08 August 2017 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING AUGUST 28,2017
The City Council of the City of Van Buren, Arkansas met at 5:30 p.m. Monday, August
28, 2017 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Wood, Sparkman,
Kneeland, Petty, Moore and Swaim. City Clerk-Treasurer Phyllis Thomas and City Attorney
Candice Settle were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Mr. Myron Heckman, Van Buren High School Assistant
Principal.
Mr. Heckman then led the Pledge of Allegiance.
Mayor Freeman then asked to adopt the minutes of the Special called Council Meeting on
July 11, 2017. Alderman Swaim made a motion to approve the minutes. Alderman Kneeland
seconded the motion. On roll call,the following Council members voted aye: Alderman
Sparkman, Kneeland, Petty, Moore, Swaim and Wood. The following voted nay: none.
Next, Mayor Freeman then asked to adopt the minutes of the Regular Council Meeting on
July 24, 2017. Alderman Swaim made a motion to approve the minutes. Alderman Wood
seconded the motion. On roll call,the following Council members voted aye: Alderman
Sparkman, Kneeland, Petty, Moore, Swaim and Wood. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET
INVENTORY,BY SEALED BID,AUCTION OR OTHER METHODS
AUTHORIZED UNDER THE LAW,AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman noted this was a drug seizure vehicle that we will turn back over to the
Prosecuting Attorney's office to be auctioned off and proceeds will come back to our
Federal Forfeiture fund. Alderman Swaim seconded by Alderman Moore moved that the
Resolution be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Alderman Sparkman, Kneeland, Petty, Moore, Swaim and Wood.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-1-2017
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 6 - ± -2017
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE 1'BE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM I'BB CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED BID,AUCTION OR
O1'HER METHODS AUTHORIZED UNDER THE LAW,AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete,
and/or beyond repair,and are no longer cost effective,so as to no longer be needed by the City,and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said items or
item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid,auction or as
otherwise authorized under Arkansas law.
NOW,THEREFORE,BE IT RESOLVED BY 1'H1,CITY COUNCIL OF VAN BUREN,ARKANSAS,
[HAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the
Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods authorized
under the law:
Department Amount Description of Inventory Control#
Police Department $22,000.00 2002 Chevrolet Avalanche—Red PD-595
SN#3 GNEK 13 T62 G24 9694
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt,by a vote of in for and O against the foregoing Res. . '.n at its regular meeting held on the 286
day of August 2017.
10
7J—
Robert D.
Mayor
ATTESTED: • •p• '�•a I F II • :
�t Iii'.
Ph Itis Thomas Can:11w4".Settle
• • City Clerk/Treasurer rty Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE CERTAIN VEHICLES FOR THE CITY OF VAN
BUREN POLICE DEPARTMENT, THROUGH THE STATE PURCHASE
CONTRACT; AND FOR OTHER PURPOSES. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. Police Chief Jamie
Hammond explained the necessity of the new vehicles and the need for a larger size SUV
led them to the Chevy Tahoe as the most valuable option. Alderman Swaim seconded by
Alderman Moore moved that the Resolution be adopted. On the Clerk's calling the roll,
the following vote resulted: Ayes—Alderman Sparkman, Kneeland, Petty, Moore,
Swaim and Wood.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-2-2017
CITY OF VAN BUREN,ARK(ANSAS
RESOLUTION NO. S -0[--2017
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED.
•
A RESOLUTION AUTHORIZING THE MAYOR TO PURCHASE
CERTAIN VEHICLES FOR THE CITY OF VAN BUREN POLICE
DEPARTMENT, THROUGH P13E STATE PURCHASE CONTRACT;
AND FOR 0 1'HER PURPOSES.
WHEREAS the City protection Van Buren is in need of a certain police vehicles,for the safety of life and
of property by the City of Van Buren Police Department;and
WHEREAS, the City of Van Buren desires to purchase(3)2018 Chevrolet Tahoe's for the price of
$31,262.00 each as set forth in attachment"A"hereto;and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing such
vehicles through the state purchase contract,pursuant to ARK.CODE ANN.§19-11-
249,and the City has decided that it is in its best interest to purchase the above listed
vehicles via the 2017 Arkansas State Contract,Award No.SP-16-0001&SP-17-0050.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Police Department of the City of Van Buren,Arkansas is in immediate need of
the vehicles set forth above.
SECTION 2: No hevrolet Tahoe's are to be purchased via the 2017 Arkansas State Contract,Award
SCP-16-0001&SP-17-0050 from Bale Chevrolet for the total sum of$93,786.00 using
Capital Improvement Funds.
SECTION 3: TheVBu n to execute all documents,authorized
and the
necessary to City of
effectuate this action.
IN WITNESS WHEREOF,the City of Van Buren Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of a for and (`) again :-foregoing Resolution at its
meeting held on the 28th day of August 2017. ,
�:Ii i
Robert D.
Mayor
AP•RO f�c�'�a Ft
ATTESTED: �: ,:
(10/
Phyllis T� Candice A.Settle
City Clerk/Treasurer City Attorney
Next on the agenda was Boards and Commissions. The Van Buren Municipal
Auditorium Commission recommended the appointment of Lonnie London to fill a
vacant position. Alderman Petty seconded by Alderman Kneeland made a motion to grant
the nomination. The Council followed with a unanimous vote. The Van Buren
Advertising and Promotion Commission recommended the re-appointment of Rusty
Myers and Nathan Teague to another four year term. Alderman Wood seconded by
Alderman Kneeland made a motion to grant the nomination. The Council followed with a
unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman
Swaim and seconded by Alderman Petty to appropriate the sum of$ 1,317,192.88 to pay
expenses and salaries for July 2017,presented by the clerk. The Council followed with a
unanimous vote.
