ORD NO 02-2018 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. a.-2018
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE A PURCHASE OF EQUIPMENT FOR POLICE
DEPARTMENT VEHICLES FOR THE APPROPRIATION OF
FUNDS; DECLARING AN EMERGENCY; AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren recently purchased four Chevrolet Tahoes for the Van
Buren Police Department; and
WHEREAS, there is a need to equip said vehicles to meet the daily duty requirements of the
Department; and
WHEREAS, after extensive research and inquiry, the City of Van Buren Police Chief has
determined that equipping of three of the vehicles by Cap Fleet Upfitters is the
most practical, feasible and cost effective method for the department; and
WHEREAS, the City Council has determined,pursuant to A.C.A. § 14-58-303(b)(2)(B)that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible due to the fact the City desires to facilitate future maintenance by
using the same equipment and installer as it has for its previous vehicles; and
WHEREAS, a state of emergency exists because delays with installation of the equipment will make
the vehicles incapable to perform their mission and the vehicles are needed in the Police
Department to provide improved life safety and protection of property and
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Police Department of the City of Van Buren,Arkansas is in immediate need to
equip four Chevrolet Tahoe vehicles.
SECTION 2: Equipment cost for the sum of$30,621.87 is necessary to protect the life and safety of
Van Buren citizens.
SECTION 3: The City Council in accordance with the terms of A.C.A. § 14-58-303(b)(2)(B)hereby
waives the requirement of competitive bidding and directs the Mayor to equip the
above described for the price set forth in Section 2 above.
SECTION 4: It is further found that due to the immediate need to equip these trucks an emergency is
declared to exist and this ordinance being necessary for the preservation of the public
health, safety,and welfare, it shall take effect from and after its passage and approval.
SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents, contracts,and agreements necessary to effectuate this
Ordinance.
SECTION 6: The various provisions and parts of this Ordinance are hereby declared to be severable,
and, if any section or part of a section,or any provision or part of a provision herein, is
declared to be unconstitutional, inappropriate, or invalid by any court of competent
jurisdiction, such holding shall not invalidate or affect the remainder of this Ordinance
and to that extent the provisions hereto are declared to be severable.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council, did pass,
approve,and adopt,by a vote of S for and °against,the foregoing Ordinance at its regular meeting
held on the 22nd day of January 2018.
111 41
R•.e D. r"
Ma or
ATTESTED: APPRR : • . O FORM:
L4
Phy 's Thomas -ttle
City Clerk/Treasurer City Attorney
(IICAPFLEET REMITTO: INVOICE
UPFITTERS CAP Fleet Upfitters,LLC.
PO Box 2208
4715 S General Bruce Drive Decatur,AL 35609 2208
Temple,TX 76502 Phone 254-773-1959
Fax 254-773-1245
Date 11/30/2017
VAN BUREN PD AR Invoice# CAPQ28845
STEPHEN STAGGS PO Number
800 FAYETTEVILLE ROAD Due Date 12/30/2017
VAN BUREN,AR 72956 Terms NET 30
Invoice Total
Account# 687785-50
Quantity Description Price Each Amount
1 PARTS ONLY FOR 2017 CHEVROLET TAHOE 0.00 0.00
3 GB2EEEE-LEGACY WC 54"BW/BW/BW/BW 1,550.00 4,650.001
3 CCSRNT4G-CARBIDE 3 Section Control Head and 21 Push Buttons,4-Position 650.00 1,950.001
Slide Switch
3 SA315P-SA315P SPEAKER,BLACK PLASTIC 120.00 360.00T
3 STPKT93-2017+TAHOE STRAP KIT/(incl w bar price) 30.00 90.00T _
3 SAKI-SA-31S MOUNT KIT UNIVERSAL PB MOUNT 25.00 75.001
3 FL-CTF-HEADLIGHT/TAIL LIGHT FLASHER HEADLIGHT IN CODE 3/TALIGHT 57.50 172.50T
IN CODE 1/2/3.
