07 July 2017 Special MINUTES OF THE VAN BUREN,ARKANSAS
• SPECIAL CITY COUNCIL MEETING
HELD JULY 11,2017
A special called meeting of the City Council of the City of Van Buren, Arkansas met at
5:15 p.m., on Tuesday, July 11, 2017 at City Hall. The meeting was called to order by Mayor Freeman.
Council members present were Alderman Petty, Swaim, Wood and Sparkman. City Clerk-Treasurer
Phyllis Thomas was also present. Aldermen Kneeland and Moore, as well as City Attorney Candeice
Settle were absent. This made a total of six (6)present. A quorum was declared.
The Mayor ordered spread upon the minutes, the"NOTICE OF SPECIAL MEETING
AND WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING."
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO AMEND CONTRACTS FOR CONSTRUCTION OF A NEW PARK. The
Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. City
Planner Joe Hurst explained that the Veteran's Memorial Plaza will include seven flags
representing all branches of the military, first responders, and our American flag. Below the flags
there will be a double water fountain that will feature a battle cross donated from a local Eagle
Scout. On either side of the fountain there will be monuments and service plaques representing
our armed forces and first responders which will all be ground lit for night time visibility.
Alderman Swaim seconded by Alderman Wood moved that the Resolution be adopted. On the
Clerk's calling the roll,the following vote resulted: Ayes Alderman Swaim, Wood, Sparkman
and Petty.Nays—None.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 7-1-2017
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. '7 - I -2017
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING
THE
MAYOR TO
AN/MEND CONTRACTS FOR CONSTRUCTION OF A
NEW PARK.
WHEREAS, Crawford Construction Company acting as the Construction Manager for the
City of Van Buren,Arkansas advertised for bids for construction of a new
park within the City;and
WHEREAS, the City Council approved the Mayor entering into contracts for the park and
make payments to pay all expenses relating to the project;and
WHEREAS, it is the desire of the City to begin Phase II of the park,"Veteran's Memorial
Plaza,"using the existing contracts.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to execute change orders not
to exceed$667,700.00(exhibit"A")and to pay all expenses relating to this
project.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of 4 for and O against,the foregoing Resolution
at its special meeting held on the 11th day of July 2017.
Robert D. "
Mayor
ATTESTED: APPR IAN A)
0 FORM:
.-04114
Phy is Thomas
Candice A. :ettle
City Clerk City Attorney
There being no further business, motion was made by Alderman Petty seconded by
Alderman Swaim to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 5:30 p.m.
ATTESTED: APP ' :VED:
CI CLERK-TREASURER MA O