8-08-2017 09:50 AM CITY OF VAN B URE N
PAGE: 1
TRIAL au�i��
AS OF: JULY 31ST, 2017
10 -General Fund ,
44* MONTH TO DATE *** *4* YEAR TO DATE ***
ACCTS ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS t..
=' 1000 Petty Cash 0.00 200.00
✓J 1020 Cash in Bank 8,360.70 269,594.31
:ii 1020.01 Cash In Bank-Ins. Reimb. 25,985.00 77,589.24
4• 1020.03 Cash In Bank-ASP's&Walmart Gra 0.00 79.24
41 1020.04 Veterans' Memorial-Act 934 0.00 13,196.16,
;11 1020.05 2009 Byrne Recovery Grant 3,559.77 59.77 �.
. i 1020.06 2009 Byrne Grant ' 0.00 0.00
1 1020.07 2007 Byrne Grant 0.00 0.00
?; 1020.08 Cash in Bank- Storm Damage 0.00 0.00
1020.09 District Cout Grant-Mediation 0.00 25.00
1020.10 Cash in Bank -HOC 195.10 1,823.34
FI
1020.11 Cash in Bank-KVBB 3,500.00 3,500.00
1020.12 Emergency Management Fund 0.00 0.00 1 ,095, 427• 7H+
1020.13 Cash In Bank-ACT 833 0.00 110,616.51 i
1020.14 Court Automation-District 1,193.80 57,824.44 12 2 642 99+
s 1020.15 Cash in Bank-ACT 1314 0.00 0.00 99,122 • 1 'I"
=; 1020.16 AR Dept of Rural Services 0.00 0.00 1 , 31751 )2 •e.6*
1020.17 New Police Dept 0.00 0.00
a 1020.18 Cash in Bank -PD Co Tax 24,944.03 36,833.61
1020.19 Cash in Bank -FD Co Tax 27,871.36 115,065.73
=i 1020.20 Cash In Bank-Erosion Control 175.00 22,600.00 %-
1020.21 Cash in Bank-CPAcademy 0.00 0.00
�]'; 1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
f�
1020.27 Cash in Bank-Levee 2,700.00 10,539.93
0 1020.28 Marina Repairs 0.00 10,495.60 -
`i 1020.29 Property Maintenance-Scrap 0.00 0.00
1020.30 Field of Dreams-Equipment 1,682.77 10,376.77 �.
1020.31 Cash in Bank - Parks 4 Rec 0.00 0.00
1020.32 GIF 2,899.10 309.67
f
- 1020.33 Cash in Bank-Yard Waste 2,333.24 244,846.88
1020.34 Cash In BankPublic Facilities 0.00 671.86
1020.35 Cash In Bank-Jail 5,011.54 71,572.14
1020.36 Cash in Bank-Property Cleanup 0.00 7,941.57
1020.37 Probation 1,098.75 1,198.75
1020.51 Cash in Bank-Cemetery 24.69 5,048.80
1020.80 Cash in Bank-KOH 395.09 706.17 '. •
4 _jI 1020.91 Cash in Bank -Cap Imp 72,171.70 715,605.62 -
�1. 1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00 �-
1040.27 Investments - Levee 0.00 0.00
.I 1040.31 Investments - Parks i Rec 0.00 0.00 �-
:I 1040.51 Investments -Cemetery 0.00 38,752.59
1040.91 Investments -Cap Imp 109.05 379,179.01
i- 1050 Fixed Assets 0.00 0.00
I 1051 Accumulated Depreciation 0.00 0.00
i
1 I:
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had two
requests for street closings. The first being a request from Sparks Medical Center for their annual
5k on October 7, 2017. Motion was made by Alderman Petty and seconded by Alderman Swaim
to approve the request. The council followed with a unanimous vote. The second request came
from The Current Church for the "Friday Night Fire" events from September 6th through
December 29th. Motion was made by Alderman Wood and seconded by Alderman Kneeland to
approve the request. The council followed with a unanimous vote.
Mayor Freeman provided the council with a sample resolution to be formally considered
at next month's council meeting regarding internet sales tax. This resolution was suggested by
the Arkansas Municipal League to help us benefit from internet sales that we normally would not
receive tax proceeds on.
City Planner Joe Hurst presented the council with a packet regarding the construction
standards in Van Buren. The Planning Commission as well as Department Heads and the City
Attorney have reviewed it and he would like the council members to look it over and ask
questions later at a special meeting.
Mayor Freeman stated he has a meeting set up this week with A&M Railroad regarding
the sidewalks at the Drennen Scott Home. The main hold up with this project is the cost factor
associated with the crossing guards that would be necessary for the street and sidewalks at 3rd
Street. He also mentioned possible funding from ADEM to go into Mike Meyer Park and
renovate the walking bridge and sidewalk to have driving capabilities that would allow people
easier access to Lee Creek Park without having to navigate the Simmons plant.
Alderman Petty asked for an update on the marina repair and clean up. Mayor Freeman
replied that we do not have a lease agreement in place but that we are working towards it.
There being no further business,motion was made by Alderman Wood and seconded by
Alderman Petty to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 6:05 p.m.
ATTESTED: • 'PR 11 VED:
6,
filCLERK-TREASURER MAYOR