12 ST6-RB-ST6 RIB 2 ON FRONT OF PB/2 ON SIDE OF PB. 68.50 822.001
3 M4RC-M4 LED FLASHER RED W/CLR LENS DRV SIDE 99.00 297.00T
3 • M4BC-M4 LED FLASHER BLU W/CLR LENS PASSENGER SIDE 99.00 297.00T
3 M4CT15B-M4 FOG LT MT 2015 TAHOE BLK 38.00 114.001
6 MS6BS-R/B-mounted on sides of lic plate/body mount 68.00 408.001
6 MBGSMS23BS-Dual head L bracket(stacked-top/bottom) 17.25 103.50T
6 ID26-RB-rear 1/4 windows 1 each side. 71.00 426.00T
3 E10-80204-00-E10-80204-00 RayZR 8 Head Interior Light Stick RED/BLUE 285.00 855.00T
(BRACKETS SEPE
6 MBNLB-(1)"L"STYLE BRACKET FOR COMMANDER XL6/NFORCER(STX) 10.00 60.001
SERIES
3 425-6621-Law enforcement equipment console for the Chevy Tahoe is 450.00 1,350.001
designed to mount 14 inches of radio and communications equipment in
public safety vehicles.The 2015+Chevy Tahoe Integrated Pentax/Brother
Pocketiet 6/7 Contour Console with locking lid storage
3 MMBP-MAGNETIC MIC KIT 26.00 78.0OT
3 425-3704-Dual ABS Cup Holder(Internally Mounted) 33.50 100.50T
3 425-6164-2"BLANK FACEPLATE W/2.1A USB(2)&12V OUTLESTS(2) 62.50 187.50T
3 425-6411-Armrest-Adjustable(4.125"x 9"x 11") 77.50 232.50T
3 475.0051-GR9-870/AR BLM Vertical Mount to Flat/Recessed Housing 251.00 753.00T
3 475-0865-Space Creator-High Security/High Visibility(includes Center HSEP 560.00 1,680.00T
ONLY),GM/CHEVY Tahoe PPV/Silverado 15+
3 475-0888-HSEP-2P(VP9 BDRH Only),GM/CHEVY Tahoe 15+ 85.00 255.00T
3 475-0973-Replacement Bio Seat System,GM/CHEVY Tahoe 15+ 975.00 2,925.00T
MAKE CHECKS PAYABLE TO:
Subtotal
CAP FLEET UPFITTERS,LLC.PO BOX 2208 DECATUR,AL 35609-2208
i hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters,together with the furnishing by CAP Fleet Upfitters of
the necessary parts and other material for such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by Sales Tax(9.0%)
unavailability or delayed availability of parts or material for any reason;that CAP Fleet Upfitters neither assumes or authorizes any other
person to assume for CAP Fleet Upfitters any liability in connection with such install;that CAP Fleet Upfitters shall not be responsible for loss
or damage to the above vehicle,or articles left therein;in case of fire,theft,any Act of God,or other cause beyond CAP Fleet Upfitters
control;that CAP Fleet Upfitters employees may operate the above vehicle on streets,highways,or elsewhere for the purpose of testing Total
and/or insoectine such vehicle.
T14.441-k.you,far yo +. 124A34,4,e46.4
Page 1
4 CAP FLEET REMIT TO: INVOICE
UPFITTERS CAP Fleet Upfitters,LLC.
PO Box 2208
4715 S General Bruce Drive Decatur,AL 35609-2208
Temple,TX 76502 Phone 254-773-1959
Fax 254-773-1245
Date 11/30/2017
•
VAN BUREN PD AR Invoice# CAPQ28845
STEPHEN STAGGS PO Number
800 FAYETTEVILLE ROAD Due Date 12/30/2017
VAN BUREN,AR 72956 Terms NET 30
Invoice Total $25,098.89
Account# 687785-50
Quantity Description Price Each Amount
3 SHIP-SHIPPING/PARTITIONS/CONSOLE/GUN RACK/BOX 265.00 795.00T
3 MB8U25-3/4 THRU HOLE MOUNT 25'RG-59/U NMO MOUNT COAX 20.00 60.00T
3 QWB152-152-160MHZ,UNITY GAIN 1/4 WAVE STANDARD STYLE BLACK 20.00 60.00T
3 OP-CTU-12-47-28-D-Aluminum Chevy Tahoe Single Drawer Unit 12"H x 1,025.00 3,075.00T
47"W x 28"D
3 475:2034-Gun Rack-Single Weapon,Rear Hatch Mounted 265.00 79$.00T
(GR4-ZRT-870-TAHOE)
3 CS-COMPUTER-CUSTOMER SUPPLIED COMPUTER stand 0.00 0.00T
MAKE CHECKS PAYABLE TO: Subtotal $23,026.50
CAP FLEET UPFITTERS,LLC.PO BOX 2208 DECATUR,AL 35609-2208
I hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters,together with the furnishing by CAP Fleet Upfitters of
the necessary parts and other material for such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by Sales Tax(9.0%) $2,072.39
unavailability or delayed availability of parts or material for any reason;that CAP Fleet Upfitters neither assumes or authorizes any other
person to assume for CAP Fleet Upfitters any liability in connection with such install;that CAP Fleet Upfitters shall not be responsible for loss
or damage to the above vehicle,or articles left therein;in case of fire,theft,any Act of God,or other cause beyond CAP Fleet Upfitters p
control;that CAP Fleet Upfitters employees may operate the above vehicle on streets,highways,or elsewhere for the purpose of testing Total $25,098.89
and/or insoectine such vehicle.
rkavt-Q y far yau-r
Page 2
4( CAPFLEET REMIT TO: INVOICE
U P F I T T E R S CAP Fleet Upfitters,LLC.
