
there is a need to install said equipment at Butterfield Trail Middle School and
Parkview Elementary School; and
WHEREAS, the City of Van Buren Street Department desires to use the same model beacons
and supplier as are installed at the other school locations for ease of installation
and maintenance; and
WHEREAS, the City Council has determined,pursuant to A.C.A. § 14-58-303(b)(2)(B)that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible; and
WHEREAS, a state of emergency exists because the school beacons will provide improved life safety
and protection of property.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas is in immediate need to purchase seven Solar School
Zone Beacons from K&K Systems of Tupelo,Mississippi for the sum of$22,290.11 as
quoted in Exhibit A.
SECTION 2: The City Council in accordance with the terms of A.C.A. § 14-58-303(b)(2)(B)hereby
waives the requirement of competitive bidding and directs the Mayor to purchase the
above described for the price set forth in Section 2 above.
SECTION 4: It is further found that due to the immediate need to acquire this equipment an emergency
is declared to exist and this ordinance being necessary for the preservation of the public
health, safety, and welfare, it shall take effect from and after its passage and approval.
SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents,contracts, and agreements necessary to effectuate this
Ordinance.
SECTION 6: The various provisions and parts of this Ordinance are hereby declared to be severable,
and, if any section or part of a section,or any provision or part of a provision herein, is
declared to be unconstitutional, inappropriate, or invalid by any court of competent
jurisdiction, such holding shall not invalidate or affect the remainder of this Ordinance
and to that extent the provisions hereto are declared to be severable.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt, by a vote of for andO against,the foregoing Ordinance at its regular meeting
held on the 22nd day of January 2018.
II 41
Robert D. - -- an ice\
Mayor
ATTESTED: iitiaL..' ' 'OVED AS TO FORM:
,..p ., 4:)..inia6L) 1Pr- -461111111
&WA
Phy lis Thomas CarrOA. ett.
City Clerk/Treasurer 'ity Attorney
K&K Systems Systems QUOTATION
687 Palmetto Road email: cphilliosak-ksystems.com
Tupelo,MS 38801 Phone: Office 662-566-2025, Cell: 662-542-3182
www.k-ksystems.com Fax: 662-566-7123 TollFree:888-414-3003
Quotation#: Q180105CP-6 Customer Contact: James Young
Quotation Date: 1/52018 Quote Valid: 45 days
Customer Type: Retail Prepared by: Chip Phillips
Ell T� Ship To: (Update if different than Bill To address)
Name: James Young Name: James Young
Company Name: City of Van Buren Company Name: City of Van Buren
Street Address: 3240 Pointer Trail E. Street Address: 3240 Pointer Trail E.
Address 2: Address 2:
City,ST ZIP Code Van Buren,AR 72956 City,ST ZIP Code Van Buren,AR 72956
Tel: 479-353-5989 Tel: 479-353-5989
Cell: Cell:
Fax: Fax:
email: jyoung(dvanburencity.org email: jyoungtvanburencity.org
Product
Model# Description Base Price
112-D12 Solar School Zone Beacon.Double 12"LED's yellow/amber,polycarbonate heads, $2,203.67
40 watt solar panel with mounting bracket,365 day programmable timer module,
aluminum lockable battery box,flasher,regulator,wiring,partially assembled and
mounting hardware to mount to existing post.No battery included.
Packa:in Pack On Pallet S•lit the heads vertical) to• and bottom of si!n location —
Options and Accessories- PER UNIT
QTY per Unit Item# Description Price Each Price per Unit
1 BAT-12-55A 55 amp,12V,AGM battery,Dimensions:9.40"x5.50"x8. $171.14 $171.14
20"
1 S5-1-2448-20-WF-Hl S5-1-2448-20-WF-HI 24"x 48" $138.11 $138.11
1 CCTR-15 COMPLETE 15'SPUN POLE KIT TO INCLUDE ALL $592.81 $592.81
MOUNTING HARDWARE.15'crash tested 4"round
aluminum spun pole with pedestal base,top cap,
anchor bolts,signal mount and control box mount.
Special Notes
Terms of Purchase Per System Total: $3,105.73
FOB: Tupelo,MS 38801 Total QTY of Systems: 7 $21,740.11
Delivery(weeks): 4-6 Weeks Total Shipping Costs: $550.00
Warranty: 1 year limited warranty,Factory Depot Taxes:
GRAND TOTAL: $22,290.11
Sales Person Signature: Chip Phillips Work Order# ENTER WO#
Sales Manager Signature: Timothy Keith Client PO# ENTER PO#
Please note:The above specifications and quotation does not include shipping,permits,or taxes unless otherwise stated.The freight charge is an
approximate estimate for your reference;the actual charge may vary.There will bean additional 3%charge on all credit card orders unless otherwise stated
•Lead•time committed is based on the date Purchase Order is received by K&K Systems and deposit made and/or credit approved. Lead time is not based on
the date quoted.