ORD NO 13-2017 CITY OF VAN BUREN,ARKANSAS
ORDINANCE NO. 13 -2017
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE A CONTRACT FOR, AND PURCHASE OF,
THREE CHEVROLET TAHOES FROM SUPERIOR
CHEVROLET; FOR THE APPROPRIATION OF FUNDS;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police vehicles, for the safety of life and
protection of property by the City of Van Buren Police Department; and
WHEREAS, the Van Buren City Council authorized the purchase of said vehicles by the passage of
Resolution 08-02-2017 from Bale Chevrolet under the Arkansas state purchase contract;
and
WHEREAS, Bale Chevrolet no longer has said vehicles for purchase under the contract; and
WHEREAS, after extensive research and inquiry,the City of Van Buren Police Chief has determined
that the purchase of the vehicles from Superior Chevrolet of Siloam Springs at the 2018
state purchase price would be the most practical, feasible and cost effective method for
the department;and
WHEREAS, the City Council has determined,pursuant to A.C.A. § 14-58-303(b)(2)(B)that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible; and
WHEREAS, a state of emergency exists because the vehicles will provide improved life safety and
protection of property and because the units are currently available.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Police Department of the City of Van Buren,Arkansas is in immediate need to
purchase three Chevrolet Tahoe vehicles.
SECTION 2: The purchase of said vehicles from Superior Chevrolet, located in Siloam Springs,
Arkansas, for the sum of$95,589.00 is necessary to protect the life and safety of Van
Buren citizens.
SECTION 3: The City Council in accordance with the terms of A.C.A. § 14-58-303(b)(2)(B)hereby
waives the requirement of competitive bidding and directs the Mayor to purchase the
above described for the price set forth in Section 2 above.
SECTION 4: It is further found that due to the immediate need to acquire these vehicles an emergency
is declared to exist and this ordinance being necessary for the preservation of the public
health, safety, and welfare,it shall take effect from and after its passage and approval.
SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents, contracts, and agreements necessary to effectuate this
Ordinance.
SECTION 6: The various provisions and parts of this Ordinance are hereby declared to be severable,
and, if any section or part of a section,or any provision or part of a provision herein, is
declared to be unconstitutional, inappropriate, or invalid by any court of competent
jurisdiction, such holding shall not invalidate or affect the remainder of this Ordinance
and to that extent the provisions hereto are declared to be severable.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas, by its City Council,did pass,
approve, and adopt,by a vote of 5 for and 0 against,the foregoing Ordinance at its special meeting
held on the 12th day of September 2017.
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ATTESTED: i` �' 'ROVE Idgibl.0 FIRM:
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s Conn.C 00" Candice A. Settle
DifirlitCity Clerk/Treasurer City Attorney
VAN BUREN 800 Fayetteville Road, Van Buren, AR 72956
P O L CPh: (479) 474-1234 • Fax: (479) 474-0203
Jamie Hammond, Chief of Police
To: Mayor Bob Freeman
From: Chief Jamie Hammond
Subject: Amendment to Resolution
Date: August 31, 2017
After garnering support from the City Council to purchase three Chevrolet Tahoe's for
our patrol fleet, we immediately contacted Bale Chevrolet the following morning to get
the vehicles ordered. It was only then that we found out the State Vehicle Bid Contract
(SP-16-0001 and SP-17-0050) pricing for these vehicles was no longer available.
Although the contract is technically still in force, the 2017 Tahoe is no longer available
from the manufacturer and due in part to high demand, there are no 2017 models
available at all within a reasonable distance from our area.
I was referred to Don Clark at Superior Chevrolet in Siloam Springs by Major Kevin
Nickson at the Sebastian County Sheriff's Office who confirmed that the 2017 Tahoe was
no longer available; however, Mr. Clark said the bidding process for all 2018 State bid
vehicles had just ended and the contract for the 2018 Chevrolet Tahoe was again awarded
to Bale Chevrolet in Little Rock. The State Contract price for the 2018 Tahoe will be
$31,863, which is $601.00 more than the 2017 model.
Mr. Clark is very eager to do business with the City of Van Buren and has offered to sell
us three 2018 Tahoe's for the new bid price of$31,863 and has pledged a delivery date to
VBPD sometime in the middle of September for all three units. Mr. Clark said he has
always been able to match the price of all State Bids prices and 2018 will be no
exception.
As you know, the City Council passed a resolution to purchase three 2017 models from
Bale Chevrolet in the amount of$93,786. I respectfully request to go back to the City
Council to seek an amendment to the original resolution that would allow us to purchase
three 2018 Chevrolet Tahoe's from Superior Chevrolet in the amount of$95,589.
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