PO Box 2208
Decatur,AL 35609-2208
4715 S General Bruce Drive
Temple,TX 76502 Phone 254-773-1959
Fax 254-773-1245
•
Date 12/7/2017
VAN BUREN PD AR Invoice it CAPQ28792
STEPHEN STAGGS PO Number
800 FAYETTEVILLE ROAD Due Date 1/6/2018
VAN BUREN,AR 72956 Terms NET 30
Invoice Total $5,522.98
Accounttt 687785-50
rt • i" R �t t#t 4,yy ,°
i '4i }� 3 " fit! -.�^457.50 57.50T.*"^j/Ti
1 yi F• L CTF HEADLIGHT/TAIL LIGHT FLASHER HEADLIGHT IN CODE 3/TALIGHT
IN CODE 1/2/3.
'. .. ,". $16=;tB-6 DIODE$UP it THIN$1*FADE MNr R/B:22,ON FR(NI/, ON SIP>r ...,. `. .� t$0 '„'.�.. .„. .:2'
1 • M4RC-M4 LED FLASHER RED W/CLR LENS DRV SIDE 99.00 99.00T
1 M4i3C-M4 Efl'FLASh1 B W i1 C1 I L PASSENGER SIDE • r -0,
1 • M• 4CT15B-M4 FOG LT MT 2015 TAHOE BLK 38.00 38.00T
2 , M$S-R/R wnoun�ted t ►sides*UUis Diate/body mount $”
1 E10-80204-00 E10 80204 00 RayZR 8 Head Interior Light Stick RED/BLUE 335.00 335.00T
(BRACKETS SEPE
2 MBALB-(1)HV STYLE BRACKET EOR CQMMAND.ER xi.6/NFORCER ij5'IX)
$_ ER „� a z. „..;,;„.,:!,,,-;,1 %,-,,,,--',' ;, .. � „��
1 425-5646/4138 Tahoe/Silverado 1500 15+HD Mount*WARNING!WILL 600.00 600.00T
NOT WORK ON VEHICLES WITH OEM CONSOLE
435- 621 i Rwi enfor emen Ui 3►xteiTt nsole forthe Chevy '1tioe is I U . .t:;,,,. t a
destgtle i to mount 1'Indies of radio and tpmmtit�i►*ati�n►S ei�ipm ent In ;t _ .'. f ' `
public safety veM¢les ,e 615+citevy1 ahoe it? a ited Pen ax1Brotber r , , -' :,..'1'`::`;'-r. �
Poelcetiet /3,itittouf c4 �t+ i lotd►?B)Jtt4?aRe
1 425-3704-Dual ABS Cup Holder(Internally Mounted) . 333.501
.1. NiMBP-MAGNET1c,MIc lT ,5:1'43-0:o5'09: `",„
1 425-6411-Armrest-Adjustable14.125”x 9"x 11")
77.50 : 77.50T
i'SIANK F E0-tATE1N/2,1005B3) -P x(21. , .. 9 3
1 O• P-CTU-16-47-36-DY-CHEVY TAHOE DRAWER UNIT WITH STACKED DRAWER 1,850.00 1,850.00T
CONFIGURATION 16"H X 47"W X 36"D
1t WB152-152-160MH's,UNITY_G IN 1/4 WAVE STANDARD`STYLE4BIACK : , ,w:tD 00 ¢?
1 MB8U25N
3/4 THRU HOLE MOUNT 25'RG 59/U MO MOUNT COAX 20.00 20.00T
1 -270/30-gun reek over dog;fage/driver 4ompatttment ..,..464;00.
2 00.,L, .' t .
1 UCB SILDER UCB SIDER-UNIVERSAL FOR BIG SKY RACKS 131.00 131.00T
1 . ", 1(Q,BRAC1ETS TOR BIG SKY•i(9 BRACKETS I OR BId SKY#RACKS r i • • 39 5 °° ` i 5 i
1 SHIP-SHIPPING&HANDLING k9/,ops box/consoles/pushbumper 450.00 O
*.***'PAR IAL QRDERf �'• .,44„,,:,-5:44°,1. 2,,,,,T:
MAKE CHECKS PAYABLE TO:
Subtotal $5,066.95
CAP FLEET UPFITTERS,LLC.PO BOX 2208 DECATUR,AL 35609-2208
I hereby authorize the install work therein set forth to be done byCAP Fleet Upfitters,together with the furnishing by CAP Fleet Upfitters of
the necessary parts and other material for such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by Sales Tax(9.0%) $456.03
unavailability or delayed availability of parts or material for any reason;that CAP Fleet Upfitters neither assumes or authorizes any other
person to assume for CAP Fleet Upfitters any liabilityin connection with such install;that CAP Fleet Upfitters shall not be responsible for loss
or damage to the above vehicle,or articles left therein;in case of fire,theft,any Act of God,or other cause beyond CAP Fleet Upfitters
control;that CAP Fleet Upfitters employees may operate the above vehicle on streets,highways,or elsewhere for the purpose of testing Total $5,522.98
and/or insoectine such vehicle.
TH. (,yaw for yauw 1244 M.e 4,!